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Home My WebLink About20143727.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DECEMBER 1, 2014 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, December 1, 2014, at the hour of 9:00 a.m. Fi ROLL CALL: The meeting was called to order by the Chair and on roll call the following r members were present, constituting a quorum of the members thereof: Commissioner Douglas Rademacher, Chair Commissioner Barbara Kirkmeyer, Pro-Tem - EXCUSED Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner William F. Garcia Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Controller, Barbara Connolly El MINUTES: Commissioner Freeman moved to approve the minutes of the Board of County Commissioners meeting of November 26, 2014, as printed. Commissioner Garcia seconded the motion, and it carried unanimously. IR READ ORDINANCE BY AUDIO: Commissioner Garcia moved to read Code Ordinance #2014-3 by audio. Commissioner Conway seconded the motion, which carried unanimously. El CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of Hearings conducted on November 26, 2014, as follows: 1) USR14-0053 — Equus Farms, LLC; 2) USR14-0056 — United Surface and Mineral, LLC, c/o Select Energy Services. Commissioner Garcia seconded the motion, which carried unanimously. la AMENDMENTS TO AGENDA: There were no amendments to the agenda. IlD CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as printed. Commissioner Garcia seconded the motion, and it carried unanimously. I] PUBLIC INPUT: No public input was given. Minutes, December 1, 2014 2014-3727 12123 Page 1 BC0016 f NEW BUSINESS: e 1) CONSIDER APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM GRANT FOR IMPROVEMENTS TO CR 49 (TIER II): Elizabeth Relford, Department of Public Works, reviewed the DOLA application, due today, for 18 percent of the total anticipated project cost of the County Road 49 Widening Safety Improvements. She reminded the Board that Public Works has agreed they will not ask for additional Tier II grants for the next six grant cycles if this is approved, since the $18 million request is obviously outside of the limits of the grant. Ms. Relford said this project epitomizes the stated purpose of this funding. Commissioner Conway moved to approve said application. Seconded by Commissioner Freeman, the motion carried unanimously. E-9 2) CONSIDER GRANTING COUNTY DANCE HALL LICENSE TO EATON COUNTRY CLUB DBA EATON COUNTRY CLUB AND AUTHORIZE CHAIR TO SIGN: Bob Choate, Assistant County Attorney, said this is an active liquor license in good standing and recommended approval. Commissioner Conway moved to approve said license and authorize the Chair to sign. The motion was seconded by Commissioner Garcia, and it carried unanimously. 3) CONSIDER VETERANS SERVICE OFFICERS MONTHLY REPORT AND CERTIFICATION OF PAY FOR OCTOBER, 2014, AND AUTHORIZE CHAIR TO SIGN: Toby Taylor, Veteran's Officer, presented the monthly report and recommended approval. Commissioner Freeman moved to approve said report and certification of pay and authorize the Chair to sign. The motion, which was seconded by Commissioner Garcia, carried unanimously. Fi 4) CONSIDER APPOINTMENT OF ROBERT J. FRICK AS COUNTY ATTORNEY: Mr. Frick introduced himself; he hails from Iowa and started out as a Deputy District Attorney in Weld County under two elected officials. In the seven years since then he has been a municipal judge for the City of Greeley, and was most recently was the Hearing Manager for the Hearings Unit of the Colorado Oil and Gas Conservation Commission. Commissioner Conway moved to approve said appointment. The motion was seconded by Commissioner Garcia, and it carried unanimously. E 5) CONSIDER APPOINTMENT OF REPRESENTATIVES ON PROXIES FOR VOTING STOCK AT THE ANNUAL MEETINGS OF VARIOUS DITCH COMPANIES AND AUTHORIZE CHAIR TO SIGN: Esther Gesick, Clerk to the Board, stated the next three items are housekeeping items addressing the new County Attorney's appointment. Commissioner moved to approve said appointments and authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously. e 6) CONSIDER APPOINTMENTS AND REAPPOINTMENT OF MEMBERS TO THE BOARD OF DIRECTORS OF THE WELD COUNTY FINANCE CORPORATION: Ms. Gesick explained this replaces retired County Attorney Bruce Barker with Mr. Frick and former Director of the Department of Buildings and Grounds, Pat Persichino, with Toby Taylor. Commissioner Conway moved to approve said appointments and reappointment of Don Warden. Seconded by Commissioner Garcia, the motion carried unanimously. IR 7) CONSIDER AUTHORIZING CERTAIN WELD COUNTY OFFICIALS TO HAVE ACCESS TO THE LOCK BOX AT THE WELD COUNTY TREASURER'S VAULT: Ms. Gesick said this one is for the safe deposit box at Chase Bank which contains the County's collateral and also addresses some staffing changes. Due to changes at Chase, staff has decided to moved of the Safe Deposit Box to the Treasurer's vault. Commissioner Conway moved to approve said authorization of access. The motion, which was seconded by Commissioner Garcia, carried unanimously. Minutes, December 1, 2014 2014-3727 Page 2 BC0016 E8 8) CONSIDER APPOINTMENT OF NICOLE PAKIZ AS DEPUTY DISTRICT ATTORNEY AND AUTHORIZE CHAIR TO SIGN: Commissioner Garcia moved to approve said appointment and authorize the Chair to sign. Commissioner Conway seconded the motion and it carried unanimously. E9 9) CONSIDER RESTATEMENT OF PURCHASES OF PROFESSIONAL SERVICES AGREEMENT FOR OIL AND GAS AUDITS AND EVALUATION SERVICES AND AUTHORIZE CHAIR TO SIGN - MARTINDALE CONSULTANTS, INC.: Barbara Connolly, Controller, explained this is primarily an extension of time on this agreement. Commissioner Conway moved to approve said restatement of purchases and evaluation services and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. Ei 10) CONSIDER STATEMENT OF WORK FOR CONTRACT MANAGEMENT SOLUTION IMPLEMENTATION AND AUTHORIZE CHAIR TO SIGN — DATABANK: Ryan Rose, Director of the Department of Information Technology, said this is Phase II of this project, the discovery phase is complete; $15,000.00 was spent, of the $50,000.00 budget. The scope of work is estimated at $30,000.00. Commissioner Conway moved to approve said statement of work and authorize the Chair to sign. The motion was seconded by Commissioner Garcia, and it carried unanimously. E] 11) CONSIDER STANDARD MAINTENANCE AGREEMENT FOR DISTRICT ATTORNEY'S IMAGING SYSTEM AND AUTHORIZE CHAIR TO SIGN - BUSINESS IMAGING SYSTEMS, INC.: Mr. Rose stated this is an annual renewal for maintenance; the cost is $14,003.06 from the DA's budget. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. EI 12) CONSIDER HOSTED SUBSCRIPTION AGREEMENT FOR PROJECT PORTFOLIO MANAGEMENT SYSTEM AND AUTHORIZE CHAIR TO SIGN - DAPTIV SOLUTIONS, LLC: Mr. Rose explained the allotted budget was $36,200.00, this agreement is for $28,130.00, and he requested approval to proceed. Commissioner Freeman moved to approve said hosted subscription agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Conway, carried unanimously. El 13) CONSIDER MASTER PURCHASE AGREEMENT AND AUTHORIZE CHAIR TO SIGN - ADVANCED PUBLIC SAFETY, INC. (ADS): Jack Statler, Department of Public Safety Communication, explained ADS is a subsidiary company of Trimble, and this is for an electronic ticketing system in the amount of $31,227.50. He confirmed this is used by both the Sheriffs Office and Greeley, and has been made available to other interested municipalities as well. Commissioner Conway moved to approve said master purchase agreement and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. E 14) SECOND READING OF CODE ORDINANCE #2014-14, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 5 REVENUE AND FINANCE, OF THE WELD COUNTY CODE: Commissioner Garcia moved to read by title only. Seconded by Commissioner Conway, the motion carried unanimously. Mr. Frick read the title for the record. Ms. Connolly confirmed there have been no changes since the first reading. Commissioner Conway moved to approve said Code Ordinance on second reading. Seconded by Commissioner Garcia, the motion carried unanimously. (Clerk's Note: Appendix 5-F and 5-1 included revisions which were reviewed, and agreed to, in a work session. Said revisions were presented in writing and published accordingly.) Minutes, December 1, 2014 2014-3727 Page 3 BC0016 El 15) FIRST READING OF CODE ORDINANCE #2014-13, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 8 PUBLIC WORKS, OF THE WELD COUNTY CODE: Ms. Relford explained these are to the County's functional classification map, a component of the Transportation Plan, which helps to identify future right-of-way needs and locations for future reservation for the long-range development plan. She stated the Code recommends updating this map every two (2) years, and the last update was in May of 2011, and the Planning Commission had some suggested changes as well after viewing the updated map. Ms. Relford showed the map and reviewed the reasoning behind the proposed changes in road status and right-of-way preservation in detail. She said notification was provided to 650 property owners by mail to inform them of these proposed changes. She noted traffic patterns have changed a lot in the last couple years. County Road (CR) 50 received a lot of public comment, mostly in opposition, to upgrading this road to a 'collector' road. She confirmed that finishing the CR 49 project will mostly help traffic going north/south. She mentioned that CR 68 now carries more than 2,000 vehicles a day, but this will be classified as a 'collector' (80 feet) from a 'local' (60 feet), versus going straight to an 'arterial' (140 feet) of right-of-way. Ms. Relford reviewed three previously proposed arterial alignments, which have been removed from the map, and explained those several factors. She said again that staff concurrs with the recommendations of the Planning Commission and she reviewed those changes and potential funding for reclassified roads. The Board requested an additional work session for further review. Ms. Relford confirmed there are property owners that need to be notified of additional changes, which resulted from the Planning Commission meeting. Ms. Relford also spoke to fencing in the grasslands along CR 105, about which the Planning Commission expressed some concern. El Chair Rademacher opened the floor for public comment and none was forthcoming. Commissioner Garcia moved to approve said Code Ordinance on first reading. The motion was seconded by Commissioner Freeman, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance #2014-14 was approved on Second Reading, and Code Ordinance #2014-13 was approved on First Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Minutes, December 1, 2014 2014-3727 Page 4 BC0016 There being no further business, this meeting was adjourned at 9:52 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: i�L _ , jdp;a . (� .d�+�/ Douglas Rademac e , Chair Weld County Clerk to the Board / EXCUSED 4% a ba a Kirkmeyer, Pro-Tem BY: De•u 1 Clerk to the Boa s MI ; E an P. Conway ;fir raucc. L.:, N I Mike Freeman William . Garcia Minutes, December 1, 2014 2014-3727 Page 5 BC0016 Hello