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Home My WebLink About20141020.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MARCH 31, 2014 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, March 31, 2014, at the hour of 9:00 a.m. E ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Douglas Rademacher, Chair Commissioner Barbara Kirkmeyer, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner William F. Garcia Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Controller, Barbara Connolly MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of March 26, 2014, as printed. Commissioner Garcia seconded the motion, and it carried unanimously. Fl CERTIFICATION OF HEARINGS: Commissioner Kirkmeyer moved to approve the Certification of Hearings conducted on March 26, 2014, as follows: 1) USR13-0056 - Duran Enterprises, LLC, and 2) USR13-0065 - L.G. Everist, Inc. and Plains All American Pipeline, L.P. Commissioner Conway seconded the motion, which carried unanimously. IR AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. PUBLIC INPUT: No public input was given. BIDS: F 1) APPROVE BID #61400050, TREE TUB AND GRINDING SERVICES - DEPARTMENT OF PUBLIC WORKS: Marcia Walters, Purchasing Department, explained only one bid was received and after some research Joshua Holbrook, Department of Public Works, recommends waiting to put this out for bid again in the fall, once the debris is stock piled at East Davis and Hoestra Gravel Pit, which should allow vendors a better idea of what they will need to do and will save the County money. 4. IMinutes, March 31, 2014 2014-1020 P Page 1 BC0016 Commissioner Garcia moved to approve said staff recommendation to reject this bid. The motion was seconded by Commissioner Conway, and it carried unanimously. El 2) APPROVE BID #61400064, LGP DOZER - DEPARTMENT OF PUBLIC WORKS/MINING DIVISION: Jay McDonald, Director of the Department of Public Works, said this is a 150-horsepower used-machine. Mr. McDonald said he personally tested the machine, it is in good condition and also carries a full warranty for two years, and that will save the taxpayers $29,123.00. In response to Commissioner Conway, he confirmed the other bid has many more hours of use. Commissioner Freeman moved to approve said bid as recommended by staff. Seconded by Commissioner Garcia, the motion carried unanimously. El 3) PRESENT AND APPROVE EMERGENCY BID #61400067, BRIDGES 53/58A, 54/41A, AND 61/54A, FLOOD REPAIRS - DEPARTMENT OF PUBLIC WORKS: Michael Bidell, Weld County Public Works, stated this bid is related to flood repairs on three of the South Platte River Bridges to protect existing structures prior to spring run-off. He stated two bids were received, and AISA Civil, Inc., was selected. Although AISA has not worked for the County previously, they are currently doing a project with the City of Greeley. He said the low bid is higher than estimated, but that has consistently been the case since the flood's occurrence, and all three sites are included in this one bid, all designed by the same consultant; one is a FEMA administered site and the other two are through the Federal Highway Administration. This construction work will be overseen by a construction inspector from Atkins, Inc. In response to Chair Rademacher, Mr. Bedell explained, if awarded today, work will begin today on the largest site, and then the work will be done on the other two sites simultaneously, with the anticipated completion date of May 9, 2014. In response to Commissioner Kirkmeyer, Bruce Barker, County Attorney, confirmed the contracts were reviewed. Commissioner Garcia moved to approve said bid on an emergency basis, as recommended by staff. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. (Clerk?Note: This matter was reconsidered on April 2, 2014.) NEW BUSINESS: E-9 1) CONSIDER TEMPORARY ASSEMBLY PERMIT (APRIL 6, MAY 18, JULY 13, AND AUGUST 3, 2014) — LEAHY FAMILY FARM, LLC: Brad Yatabe, Assistant County Attorney, introduced this temporary assembly permit application for an annual dirt bike racing event in Milliken, Colorado. He stated there is no maximum number of attendees - last year the number of was around 400, the Department of Public Works is requesting a traffic control plan, and the Department of Public Health and Environment would like proof of a valid license from the food vendor. David Leahy, applicant, said there will two ambulances onsite, provided by Stadium Medical out of Denver - one for transport and one for standby. Chair Rademacher said Stadium has a Tier III license and are not allowed to transport in Weld County. Mr. Leahy confirmed he would work that out with the Johnstown Fire Protection District. Mr. Yatabe mentioned the code does not specify that the ambulance needs to be able to transport. Commissioner Conway requested Mr. Leahy communicate with the Fire Chief and moved to grant said permit. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. El 2) CONSIDER TEMPORARY ASSEMBLY PERMIT (MAY 18, 2014) - FRANK'S RIDE FOR CHILDREN, C/O GREG RISEDORF: Bob Choate, Assistant County Attorney, said this is a fundraiser at Anderson Farms (zoned as a guest ranch) associated with the Make-A-Wish Foundation; the maximum number of attendees is between 1,000 and 1,500, and likely not all at the same time. He discussed the number of portable toilets required and said the Department of Public Work's referral would like them to use last year's traffic control plan and requested the submission of an Incident Action Plan. The Longmont Emergency Unit will provide an ambulance onsite, with four EMT staff on site. There have been no calls for service at past events. Chair Rademacher confirmed that Mountain View Minutes, March 31, 2014 2014-1020 Page 2 BC0016 Fire Protection District has been informed of the details of the event. Commissioner Freeman moved to grant said permit. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. • 3) CONSIDER APPLICATION FOR SPECIAL EVENTS PERMIT AND AUTHORIZE CHAIR TO SIGN - MAKE-A-WISH FOUNDATION OF COLORADO, INC. / FRANK'S RIDE FOR CHILDREN, C/O GREG RISEDORF: Mr. Choate said this is related to the previous item, and there will be 15 TIPS trained servers present; again, not all 1,500 attendees will be there simultaneously. Commissioner Kirkmeyer moved to grant said permit. The motion was seconded by Commissioner Conway, and it carried unanimously. (Clerk's Note: The two preceeding items were inadvertently listed prematuring and were listed again on the advertised date of April 7, 2014, to allow public input.) le 4) CONSIDER VETERANS SERVICE OFFICER'S MONTHLY REPORT AND CERTIFICATION OF PAY FOR MARCH, 2014, AND AUTHORIZE CHAIR TO SIGN: Toby Taylor, Veteran's Officer, presented the monthly report. Commissioner Garcia moved to approve said report and certification of pay and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. 8 5) CONSIDER APPOINTMENT OF JAY MCDONALD AS DIRECTOR OF PUBLIC WORKS: Jay McDonald introduced himself as having been in county government for 29 years (12 in Weld County), and stated he can't think of a better County to work for. The Board expressed they believe Mr. McDonald is an excellent choice of leadership for the largest Public Works Department in Colorado. Commissioner Conway stated that, even after a nationwide search, he was the most qualified candidate for this job, and Commissioner Freeman concurred, stating he believes Mr. McDonald will provide stability to the department. Chair Rademacher also concurred, stating Mr. McDonald's interview "knocked it out of the park". Commissioner Kirkmeyer moved to approve said appointment. The motion was seconded by Commissioner Garcia, and it carried unanimously. Commissioner Garcia also commended the work of Elizabeth Relford and Curtis Hall; on January 6 these two stepped up and took over management for 60 days; he leaned heavily on them, and they delivered -working long hours and weekends. Commissioner Conway concurred they are an important part of the great Weld County Public Works team, which is nationally recognized. ▪ 6) CONSIDER TEMPORARY CLOSURE OF CR 47 BETWEEN CRS 60.5 AND 62: Janet Lundquist, Department of Public Works, reviewed this temporary road closure for a DFA project for road construction/turn lanes. Commissioner Kirkmeyer moved to approve said temporary road closure. The motion, which was seconded by Commissioner Conway, carried unanimously. El 7) CONSIDER TEMPORARY CLOSURE OF CR 86 BETWEEN CRS 39 AND 41: Ms. Lundquist reviewed this temporary road closure for two culvert replacements. Chair Rademacher asked why two weeks is needed. Ms. Carter said they will be done separately and there is a little extra time scheduled just in case there is an issue. Commissioner Conway moved to approve said temporary road closure. The motion, which was seconded by Commissioner Freeman, carried unanimously. • 8) CONSIDER APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM GRANT FOR CR 390 IMPROVEMENT PROJECT (TIER I) AND AUTHORIZE ELECTRONIC SUBMITTAL: Elizabeth Relford, Department of Public Works, reviewed this application in the amount of $200,000, which will cover the cost of materials and is in concert with the Town of Minutes, March 31, 2014 2014-1020 Page 3 BC0016 Grover's Tier 1 application. Commissioner Kirkmeyer moved to approve said application and authorize electronic submittal. Seconded by Commissioner Conway, the motion carried unanimously. Ei 9) CONSIDER APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM GRANT FOR WELD COUNTY 2014/2015 OIL AND GAS HAUL ROUTE PROGRAM (TIER II) AND AUTHORIZE ELECTRONIC SUBMITTAL: Ms. Relford stated this application is for the amount of $2 million, for two miles of reconstruction on each of the following County Roads: 126, 13 and 19; this project would begin in 2015. Ms. Relford also thanked Ms. Lundquist for help in making this application deadline. Commissioner Kirkmeyer moved to approve said application and authorize electronic submittal. Seconded by Commissioner Conway, the motion carried unanimously. Ei 10) CONSIDER EASEMENT PURCHASE AGREEMENT, PERMANENT EXCLUSIVE SEWER EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS — CITY OF GREELEY: Mr. Barker reviewed this agreement for easements and a permit to extend the new sewer line from the jail to address problems with the system. In response to Commissioner Kirkmeyer's comment that, in the past the County has worked with municipalities to reduce costs. Commissioner Conway explained the Greeley Water Board is independent of the City of Greeley, so the fees are assessed by a quasi-public entity; however, the Board could ask for future fee waivers. Commissioner Kirkmeyer moved to approve said agreement and easements and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:43 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST:C�( { C,L�.�� CC//, aot/ w %e,,t ug a Radema eJ, Chair Weld County Clerk to the Boar. , L ♦ SLi`" jrsjtj7c-LEc xbarbara Kirkmeyr, Pro-Ten BY: • 1_.AL' �l. De• r y Clerk to the B t % Sean P. Conway ♦�.,�I Mike Fre W m F.rcia Minutes, March 31, 2014 2014-1020 Page 4 BC0016 Hello