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Home My WebLink About20142785 RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO SEPTEMBER 10, 2014 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, September 10, 2014, at the hour of 9:00 a.m. ID ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Douglas Rademacher, Chair Commissioner Barbara Kirkmeyer, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner William F. Garcia Also present: County Attorney, Brad Yatabe Acting Clerk to the Board, Susan Brown Accounting, Chris D'Ovidio • MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of September 8, 2014, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. e AMENDMENTS TO AGENDA: There were no amendments to the agenda. e CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. E PUBLIC INPUT: No public input was given. P ID COMMISSIONER COORDINATOR REPORTS: Commissioner Conwayreported on a productive y p meeting of the South Platte Roundtable, which he attended with Chair Rademacher. Colorado Representatives Lori Saine and Perry Buck were also in attendance. He said the State Water Plan is done, and work has begun began on groundwater issues, especially the high water table problem in Gilcrest, Platteville and Sterling. He reported a technical review committee with nine members was formed, which will look at the recommendations of HB1278, which was passed in 2012. ID Commissioner Kirkmeyer said there is a meeting tonight to discuss public safety communications and user fees with municipalities and fire protection districts. She said there was a joint meeting of all the transportation planning regions in Region 4 and they agreed to take $2.3 million off the top (annually) for 1-25 and 1-76, an increase in appropriations of$5.1 million for the 1-76 corridor. Lastly she reported on the County's Acella Project and said the Department of Information Technology team has Minutes, September 10, 2014 2014-2785 J Page 1 BC0016 pushed through a lot of those Acella projects. They are doing a fantastic job and the project will cost less than anticipated. NEW BUSINESS: 1) CONSIDER 2014-2015 PLAN FOR CORE SERVICES PROGRAM AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of Department of Human Services, said this is the second year of a three year plan for 2014-2015. She reviewed the term and amount of allocation increase, and listed the programs this funding covers. Commissioner Conway moved to approve said plan and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. El 2) CONSIDER TEMPORARY PERMIT FOR A TAVERN LIQUOR LICENSE ENSE AND AUTHORIZE CHAIR TO SIGN - SIPRES LOUNGE, INC., DBA SIPRES LOUNGE: Bob Choate, Assistant County Attorney, presented the temporary permit application and recommended approval. The Sheriffs Office reported there have been no calls for service. He noted this is the owner of the premises and the transfer of the license is part of a current legal dispute with the previous licensee. Commissioner Kirkmeyer moved to grant said temporary permit and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. la 3) CONSIDER APPLICATION FOR DANCE HALL LICENSE AND AUTHORIZE CHAIR TO SIGN - SIPRES LOUNGE, INC., DBA SIPRES LOUNGE: Mr. Choate presented the application, which is connected to the previous item of business. Commissioner Conway moved to grant said dance license and authorize the Chair to sign. The motion, which was seconded by Commissioner Garcia, carried unanimously. El 4) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO SIGN — DATABANK: Ryan Rose, Director of the Department of Information Technology, explained this is a request for the implementation of a contract management system. Information Technology staff has worked with other departments to review several systems and in the discovery phase they realized that an existing system could be leveraged, resulting in a large cost savings, which he outlined. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. f] 5) CONSIDER TEMPORARY CLOSURE OF N. 6TH AVE BETWEEN CR 64 AND 5TH ST: Janet Lundquist, Department of Public Works, reviewed the temporary road closure for a culvert replacement. Commissioner Conway noted this is a highly traveled road, and Ms. Lundquist said the detour routes are constantly monitored, so if there are any problems they can be rerouted as needed. Commissioner Conway moved to approve said temporary road closure. The motion, which was seconded by Commissioner Garcia, carried unanimously. ID 6) CONSIDER TEMPORARY CLOSURE OF CR 40 BETWEEN CR 25 AND U.S. HWY 85: Ms. Lundquist reviewed this 20-day temporary closure on behalf of Central Weld Water District for the installation of a new water main. She said notice will go out to the oil and gas industry - which travels this road. Commissioners Rademacher and Conway noted this will impact farmers during a harvest season, and the Board asked if they could wait until after harvest. Ms. Lundquist confirmed they are obligated to talk to surrounding property owners impacted and are using Weld County right-of-way. She reviewed potential routes for local traffic, and said the agricultural accesses cannot be blocked by statute. Commissioner Rademacher questioned why they need 20 days for a mile of work. Commissioner Conway suggested continuing the matter due to concern regarding the inconvenience to farmers. Commissioner Kirkmeyer noted the map shows the irrigated farms as north of CR 40 and examined the map. Ms. Lundquist stated the inconvenience is mainly to the thru traffic. The Board Minutes, September 10, 2014 2014-2785 Page 2 BC0016 concurred this is probably not going to be a large problem; however, they expressed surprise and disappointment that Central Weld Water is inconveniencing their customers this way. Ms. Lundquist said that she would contact them to ask about why they chose this time of year and about their outreach to local citizens and relay that information to the Board. Commissioner Garcia said it can be approved contingently, and pulled off Monday's Consent Agenda if the Board's concerns are not addressed, or if they need more time. Commissioner Conway moved to approve said temporary road closure, with the provision as stated by Commissioner Garcia. The motion was seconded by Commissioner Garcia. Commissioner Kirkmeyer moved to amend the motion to change the date to the close of business on September 24, 2014. Seconded by Commissioner Conway. The Board noted they can get this done in two weeks if they work weekends, like the County did during the flood to avoid disrupting the harvest. Ms. Lundquist clarified they are allowed to work today and they have 14 days to get this done, because of the hardship to area farmers. There being no further discussion, the motion carried unanimously. ID 7) CONSIDER ACCEPTANCE OF EASEMENT DEED OF DEDICATION FOR CR 104 RIGHT-OF-WAY AND AUTHORIZE CHAIR TO SIGN - JOSEPH HAWKINS: Leon Sievers, Department of Public Works, explained this is for the Noble Energy Project, reviewed the easement deed, and said there is no cost to the County. Commissioner Conway confirmed that Noble Energy paid the landowner. Commissioner Conway moved to approve said acceptance and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. EI 8) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR IMPROVEMENT OF CR 390 AND AUTHORIZE CHAIR TO SIGN - TOWN OF GROVER: Elizabeth Relford, Department of Public Works, said they are partnering with the Town of Grover on a DOLA grant project. The County has completed the paving portion of the project into the city limits on CR 118, and paperwork will be submitted after completion of the project. Commissioner Conway noted news articles regarding road improvements in smaller communities, citing this as an excellent example of the County's partnership and support. Commissioner Freeman moved to approve said intergovernmental agreement and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. El 9) CONSIDER AUTHORIZING ASSIGNMENT TO THE CITY OF FORT COLLINS HOUSING AUTHORITY OF A PRIVATE ACTIVITY BOND ALLOCATION OF WELD COUNTY, COLORADO, PURSUANT TO THE COLORADO PRIVATE ACTIVITY BOND CEILING ALLOCATION ACT AND AUTHORIZE CHAIR TO SIGN: Brad Yatabe, Assistant County Attorney, explained this assigns $8,390,900 of Weld County's allocation to the City of Fort Collins Housing Authority. Julie Brewen, Executive Director, thanked the Board and stressed that it's important to use this money in Northern Colorado; if not used, these funds remand to the State (and would most likely be used in metro Denver). Ms. Brewen said the funds will be used for the acquisition and renovation of 300 units of affordable housing and also for 72 new family units. She confirmed these are open to residents outside of Fort Collins. Commissioner Kirkmeyer moved to approve authorizing said assignment and authorize the Chair to sign. The motion was seconded by Commissioner Conway. Commissioner Kirkmeyer reiterated it is important for the funds to remain in Northern Colorado and to be returned to the State and not redistributed in the metro Denver area. Commissioner Conway agreed, especially recognizing the need for affordable housing in the area. Commissioner Garcia noted there is a large need here, due to the low vacancy rates; these are not County funds, but allocations; and the County has had difficulty pursing projects large enough to utilize them. There being no further discussion, the motion carried unanimously. Minutes, September 10, 2014 2014-2785 Page 3 BC0016 El 10) CONSIDER CERTIFICATION TO THE WELD COUNTY TREASURER OF ZONING VIOLATION PENALTIES AS SPECIAL ASSESSMENT - TRENTON PARKER: Bob Choate, Assistant County Attorney, requested approval of this $24,500.00 lien, which relates to the length of time of this violation (twelve years), and confirmed the parcel is approximately 40 acres. He also confirmed the lien could be foreclosed on if not paid, that process would take around four years and the tax lien could be sold by the Treasurer to a purchaser. Commissioner Conway noted this could lead to the forfeiture of the property. Mr. Choate explained the process of redemption of the tax deed and the property owner's rights. Commissioner Conway noted these are the most egregious violations, but said he is concerned the County could take this property from the owner over a violation. Commissioner Garcia moved to approve said certification. The motion was seconded by Commissioner Freeman.. Commissioner Conway noted County staff tries very hard to work with people, but he is opposed for philosophical reasons. Upon a roll call vote, the motion passed four to one, with Commissioner Conway opposed. Fl 11) CONSIDER CERTIFICATION TO THE WELD COUNTY TREASURER OF ZONING VIOLATION PENALTIES AS SPECIAL ASSESSMENT - JOSE FRANCO AND ROSA PEREA: Frank Haug, Assistant County Attorney, reviewed this certification request in the amount of $800.00. He explained CDOT is in the process of buying this property in the next couple of months to expand an intersection and this is likely the last time the County will need to take action on this matter. Commissioner Garcia moved to approve said certification. The motion was seconded by Commissioner Kirkmeyer. Upon a roll call vote, the motion passed four to one, with Commissioner Conway opposed. el 12) CONSIDER CERTIFICATION TO THE WELD COUNTY TREASURER OF ZONING VIOLATION PENALTIES AS SPECIAL ASSESSMENT - ROGER AND SHERYL HILL: Mr. Haug presented this request for certification of an $800.00 assessment; there have been previous assessments. Commissioner Kirkmeyer moved to approve said certification. The motion was seconded by Commissioner Garcia. Upon a roll call vote, the motion passed four to one, with Commissioner Conway opposed. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Minutes, September 10, 2014 2014-2785 Page 4 BC0016 There being no further business, this meeting was adjourned at 10:04 a.m. BOARD OF COUNTY COMMISSIONERS ELD COUNTY, COLORADO ATTEST: WairtifevGC jes;e.C `@� OM�� Douglas ademaohesr_Chair Weld County Clerk to the Board � /, � LC.��CL- �JC�/� "' 73arbara Kirkmeyer, ro-Tem B .► � tn!.. ' ( D- •R y Clerk .• the =o. 1 c .77 ■ ,t:j \.tsm t ean P. Conway . Mike Free n f , William F. Garcia Minutes, September 10, 2014 2014-2785 Page 5 BC0016 Hello