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Home My WebLink About20140330.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO FEBRUARY 3, 2014 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, February 3, 2014, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Douglas Rademacher, Chair Commissioner Barbara Kirkmeyer, Pro-Tem - EXCUSED Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner William F. Garcia Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Controller, Barbara Connolly MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of January 29, 2014, as printed. Commissioner Freeman seconded the motion, and it carried unanimously. el AMENDMENTS TO AGENDA: Commissioner Conway moved to add, under BIDS: 1) Approve Bid #61400013, Backhoe with Attachments — Department of Public Works/Bridge. The motion was seconded by Commissioner Garcia, and it carried unanimously. ti CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. PRESENTATIONS: 1) RECOGNITION OF SERVICES, DEPARTMENT OF PUBLIC WORKS - WILLIAM "MIKE" EAGLESON: Chair Rademacher read the certificate into the record. Curtis Hall, Department of Public Works, accepted the award on his behalf and said Bill Eagleson began with Weld County in 1982, and was a bridge foreman beginning in 1992 (32 years of service), his knowledge will be deeply missed. The Board thanked him and wished him well. (Clerk's Note: Barbara Kirkmeyer present at 9:07) PUBLIC INPUT: No public input was given. cf„ Minutes, February 3, 2014 2014-0330 `?A-t. Page 1 BC0016 BIDS: e 1) APPROVE BID#B1400013, BACKHOE WITH ATTACHMENTS - DEPARTMENT OF PUBLIC WORKS/BRIDGE: Trevor Jiricek, Director of General Services, stated staff recommends the withdrawal of the bid award to Power Equipment, as, upon further review, the equipment selected did not meet specifications. Staff has apologized to Power Equipment and recommends the bid be awarded to 4 Rivers Equipment, Inc. (as the lowest bidder that meets specifications) in the amount of $95,400.00. Curtis Hall, Department of Public Works, explained that the dig depth did not meet specification, which was confirmed by a call to Volvo. In response to Commissioner Conway, Mr. Hall confirmed that this award does not include the bucket. Commissioner Kirkmeyer moved to rescind the previous bid award and approve the low bid that meets specifications. The motion was seconded by Commissioner Conway, and it carried unanimously. NEW BUSINESS: e 1) CONSIDER GRANT APPLICATION FOR THE JUVENILE DIVERSION PROGRAM: Kirsta Britton, District Attorney's Office, and Michael Roarke, Assistant District Attorney, introduced this competitive grant which covers the next three years. Commissioner Kirkmeyer noted for the record that there was a previous work session on this item with good discussion. Commissioner Garcia moved to approve said grant application. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. • 2) CONSIDER CHANGE ORDER #2 FOR CR 49 EXTENSION DESIGN SERVICES PROJECT (BID #B1200045) AND AUTHORIZE CHAIR TO SIGN - ATKINS NORTH AMERICA, INC.: Mike Bedell, Department of Public Works, explained this item is related to a CDOT RAMP Grant, which agreed to pay for a large portion of the construction of this project, and requires that the design, permitting and environmental clearances now have to be bid out according to CDOT's procedures, and the intersection has to be broken out and bid separately. Commissioner Kirkmeyer moved to approve said change order and authorize Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. e 3) CONSIDER CHANGE ORDER #2 FOR CR 49 EXTENSION ENVIRONMENTAL SERVICES AND AUTHORIZE CHAIR TO SIGN - FELSBURG HOLT AND ULLEVIG: Mr. Bedell said this is different from the previous only in that FHU is the environmental consultant and has to meet CDOT's environmental clearances and have it approved via CDOT. Mr. Bedell mentioned a couple more things will come before the Board related to this project, including the relocation of a gas line/utility agreement; he noted there is still no IGA with CDOT for the RAMP grant, which has been in the works for several months, but the RAMP contracts are new and CDOT has been revising them; they were approved in October. Commissioner Kirkmeyer moved to approve said change order and authorize Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. e 4) CONSIDER AGREEMENT FOR COMPENSATION FOR DAMAGE TO STRUCTURES WITHIN 200 FEET OF MINING ACTIVITIES AND AUTHORIZE CHAIR TO SIGN - NORTHERN COLORADO CONSTRUCTORS, INC.: Bruce Barker, County Attorney, explained the Division of Minerals and Geology require any gravel pit operator to get an agreement from the property owner of any structure within 200 feet of the mining operation for potential damage to the structure. This one is close to CR 6. Commissioner Kirkmeyer recommended a provision that the operator will participate in mitigation in case of flooding, because their proximity will increase the likelihood of additional flood damage to the road. Commissioner Kirkmeyer moved to approve said agreement with the mitigation provision as stated above, and authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously. Minutes, February 3, 2014 2014-0330 Page 2 BC0016 5) CONSIDER APPOINTMENT OF CRUZ MONCIVAIS TO GREELEY-WELD COUNTY AIRPORT AUTHORITY BOARD: Commissioner's Conway and Garcia concurred the applicants were all outstanding making this a difficult choice; Mr. Moncivais is an active pilot, he grew up around the airport, has a deep love of aviation, and has also worked with the Civil Air Patrol. Commissioner Garcia moved to approve said appointment. The motion, which was seconded by Commissioner Conway, carried unanimously. e 6) CONSIDER CONSENT TO EXCEPTION LOCATION REQUEST FOR ANSCHUTZ O'BRIEN 5-61-33-57H WELL AND AUTHORIZE CHAIR TO SIGN: Mr. Barker said this request is due to a well erroneously located too close (448 feet) to mineral rights owned by the County; the minimum distance should be 460 feet, but confirmed this should have no detrimental effect on Weld County's mineral interests. Commissioner Conway moved to consent to said exception location request and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. ASIDE: Commissioner Garcia reported Dave Bauer's request regarding the Board's immediate consideration of 14 work orders related to the flood repair design, so that these consultants can begin work as soon as possible. e Chair Rademacher consequently declared a recess until 3:00 p.m. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was recessed until at 9:27 a.m., to reconvene at 3:00 p.m. Minutes, February 3, 2014 2014-0330 Page 3 BC0016 MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MONDAY, FEBRUARY 3, 2014 3:00 p.m. (AFTERNOON SESSION) PLEDGE OF ALLEGIANCE El ROLL CALL: Commissioner Douglas Rademacher, Chair Commissioner Barbara Kirkmeyer, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner William F. Garcia NEW BUSINESS: ID 7) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - WEL-BR27.5/48A) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - AYRES ASSOCIATES, INC.: Commissioner Conway moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. Commissioner Garcia stated this, and the other work order forms for design services, were reviewed in a work session earlier in the day and need to be expedited so work can begin on these projects before the spring run-off arrives. Commissioner Kirkmeyer stated each of these work orders is for design work to get bid-ready documents in order, permits, right-of-way acquisition, assessment, and anything needed that is not for the actual construction of the project or the inspection/management. Commissioner Conway noted they should all be covered under the 75 percent FEMA reimbursement. He noted that the governor has indicated a 12.5 percent match, but that is not yet certain. Ii 8) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - WEL-BR17/50A) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - AYRES ASSOCIATES, INC.: Commissioner Freeman moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. 9) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - WEL-BR13/44B) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - AYRES ASSOCIATES, INC.: Commissioner Kirkmeyer moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. El 10) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - WEL-BR54/13A) PURSUANT TO AGREEM ENT FOR DESIGN SERVICES AN D AUTHORIZE CHAIR TO SIGN - AYRES ASSOCIATES, INC.: Commissioner Kirkmeyer moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. El 11) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR53/58A) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - ATKINS NORTH AMERICA, INC.: Commissioner Conway moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Garcia, and it carried unanimously. Monday, February 3, 2014 Page 1 2014-0330 www.co.weld.co.us BC0016 ID 12) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR61/54A) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - ATKINS NORTH AMERICA, INC.: Commissioner Kirkmeyer moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. IR 13) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR54/41A) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - ATKINS NORTH AMERICA, INC.: Commissioner Kirkmeyer moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. E 14) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR19/4B) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Freeman moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. e 15) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR23/14A) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Garcia moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. 16) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR23/8A) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Kirkmeyer moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. El 17) CONSIDER WORK ORDER FORM (FLOOD REPAIRS-EM-BR8/21A) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Kirkmeyer moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. 18) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR23/6B) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Dave Bauer, Department of Public Works, explained he has not heard back on two questions regarding requirements, but given advice from Base Tactical, there is a second layer of decisions: come up with solutions or identify there are none needed. Mr. Bauer confirmed that the urgent timeline is due to the expected spring run-off and possible flooding. He also noted a couple of the managed creeks may not need priority status. Commissioner Conway moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. fi 19) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR23/6C) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Garcia moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. Monday, February 3, 2014 Page 2 2014-0330 www.co.weld.co.us BC0016 20) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR21/6A) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Kirkmeyer moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. la 21) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR17/4A) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Kirkmeyer moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Garcia, and it carried unanimously. e 22) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR4/15A) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Kirkmeyer moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. El 23) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR15/2A) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Kirkmeyer moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. e 24) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR9.5/24.5A AND EM-9.5- GRADE CONTROL) PURSUANT TO AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - ICON ENGINEERING, INC.: Commissioner Kirkmeyer moved to approve said work order form and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. Commissioner Kirkmeyer noted, however, that contracts potentially eligible for Federal Highway Administration (FHWA) funding should not be executed until Roy Rudisill, Director of the Office of Emergency Management, has done further review on what can be reimbursed outside the scope of CDOT. Commissioner Conway concurred. In response to Commissioner Garcia, Mr. Barker said he would clarify which work order forms that issue pertains to. RESOLUTIONS: The resolutions were presented and signed as listed on the Consent Agenda. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Monday, February 3, 2014 Page 3 201 4-0330 www.co.weld.co.us BC0016 Theie being no further business, this meeting was adjourned at 3:19 P.M. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dacot, s,5h) A 2,,4 (o�vur tO c k '� oDu Iak Rademac er, C air Weld County Clerk to the Board �opp�� rbara Kirkmeyer, ro-Tem BY: tip , �. . i.na ,►'�CE&'Q, � �. Dep f y Clerk to the B.�'1:� •`�•�� Sean P. Conway rosy =� 'Co q Mike Fr iam F. Garcia Monday, February 3, 2014 Page 4 . 2014-0330 www.co.weld.co.us BC0016 Hello