HomeMy WebLinkAbout20141103.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
APRIL 7, 2014
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, April 7, 2014, at the hour of 9:00 a.m.
El ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner William F. Garcia
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Susan Brown
Controller, Barbara Connolly
E MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of April 2, 2014, as printed. Commissioner Kirkmeyer seconded the motion,
and it carried unanimously.
ID CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of
Hearings conducted on April 2, 2014, as follows: 1) USR13-0067 - Ronald and Betty Pappenheim/Bill
Barrett Corporation, and 2) USR13-0017- Konig Land and Cattle, LLC, do EOG Resources, Inc.
Commissioner Kirkmeyer seconded the motion, which carried unanimously.
Fi AMENDMENTS TO AGENDA: There were no amendments to the agenda.
ID CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as
printed. Commissioner Freeman seconded the motion, and it carried unanimously.
PROCLAMATIONS:
.ID 1) DAY OF THE YOUNG CHILD -APRIL 12, 2014: Chair Rademacher read the certificate into
the record. Caroline Gelatt, United Way, invited the public to the 33rd Annual Children's Festival this
weekend. The Board thanked the United Way and Promises for Children for their important work with
this issue.
IR 2) NATIONAL CRIME VICTIMS' RIGHTS WEEK - APRIL 6-12, 2014: Chair Rademacher read
the certificate into the record. Michael Rourke, Assistant District Attorney, spoke regarding the pride
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Weld County should have regarding its excellent Victim's Services private, non-profit and governmental
groups. He said the theme of Friday's all-day event, held at the Evans Community Center, is Crimes
Against Children (including sexual assault and child abuse). Mr. Rourke introduced some of those
present to honor the proclamation, including representatives from: The University of Northern Colorado,
A Kid's Place, The 19th Judicial District Victim Services Unit, Victim's Assistance, Catholic Charities,
Lutheran Family Services, The 19th Judicial District Courts, The Area Agency on Aging and The Crime
Victim's Compensation Coordinator. The Board thanked them sincerely, in addition to all Weld County
citizens who have a positive impact on these issues.
ID PUBLIC INPUT: Doug Meyer, County resident, spoke regarding a Greeley Tribune article, on the
tabling of Senate Bill 93, regarding imminent domain for private entities. He spoke in opposition to
funding for local walking and biking trails. Commissioner Conway thanked Commissioner Kirkmeyer for
her diligent opposition to bills like 93, and he agreed that vigilance is needed to keep bills like this from
coming up again. In regard to bicycles on County roads, he said the Supreme Court has decreed local
entities cannot prohibit bicyclists from being on the roads, even for public safety concerns. There was
father discussion of this issue. Commissioner Conway said this Wednesday, Representative
Sonnenburg's bill (regarding the Phillips County idea for the reorganization of the Colorado House of
Representatives) will come before the House State Affairs committee for the fall ballot.
BIDS:
El 1) APPROVE BID #B1400063, MATERIAL HAULING - DEPARTMENT OF PUBLIC WORKS:
Trevor Jiricek, Director of General Services, stated staff recommends the lowest bidder, Richardson
Consolidated, Inc., and reviewed the price per hour for the four different dump trucks on an as needed
basis during 2014. Commissioner Conway moved to approve staffs recommendation on bid.
Seconded by Commissioner Garcia, the motion carried unanimously. In response to Chair
Rademacher, Jay McDonald, director of Public Works, confirmed the advanced notice is not a problem,
since this has to do with requesting different types of trucks.
El 2) APPROVE BID #B14000082, MAPO CHEMICAL BID - DEPARTMENT OF PUBLIC
WORKS/WEED AND PEST: Mr. Jiriceck said staff recommends the low bidder in each category; the
bids for herbicides for the 2014 spray season were requested through the Municipal Assembly for
Procurement Officials (MAPO). There will be an initial order of these products and additional orders will
be placed as needed. Tina Booton, Pest and Weed Division, explained the Conservation District out of
Berthoud prepares the list and she explained the process. Commissioner Garcia moved to approve
staffs recommendation on bid. Seconded by Commissioner Conway, the motion carried unanimously.
El 3) PRESENT AND APPROVE EMERGENCY BID #61400067, BRIDGES 53/58A AND 54/41A
FLOOD REPAIRS - AISA CIVIL, INC., Mr. Jiricek reviewed the history of this bid, and said staff
recommends AISA, Civil, Inc., for a total amount of $394,873.80; work will start as soon as possible.
Commissioner Conway moved to approve staffs recommendation on emergency bid. Seconded by
Commissioner Garcia, the motion carried unanimously.
NEW BUSINESS:
1) CONSIDER PUBLIC INPUT REGARDING APPLICATIONS FOR TEMPORARY ASSEMBLY
AND SPECIAL EVENTS PERMIT - MAKE-A-WISH FOUNDATION / FRANK'S RIDE FOR CHILDREN,
C/O GREG RISEDORF: Chair Rademacher also called up item #2. Brad Yatabe, Assistant County
Attorney, explained this and the following item were heard and granted on Monday, March 31, 2014;
however, since it was originally scheduled for this date, they are being brought up for the purpose of
public comment. Mr. Risedorf was present and reported this is the 28th annual event; it has exceeded
the half million dollar mark -granting 108 wishes to terminally ill kid's.
Minutes, April 7, 2014 2014-1103
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la 2) CONSIDER PUBLIC INPUT REGARDING APPLICATION FOR SPECIAL EVENTS PERMIT
AND AUTHORIZE CHAIR TO SIGN - MAKE-A-WISH FOUNDATION OF COLORADO, INC. /
FRANK'S RIDE FOR CHILDREN, C/O GREG RISEDORF: See previous item.
El 3) CONSIDER AMENDMENT #3 TO MEDICAL SERVICES AGREEMENT AND AUTHORIZE
CHAIR TO SIGN - CERNER HEALTH CONNECTIONS, INC.: Patti Russell, Director of the Department
of Human Resources, explained this addendum to the contract is for increased services at the
Employee Wellness Clinic. She said this will freeze the amount for two years and should save the
County $13,000. Commissioner Conway moved to approve said amendment to agreement and
authorize the Chair to sign. Commissioner Garcia seconded the motion and it carried unanimously.
4) CONSIDER RESUBMITTAL OF CONTINUATION GRANT FOR FEDERAL ASSISTANCE
FOR WELD COUNTY YOUTH CONSERVATION CORPS, AMERICORPS PROGRAM, AND
AUTHORIZE ELECTRONIC SUBMITTAL: Judy Griego, Director of Department of Human Services,
stated this grant has a total budget of $131,807.00 and gave a brief overview. Commissioner Freeman
moved to approve said resubmittal of continuation grant and authorize electronic submittal. The motion
was seconded by Commissioner Kirkmeyer, and it carried unanimously.
5) CONSIDER REVISIONS TO OPERATIONS MANUAL, SECTION 7.000, PERSONNEL
POLICIES AND PROCEDURES: Ms. Griego, said these changes were done in conjunction with
Ms. Russell. This will clearly delineate exempt and non-exempt employees and time reporting, and will
ensure the County is in compliance with the Fair Labor Standards Act. Commissioner Freeman moved
to approve said revisions to operations manual. Commissioner Conway seconded the motion and it
carried unanimously.
El 6) CONSIDER APPLICATION FOR JUVENILE RESTORATIVE JUSTICE DIVERSION
FUNDING FOR PILOT PROJECTS IN FISCAL YEAR 2015 AND AUTHORIZE ELECTRONIC
SUBMITTAL: Mr. Rourke explained the total grant funds are $86,500, with no County match, which
provides funding for a half-time case officer in the DA's Office to assist with these cases for fiscal year
2014-2015, as well as on-going training. Commissioner Garcia moved to approve said application and
authorize electronic submittal. The motion, which was seconded by Commissioner Kirkmeyer, carried
unanimously. Kirsta Britton, Diversion Director, was also present to answer questions.
ER 7) CONSIDER PETITION FOR VACATION OF A PORTION OF PUBLIC ROAD RIGHT-OF-WAY
ON GRANT STREET IN FORT LUPTON - JAY SCOLNICK: Mr. Yatabe explained this is the first
usage of the County's new procedure regarding the vacation of public rights-of-way; the property in
question is Grant Street at the edge of the Aristocrat Ranchettes subdivision. He gave a history of this
item; 30 feet of right-of-way remains and the remaining lots may still be accessed. He reported the
Ft. Lupton Fire Protection District has issues regarding emergency access; however, Mr. Scolnick will
allow that access. In response to Chair Rademacher, Mr. Yatabe confirmed that Grant Street is not on
a section line. Mr. Scolnick explained the route and outlined future plans for the subdivision's
infrastructure. He explained the ditches and drainage have been designed for 30 feet of right-of-way.
He confirmed all historical assesses will be maintained. In response to Commissioner Kirkmeyer, Mr.
Scolnick addressed the easement on Grant Street. Commissioner Kirkmeyer stated she is not willing to
vacate the right-of-way without an easement in place, so that dead ends are not created. Mr. Yatabe
confirmed the Board has the authority to reserve an easement for emergency access. Mr. Scolnick
confirmed there are no accesses off of Grant Street. Mr. Yatabe suggested the words "and 27" should
be removed from the legal description on the resolution. El Chair Rademacher opened the floor to
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public input and none was forthcoming. la Commissioner Kirkmeyer moved to approve said vacation
of public right-of-way with the provision that emergency access be reserved. Seconded by
Commissioner Conway, the motion carried unanimously.
El 8) CONSIDER CONTRACT EXTENSION/RENEWAL FOR FUEL SUPPLY (BID #B0003-09) -
AGFINITY, INC.: Jay McDonald, Director of the Department of Public Works, stated this is an annual
extension and the only change is the price of propane; the first increase since 2009. He noted the other
bids for propane were all considerably higher. Commissioner Conway moved to approve said contract
extension/renewal. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously.
IR 9) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - WEL-BR3/42A) PURSUANT
TO AGREEMENT FOR DESIGN SERVICES (IMMEDIATE NEEDS PRIOR TO SPRING RUNOFF)
AND AUTHORIZE CHAIR TO SIGN -AYRES ASSOCIATES, INC.: Clay Kimmi, Department of Public
Works, explained this is related to four previous work orders for high priority sites, and this is a fifth one
added to the high-priority list. Commissioner Garcia moved to approve said work order form and
authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried
unanimously.
IR 10) CONSIDER MEMORANDUM OF UNDERSTANDING FOR SHARED MAINTENANCE OF
EAST 168TH AVENUE AND COUNTY ROAD 2 AND AUTHORIZE CHAIR TO SIGN - ADAMS
COUNTY: Commissioner Kirkmeyer reminded the Board of the work session on this item.
Commissioner Kirkmeyer moved to approve said memorandum of understanding and authorize the
Chair to sign. The motion, which was seconded by Commissioner Garcia, carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:58 a.m.
BOARD OF COUNTY COMMISSIONERS
ELD COUNTY, COLORADO O ATTEST: RadeS wxv�Av�
.1�:ok Dougla Rademabbher, Chair
Weld County Clerk to the Board
\ CUSED DATE OF APPROVAL
.ara Kirkmeyer, Pro-Tem
BY:
Depu Clerk to the Board `�.•i �( USED DATE OF APPROVAL
P. Conway
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William ' . Garcia
Minutes, April 7, 2014 2014-1103
Page 4 BC0016
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