HomeMy WebLinkAbout20143367.tiff RESOLUTION
RE: APPROVE TASK ORDER CONTRACT AMENDMENT #1 FOR 2014 IMMUNIZATION
CORE SERVICES PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Task Order Contract Amendment#1 for
2014 Immunization Core Services Program between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Weld County
Department of Public Health and Environment, and the Colorado Department of Public Health
and Environment, commencing November 1, 2014, and ending December 31, 2014, with further
terms and conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Task Order Contract Amendment #1 for Immunization Core Services
Program between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of October, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: C/iam., r • �`_+•��!
La gl ademacher -Chair
Weld County Clerk to the Bo / ,
lam =
is6' 4-. �s,�:=442 rbara Kirkme er, Pro-Tem
BY: -4 0.01-C-Mil •..... �.
D y Clerk to the Boar`��� r
can P. Conway
APP ORM: ninal/100
Mike F e ' an
ounty Attorney
/ 1
III ilia F. Garcia
Date of signature:
4/
2014-3367
CC }�L HL0044
1861 ' Memorandum
TO: Douglas Rademacher, Chair
TY Board of County Y Commissioners
FROM: Mark E. Wallace, MD, MPH, Executive Director
Department of Public Health & Environment
DATE: October 27, 2014
SUBJECT: 2014 Core Immunization Services Task Order
Contract Amendment
Enclosed for Board review and approval is a contract between the Colorado Department of
Public Health and Environment and the Board of County Commissioners of Weld County on
behalf of the Weld County Department of Public Health and Environment.
Approval of this Task Order Contract amendment, Weld County will be reimbursed an
additional amount not to exceed $7,100, increasing our total funding to $82,951 for 2014.
Funds include $66,025 in Federal funding and $16,926 in State funding. The term of this
contract is also being amended in order to simplify the State's contract modification process.
The State found that the continual modification of the five year contracts were creating a great
deal of difficulty and extra work and decided to return to one year contracts that can be
renewed annually for five years. Therefore, this contract amendment will shorten our current
contract by 36 months with a revised end date of December 31, 2014.
Under provisions of this contract amendment, WCDPHE will continue to provide core services
to best meet the immunization needs of the citizens of Weld County and ensure immunization
best practices are provided around the county. These core services include provision of age
appropriate immunizations for vaccine preventable diseases and educational offerings about
immunizations.
This 2014 Core Immunization Services Task Order Contract Amendment was approved for
placement on the agenda by the Board via pass-around dated October 27, 2014.
I recommend approval of this 2014 Core Immunization Services Task Order Contract
Amendment.
2014-3367
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW/ WORK SESSION REQUEST
RE: 2014 Core Immunization Services Task Order Contract Amendment
DEPARTMENT: Public Health and Environment DATE: October 27, 2014
PERSON REQUESTING: Mark E. Wallace, MD, MPH, Executive Director
Brief description of the problem/issue:
Enclosed for Board review and approval is an amendment to the FY14 Immunization Core Services Task Order
Contract between the Colorado Department of Public Health and Environment ("CDPHE") and the Weld
County Board of Commissioners for the benefit and use of the Weld County Department of Public Health and
Environment ("WCDPHE").
With approval of this Task Order Contract amendment, Weld County will be reimbursed an additional amount
not to exceed $7,100, increasing our total funding to $82,951 for 2014. Funds include $66,025 in Federal
funding and $16,926 in State funding. The term of this contract is also being amended in order to simplify the
State's contract modification process. The State found that the continual modification of the five year contracts
were creating a great deal of difficulty and extra work and decided to return to one year contracts that can be
renewed annually for five years. Therefore, this contract amendment will shorten our current contract by 36
months with a revised end date of December 31, 2014.
Under provisions of this contract amendment, WCDPHE will continue to provide core services to best meet the
immunization needs of the citizens of Weld County and ensure immunization best practices are provided around
the county. These core services include provision of age appropriate immunizations for vaccine preventable
diseases and educational offerings about immunizations.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
Declining this contract amendment will result in the loss of additional State funding to aid in the maintenance of
the WCDPHE immunization program.
Approval of this contract amendment with CDPHE will provide additional State funding to allow WCDPHE to
provide the singularly most proven prevention and/or control method for vaccine-preventable diseases, the
provision of accurate and scheduled immunizations.
Recommendation: I recommend your approval of this Task Order Contract amendment to the 2014 Core
Immunization Services Contract.
Approve Schedule
Recommendation Work Session Other/Comments:
Douglas Rademacher, Chair
Barb Kirkmeyer, Pro-Tem
Sean P. Conway
Mike Freeman , ,
William F. Garcia //
STATE OF COLORADO
John W.Hickenlooper,Governor
Larry Wolk, MD, MSPH my•coo
Executive Director and Chief Medical Officer 41,4: -'\%
Dedicated to protecting and improving the health and environment of the people of Colorado t ` o
4300 Cherry Creek Dr.S. . 4
Denver,Colorado 80246-1530 X896
Phone(303)692-2000 Colorado Department
Located in Glendale,Colorado
of Public Health
www.colorado.gov/cdphe and Environment
11/19/2014
Good afternoon,
Enclosed is your copy of the fully executed Colorado Department of Public Health and Environment
Amendment to your current Immunization Core Services Contract. An email notification regarding
the execution of this amendment was sent to you on November 18, 2014. The amendment is
effective as of 11/18/14.
Please contact me with questions or concerns. My contact information is listed below.
Sincerely,
Amanda Galant
Temporary Contracts Coordinator
DCEED-A3
4300 Cherry Creek Drive South
Denver, CO 80246
303-692-2701 office
303-782-0904 fax
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
FHHA-IMM
DEPARTMENT OR AGENCY NUMBER
FAAA
CONTRACT ROUTING NUMBER
15-73815
AMENDMENT FOR TASK ORDERS#1
This Amendment is made this 7th day of October,2014, by and between the State of Colorado,acting by and
through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT,whose address or principal place
of business is 4300 Cherry Creek Drive South,Denver,Colorado 80246, hereinafter referred to as the"State";
and, Board of County Commissioners of Weld County,(a political subdivision of the state of Colorado), whose
address or principal place of business is 915 l0'-"Street,Greeley,Colorado 80632-0758, for the use and benefit
of the Weld County Department of Public Health and Environment,whose address or principal place of
business is 1555 North 17`—" Avenue,Greeley,Colorado 80631 hereinafter referred to as the"Contractor".
FACTUAL RECITALS
The parties entered into a Master Contract, dated January 17,2012, with contract routing number 13 FAA 00051.
Pursuant to the terms and conditions of the Master Contract, the parties entered into a Task Order Contract, dated
December 30,2013,with encumbrance number PO FHA EPI1464368,hereinafter encumbrance number
FHHA2015000000000093, and contract routing number 14 FHA 64368,referred to herein as the"Original Task
Order Contract, whereby the Contractor was to provide to the State the following:
The goal of the Immunization Core Services Project is to reduce and eliminate vaccine
preventable diseases in Colorado by increasing and maintaining immunization coverage.
Local public health agencies shall provide core immunization services,according to
established practices,to improve the health of individuals and communities.
The State promises to pay the Contractor the sum of Eighty Two Thousand,Nine Hundred Fifty One Dollars
($82,951.00)for calendar year 2014 in exchange for the promise of the Contractor to continue to perform the work
identified in the Original Task Order Contract for the revised term ending on December 31,2014.
NOW THEREFORE, in consideration of their mutual promises to each other, stated below,the parties hereto agree
as follows:
Consideration for this Amendment to the Original Task Order Contract consists of the payments and
services that shall be made pursuant to this Amendment, and promises and agreements herein set forth.
2. It is expressly agreed to by theparties that this Amendment is supplemental to the Original Task Order
P Y g PP
Contract, contract routing number 14 FHA 64368, referred to herein as the Original Contract, which is by
this reference incorporated herein. All terms, conditions, and provisions thereof, unless specifically
modified herein, are to apply to this Amendment as though they were expressly rewritten, incorporated,and
included herein.
3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified,
altered, and changed in the following respects only:
A. This Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract identified
by contract routing number 14 FHA 64368. Due to unpredictable changes in funding levels from
year to year with variances when State and Federal funds become available,and trying to reconcile
Amendment Task Order 070714 Page I of 4
•
funding to a calendar year budget, it has been determined that amending the Contract to a year-by-
year term would resolve some of the contracting issues currently being incurred. The State hereby
reduces the period of performance of the current term by 36(Thirty-Six) months,changing the
current ending date from December 31, 2017,to December 31,2014. The revised period of
performance is February 11,2014 through and including December 31,2014. The State hereby
exercises a change to Page 1 of the Original Contract,routing number 14 FHA 64368,to replace
the end date of the Term to December 31,2014.
B. The maximum amount payable by the State for the work to be performed by the Contractor during
this revised term is increased by Seven Thousand,One Hundred Dollars,($7,100.00)for an
amended financial obligation of the State for the revised term of Eighty Two Thousand, Nine
Hundred Fifty One Dollars,(582,951.00)and an amended total financial obligation of the State
of Eighty Two Thousand, Nine Hundred Fifty One Dollars,($82,951.00).The State herby
exercises a change to Page 1 of the Original Contract,routing number 14 FHA 64368, to remove
the Maximum Amount Available Per Fiscal Year for FY 15, FY 16, FY17, FY I8 and corrects the
Contract Price Not To Exceed to$82,951.00. Of the amended financial obligation for
the revised term Sixteen Thousand,Nine Hundred Twenty Six Dollars,($16,926.00)are
attributable to a funding source of the State of Colorado and Sixty Six Thousand,Twenty Five
Dollars,($66,025.00)are attributable to a funding source of the United States Govemment(see
Catalog of Federal Domestic Assistance(CFDA)number 93.268). Of the amended total financial
obligation of the State referenced above Sixteen Thousand, Nine Hundred Twenty Six Dollars,
($16,926.00)are attributable to a funding source of the State of Colorado and Sixty Six
Thousand,Twenty Five Dollars,($66,025.00)are attributable to a funding source of the United
States Government. The revised Budget is incorporated herein by this reference and identified
as"Revised Exhibit C".
The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original
Task Order Contract are reaffirmed.
4. The Effective Date of this Amendment is November 1,2014, or upon approval of the State Controller, or
an authorized delegate thereof whichever is later.
5. Except for the Special Provisions and other terms and conditions of the Master Contract and the General
Provisions of the Original Task Order Contract, in the event of any conflict, inconsistency, variance,or
contradiction between the terms and provisions of this Amendment and any of the terms and provisions of
the Original Task Order Contract,the terms and provisions of this Amendment shall in all respects
supersede,govern,and control. The Special Provisions and other terms and conditions of the Master
Contract shall always control over other provisions of the Original Task Order Contract or any subsequent
amendments thereto. The representations in the Special Provisions to the Master Contract concerning the
absence of personal interest of state of Colorado employees and the certifications in the Special Provisions
relating to illegal aliens are presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED,
AND OTHERWISE MADE AVAILABLE.
Amendment Task Order 070714 Page 2 of 4
r
IN WITNESS WHEREOF,the parties hereto have executed this Amendment on the day first above written.
* Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR: STATE:
Board of County Commissioners of Weld County STATE OF COLORADO
(a political subdivision of the state of Colorado) John W. Hickenlooper,Governor
for the use and benefit of the Weld County
Department of Public Health
and Environment a)41a01/1
By: (. " '_
' nature of Au horized Officer For the Executive Director
DEPARTMENT OF PUBLIC HEALTH
OCT 2 9 2014 AND ENVIRONMENT
Date
Douglas Rademacher
Print Name of Authorized Officer
Chair, Board of Weld County Commissioners
Print Title of Authorized Officer
PROGRAM APPROVAL:
/
By:
nA
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS§24-30-202 requires the State Controller to approve all State Contracts.This Contract is not valid until
signed and dated below by the State Controller or delegate.Contractor is not authorized to begin
performance until such time. If Contractor begins performing prior thereto,the State of Colorado is not
obligated to pay Contractor for such performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
Robert Jaros,CPA, MBA,JD
By: thIftUiu1O4
Date: t [WAN,
Amendment_Task_Order 070714 Page 4 of 4 ®i`Z-33 I —�
APPROVED/ AS TO FUNDING: APPROVED AS TO SUBSTANCE:rOeicaLata
Controller Department Head
AP AS TO FORM:
my Attorney
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REVISED EXHIBIT C
BUDGET
To Task Order Dated 12/30/2013 -CMS Routing Number 14 FHA 64368
Contract Amendment#I, CMS Routing Number 15 FHHA 73815
Original Budget
Immunization Core Service Activities: Weld
Federal Funds(January 1,2014-December 31,2014)
317 Operations $57,224
Pandemic Flu $8,801
Total Federal Funds $66,025
State Funds(January 1,2014-June 30,2014) $9,826
Total Budget Amount: $75,851
Budget Increase
I State Funds I $7,100
Revised Budget-Calendar Year 2014
Immunization Core Service Activities: Weld
Federal Funds
317 Operations $57,224
Pandemic Flu $8,801
Total Federal Funds $66,025
State Funds $16,926
Total Budget Amount: $82,951
Page I of 1
Revised Exhibit C-Budget
DCEED-June 2013
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