HomeMy WebLinkAbout20143843.tiff RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR TWO (2) EMPLOYMENT
SERVICES PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for two (2)
Workforce Development Programs between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Colorado Department of Labor
and Employment, commencing upon full signature, and ending on September 30, 2015 and
December 31, 2015, respectively, with further terms and conditions being as stated in said
expenditure authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Expenditure Authorization for Various Workforce Development
Programs between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment be, and
hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 15th day of December A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO (�
ATTEST: deafetifd •4 & tacrG '
Weld County Clerk to the Board
• ,„, -rbara Kirkmeyer, ro-Tem
BY. 04aerk t✓ Y�'ar d tar i
De t Clerk to the and • •
.000".1"..•l -;�. ;n P. Conway
APPROVE S TO FORM: ik : N
• e \ ike Freeman
414, ,.s
County Attorney EXCUSED
,y/ William F. Garcia
Date of signature: 4-7
2014-3843
CC' 1451) 114/ HR0085
186t MEMORANDUM
DATE: December 4, 2014
G OU.N1T Y TO: Douglas Rademacher, Chair, Boar of Count C missioners
FROM: Judy A. Griego, Director, Human s l4e e
RE: The Department's Employment rvices' Expenditure
Authorizations and Modification
Enclosed for Board approval are Expenditure Authorizations (EA's) and Modification. These
include the PY 14 Federal NEG funds; FYI5 WIA Adult and WIA Dislocated Worker
programs, FY15 WIA Adult Modification #1, FY15 DVOP; PY14 25% TAA Case Management
and PY14 Governor's Summer Job Hunt between the Department's Employment Services' and
the Colorado Department of Labor and Employment. The PY14 Federal NEG Expenditure
Authorization was reviewed under the Board's Pass-Around Memorandum dated October 17,
2014, all other items were reviewed under the Board's Pass-Around Memorandum dated
November 17, 2014, and all were approved for placement on the Board's Agenda.
1. PY14 Federal National Emergency Grant (NEG)-Disaster Grant Modification Request—
Period of Performance 10/1/14-9/30/15. This EA Modifies the Statement of Work because
CDLE received additional funds from the USDOL. The allocated amount of funds available to
Weld County is $83,853.00 so that we can continue facilitating the National Emergency Grant
(NEG), specifically designed to address debris removal and humanitarian assistance caused by
the September 2013 Flood.
2. FY15 Expenditure Authorizations and Modification
FY 15 WIA Adult - $499,187.00 (Period of Performance 10/1/14 to 6/30/16)— Services
will be provided to unemployed Weld County residents and priority of services will be given
to Veterans and Eligible Spouses. At this time Employment Services will not limit the use of
funds to only low income individuals. Services are designed to assist individuals in obtaining
the skills needed for employment and include such things as assessments, GED preparation,
short and long term occupational skills training, work experience placements, OJT
placements, etc.
FY 15 WIA Dislocated Worker- $472,136.00 (Period of Performance 10/1/14 to 6/30/16)
— Services will provides employment and training services to eligible individuals who have
lost their job do to layoffs, closures, or loss of a job due to positions being sent overseas.
Services are designed to assist individuals in obtaining the skills needed for employment and
include such things as assessments, GED preparation, short and long term occupational skills
training, work experience placements, OJT placements, etc.
2014-3843
FY 15 WIA Adult Modification #1:
The purpose of this modification is to move $236,068.00 of the FY 15 Dislocated Worker
funds to the FY 15 WIA Adult program to better meet the needs of our customers; and to
modify the planned number of customers served in the WIA Adult and WIA Dislocated
Worker programs to better reflect current labor market as well as adjust for the transfer of
funds.
FY15 DVOP - $8,000 (Period of Performance 10/1/14 to 9/30/15)—Funds received will
only be used to cover the operational costs associated with the State DVOP staff providing
services at Employment Services of Weld County.
3. FY14 Expenditure Authorizations
PY 14 25% TAA Case Management - $20,000.00 (Period of Performance 10/1/14 to
6/30/16) — Employment Services of Weld County will provide reemployment and case
management services to trade-effected workers to support their receiving reemployment trade
adjustment assistance under §246 of the Trade Act.
PY14 Governor's Summer Job Hunt - $40,000 (Period of Performance 1/1/15 to
12/31/15)—The GSJH will provide job fairs, workshops, labor market information,
assessment testing,job placement services and employment opportunities to youth seeking
unsubsidized jobs for the summer.
If you have questions, please give me a call at extension 6510.
Local Workforce Region: Weld
WDP Agreement CMS#: 54599
EXPENDITURE AUTHORIZATION (EA)
This Expenditure Authorization (EA)covers the following Funding Streams:
Workforce Region: NAME CMS#
Funding Source Term Vax# $Amount
PY14 WP(10%) Governor's Summer 1/1/15 — 12/31/15 2537 $40,000.00
Job Hunt(GSJH)
FY15 DVOP 10/1/14 to 9/30/15 2500 $8,000.00
Total EA $48,000.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs (WDP)Agreement as an attachment and is subject to
the provisions of the executed WDP Agreement referenced above. This Expenditure Authorization is not valid
until it has been approved by the State Controller or designee.
By: DEC 1 5 2014 By: '. `; 1. y
Doug s Rademacher Date William B. Dowling, Diredtar Date ,
Chair,Board of Weld County Commissioners Division of Employment and Training
Colorado Dept. of Labor and Employment
By: 1..i+/ /fie fG cj �I to �4 By:
Ma Fr ' ag, Chair ff�� �ate Date
Weld County Workforce Investment board Title:
By: I\—O— '�� By:
Linda Perez, Division ad Date Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the executed WDP Agreement,
the contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins
prior to the date below,the State of Colorado may not be obligated to pay for the goods and/or services provided.
T TE CONTROLLER:
R JAROS .PA,MB JD
By
Date f �3/1
Page 1 of 8
2o/`t3a'/3
APPROVED AS TO SUBSTANCE:
SEE ATTfi& 1c1c
Elected Official or Department Head
N/fl
Director of General Services
APPROVED AS TO FUNDING:
eatAta
Controller
APPROVE ORM:
County Attorney
Local Workforce Region: Weld
WDP Agreement CMS#: 54599
NFA# 14-15
I. BUDGET CHARTS:
Workforce Region: NAME CMS#
Funding Source Term Vax# $Amount
PY14 WP(I0%) Governor's Summer 1/1/15 — 12/31/15 2537 $40,000.00
Job Hunt(GSJH)
FY15 DVOP 10/1/14 to 9/30/15 2500 $8,000.00
Total EA $48,000.00
II. BUDGET INFORMATION:
X This EA covers a Discretionary Grant. The Line Item Budget for this Discretionary
Grant is as follows:
PY14 GSM Expenditures
Budget Line Items Planned Expenditures
Program (i.e. Salaries, Fringe Benefits, Travel, Supplies, $39,000.00
and Operating/Overhead)
Outreach and Marketing $1,000.00
Total Cumulative Expenditures $40,000.00
III. STATEMENT OF WORK:
Project Contact Information:
For each funding stream listed on this EA, complete the chart below.
Program #1 Region Project Coordinator CDLE Project Coordinator
NAME: Name: Tami Grant Name: Steve Wright
Governors Phone: 970-353-3800 x6754 Phone: 303.318.8237
Summer Job Hunt
Program #2 Region Project Coordinator CDLE Project Coordinator
NAME: DVOP Name: Ann Stelling Name: Elaine Edon
Phone: (970)353-3800 x 6777 Phone: (303)318-8937
A. X The Statement of Work for this EA is as follows:
1. Describe the services, program activities, and/or training that will be provided using these
funds. Identify whether the primary focus is participant services, program planning, capacity
building, supportive services, training, etc., and/or if there are specific intended outcomes.
GSJH
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Local Workforce Region: Weld
WDP Agreement CMS#: 54599
Funds will be spent pursuant to the Line Item Budget in Section II. above. The following
specific services and activities shall be provided:
a. RECRUITMENT OF YOUTH
A series of job fairs will be co-hosted with area partners. These include:
• The Teen Job Fair, co-hosted with the City of Greeley will be held on March 4, 2015.
• The Career Vision Expo, co-hosted with Aims Community College, Ft. Lupton,
Valley and Weld Central High school, will be held again in 2015, date to be
determined.
• The Career and Educational Expo,co-hosted with Aims Community College, will be
held again in 2015, date to be determined.
Employment Services of Weld County(ESWC) will provide for the registration of youth
and encourage youth to self-register through Connecting Colorado. Youth who complete a
registration at the above events will be encouraged to meet with a Summer Job Hunt
Specialist to discuss job development, complete a one-on-one job search and receive
referrals to jobs. ESWC will also provide labor market information and offer workshops on
topics such as resume writing and interviewing skills. Assessment testing such as the
Colorado Career Readiness Certification will also be offered.
Information will be provided to all Weld County high schools to inform youth of the
program as well as to notify them of the job fairs that will be held. At this time youth will
be made aware that program updates will be provided via the eswc.org website concerning
services or activities that offer youth training or certification programs tied with job
opportunities or other entrepreneurial activities.
Employment Services of Weld County will continue to use the automated emailing system
to contact youth who have registered with the workforce system. Staff will also use the
Notification of Event(NEN) system to notify youth of special events.
Program staff will continue to contact youth by phone to provide job referrals, and will
provide job preparation counseling during those calls. Staff will ensure that lined entries
will be documented on Connecting Colorado. The Applicant file will be annotated by
properly closing the contact session with three specific types of results: ongoing job search,
inactivating registration records as required or updating client records as obtained
employment with the date started, employer name,job title and rate of pay.
b. RECRUITMENT OF EMPLOYERS
Active recruitment of employers and jobs will begin in February and continue for the
duration of the program. The Summer Job Hunt Program specialist will focus on
employers who traditionally hire youth for part-time or summer work. Emphasis will be
placed on quality job orders and referrals. Follow-up with employers will occur on an
ongoing basis.
• Directing marketing efforts and visits to employers throughout the county who are
likely to hire youth
• Sending employers information on resources available for hiring youth
• Scheduling/coordinating activities with all local chambers
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Local Workforce Region: Weld
WDP Agreement CMS#: 54599
• Mass mailings and cold calls, either on the telephone or one-on-one site visits
• Educating employers, and the public, on the Federal and State rules regarding young
workers
• Provide workshops for employers in the area of applicable Child Labor Laws in April
or May if the schedule allows
c. CAREER EXPLORATION
Youth will be able to attend Career Exploration classes on a monthly basis during June, July,
and August. The classes will be based on youth exploring the internet to find jobs. Program
staff will also provide youth with updates on information regarding appropriate links for job
exploration or career information and provide other resources, handouts,etc. Youth will also
be provided information resources regarding resumes, applications,job search, career
choices, etc.
d. COLLABORATIVE PARTNERSHIP DEVELOPMENT
Employment Services staff will seek public service announcements through the various local
newspapers and radio stations in addition to purchasing advertisement in selected local
newspapers. Program staff will network within the community and provide information
regarding the Governor's Summer Job Hunt Program to community-based organizations,
chambers of commerce and service clubs. Employment Services staff will continue to
partner with the City of Greeley and Aims Community college to access Channel 8 and
Channel 22 on local cable to promote the program.
Staff will present information to the Weld County Workforce Investment Board's Youth
Council and request their support in promoting the program in their individual companies and
agencies as well as within the community.
Local Office Personnel
Coordination will occur with the other appropriate programs operated by Employment
Services. This will include the WIA Youth Programs and the Weld County Youth
Conservation Corps programs—AmeriCorps and TIGHT.
Coordination with other One-Stop Partners
The Youth Council will discuss strategies to ensure that youth populations throughout the
county and the various youth-serving agencies are aware of the Summer Job Hunt Program.
All Workforce Center partners will be informed of the youth programs and encouraged to
have their youth, as appropriate, access the program. In addition, program staff will attend
meetings with the Greeley Youth Initiative and other community recreation programs for
outreach as needed and appropriate.
e. OUTREACH AND MARKETING
A number of schools throughout the Weld County will be visited prior to June 20, 2015.
These will include, but are not limited to, the St. Vrain School District, South County High
Schools, Greeley District 6 Schools, Aims Community College and the University of
Northern Colorado. During these visits interested students will be provided labor market
information, Employment Services registration forms, referrals to jobs and information on
how to access the ESWC website. Youth will also be made aware of other programs
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Local Workforce Region: Weld
WDP Agreement CMS#: 54599
available to them at the workforce center and through the distribution of program pamphlets
and brochures.
Information will be made available at local chambers of commerce, city offices,town halls,
recreation centers, malls and other places that youth frequent. Additionally, Weld County
implemented the usage of Social Media launching their own Facebook, Twitter and Youtube
accounts in 2014. ESWC has been the primary user among all of the platforms.
Additional activities to increase youth awareness will include the following:
Self-registration into www.connectingcolorado.com will be promoted at job fairs and
youth will be referred to resources available via the Internet which would include
information regarding job preparation and career planning, access to programs to
assist in the preparation of resumes and/or follow-up letters, etc.
DVOP
Funds received will only be used to cover the operational costs associated with the State
DVOP staff providing services at Employment Services of Weld County.
2. Program Integration. If this is a discretionary grant, describe how this discretionary grant is
leveraged by and integrated with other workforce development and/or other partner
programs. Include a description of the value added as a result of this leveraging and
integration.
GSJH
Coordination will occur with the other appropriate programs operated by Employment
Services. This will include the WIA Youth Programs and the Weld County Youth
Conservation Corps programs—AmeriCorps and TIGHT.
B. X The Performance Outcomes for this EA are included in the Alternative
Performance Outcomes Chart below:
PY14 Governor's Summer Job Hunt
CATEGORY 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Projections Projections Projections Projections
1/1/15 to 3/31/15 4/1/15 to 6/30/15 7/1/15 to 10/1/15 to 12/31/15
9/30/15
Registration Goals: 1,100 2,000 2,700 2,700
Annual Participants
IV. EA MODIFICATION(S):
A. n This EA Increases the amount of funding.
B. ❑ This EA Decreases the amount of funding.
C. ❑ This EA Modifies the Budget
The Purpose and Rationale for this modification is:
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Local Workforce Region: Weld
WDP Agreement CMS#: 54599
D. This EA modifies the Budget Line items for the Discretionary Grant as shown in the
❑ g
Table Below:
Budget Line Items Revised Planned
Expenditures
Program (i.e. Salaries, Fringe Benefits, Travel, Supplies, $0.00
and Operating/Overhead)
Outreach and Marketing $0.00
Total Cumulative Expenditures $0.00
E. ❑ This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
2. The Impact of this modification on the Delivery of Services, Program Activities, and Training
is:
F. ❑ Changes to the Performance Outcomes are shown in the modified Program Charts in
Section VII of this EA or here in the Alternative Performance Outcomes Chart required by
the specific discretionary grant.
V. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS
The services provided and work performed as described in this EA document shall be completed
pursuant to the terms and conditions of the WDP Agreement and any Federal and State laws and
requirements, including, but not limited to, Federal guidance documents, relevant State-issued Policy
Guidance Letters, Program Information and Operations Manuals, and/or specifications identified in
the Notice of Fund Availability(NFA) or in the funding provisions below.
A. X The following Additional Funding Provisions apply to this EA:
PY14 GOVERNOR'S SUMMER JOB HUNT FUNDING PROVISIONS
The Local Workforce Region shall provide services pursuant to the terms and conditions of the WDP
Agreement and any Federal and State laws and requirements, including, but not limited to, Federal guidance
documents, relevant State-issued Policy Guidance Letters(PGLs), Program Information, and/or specifications
identified in the provisions below.
GOVERNOR'S SUMMER JOB HUNT (GSJH)
Statutory Reference: Wagner-Peyser Act of 1933, as amended by Public Law 97-300 Job Training
Partnership Act(JTPA), effective October 1, 1983; as amended by Public Law 105-220 Workforce
Investment Act of 1998, effective August 7, 1998; and C.R.S. Title 8, Article 83.
Purpose of Funding: Funds are provided in support of the Governor's Summer Job Hunt(GSJH) Program
which provides job placement services and employment opportunities to youth seeking unsubsidized jobs for
the summer.
Required Program Elements:
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Local Workforce Region: Weld
WDP Agreement CMS#: 54599
a. The Local Workforce Region shall hire or assign and fund staff to coordinate local GSJH services
which shall include following three activities: Recruitment of Youth; Recruitment of Businesses and
Partnership Development; and, Career Exploration and Preparation.
b. Services shall be provided to youth, ages 16 through 21, regardless of geographic boundaries, income,
ethnicity, and special needs. In addition, Local Workforce Regions are encouraged to serve 14 and 15
year olds subject to local policies.
c. The Local Workforce Region shall promote the GSJH program and related events and activities by
using the set aside budget for outreach and marketing.
d. The Local Workforce Region's GSJH staff shall participate in monthly meetings, teleconferences, or
webinars initiated by the State. GSJH staff shall participate in training offered and/or coordinated by
the State, including Federal and State Labor Law and OSHA training, and participate in the State-
sponsored "Think Big"Youth Conference.
e. The Local Workforce Region shall submit an annual report to the State GSJH Coordinator pursuant to
the guidelines in the GSJH PGL.
Allowable Costs. Funds are to be used for personnel/benefits, operating and overhead, and outreach and
marketing costs related to the GSJH. A portion of the allocated budget may be used for State-approved
outreach and marketing expenses(see PGL 10-10-WP Use of Funds for Outreach, Advertising, Public
Relations, and Informational Activities for allowable outreach and marketing costs).
Restrictions on Funding. Funds shall be used only for the stated purpose identified in the Required Program
Elements and Allowable Costs described above, activities described in the GSJH PGL, and/or agreed to in an
executed EA. Outreach and Marketing funds shall not be used to promote any other programs or services
outside of the GSJH Program.
B. ❑ This EA includes the following subcontracting arrangements for delivery of services:
(See definition in the EA PGL Attachment A).
C. F1 This EA includes the following Other Internal Financial Resources to support this
initiative/discretionary grant: (See definition in the EA PGL Attachment A).
D. ❑ This EA includes the following Other External Financial Resources to support the
initiative/discretionary grant: (See definition in the EA PGL Attachment A).
E. n There is a Cost Sharing/Match Requirement for this Grant.
Cost Sharing/Matching/Leverage Summary Table
Name of Planned Match Source Type of Leverage(Cash, In-kind,
Collaborating Contribution(s) (Federal/State/Private) Staff Time, Materials/Supplies,
Entity Other)
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Local Workforce Region: Weld
WDP Agreement CMS#: 54599
VI. PROJECTED QUARTERLY EXPENDITURES-CUMULATIVE FOR PY14
Funding Stream: PY14 Governor's Summer Job Hunt
1st Quarter 2nd Quarter Projections 3rd Quarter 4th Quarter
Expenditures
Projections 4/1/15 to 6/30/15 Projections Projections
1/1/15 to 3/31/15 7/1/15 to 9/30/15 10/1/15 to 12/31/15
Program $3,000.00 $18,000.00 $30,000.00 $39,000.00
Outreach $0.00 $500.00 $1,000.00 $1,000.00
Total $3,000.00 $18,500.00 $31,000.00 $40,000.00
Funding Stream: DVOP
Expenditures 1st Quarter 2nd Quarter Projections 3rd Quarter 4th Quarter
Projections 1/I/15to3/31/15 Projections Projections
10/1/14 to 12/31/14 4/1/15 to 6/30/15 7/1/15 to 9/30/15
Program $2,000.00 $4,000.00 $6,000.00 $8,000.00
Total $2,000.00 $4,000.00 $6,000.00 $8,000.00
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