HomeMy WebLinkAbout20142587.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
WEDNESDAY, AUGUST 20, 2014
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, August 20, 2014, at the hour of 9:00 a.m.
E ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem - EXCUSED
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner William F. Garcia
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Susan Brown
Controller, Barbara Connolly
MINUTES: Commissioner Freeman moved to approve the minutes of the Board of County
Commis
sioners meeting of August 18, 2014, as printed. Commissioner Garcia seconded the motion,
and it carried unanimously. Commissioner Conway moved to amend the minutes of Board of County
Commissioners meeting of July 16, 2014. Commissioner Freeman seconded the motion.
Commissioner Conway commented he was not present on July 21, 2014, when the minutes were
approved; however, upon review there was a portion that did not accurately reflect what was said in the
meeting. He referenced the Commissioner Coordinator Report segment regarding the High Plains
Library District (HPLD) and stated the minutes inaccurately reflected that the HPLD work sessions were
not open to the public. He clarified that he did not make that statement and would now like to correct
the minutes to accurately reflect that the HPLD work sessions are open to the public as evidenced by
the fact that the Commissioners have attended. He noted the remainder of his comments are properly
summarized. There being no further discussion, the motion carried unanimously, and the minutes were
amended as stated above and also reflected on the Agenda that these statements were made.
Commissioners Conway and Freeman also requested the Clerk to the Board provide a corrected copy
of the July 16, 2014, minutes to those individuals who had previously requested them.
F CONSENT AGENDA: Commissioner Garcia moved to approve the Consent Agenda as printed.
Commissioner Freeman seconded the motion, and it carried unanimously.
F PUBLIC INPUT: No public input was given.
Minutes, August 20, 2014 2014-2587
"I Jy Page 1 BC0016
E COMMISSIONER COORDINATOR REPORTS: Commissioner Garcia said he floated the South
Platte river, along with Tina Booton, Weed Enforcement Officer, and her weed eradication team. He
noted they eradicated various Purple Loose Strife plants and, as a result of the September 2013
flooding, there remains a lot of Tamarisk and Russian Olives that also need to be eliminated.
11E1 Commissioner Freeman stated he attended the High Plains Library District Board meeting on
August 18, 2014. He explained that by Section 24-90-108(1), C.R.S., and the bylaws the HPLD Board
has seven members and they are required to have a quorum of four to conduct a meeting; however,
there were only three members present due to two vacancies, yet they proceeded to conduct an illegal
board meeting. ® In response to Commissioner Conway, Mr. Barker stated due to the lack of a
proper quorum, any business conducted would be null and void. He also noted there is case law which
does permit business without a proper quorum; however, certain criteria must be met. Commissioner
Freeman indicated the only action taken was to approve the Agenda and the May, 2014, Board meeting
minutes (there were no meetings in June or July), and the remainder was just discussion.
Commissioner Conway also referenced the Court Order and expressed his concern with the Trustees'
disregard for those provisions. ® Mr. Barker agreed acting without a quorum is a problem, and he
reviewed the Court Order provisions and his belief that they are allowed to do normal business
activities.
BIDS:
1) PRESENT AND APPROVE EMERGENCY BID #61400158, ASBESTOS
REMOVAUABATEMENT - PARKWAY HOUSE DEMOLITION - DEPARTMENT OF BUILDINGS AND
GROUNDS: Trevor Jiricek, Director of General Services said, out of seven, staff recommends the low
bid from ARC Abatement, in the amount of $21,551.00. Toby Taylor, Director of Buildings and
Grounds, explained the discovery of this asbestos was an unexpected setback, and they are on a tight
timeline to keep the project on tract for completion by September 15, 2014. Commissioner Garcia
moved to approve said bid on an emergency basis as recommended by staff. Seconded by
Commissioner Conway, the motion carried unanimously.
E5 2) PRESENT BID #61400100, PRETRIAL SERVICES CASE MANAGEMENT SYSTEM -
DEPARTMENT OF INFORMATION TECHNOLOGY (JUSTICE SERVICES): Ryan Rose, Director of
Information Technology, said there were seven vendors and this bid will be brought back to the Board
with a recommendation on September 3, 2014.
NEW BUSINESS:
El 1) CONSIDER LICENSE AGREEMENT FOR GIS DIGITAL DATA AND AUTHORIZE CHAIR TO
SIGN — MAGELLAN PIPELINE COMPANY, LP: Jake Mundt, Department of Information Technology,
explained Magellan requested some basic text modifications, which do not make any major change to
the overall intent of the terms. Commissioner Freeman moved to approve said license agreement and
authorize the Chair to sign. The motion, which was seconded by Commissioner Conway, carried
unanimously.
E 2) CONSIDER AMENDMENT #3 TO ENTERPRISE LICENSE AGREEMENT FOR GIS
SOFTWARE AND AUTHORIZE CHAIR TO SIGN - ENVIRONMENTAL SYSTEMS RESEARCH
INSTITUTE, INC.: Mr. Mundt stated this is an extension of an existing agreement which allows staff to
rapidly deploy GIS licenses at an enterprise level at a pre-approved cost. Commissioner Conway
moved to approve said amendment and authorize the Chair to sign. The motion, which was seconded
by Commissioner Garcia, carried unanimously.
Minutes, August 20, 2014 2014-2587
Page 2 BC0016
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:32 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, CO ORADO
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ATTEST: U �( tich, L Cam, ��yC .47-
Douglas
K Douglas ademacher, Chair
Weld County Clerk to the Board
EXCUSED
Barbara Kirkmeyer, Pro-Tem
De, " Clerk to i e Boars t; �► '
/� ��j 0. 11 -an P. Conway
I ism t!rCUSEDDATEOFAPPROVALc . _I
11/4r Fes .7ikeFr an
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William F. G is
Minutes, August 20, 2014 2014-2587
Page 3 BC0016
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