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Home My WebLink About20143080.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MONDAY, OCTOBER 6, 2014 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, October 6, 2014, at the hour of 9:00 a.m. e ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Douglas Rademacher, Chair Commissioner Barbara Kirkmeyer, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner William F. Garcia Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Controller, Barbara Connolly e MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of October 1, 2014, as printed. Commissioner Garcia seconded the motion, and it carried unanimously. • CERTIFICATION OF HEARINGS: Commissioner Garcia moved to approve the Certification of Hearings conducted on October 1, 2014, as follows: 1) USR14-0035 — Aka Energy Group, LLC, 2) USR14-0037 — Rodney and Tammy De Foe, 3) USR14-0023 — Coulson Excavating Company, do Varra Companies, Inc. Commissioner Conway seconded the motion, which carried unanimously. la AMENDMENTS TO AGENDA: There were no amendments to the agenda. e CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed. Commissioner Garcia seconded the motion, and it carried unanimously. la PUBLIC INPUT: Steve Teets, County resident, congratulated Commissioner Conway regarding his participation with the 1-25 Coalition. He then addressed the high price of disposal at the Ault Landfill, and was informed that all landfills in Weld County are privately owned. Commissioner Garcia noted that Northern Colorado Disposal, at 59th Avenue and O Street, will accept recyclables, and Commissioner Kirkmeyer said household hazardous wastes can be taken to the Weld County North Household Hazardous Waste Facility on 17th Avenue in Greeley, Colorado. In response to Mr. Teets' question regarding training for the upcoming Project Connect event, Commissioner Garcia said training sessions are listed on the website. Commissioner Conway added that the United Way has all that Minutes, October 6, 2014 2014-3080 Page 1 BC0016 /0/ Page information, the public can dial 2-1-1 to reach them, and there are also navigator training classes the day of the event. Lastly, Mr. Teets expressed his opinion that raising the County Commissioner's salaries by 40% is excessive. Commissioner Conway said the voters of Weld County gave responsibility for setting these salaries to the five-member County Council, so comments might better be directed to them. Commissioner Kirkmeyer noted County Commissioner salaries were frozen for four years. BIDS: e 1) APPROVE BID #B1400169, SNOW REMOVAL - SOUTH COUNTY FACILITIES - DEPARTMENT OF BUILDINGS AND GROUNDS: Trevor Jiricek, Director of General Services, said staff is recommending the low bid from Lancaster's Service Solution in the amount of $1,550.00 per occurrence. Commissioner Conway moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. • 2) APPROVE BID #B1400170, SNOW REMOVAL - NORTH COUNTY FACILITIES - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek said staff is recommending the low bid from Hass Services, Inc. in the amount of $2,075.00 per occurrence. In response to Commissioner Conway, Toby Taylor, Director of the Department of Buildings and Grounds, said that this vendor has not done work for the County previously, but their references were good. Commissioner Freeman moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Garcia, and it carried unanimously. 3) PRESENT AND APPROVE EMERGENCY BID #B1400181, REMOVAL/REPLACEMENT OF HOT WATER STORAGE TANKS - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek recommended approval of the low qualifying bid from Air Systems Engineering, Inc., in the amount of $148,785.00. Mr. Taylor explained this is an emergency bid due to an unexpected failure of hot water tanks at the Weld County Jail. Repairs made to the tank are thin and may not last, so they would like to get new tanks in before a catastrophic failure. Commissioner Conway made a motion to amend the resolution to explain the need for an emergency bid approval. Seconded by Commissioner Kirkmeyer, the motion passed unanimously. Commissioner Conway moved to waive the ten-day waiting period and approve said bid on an emergency basis as recommended by staff. The motion was seconded by Commissioner Garcia, and it carried unanimously. ▪ 4) APPROVE BID #61400102, RFQ - WCR 47/SH392 INTERSECTION IMPROVEMENTS - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek explained this was a Qualifications Based Selection (QBS) bid process which had five interested vendors. Staff recommends the lowest qualifying bid from Atkins North America, Inc., in the amount of $260,000.00. Mr. Jiricek noted this contract has already been entered; however, it was not officially approved by the Board (it was approved in a pass-around on August 8, 2014, and appeared on the Consent Agenda of August 13, 2014), so it is being presented again today for transparency purposes, and has also been re-listed on the Consent Agenda. Commissioner Conway moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Freeman, and it carried unanimously. • 5) PRESENT AND APPROVE EMERGENCY BID #61400168, SOIL SURVEY - WCR 49 CORRIDOR - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek said eight (8) bids were received, and staff is recommending the low bid from Geostruct Engineers, dba Rocky Mountain Group (RMG), in the amount of $150,600.50. Josh Holbrook, Department of Public Works, explained the reason for emergency approval is due to the amount of time it may take to complete the survey and pending winter weather. Commissioner Kirkmeyer made a motion to amend the resolution to explain the need for an emergency bid approval as weather-related. Seconded by Commissioner Conway, the motion Minutes, October 6, 2014 2014-3080 Page 2 BC0016 passed unanimously. Commissioner Kirkmeyer moved to waive the ten-day waiting period and approve said bid on an emergency basis as recommended by staff. The motion was seconded by Commissioner Garcia, and it carried unanimously. e 6) PRESENT AND APPROVE EMERGENCY BID #B1400172, TOPOGRAPHIC MAPPING AERIAL (LIDAR) PHOTOGRAPHY - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek said staff is recommending the low bid from Merrick and Company, in the amount of $56,437.00, and, as the memo from Leon Sievers, Department of Public Works, indicates, this aerial photography needs to take place without leaves on the trees and before there is snow on the ground - which is a narrow window. Commissioner Kirkmeyer made a motion to amend the resolution to explain the need for an emergency bid approval as weather-related. Seconded by Commissioner Freeman, the motion passed unanimously. Commissioner Kirkmeyer moved to waive the ten-day waiting period and approve said bid on an emergency basis as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. NEW BUSINESS: El 1) CONSIDER TRANSFER OF OWNERSHIP AND RENEWAL APPLICATION FOR A TAVERN LIQUOR LICENSE FROM CLUB AUTENTIKO, LLC, DBA CLUB AUTENTIKO, TO SIPRES LOUNGE, INC, DBA SIPRES LOUNGE, AND AUTHORIZE CHAIR TO SIGN: Bob Choate, Assistant County Attorney, presented this transfer of liquor license. He noted no concerns have been reported and recommended approval. He also said Ms. Sipres has had a previous license at this site, and he noted this transfer is the primary duty of a legal settlement between the previous license holder and the owner, Ms. Sipres. Commissioner Garcia moved to approve transfer of ownership and renewal and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. IR 2) CONSIDER TWELVE (12) CHILD PROTECTION AGREEMENTS FOR SERVICES AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of the Department of Human Services, reviewed each of these agreements, each of which has a term from June 1, 2014 through May 31, 2015, and outlined the services provided by each vendor. She noted where the rates are listed and requested approval. Commissioner Conway moved to approve said agreements and authorize the Chair to sign. The motion was seconded by Commissioner Garcia, and it carried unanimously. e 3) CONSIDER TWO (2) CHILD PROTECTION AGREEMENTS FOR SERVICES AND AUTHORIZE CHAIR TO SIGN: Ms. Griego reviewed these agreements: Jefferson Hills, Inc. provides mental health services and Rick May provides Competency Restoration Group Therapy. Both agreements end May 31, 2015, and Ms. Griego requested approval. Commissioner Freeman moved to approve said agreements and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. 4) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO SIGN -ADVOCATES FOR RESOLUTION, LLC: Ms. Griego explained this is a court-ordered service to provide a High-Conflict Co-Parenting Level II Class. It is being paid out of the Child Welfare Administration fund. for a maximum reimbursement of $80.00 for a two-month period. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Garcia, and it carried unanimously. Minutes, October 6, 2014 2014-3080 Page 3 BC0016 e 5) CONSIDER TEMPORARY CLOSURE OF CR 61 BETWEEN CR 14 AND STATE HIGHWAY 52: Janet Lundquist, Department of Public Works, reviewed this temporary road closure for an irrigation drainage culvert replacement. She noted the department worked with the area farmers in regard to access and to avoid their inconvenience. Commissioner Conway noted this is a long stretch of road, and Ms. Lundquist confirmed this is all dry land farming and all the affected property owners have been contacted. Commissioner Conway moved to approve said temporary road closure. The motion was seconded by Commissioner Garcia, and it carried unanimously. 6) CONSIDER TEMPORARY CLOSURE OF CR 10 BETWEEN CRS 59 AND 61: Ms. Lundquist reviewed this temporary road closure for two culvert replacement for irrigation drainage. She again noted the department worked with the land owners for access. Commissioner Freeman moved to approve said temporary road closure. The motion was seconded by Commissioner Conway, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 11:26 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, C RADO ATTEST: ditto) ;ve. �f;c cLAJ JA BaGgl4s Rademacher, hair Weld County Clerk to the Board --1) ( �_ ��/,'�� r IEL` ,,`Barbara Kirkmeyer, ro-Tem B I De ut lerk tote oar • \, -- 1861 —dean P. Conway ©E ,:i A Mike Freeman C_ William F. Garcia Minutes, October 6, 2014 2014-3080 Page 4 BC0016 Hello