The URL can be used to link to this page

Browse Search

Home My WebLink About20143864.tiff JaAdoirkuidA:tzj la- 15 WELD COUNTY CODE ORDINANCE 2014-15 e= IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 9 INFORMATION TECHNOLOGY, OF THE WELD COUNTY CODE BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF WELD, STATE OF COLORADO : WHEREAS, the Board of County Commissioners of the County of Weld , State of Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board of County Commissioners, on December 28, 2000, adopted Weld County Code Ordinance 2000- 1 , enacting a comprehensive Code for the County of Weld , including the codification of all previously adopted ordinances of a general and permanent nature enacted on or before said date of adoption, and WHEREAS, the Weld County Code is in need of revision and clarification with regard to procedures, terms, and requirements therein . NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the County of Weld , State of Colorado, that certain existing Chapters of the Weld County Code be, and hereby are. repealed and re-enacted, with amendments, and the various Chapters are revised to read as follows . CHAPTER 9 INFORMATION SERVICESTECHNOLOGY Article I Information ServicesTechnology Sec. 9- 1 - 10 Mission Sec. 9- 1 -20 Roles and responsibilities of Board of County Commissioners Sec. 9- 1 -30 Ro es anc responsibi ities o= n=ormation Services Governance CommitteeDeleted Sec. 9- 1 -40 Responsibilities of users Sec. 9- 1 -50 Responsibilities of ACS CorporationDeleted Sec. 9- 1 -60 Specific duties and responsibilities of Board of County Commissioners Sec. 9-1 -70 Specific --duties and responsibilities o Governance CommitteeDeleted Sec. 9-1 -80 Specific duties and responsibilities of users Sec. 9- 1 -90 Specific duties and responsibilities of Information Services Technology via contract services Remainder of Index - No change. PAGE 1 2014-3864 ORD2014- 15 ARTICLE Information ServicesTechnology Amend Sec. 9-1 -10. Mission. A. The mission of Information Services is to provide all County departments with computing and information services support which meets or exceeds their expectations. The mission of the Weld County Information Technology (IT) Department is to provide responsive, adaptive, transformative, innovative and cost-effective information technology solutions and services enabling County departments and agencies to successfully achieve their objectives. IT will implement and support solutions empowering the citizens of Weld County to access information and mission critical services in a comprehensive and effective manner B . This mission is accomplished by playing a leadership role in County-wide strategic planning for information systems, user community involvement and innovative uses of technology in meeting County needs . Information Services Technology works to expand and enhance the quality and quantity of its services and plays a key role in facilitating the County's utilization of technology in order to improve its services to the public at the lowest cost possible . C . Information Services Technology will fulfill this mission by organizing in the most effective manner, by staffing with the highest quality professionals, by a continuing outreach program of working with and involving users, by competent and visionary management, by the application of proven methodologies, and by a comprehensive understanding of the latest technologies and how they apply to local government functions . D . Information Services Technology is guided and directed by the goals and objectives established by Tie Governance Comm .:ee, : "e J rece.or o` =.nance anc Ac.m*n.s-rafon and The Board of County Commissioners. In addition , Information Services Technol gy provides leadership in the critical review of plans and progress and the assessment of goals and objectives in the light of new technology and the changing needs of the County. E . Information Services Technology is a service department and must provide its services in the most effective manner possible. The department's success is basically determined by the reactions of its usersprimarily measured by the overall satisfaction of its users, how well the department is meeting the IT capacity needs of other county departments and the overall performance and stability of the county IT systems. The department solicits the reactions, comments and suggestions of its users and incorporates these, where possible, into its service delivery. F. Information Services Technolo is flexible in its organization and staffing in order to �Y g accommodate the changes that occur in technology and in the requirements of Count g q Y departments. This includes a regular review of organization , positions and their descriptions, and the nature and types of services provided in order to be prepared to meet these ever changing needs. This also includes a regular review of all policies and procedures to ensure that these are supportive and responsive in providing the required services to meet the current needs. PAGE 2 2014-3864 ORD2014- 15 Amend Sec. 9-1 -20. Roles and responsibilities of Board of County Commissioners. The Board of County Commissioners shall provide overall direction to the information serviceslnformation Technology function by formally adopting and approving policies and guidelines for information serviceslnformation Technology functions. Delete Sec. 9-1 -30. Roles and responsibilities of Information Services Governance Committee. The Information Services- Governance Committee was established by the Board of County Commi„sioners and is advisory to it to recommend computer and information systems policies and procedures for the County. The Committee's responsibilities are to: A. Recommend information services policies and procedures. B. Provide a forum for recommending priorities and service levels. C. Serve as a communication inic between nformation Services and tie user community. Amend Sec. 9-1 -40. Responsibilities of users. The users shall have the following responsibilities : A. Ensure that information services technology requested by and provided to them are is consistent with the efficient and effective use of their resources. B. Ensure that all members of their department adhere to all County-related information serviceslnformation Technology policies and standards . Delete Sec. 9-1 -50. Responsibilities of ACS Corporation. ACS Corporation s -ia lave tie fo owing responsibi ities: information service activities in tie County and for operation of nformation Services anc the Information Services Center. In conjunction with the Information Services Governance Committee, recommend priorities, coorcinate tie a ocation of resources, anc coorcinate County-wice information service activities in the County. Amend Sec. 9-1 -60. Specific duties and responsibilities of Board of County Commissioners. Based upon recommendations from the other participants in the information serviceslnformation Technology management, the Board of County Commissioner should: A. Formally approve and adopt policies and guidelines for information serviceslnformation Technology in the County. The principal policy should be to develop and operate only those systems which satisfy County needs in an effective and efficient manner. B - No change . C . Review and approve specific Information Services-Technology proposals to meet the County's information processing needs. D - No change . PAGE 3 2014-3864 ORD2014- 15 E . Approve the funding of information scrviceslnformation Technology resources within the capacity of the County. Delete Sec. 9-1 -70. Specific duties and responsibilities of Governance Committee. The following specific duties will be assigned to the Information Services Governance Committee. A. Monitor the information services function overall. B. Review long and short range information systems plans and their implementation: the •ong-range pan approvec by tie Boarc of County Commissioners sla act as a master guide for setting annual priorities. C . Review specific Information Services proposals to meet the County's information processing needs. priority recommendations will become an integral part of the budget process subject to be establishes as part of Information Services' annual work program . E. Monitor budget and time schedules. F. imp ementation anc otter information system uti ization issues: G . County departments. H . Communication and enforcement of policies and procedures. Amend Sec. 9-1 -80. Specific duties and responsibilities of users. The specific duties and responsibilities of each user are as follows : A. General responsibilities : 1 . Designate a management level position to act as a liaison between the user department. Governance Committee and Information ServicesTechnology. 2 . Serve as the advocate for any service requested by the department. 3. Ensure that all department personnel adhere to County policies and procedures related to information serviceslnformation Technology. B . Existing system responsibilities: Set priorities for user ciscretionary computer system maintenance requests. 2 . Identify the need for changes to, or replacement of, existing systems in conjunction with Information ServicesTechnology. 32 . Insure that all computer system resources requested by and provided to them are consistent with the efficient and effective use of their resources. C . New system development responsibilities : PAGE 4 2014-3864 ORD2014- 15 1 . Identify future system needs to Information Services Technology and the Governance Committees-in a timely fashion . 2. As needs arise, propose new development and major enhancement projects and provide justification for them to the Governance Committeelnformation Technology and Board of County Commissioners . 3. Provide the necessary user staffing for all new development projects performed p p ed by Information Services Technology for the user department. 4 . Review and approve all preliminary and final systems definitions and designs . 5. Review and approve the acceptance tests of all new systems. 6. Maintain communication with Information Services Technoloqyby attending regularly scheduled management review meeting-s. Amend Sec. 9-1 -90. Specific duties and responsibilities of Information Services Technologyvia contract services. The following specific duties will be assigned to Information ServicesTechnology: A. Consultation Advisory responsibilities: 1 . Serve as a technical resource to the Board of County Commissioners, Governance Committee, all departments and appropriate public entities on matters pertaining to information management. 2 . Participate, with technical expertise , in determining whether the County's best interests are served by specific systems. S. Advisory responsibilities: 43. Keep the Governance Committee and appropriateBoard of County Commissioners . departments and public entities continuously advised concerning the status of the design and operation of systems which affect them . 24. Participate on committees relating to information serviceslnformation Technology in the County. C Direct action responsibilities: 1 . Represent the County to vendors of computer and data communications equipment, systems and services. 2 . Provide for the acquisition and administration of personnel , hardware, software, contracts, grants and related services necessary to support the information cerviceslnformation Technology requirements of any user or the County in general . PAGE 5 2014-3864 ORD2014- 15 3 . Inform users in advance of governance approved changes to hardware , software and related resources which may affect their systems . 4. Take action to ensure the efficient use of any information service hardware, software , staff and related resources. 5. n con:unction win - fie Director o: =finance anc Acminis-ra:ion anc Governance Committee, provide the management control necessary to guarantee the most effective use of information service resources in tie County. 65 . Establish and enforce County-wide standards and procedures and necessary security measures for information processing . 76 . Provide for project management of computer application development activities for departments and agencies within the County. 6Y . Design , development or requisition of the same. for all computer systems and enhancements to existing systems. 98. Maintain and modify existing computer systems. 1-09. Provide for continued operation and scheduling of existing systems. -1- 10. Prepare project packages in response to requests from users for new development projects and feasibility studies for review during the budget and annual work plan process. 211 . Identify opportunities for information systems in conjunction with users. 312 . Apply a County-wide perspective to information cerviccslnformation Technology planning . 4413. Identify and coordinate proposals that affect more than one ( 1 ) department or system area . 1514. Coordinate with the user to determine the priorities of approved information servicelnformation Technology projects. 4615. Review user requests for development of new systems and major enhancements to existing areas. 716. Allow for testing of new systems and major enhancements and technology prior to production implementation . X17. Working with the Director of Budget and the Board of County Commissioners, Ccontrol and coordinate the funding for projects. PAGE 6 2014-3864 ORD2014- 15 1 . Provide a centralized clearing house for all computer hardware, software and service acquisition and purchases. 2019. Maintain an inventory of all computer hardware and software . 2-1.20. Establish and enforce County-wide standards and procedures and necessary -_ security measures for centralized and personal computer systems. 2221 . Ensure that any hardware or software solution not only meets the user's requirements but also adheres to the overall County computer strategy. 2322 . Develop and maintain assessment guidelines for use in hardware and software selection . 2423. Facilitate County-wide sharing of related information . 24. Provide support and direction for voice communications. Coordinate the integration of telecommunications into county departments including cellular devices. Provide unified communications for all county employees . BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be, and hereby is, directed to arrange for Colorado Code Publishing to supplement the Weld County Code with the amendments contained herein , to coincide with chapters, articles, divisions, sections, and subsections as they currently exist within said Code; and to resolve any inconsistencies regarding capitalization , grammar, and numbering or placement of chapters, articles, divisions, sections, and subsections in said Code. BE IT FURTHER ORDAINED by the Board if any section , subsection , paragraph , sentence, clause, or phrase of this Ordinance is for any reason held or decided to be unconstitutional , such decision shall not affect the validity of the remaining portions hereof. The Board of County Commissioners hereby declares that it would have enacted this Ordinance in each and every section , subsection , paragraph , sentence, clause , and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs . sentences, clauses , or phrases might be declared to be unconstitutional or invalid . PAGE 7 2014-3864 ORD2014- 15 The above and foregoing Ordinance Number 2014- 15 was , on motion duly made and seconded , adopted by the following vote on the 26th day of January. A. D. , 2015 . BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Douglas Rademacher, Chair Weld County Clerk to the Board Barbara Kirkmeyer, Pro-Tem BY: Deputy Clerk to the Board Sean P. Conway APPROVED AS TO FORM : Mike Freeman County Attorney William F. Garcia First Reading : December 15, 2014 Publication : December 24, 2014, in the Greeley Tribune Second Reading : January 5, 2015 Publication : January 14, 2015, in the Greeley Tribune Final Reading : January 26, 2015 Publication : February 4, 2015, in the Greeley Tribune Effective: February 9 , 2015 PAGE 8 2014-3864 ORD2014- 15 Hello