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Address Info: 1150 O Street, P.O. Box 758, Greeley, CO 80632 | Phone:
(970) 400-4225
| Fax: (970) 336-7233 | Email:
egesick@weld.gov
| Official: Esther Gesick -
Clerk to the Board
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20142186.tiff
RESOLUTION RE: APPROVE CONSTRUCTION AGREEMENT AND AUTHORIZE CHAIR TO SIGN - SMITH LATERAL DITCH COMPANY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Construction Agreement between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and Smith Lateral Ditch Company, commencing December 15, 2014, and ending March 7, 2015, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Construction Agreement between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and Smith Lateral Ditch Company be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 21st day of July, A.D., 2014. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: d e4c�a -11Ii lr Do glas emacheair Weld County Clerk to the Board -+ , �••�� i• ara Kirkmeyer, Pro Tem BY. - ty Clerk t the Board ism I".�." c SED ' -VIVI tea . Conway AP ED FORM: ® ttC .3-1et - �e Fre ounty Attorney Wil iam . Garcia Date of signature: 7i3/ oru9.to CC'• eu1J(rC mo, frantic. �� gl 2014-2186 EG0070 Ii' ri cJ� r_^y , MEMORANDUM GoUNty TO: Clerk to the Board DATE: July 16, 2014 FROM: Mike Bedell, P.E., Public Works Department SUBJECT: BOCC Agenda RE: Weld County Road 49 Extension Project Construction Agreement with Smith Lateral Ditch Company. Attached are two original Agreements. Please return one signed original agreement to Public Works. RECEIVED JUL 1 7 2014 M'.\Fmncie\AGENDA memos\ngendanikeeedell-2.docx WELD COUNTY COMMISSIONERS 2014-2186 curt/36k no) BOARD OF COUNTY COMMISSIONERS REVIEW/WORK SESSION REQUEST RE: Weld County Parkway—Smith Lateral Ditch Company Construction Agreement DEPARTMENT: PUBLIC WORKS DATE: 7/10/2014 PERSON(S) REQUESTING: Michael Bedell (Senior Engineer) Brief description of the problem/issue: The Weld County Parkway construction requires crossing the Smith Lateral Ditch in three locations between SH 34 and WCR 58. The construction plans entail installation of reinforced concrete pipes at these locations. The new concrete roadway will be constructed on top of the new reinforced concrete pipes. To protect both parties (Weld County and Smith Lateral Ditch Company) interests, a formal Construction Agreement has been developed by the County Attorney Office. Smith Lateral Ditch Company has signed the agreement. Construction of the ditch improvements is scheduled to take place during the time period between December 15, 2014 and March 7, 2015. What options exist for the Board: The Board can choose to approve the attached Smith Lateral Ditch Company Construction Agreement, or choose to amend or reject the proposed agreement. Recommendation to the Board: Public Works recommends approval of the Smith Lateral Ditch Company Construction Agreement. If recommended, Public Works will try to get this item put on the next available BOCC meeting agenda. If approved,the Weld County Parkway construction contractor will complete the associated work as planned. Approve Schedule Reco ndation Work Session Comments Douglas Rademacher, Chair / Barbara Kirkmeyer Sean P. Conway Mike Freeman rMP-- William F. Garcia Attachments: Smith Lateral Ditch Company Construction Agreement Agreement Exhibits CONSTRUCTION AGREEMENT SMITH LATERAL DITCH COMPANY AND WELD COUNTY COLORADO THIS AGREEMENT is made this 2d day of JUN , 2014, by and between Smith Lateral Ditch Company, whose address is 23738 CR 58, Greeley, CO 80631 , hereinafter referred to as "Company," and the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County." WITNESSETH: WHEREAS, County finds it necessary to construct the Weld County Road 49 Extension Project, (hereinafter referred to as "Project"), which will involve said road's crossing of the Smith Lateral Ditch, and WHEREAS, Company is the owner of that certain right-of-way within which lies all Ditch improvements and related appurtenances, (hereinafter referred to as "the Ditch"), and WHEREAS, County and Company acknowledge Company's Ditch lies within the area of County's Project, (a copy of said location information is attached hereto and made a part hereof by this reference as Exhibit A), and WHEREAS, Company and County recognize that County has a statutory obligation to maintain its roads and bridges to protect the safety of the travelling public and that Company also has legal obligations to deliver water to its shareholder/members, and WHEREAS, Company agrees that County has designed the Project to accommodate the current average water capacity of the Company's Ditch, as reflected in the construction and design drawings, a copy of which are attached hereto and made a part hereof by this reference as Exhibit A, and WHEREAS, each party desires to cooperate in a manner that permits each to meet its obligations. NOW, THEREFORE, in consideration of the promises and covenants expressed herein, the parties mutually agree as follows: I. COMPANY'S RIGHTS AND RESPONSIBILITIES: 1 . Construction and Design Drawings: Company and County acknowledge that each has had the opportunity to provide input into the design of the Project, and that Exhibit A is representative of the collaborative design efforts of the parties. In the event that during construction County discovers unanticipated conditions, County shall notify Company of the need for design changes. The revised drawings, plans and/or specifications shall be attached hereto and made a part hereof as Exhibit Al . Page I of 7 2. Construction of Project: Company hereby grants permission to County to construct the improvements described on the Exhibit A drawings and thereafter maintain said culverts, within the area occupied by the Ditch, as described and illustrated in the construction and design drawings reflected in Exhibit A. 3. Grant of Right of Ingress & Egress: Company hereby grants to County the right of ingress and egress to and from the Project and across the Ditch property, as necessary and reasonable for the exercise of the purposes of this Agreement. 4. Company's Field Inspections: Company shall conduct field inspections at the initial stage of planning and within three (3) business days of County's notification to Company that construction has been substantially completed. In addition, in Company's discretion, field inspections may be conducted during the construction of the Project. Company shall notify County in writing of all necessary corrective work it deems necessary within three (3) days of such field inspections. Such corrective work shall be completed promptly at the sole expense of County. Failure of Company to notify County of the need for corrective work within three (3) business days of Company's inspection shall be deemed to constitute Company's acceptance and approval of the construction of the Project through the date of that inspection. 5. Company's Present and Future Rights to Maintain Ditch: Company has, and shall continue to have full power to operate, maintain, alter, enlarge, relocate, clean and manage the Ditch as if this Agreement had not been made, except to the extent that Weld County right-of-way for WCR 49 may be damaged by Company's negligence in conducting said activities. It is specifically agreed that normal maintenance and repair activities, including the operation of machinery for such purposes upon the Ditch right-of-way and within the Ditch itself, shall not constitute negligence. In the event, however, that any such activity on the part of the Company could reasonably be expected to damage County's road or right-of-way, Company agrees to give prior notice to County, and to cooperate with County to mitigate and possibly avoid said injuries or damages to the County's road and/or right-of way, and this Project. 6. Emergency Repairs: In the event Company finds it necessary to perform emergency repairs to the Ditch, either during County's construction of the Project or at any time in the future, and such activity causes damage to County's road, right-of way and/or Project, Company shall be without liability for damages to County as the result of the performance of such repairs, except as to such damage caused by Company's negligence. If Company determines that emergency repairs to the Ditch must be made, which repairs are caused by the acts or omissions of County in constructing or maintaining the Project and/or road, Company shall notify County of the need for such repairs; if County is able to conduct such repair work, it will so notify Company immediately, and will commence said repairs within a time period agreed to by Company. If County is unable to undertake said repair work within a time period to which Company agrees, and Company expends any sum for said emergency repairs of the Ditch, Company shall notify County of the expenditure, submit documentation of the expense incurred and, subject to the approval of and appropriation of funds by the Weld County Board of Commissioners, County shall reimburse the Company for any reasonable expense. 7. Flow of Water During Construction of Project: In order to ensure the safety of those involved in the construction of County's Project, and in order to allow County to take necessary steps to facilitate the uninterrupted free flow of water through the Ditch, Company Page 2 of 7 agrees to notify County personnel, pursuant to the notice requirements of this Agreement of a release of water in the Ditch. During County's construction of the Project, Company agrees to provide notice to County immediately following its receipt of permission to flow water. Immediately following its receipt of such notice, County shall make provisions to allow the free flow of water through the Ditch, as soon as reasonably possible. 8. Acceptance of Drainage Water: Company agrees that it will accept the historical flows from the County's right-of-way, normally conveyed in a roadside ditch. County agrees that it will construct the entrance of the historical flows into Company's Ditch in a manner designed to prevent erosion or damages to the Ditch banks. II. COUNTY'S RIGHTS AND RESPONSIBILITIES 1. County's Right of Ingress & Egress: County has the right of ingress and egress to and from the Project and across the Ditch property, as necessary and reasonable for the exercise of the purposes of this agreement. 2. County to Provide Notice of Work: All work shall be performed only after prior notice and submission of plans and specifications to Company's superintendent, after such engineering and legal consultation as Company considers necessary, following the approval of the same by Company. Such approval shall not be unreasonably withheld or delayed. 3. County's Construction Responsibilities: County agrees to construct the Project, and thereafter maintain it in such a manner as to avoid damage to the Ditch, particularly the embankments and access thereto, and to avoid interference with the flow of water through the Ditch. Any damage to the Ditch caused by County's construction of the Project, including damage to the Ditch's embankments and facilities appurtenant to the Ditch, shall be addressed as follows: (1) If Company determines that repairs to the Ditch must be made, which repairs are caused by the acts or omissions of County in constructing or maintaining the Project and/or culvert, Company shall notify County of the need for such repairs; (2) If County is able to conduct such repair work, it will so notify Company immediately, and will commence said repairs within a time period agreed to by Company; (3) If County is unable to undertake said repair work within a time period to which Company agrees, and Company expends any sum for said repairs of the Ditch, Company shall notify County of the expenditure, submit documentation of the expense incurred and, subject to the approval of and appropriation of funds by the Weld County Board of Commissioners, County shall reimburse the Company for any reasonable expense. 4. Historical Drainage Patterns: Company and County agree that the design of the project, as reflected in Exhibit A, is expected to preserve historical drainage patterns, and both parties believe that said design shall, therefore, preserve the integrity of Company's facilities. However, in the event that historical drainage patters are altered by construction of the Project, and adversely impact Company, County agrees to correct those characteristics of the Project which created the adverse impact. 5. Flow of Water During Construction of Project: It is a primary goal of County in the construction of this Project, not to interrupt the flow of water through Company's Ditch. To that end, County agrees that absent accidents involving third parties, or force majeure, as Page 3 of 7 described in Paragraph 111.12 herein, County will not interrupt the flow of water through Company's Ditch. The parties have agreed that County shall construct the Project during the period beginning on the 15`h day of December, 2014 and ending on the 7th day of March, 2015, unless otherwise agreed to by both parties. As the parties are aware that water could be transferred through the Ditch for a variety of reasons at any time during the construction period, Company has agreed to provide notice to County immediately following Company's receipt of permission to flow water. Immediately following its receipt of such notice, County shall begin the removal of its equipment, materials and/or personnel from the Ditch site in order to allow the free flow of water through the Ditch, as soon as reasonably possible. Notice of the release of water by Company shall be given to each person named in paragraph 1II.13 and in accordance with the provisions of that paragraph. 6. Repair and Maintenance of Protect After Construction: All post-construction repairs, replacements or maintenance of the Project by County which could impact Company's use and operation of the Ditch shall, in the absence of an emergency, be undertaken during a period when the Ditch is not being used to carry water, and such work shall be completed before that use begins. County agrees to notify Company of the need to repair, replace or maintain the Project and Company agrees to provide County with a flow schedule which will allow County to perform its work when the Ditch is not expected to be used to carry water. In the event of an emergency situation caused by an immediate and unforeseen incident causing damage to WCR 49 which creates a danger to the travelling public, County agrees to immediately notify Company of the need to conduct such repairs, and to the extent possible, Company agrees to cooperate to allow County to complete said repairs 7. County's Responsibilities Following Construction and/or Repairs Replacement and Maintenance: Upon County's completion of construction of the Project, and following any later repair, replacement and/or maintenance activity related to the Project, which takes place within the Ditch boundaries, County agrees to clean the Ditch and Ditch bank area in order to place it in the same or better condition than it was before the activity began. 8. Legal/Engineering Expense Reimbursement: County agrees to reimburse Company for all reasonable legal and/or engineering costs incurred by Company for the legal review of this Agreement and for the professional engineering review of the Project's design, not to exceed a total of two thousand ($2,000.00) dollars. III. MISCELLANEOUS 1. Board of County Commissioners of Weld County Approval: This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado. 2. Agreement Binding: This writing, together with the exhibits, constitutes the entire Agreement between the parties hereto with respect to the subject matter herein, and shall be binding upon said parties their officers, employees, agents, and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. This Agreement may be assigned by County to another governmental entity who by annexation or other governmental action assumes jurisdiction over the Project, without the written consent of Company. Company agrees to notify County of its intent to assign this Page 4 of 7 Agreement in order that it may take such formal action for ratification as may be required by its Board of County Commissioners. 3. No Third Party Beneficiary: It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties, and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 4. Fund Availability: County has budgeted the funds required to perform its obligations under the terms of this agreement, and assumes that all expenses it is required to pay will be expended within the current calendar year unless otherwise stated. Financial obligations of the Board of County Commissioners of Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. By execution of this Agreement, County does not warrant that funds will be available to fund this Agreement beyond the current fiscal year. 5. Time of the Essence: Time is of the essence in each and all of the provisions of this Agreement. 6. Severability: If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 7. Choice of Law: Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. 8. Attorneys Fees/Legal Costs: In the event of a dispute between County and Company concerning this Agreement the parties agree that neither party shall be liable to or responsible for the payment of attorney fees and/or other legal costs incurred by or on behalf of the other party. 9. Governmental Immunity: No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, by either party, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 10. Entire Agreement/Modifications. This Agreement contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiation, representation, and understanding or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument executed by both parties. Page 5 of 7 11. Compliance with Laws: The parties agree that each shall comply with all applicable federal state and local laws. Ordinances and rules in connection with the construction and/or maintenance of the Project, that each shall obtain such permits and/or approvals required by applicable governmental entities in connection with the construction and/or maintenance of the Project and shall take such affirmative and/or remedial actions required by such entities. 12. Interruptions: Neither party to this Agreement shall be liable to the other for delays in performance or a failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to force majeure, or any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 13. Notices: Any notice required or permitted hereunder shall be deemed effective when transmitted by facsimile to the numbers provided below or when deposited in the United States mail, postage prepaid, certified mail, return receipt requested, and addressed to the party to whom notice is to be given, as follows: Notice to County: Weld County Public Works Michael Bedell, P.E. Phone Number: 970-301-0780 E-Mail: mbedell@co.weld.co.us P.O. Box 758, Greeley, CO 80632 Notice to Smith Lateral Ditch Company: Name: Scott Stevenson Phone Number: 970-534-0182 Address: 23738 CR 58, Greeley, CO 80631 *In the event that County or Company should designate a different individual(s) to receive notice, or change the address or facsimile number listed above, the other party shall be notified in writing of the new information. The failure to provide new or corrected information shall release the other party of all responsibility for any losses suffered by the party failing to provide the new information.* 14. Effect of Annexation: The parties recognize that in the event a municipality should annex the road, including the culvert described in this Agreement, County will lose jurisdiction over the road and the culvert. Therefore the parties agree that following such annexation, each shall be relieved of all obligations imposed by this Agreement and neither shall have the right to enforce the provisions of this Agreement. Page 6 of 7 SIGNATURE PAGE IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, two duplicate originals of this Agreement, each of which shall be deemed an original, on the date first written above. SMITH LATERAL DI H COMPANY By: 041/V Name (Printed): c r ae, yi/ Date Title: /ZG n - BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: o g as ademacher, hair Weld County Clerk to the Board JUL 2 1 2014 dcm . • BY: V � Deput Clerk to the Board t''��`° Page 7 of 7 Ssi•\'‘‘W tr ASir1Fstt • si • w 1 G • O. • "• tr. A` .PVRE G . 1 �¢f�' • • r ` ,�.,r• a .,• y ttio- 41. ksik fr eill ICIfr ,. '� ti ' *AC( ' / IIIIIIIP::•• i .. ors , . . / lir ' 1• _ 1,..---,,- ...... „: .,,, .. •, ..„,- .. ..jr. . , p , --___, , , _ . f mot titer ' :I , .i oartar....4 -• ) • . , - --...a. „ O • .♦. ». r-.�T - — BOR YS ws7 ► si. t?st a 1 / +.••• \ . y Iv • • I • 14Ot-Tbk + - t It `It : : , 4 "..1. te s‘.' PA '? - ea; 1 I . I. 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