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Home My WebLink About20142178.tiff RESOLUTION RE: APPROVE MODIFICATION REQUESTS TO EXPENDITURE AUTHORIZATION FOR VARIOUS WORKFORCE DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to • Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Modification Requests to the Expenditure Authorization for Various Workforce Development Programs between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services of Weld County, and the Colorado Department of Labor and Employment, commencing June 1, 2014, and ending June 30, 2016,with further terms and conditions being as stated in said expenditure authorization, and WHEREAS, after review, the Board deems it advisable to approve said expenditure authorization modification, a copy of which are attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Modification Requests to the Expenditure Authorization for Various Workforce Development Programs between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services of Weld County, and the Colorado Department of Labor and Employment be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said expenditure authorization modification. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 21st day of July, A.D., 201.4, nunc pro tunc June 1, 2014. BOARD OF COUNTY COMMISSIONERS G ' ,,/ WELD COUNTY, COLORADO ATTEST: GC . tp:edi o D O41 V`-‘O15,-23 ,la Rademacher, C air Weld County Clerk to the Board Eta • -rbara Kirkmeyer, P'•-Tem BY: � 111 . 1i . �I/ as 1 De.u Clerk tot a Boa t I •f I '� XCUSED f t % can P. Conway • APP ORM: % ��// , 4 � Mi e Fr an County Attorney �� William F. Garcia Date of signature: 7/3, ci^• ff5/)(ST) 8-La 2014-2178 HR0085 rMEMORANDUM DATE: July 17, 2014 p--N, OdNTY TO: Douglas Rademacher, Chair Bo rd of our 1Gommissioners FROM: Judy A. Griego, Director, man rvices `' � '''`--'�� it 4t RE: Weld County Department f Human Services' Employment Services Modification Requests to Expenditure Authorizations(EAs) Enclosed for Board approval is the Department's Employment Services Modification Requests to Expenditure Authorization's (EAs). These Expenditure Authorizations were reviewed under the Board's Pass-Around Memorandum dated June 25, 2014, and all were approved for placement on the Board's Agenda. 1. Modification Requests to Previously Approved EA's (Period of performance 6/1/14 to 6/30/16): FY 14 WIA Dislocated Worker Adjustment#1: The purpose of this modification is to incorporate additional funding issued by the Colorado Department of Labor and Employment resulting from an adjustment to the WIA Dislocated Worker Program in the amount of $81,538.00. To better meet the demand for services and better serve the citizens of Weld County, we are transferring the maximum allowable (50% or$40,768.00) of these funds to the corresponding year of the WIA Adult program. The remaining $40,770.00 of additional funds will be used to provide services to eligible WIA Dislocated Worker clients and to cover the associated administrative costs. As a result of this transfer the total number of clients served during Program Year 2014 will increase by 17 to a total of 146. FY 14 WIA Adult Modification: The purpose of this modification is to transfer in $40,768.00 of FY 14 Dislocated Worker(DW)Adjustment#1 funds. This transfer will enable us to better serve our customers in both programs. As a result of this transfer total number Adult clients served during Program Year 2014 will increase by 17 to a total of 399. PY 13 Wagner Peyser Supplemental funds: The Purpose and Rationale for this modification is to incorporate the PY 13 Supplemental Wagner Peyser funds in the amount of$80,798.00 into the PY 14 funding for the period of 6/1/14 to 6/30/16 to continue to provide basic labor exchange services to job seekers and employers in the Weld County area. Funding will be used to cover the associated staff salaries and overhead incurred for the continued support for the appropriate mix of services that meet the needs of the employers and job seekers utilizing Employment Services of Weld County. If you have any questions, please contact me at extension 6510. 2014-2178 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 INFORMAL EXPENDITURE AUTHORIZATION (EA) MODIFICATION Name of Project/Grant: FY 14 Dislocated Worker—Adjustment#1 & PY 13 WP Supplemental NFA#: #14-08 This document serves as approval by the Workforce Region Director for the modifications described below and becomes an addendum to the original, executed EA. The NFA for funding changes, if applicable, is attached. On behalf of the Employment Services of Weld County Workforce Region: ® I accept the funding changes provided in the attached NFA. ® I request and approve this Informal EA modification. JUL 21 2014 By: jb.çyjq% ICROT‘rta--4 ouglas ademacher Date Chair, B and of Weld County Commissioners I7 - By: Linda Perez, DivisinHead Date Date Employment Services of Weld County Title• ____ _ _. I. The following table(s)shows changes to the Budget for these funds: Insert EITHER an updated Budget Information Summary Table(BIST)which shows changes in or out OR a Discretionary Grant Budget Chart that shows the changes in the budget with Strikethrough of the original line items and BOLD of the new budgeted amounts. Workforce Region: Weld Funding Stream: FY14 Dislocated Period of Performance: 10/7/13 -6/30/15 Worker Revised Period of Performance: Original Allocation: $356,351.00 Vax#2363 Original Program Budget: $320,716.00 Original Admin Budget: $35,635.00 Transfer In (+): $00.000 From Fund Year and Name: Transfer Out(-): 40,768.00 To Fund Year and Name: FY 14 Adult Cost Category Approved Transfer In/Out(+/-) Revised Budget Current Or Budget Adjustment(+/-) Admin $15,635.00 $15,635.00 Program $140,716.00 $140,716.00 FY 14 DW—Adjustment#1 $8,153.00 (4,076.00) $4,077.00 6/1/14 to 6/30/16-Admin FY 14 DW—Adjustment#1 $73,385.00 (36,692.00) $36,693.00 6/1/14 to 6/30/16-Program Total Program $237,889.00 (40,768.00) $197,121.00 Page 1 of 7 • Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 Workforce Region: Weld Funding Stream: FY14 Adult Period of Performance: 10/7/13 -6/30/15 Revised Period of Performance: Original Allocation: $514,669.00 Vax#2361 Original Program Budget: $463,202.00 Original Admin Budget: $51,467.00 Transfer In (+): $40,768.00 From Fund Year and Name: FY14 DW Adj #1 Transfer Out (-): ($00.00) To Fund Year and Name: Cost Category Approved Transfer In/Out (+/-) Revised Budget Current Or Budget Adjustment (+/-) Admin $51,467.00 $51,467.00 Program $463,202.00 $463,202.00 FY14 DW Admin transfer in $20,000.00 $20,000.00 FY14 DW Program transfer $180,000.00 $180,000.00 FY 14 DW—Adjustment#1 6/1/14 to 4,076.00 $4,076.00 6/30/16-Admin FY 14 DW—Adjustment#1 6/1/14 to 6/30/16-Program 36,692.00 $36,692.00 Total Program $714,669.00 $40,768.00 $755,437.00 Workforce Region:Weld WDP Agreement CMS#54599 Funding Source Period of Performance Vax# $ Amount PY13 Wagner Peyser Supplemental 6/1/14 to 6/30/16 2364 $80,798.00 Total NFA $80,798.00 II. EA MODIFICATION(S): A. ® This EA Increases the amount of funding. B. ❑ This EA Decreases the amount of funding. (Attach a copy of the NFA Consent Letter/email signed by the Local Workforce Region Director or County Official). C. ® This EA Modifies the Budget 1. The purpose and rationale for this modification is to incorporate the additional funding proved under NFA #14-08 dated May 23, 2014 for the FY 14 Dislocated Worker Adjustment#1 and PY 13 Wagner Peyser Supplemental funds. D. ❑ This EA modifies the Budget Line items for the Discretionary Grant as shown in the Discretionary Grant Budget Chart above. Page 2 of 7 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 E. ® This EA includes a transfer between the Adult and Dislocated Worker/25% Enhanced Dislocated Worker funding streams. Employment Services of Weld County requests a transfer of funds from the Dislocated Worker Adjustment#1 to the WIA Adult program to more effectively serve the needs of clients in Weld County through WIA according to the specific needs of the community. These funds issued pursuant to NFA #14-08 will be utilized to provide services to eligible individuals for the programs and for the associated administrative costs of operating the programs. Participant numbers are being increased in the WIA Dislocated Worker and Adult program as a result of these. Quarterly expenditures have been adjusted as a result of this transfer and are reflected in the charts located under Section VI. F. ® This EA Modifies the Statement of Work 1. The Purpose and Rationale for this modification is: PY 13 Supplemental Wagner Peyser funds for the period of 6/1/14 to 6/30/16 will be used to continue to provide basic labor exchange services to job seekers and employers in the Weld County area. Funding will be used to cover the associated staff salaries and overhead incurred for the continued support for the appropriate mix of services that meet the needs of the employers and job seekers utilizing Employment Services of Weld County. 2. The Impact of this modification on the Delivery of Services, Program Activities, and Training is: G. ® Changes to the Performance Outcomes are shown in the modified Program Charts in Section V below or here in the Alternative Performance Outcomes Chart: Changes to the performance outcomes for the Dislocated Worker and Adult program are noted in the Planned Participation Summaries included in Section V below. III. MODIFICATIONS TO THE ORIGINAL PROGRAM REQUIREMENTS OR FUNDING PROVISIONS A. ® Additional Funding Provisions OR Changes to Funding Provisions apply to this EA. (see attached NFA or copy applicable funding provisions here). PY13 Wagner Peyser Supplemental Allocation The following additional funding provisions apply only to this specific allocation: Period of Performance: 6/1/14 through 6/30/16 Allowable Carry-in at June 30,2015: Of this PY13 WP Supplemental allocation, up to 50%of the amount may be allowed to carry in tothe final year of the grant. (Note: The allowable carryin for the PY14 WP plus PY14 ESF funding remains limited to 30% of the combined total at 6/30/15) EA Requirements: 1. Statement of Work(SOW): In the SOW section of the EA, a budget narrative should identify how these funds in particular will be spend during the period of performance. A rationale for the 50% carry in amount should also be included. 2. Vax Expense Report: Expenditures for these funds should be posted to the local workforce region's PY13 WP Vax account on the Supplemental line. B. ❑ Changes to the subcontracting arrangements for delivery of services are as follows: C. ❑ Changes to Other Internal Financial Resources to support this EA/discretionary grant are as follows: Page 3 of 7 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 D. ❑ Changes to Other External Financial Resources to support this EA/discretionary grant are as follows. E. ❑ Changes to the Cost Sharing/Match Requirement for this EA/discretionary grant are shown in the chart below: (show strikethrough of old amounts and bold the new amounts) Cost Sharing/Matching/Leverage Summar Table Name of Type of Leverage Planned Match Source yP g (Cash, In-kind, Collaborating Contribution(s) (Federal/State/Private) Staff Time, Materials/Supplies, Entity Other) IV. PROJECTED QUARTERLY EXPENDITURES-CUMULATIVE FOR PY14 Changes to the Projected Quarterly Expenditures are shown in STRIKETHROUGH and BOLD in the Charts Below: (add additional charts as needed). Funding Stream: WIA Adult(include all years of Adult funding estimated to be spent during PY14) Expenditures Ist Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections July 1 to September 30,2014 October Ito December 31, January 1 to March 31, April Ito June 30,2015 2014 2015 Administration X500 23,210 477500 48,220 69,500 70,210 91,821 97,675 Program -449;000 146,400 288,000 294,600 431-500 437,900 580,175 605,860 Total 442400+0 169,610 335,500:00 342,820 59+000.00 508,113 674,99GA0 703,535 Carry In/Carry Out 106,325 147,093 N/A N/A 213,715 255,944 Funding Stream: WIA Dislocated Worker(include allyears of DW and Enhanced DW funding estimated to be spent during PYI4) Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections July 1 to September 30,2014 October Ito December 31, January 1 to March 31, April 1 to June 30,2015 2014 2015 Administration 48,600 10,800 4-8;709 19,500 27,200 27,900 11,971 44,825 Program 85300 91,500 46-1,500 168,100 22-Z,500 233,800 355,513 381,229 Total 95,600.00 102,300 4-;30200:00 187,600 254 700,00 261,700 39°? '^.1O 426,054 Carry In/Carry Out 201,892 245,662 N/A N/A 82331 94,781 Funding Stream: PY14 Wagner-Pevser(include any carry in funding from prior Program Year estimated to be spent during PYI4) Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections July Ito September 30,2014 October I to December 31, January Ito March 31, April 1 to June 30,2015 2014 2015 Program 480,,000 200,00 368200 417,400 547,200 609,200 736,395 817,193 Carry In/Carry Out 373,79g 454,596* N/A N/A 155,39g 281,913** *includes WP supplement of 80,798 issued under NFA 14-08 dated 5-23-14 **amount is 30%of total combined WP&ESF funds received Page 4 of 7 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 V. PLANNED PARTICIPATION SUMMARY-CUMULATIVE Changes to the Performance Outcomes are shown in STRIKETHROUGH and BOLD in the Charts Below: Program and Year: PY14 WIA Adult In each category, indicate the total cumulative number of Adults to be served with all years of WIA funds being spent during the current Program Year. Submit a revised chart when changes in planned participant numbers occur. Note: Performance outcomes shall not be changed for any quarter that has already been completed or is within one month of being completed. CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER July 1 to October Ito January Ito April 1 to September 30,2014 December 31,2014 March 31,2015 June 30,2015 Total Participants* I 152 156 212 250 14-3 332 SP 399 Carry In 92 92 92 92 New 60 64 440 158 225 240 290 307 Entered Employment Rate* 2 - - - 76% Employment Retention Rate*2 - - - 86% Average Earnings/Wage*2 - - - $17,000 NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus actual numbers. All other items are for the purpose of reviewing program delivery strategies. PLANNED PROGRAM ACTIVITIES- CUMULATIVE CATEGORY QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER QUARTER October Ito January I to April Ito July Ito December 31,2014 March 31,2015 June 30,2015 September 30, 2014 Training Services Participants(#) I 76 -1-24 123 459 162 494 199 Training Completions(#) n/a n/a n/a 124 128 Training Related Placements(%) I n/a n/a n/a 60% NOTE: L CDLE uses the Connecting Colorado Activity Summary Report (AS) to track planned versus actual for this item 2. CDLE uses the Connecting Colorado WIA Common Measures Report(CO)to track planned versus actual for this item Page 5 of 7 Exhibit C Local Workforce Region:Employment Services of Weld County WDP Agreement CMS#: 54599 PLANNED PARTICIPATION SUMMARY- CUMULATIVE Program and Year PY14 Dislocated Worker In each category, indicate the total cumulative number of Dislocated workers to be served with all years of WIA funds being spent during the current Program Year. Submit a revised chart when changes in planned participant numbers occur. Note: Performance outcomes shall not be changed for any quarter that has already been completed or is within one month of being completed. CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER July I to October 1 to January 1 to April I to September 30,2014 December 31,2014 March 31,2015 June 30,2015 Total Participants* I 33 59 87 95 1-46 129 429 146 Carry In 39 39 39 39 New 46 20 48 56 77 90 90 107 Entered Employment Rate*2 - - - 80% Employment Retention Rate*2 - - - 87% Average Earnings/Wage*2 - - - $21,500 NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus actual numbers. All other items are for the purpose of reviewing program delivery strategies. PLANNED PROGRAM ACTIVITIES- CUMULATIVE CATEGORY 1ST 2ND QUARTER 3RD QUARTER 4TH QUARTER QUARTER October Ito January 1 to April I to July 1 to December 31,2014 March 31,2015 June 30,2015 September 30, 2014 Training Services Participants(#) 28 44 47 38 62 64 71 Training Completions(#) I n/a n/a n/a 39 41 Training Related Placements(%) n/a n/a n/a 60% NOTE: I. CDLE uses the Connecting Colorado Activity Summary Report(AS)to track planned versus actual for this item 2. CDLE uses the Connecting Colorado WIA Common Measures Report(CO)to track planned versus actual for this item Page 6 of 7 Exhibit C Local Workforce Region:Employment Services of Weld County WDP Agreement CMS#: 54599 Program and Year: PY14 Wagner-Peyser In each category, indicate the total cumulative number of customers to be served with all years of Wagner Peyser funds being spent during the current Program Year. Submit a revised chart when changes in planned participant numbers occur. Note: Performance outcomes shall not be changed for any quarter that has already been completed or is within one month of being completed. CATEGORY* 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER July 1 to October Ito January 1 to April I to September 30,2014 December 31,2014 March 31,2015 June 30,2015 Total Participants 10,000 15,000 20,000 23,000 Entered Employment Rate* I - - - 50% Employment Retention Rate* - - - 77% Average Earnings/Wage* I - - - $15,000 Total Employers Served 250 300 500 750 Total Job Openings Received 750 1,000 1,300 1,800 NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus actual numbers. All other items are for the purpose of reviewing program delivery strategies. 1. CDLE uses the Connecting Colorado ES9002 report to track planned versus actual for all items except Total Employers Served. CDLE uses the Employers Served report found on Connecting Colorado- Reports-Other Queries to track planned versus actual for Total Employers Served. Page 7 of 7 Hello