HomeMy WebLinkAbout20143706.tiff RESOLUTION
RE: APPROVE APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE
PROGRAM GRANT FOR CORRIDOR SAFETY IMPROVEMENTS TO COUNTY ROAD
49 (TIER II)
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for the Energy and Mineral
Impact Assistance Program Grant for Corridor Safety Improvements to County Road 49 (Tier II)
from the County of Weld, State of Colorado, by and through the Board of County Commissioners
of Weld County, on behalf of the Department of Finance and Administration, to the Colorado
Department of Local Affairs, commencing upon full execution, with further terms and conditions
being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for the Energy and Mineral Impact Assistance Program
Grant for Corridor Safety Improvements to County Road 49 (Tier II) from the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Department of Finance and Administration, to the Colorado Department of Local Affairs be,
and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 1st day of December, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO n
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2014-3706
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TO: Board of County Commissioners
1, C N T Y� DATE: December 1, 2014
FROM: Elizabeth Relford, Transportation Planner
SUBJECT: DOLA Application —2014 December Cycle
In accordance with the work session on November 12th, the attached DOLA application is for a
Tier 2 — CR 49 Widening Safety Improvements. The proposed Tier 2 application is for
$18,000,000 or 18% of the total anticipated project cost.
Staff recommends authorization of signature on the DOLA application. The applications are due
to DOLA on December 1st.
I am available at your convenience to further discuss this matter.
/21i 2014-3706
Rev.3/5/14
(For Use by State)
State of Colorado -Department of Local Affairs
ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM APPLICATION
Tier I or Tier II
Applications Must Be Submitted Electronically - Directions on Last Page
-You are Highly Encouraged to Work with your Regional Field Manager with Completing your Application-
A. GENERAL AND SUMMARY INFORMATION
1. Name/Title of Proposed Project: Weld County Road 49 Corridor Safety Improvements
2. Applicant: Weld County
(In the case of a multi-jurisdictional application,name of the"lead"municipality,county,special district or other political subdivision).
In the case of a multi-jurisdictional application, provide the names of other directly participating political subdivisions:
3. Chief Elected Official (In the case of a multi-jurisdictional application, chief elected official of the"lead" political
subdivision):
Name: Douglas Rademacher Title: Chair
Mailing Address: 1150 O Street Phone:
City/Zip: Greeley, CO 80550 Phone: 970-356-4000
E-Mail Address: drademacher@weldgov.com
4. Designated Contact Person (will receive all mailings)for the Application:
Name: Barbara Connolly Title: Controller
Mailing Address: 1150 O Street Phone:
City/Zip: Greeley, CO 80550 Phone: 970-356-4000
E-Mail Address: bconnolly@weldgov.com
5. Amount of Energy/Mineral Impact Funds requested:
(Tier I; Up to $200,000 or Tier II; Greater than $200,000 to $2,000,000)
Tier 2 -$18,000,000
6. Brief Description of the Project Scope of Work:
(Give a brief introduction to the project in 100 words or less,including the various tasks involved in the project)
Widening WCR 49 is the EPITOME of an energy & mineral impact grant project and Weld County is excited to
partner with DOLA to improve the safety of WCR 49 from 1-76 to US 34(20 miles). This road expansion is Weld
County's first ever Design-Build road project,which is anticipated to be under contract by the second quarter of
2015. In order to meet DOLA's contracting requirements,Weld County is asking DOLA to fund 18% of the cost
this very important safety project and Weld County agrees not to submit Tier 2 applications for the next six grant
cycles (3 years). This partnership will modify this energy corridor from two lanes of asphalt to five lanes of
concrete. The 49 Corridor project is estimated to cost approximately $100 million dollars. The purpose of this
project is to improve safety on this extremely heavy truck route.
7. Local priority if more than one application from the same local government(1 of 2, 2 of 2,etc.) 1 of 1
Page 1 of 8
Rev. 3/5/14
B. DEMOGRAPHIC AND FINANCIAL INFORMATION.
1. Population
a. What was the 2010 population of the applicant jurisdiction? 254,230
b. What is the current population? 276,076
(Current/most recent conservation trust fund/lottery distribution estimate is acceptable.)What is the SOUrce of the estimate?
c. What is the population projection for the applicant in 5 years? 319,286
What is the source of the projection? DOLA
2. Financial Information (Current Year):
In the column below labeled"Applicant"provide the financial information for the municipality,county,school district or special district directly
benefiting from the application. In the columns below labeled"Entity", provide the financial information for any public entities on whose behalf the
application is being submitted(if applicable).
Complete items "a through j"for ALL project types:
Applicant Entity Entity
a. Assessed Valuation (AV) Year: 2014 $7,014,069,937
b. Mill Levy 16.804
c. Property Tax Revenue (mill levy x AV) $117,873,505
d. Sales Tax (Rate/Estimated Annual Revenue) 0%/$0 %/$ %/$
e. Total General Fund Budget Revenue $107,005,862
f. Total Applicant Budget Expenditures $255,832,866
(Sum of General Fund and all Special Funds)
g. General Fund Balance as of January 1 of this $12,516,585
current calendar year.
h. General Fund Balance (Unrestricted) as of
January 1 of this current calendar year. $12,516,585
i. Total Multi-year Debt Obligations (all funds*) $0
j. Total Lease-Purchase and Certificates of $0
Participation obligations*
For projects to be managed through a Special Fund other than the General Fund (e.g. County Road and Bridge
Fund) or managed through an Enterprise Fund (e.g.water, sewer, county airport), complete items "k through o":
Identify the relevant Special Fund or Enterprise Fund:
k. Special or Enterprise Fund Budget Amount $55,581,423
I. Special or Enterprise Fund Multi-Year Debt $0
Obligations`
m.Special or Enterprise Fund Balance as of $28,000,000
January 1 of this calendar year
n. Special or Enterprise Fund Balance
(Unrestricted) as of January 1 of this calendar $0
year
o. Special or Enterprise Fund Lease-Purchase $0
and Certificate of Participation Obligations*
p. Special Fund Mill Levy (if applicable) 1.639
For Water and Sewer Project Only complete items "q through s":
q. Tap Fee
r. Average Monthly User Charge
(Divide sum of annual residential revenues by 12 and then
divide by the number of residential taps served.)
s. Number of Taps Served by Applicant
Include the sum of the year-end principal amounts remaining for all multi-year debt obligations,lease purchase
agreements or certificate of participation notes
Page 2 of 8
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D. PROJECT INFORMATION.
The statutory purpose of the Energy and Mineral Impact Assistance program is to provide financial assistance to
"political subdivisions socially or economically impacted by the development, processing or energy conversion of
minerals and mineral fuels."
1. Demonstration of Need:
a. Why is the project needed at this time?
This project is needed to improve safety! Weld County is the most active oil and gas county in the State. As a
result,the impact to county roads is significant and therefore difficult to maintain. Weld County has more than
3,000 miles of road, of which 750 of those miles are paved. WCR 49 is a major arterial feeder to the heart of the
Wattenberg Energy Field, which is the 7th largest Energy Field in the United States. WCR 49 is unarguably one of
the most strategic energy corridors in the State. It is a straight connection between 1-76 and US 34 and serves as
a parallel arterial to US 85, not only for trucks but for all traveling motorists.
b. How does the implementation of this project address the need?
Implementation of this project addresses the immediate need for safety improvements.
c. Does this project, as identified in this application, completely address the stated need? If not, please describe
additional work or phases and the estimated time frame. Do you anticipate requesting Energy and Mineral Impact
Assistance funds for future phases?
Yes,this project addresses the identified need. Once this road is widened the grant will be closed out. This
design-build project is anticipated to start construction in 2016 and be completed by the end of 2017. Weld
County will not ask for additional funding on CR 49.
d. What other implementation options have been considered?
The County is using a significant amount of oil and gas property taxes, direct distribution severance funds, and
specific ownership taxes for county-wide road improvements. In addition,the Commissioners have committed to
directing property taxes to Public Works to assist with this capital improvement.
e. What are the consequences if the project is not awarded funds?
If funding is not awarded, CR 49 will continue to deteriorate. However, Weld County will find a way to complete
the funding gap because this roadway is too important to the energy industry to be ignored. The reality is the
completion of the project would be delayed by at least one year.
2. Measurable Outcomes:
a. Describe measurable outcomes you expect to see when implementation of this project is complete. How will the
project enhance the livability* of your region, county, city, town or community (e.g. constructing a new water plant will
eliminate an unsafe drinking water system and provide safe and reliable drinking water; the construction of a new
community center will provide expanded community services, or projects achieving goals regarding energy conservation,
community heritage, economic development/diversification, traffic congestion, etc.)?
*(Livability means increasing the value and/or benefit in the areas that are commonly linked in community development such
as jobs, housing,transportation,education, emergency mitigation, health and environment)
This project will make the roadway safer for all motorists and be constructed for a 30-year design life by using
concrete. The County is anticipating seeing more of a 50 year life from this concrete roadway.
b. How many people will benefit from the project? (i.e., region, county, city, town, community, subdivision, households or
specific area or group; or any portion thereof)
County Road 49 is a strategic north/south arterial road carrying traffic volumes ranging from 5,250-7,000
vehicles per day,with 30%truck traffic.
c. How will the outcome of the project be measured to determine whether the anticipated benefits to this population
actually occur?
Traffic counts will continue to be collected to determine if traffic increases.
d. Does this project preserve and protect a historic building, facility or structure? If yes, please describe.
N/A
e. Will this project implement an energy efficiency/strategy that could result in less carbon footprint or conserve energy
use or capitalize on renewable energy technology? If yes, please describe.
By utilizing concrete,this roadway will require less maintenance. Since asphalt is not being used,there is less
oil,which means it will reduce the carbon footprint.
3. Relationship to Community Goals
a. Is the project identified in the applicant's budget or a jurisdictionally approved plan (e.g. capital improvement plan,
equipment replacement plan, comprehensive plan, utility plan, road maintenance and improvement plan or other local or
regional strategic management or planning document)? What is its ranking?
Yes, this project has been identified in Public Works CIP budget.
Page 4 of 8
Rev. 3/5/14
4. Local Commitment and Ability to Pay/Local Effort
a. Why can't this project be funded locally?
Since 2009, the Commissioners have tripled the amount of revenue going to Public Works and even with these
supplements this project is the largest county road project in Weld County history. Even with the additional
funding,the oil and gas impacts to the county are profound and any assistance towards road improvements is
extremely helpful. Road projects can't be entirely funded locally because the oil and gas impacts to the County
are so widespread the Department cannot keep up with the demand on every county road. Weld County must be
strategic about road repairs. These road widening safety improvements are vital to the region.
b. Has this project been deferred because of lack of local funding? If so, how long?
The importance of this project puts the county in a situation where it cannot be deferred and must be done in a
relatively short time frame. The public will not tolerate long construction periods for this project.
c. Explain the origin of your local cash match. (Note: Whenever possible, local government cash match on a dollar for
dollar match basis is encouraged.)
The Commissioners are funding this project through Public Works Capital Improvement Program (CIP). The CIP
is a compilation of Road Impact Fees, direct distribution severance monies, and property taxes budgeted
specifically for Public Works.
d. What other community entities, organizations, or stakeholders recognize the value of this project and are collaborating
with you to achieve increased livability of the community? Please describe how your partners are contributing to achieve
the improvement to the livability of the community through this project. If in-kind contributions are included in the project
budget, detailed tracking will be required on project monitoring report.
All motorists utilizing these roads recognize the value of this safety project.
i. Please describe the level of commitment by each collaborator. (e.g. fee waivers, in-kind services, fundraising,
direct monetary contribution, policy changes.)
Weld County will fund the cash match from Public Works General Fund. Public Works contracted an Owner's
Representative for the project and it will take approximately four Project Managers to assist with construction.
ii. Please list the value of the resources that each collaborator is bringing to the program.
e. Has the applicant dedicated the financial resources in their current budget, reserve funds and/or unused debt capacity
that are being used for the local matching funds? Explain if No
Yes,the funds will be included in the 2015, 2016, and 2017 budgets.
f. Have the applicant's tax rates, user charges or fees been reviewed recently to address funding for the proposed
project?
Yes,Weld County is unique in the sense the Commissioners devote 100% of the Specific Ownership Tax directly
to Public Works. In addition the Commissioners will have increased the Public Works Road & Bridges property
tax revenue from $11.5 million in 2014 to $21.5 Million in 2016 in direct response to the County's oil and gas
impacts. This grant will assist the County with leveraging monies to help accomplish a strategic critical need,
which cannot be solely funded internally.
g. If the tax rate, user charges or fees were modified, what was the modification and when did this change occur?
Weld County has been directing the revenues from the Specific Ownership Tax to Public Works since 1985. As
well as,the Commissioners have been allocating road impact fees for this benefit district(approx. $1 million
dollars) annually to Public Works.
h. Has the applicant contacted representatives from local energy or mineral companies to discuss the project? If yes,
when was the contact and what was discussed.
Yes,Weld County has met individually with utilities, including oil and gas companies impacted by the road
widening. There are many wells and tank batteries adjacent to WCR 49, so it is imperative we work with all
stakeholders and landowners adjacent to the corridor.
i. Has the applicant requested financial support from the industry? If yes, when was the contact, what amount did you
request? What were the results? If no, why not?
Yes,Weld County asked the industry for monetary support. All of the companies with utilities adjacent to the
corridor are relocating their facilities (flow lines, distribution lines, pig stations,tank batteries,etc.) at their cost.
The County estimates the cost to relocate utilities to be approximately one percent of the overall project cost.
For example, Noble Energy and Anadarko Petroleum have committed to relocate their infrastructure at their cost.
Page 5 of 8
Rev.3/5/14
5. Readiness to Go
a. Assuming this project is funded as requested, how soon will the project begin? Select One(A)Within 3 months,
(J3-6 months, (_)6-9 months or(J9-12 months? What is the time frame for completion? Select One `)Within 3 months,
U3-6 months, (_)6-9 months, U9-12 months or(A) >12 months.
b. Describe how you determined that the project can be completed within the proposed budget as outlined in this
application? Are contingencies considered within the project budget?
The Design-Build Team should be selected by 2"°quarter of 2015. The project will begin with design and
relocation of utilities. All right-of-way is anticipated to be purchased by September of 2015. Construction is
anticipated to begin the first quarter of 2016 and be completed by the end of the fourth quarter of 2017.
c. Has the necessary planning been completed? How? What additional design work or permitting must still be
completed, if any? When? How did the applicant develop project cost estimates? Is the project supported by bids,
professional estimates or other credible information? Please attach a copy of any supporting documents.
Yes,the county has completed the LiDAR survey and the geotech (soils survey)will be complete in March of
2015. The county is currently in the process of procuring the design-build team through a competitive bid
process. The design will occur simultaneous with the construction. The grant will cover the construction.
6. Energy & Mineral Relationship
a. Describe how the applicant is, has been, or will be impacted by the development, production, or conversion of energy
and mineral resources.
Weld County accounts for more than fifty percent of all oil and gas activity for the entire state, and therefore, is
extremely impacted. The O&G activity continues to increase and so does ancillary uses associated with it.
b. To further document the impact in the area, name the company or companies involved, the number of employees
associated with the activities impacting the jurisdiction and other relevant, quantitative indicators of energy/mineral impact.
County Road 49 is in the heart of the Wattenberg Energy Field,which is the 7u' largest reserve in North America.
The 49 corridor is home to major facilities such as Suncor(major pipeline feed to Cushings, OK), Heartland
Biogas, Anadarko Petroleum Injection Wells, Noble Energy, and DCP midstream gas plants.
7. Management Capacity
a. How will you separate and track expenditures, maintain funds and reserves for the capital expenditures and
improvements as described in this project?
Weld County's Accounting Department is recognized as a Tier 3 local government by the State and can manage
all invoicing information through Banner Accounting System. In addition, Public Works will use the project
management software PubWorks to assist in administering the project.
b. Describe the funding plan in place to address the new operating and maintenance expenses generated from the
project?
Once the road is constructed,Weld County will continue to utilize the Highway Users Tax Fund (HUTE)for
maintenance expenses.
c. Describe the technical and professional experience/expertise of the person(s) and/or professional firms responsible to
manage this project.
Weld County has proven expertise in roadway improvement projects. Elizabeth Relford,Transportation
Planner/Engineering Supervisor with Weld County will be responsible for managing this project.
d. Does the project duplicate service capacity already established? Is the service inadequate? Has consolidation of
services with another provider been considered?
This is a safety project and does not duplicate service capacity but creates it. Current service is inadequate and
inefficient to meet existing traffic demands.
E. HIGH PERFORMANCE CERTIFICATION (HPCP) PROGRAM COMPLIANCE.
Colorado Revised Statutes (C.R.S. 24-30-1301 to 1307) require all new facilities, additions, and renovation projects
funded with 25% or more of state funds to conform with the High Performance Certification Program (HPCP) policy
adopted by the Office of the State Architect(OSA) if:
Page 6 of 8
Rev. 3/5/14
• The new facility, addition, or renovation project contains 5,000 or more building square feet; and
• The project includes an HVAC system; and
• In the case of a renovation project, the cost of the renovation exceeds 25% of the current value of the property;
and
• The project has NOT entered the design phase prior to January 1, 2008.
The HPCP requires projects achieve the highest possible LEED certification with the goal being LEED Gold. Projects are
strongly encouraged to meet the Office of the State Architect's (OSA) Sustainable Priorities in addition to the LEED
prerequisites. Projects funded through DOLA are required to participate in the OSA's registration and tracking process.
See DOLA's HPCP web page for more information or contact your DOLA regional manager.
In instances where achievement of LEED Gold certification is not practicable, an applicant may request a modification of
the HPCP policy or a waiver if certain conditions exist.
Please answer the following questions:
1. What is the total building square footage of the new facility, addition, or renovation?
2. Does the project include an HVAC system? Yes No
3. Is the project a renovation? (If no, please skip to Question 6 below.) Yes No
4. What is the current property value*? $
5. What is the total project cost for the renovation? $
6. Will you need assistance locating resources, third party consultants, or technical assistance for LEED requirements,
preparing cost estimates, or otherwise complying with the HPCP?
Yes No Explain
F. TABOR COMPLIANCE.
1. Does the applicant jurisdiction have the ability to receive and spend state grant funds under TABOR spending
limitations? Explain:
Yes
2. If the applicant jurisdiction receives a grant with State Severance funds, will the local government exceed the TABOR
limit and force a citizen property tax rebate?
No
3. Has the applicant jurisdiction been subject to any refund under TABOR or statutory tax limitations? Explain.
NO
4. Has the applicant sought voter approval to keep revenues above fiscal spending limits? Explain.
Yes
5. Are there any limitations to the voter approved revenues? (e.g., Can revenues only be spent on law enforcement or
roads?)
All Weld County ad valorem tax levies for county purposes,when applied to the total valuation for assessment of
the County, shall be reduced so as to prohibit the levying of a greater amount of tax revenue than was levied
from ad valorem taxation in the preceding year plus five percent(5%) except to provide for the payment of bonds
and interest thereon.
6. If the applicant jurisdiction is classified as an enterprise under TABOR, will acceptance of a state grant affect this
status? Explain.
NO
G. ENVIRONMENTAL REVIEW. Indicate below whether any of the proposed project activities:
1. Will be undertaken in flood hazard areas. Yes X No
List flood plain maps/studies reviewed in reaching this conclusion. Describe alternatives considered and mitigation
proposed.
Box Elder Floodplain crosses WCR 49. The panel number is 080266-0900C, and the date of the FIRM panel is
September 28, 1982.
2. Will affect historical, archeological or cultural resources, or be undertaken in geological
hazard area? Yes No X
Describe alternatives considered and mitigation proposed.
3. Address any other related public health or safety concerns? Describe. Yes No X
Page 7 of 8
Rev. 3/5/14
APPLICATION SUBMISSION INSTRUCTIONS
AND
OFFICIAL BOARD ACTION DATE (REQUIRED)
Application and attachments must be submitted electronically in
WORD .DOC (Preferred) or .PDF Format (Unsecured) to:
ImpactGrantsOstate.co.us
Please Cc your Regional Field Manager all documents as well to ensure receipt.
In email subject line include: Applicant Local Government name and Tier for which you are applying
-example- Subject: Springfield County EIAF Grant Request, Tier 1
NOTE: Please do not submit a scanned application (scanned attachments ok).
(If you are unable to submit electronically please contact your DOLA regional manager)
For any questions related to the electronic submittal please call Bret Hillberry @ 303.866.4058
Attachments List(Check and submit the following documents, if applicable):
► Preliminary Engineering Reports
P. Architectural Drawings
► Cost Estimates
► Detailed Budget
► Map showing location of the project
► Attorneys TABOR decision
************#*#*######**##*******************************************************#*********************************************##*#**#**
Official Board Action taken on
December 1 , 2014
Date
Submission of this form indicates official action by the applicant's governing board
authorizing application for these funds.
Page 8 of 8
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Rafaela Martinez
From: Elizabeth Relford
Sent: Monday, November 24, 2014 9:53 AM
To: CTB
Cc: Don Warden; Bruce Barker; Barb Connolly; Jay McDonald
Subject: Weld County-Tier 2 CR 49 Corridor Dec Cycle DOLA App
Attachments: CR 49 Vicinity Map.docx; Weld County-Tier 2 CR 49 Corridor Dec Cycle DOLA App
112214.doc
Esther,
Attached is the D0LA App for the December cycle. Thank you for holding a spot for the Dec 1 agenda. The Chair no
longer needs to sign the application, so I will only need the resolution to include with the application. The application is
due on Monday, December 1", so if you could get me a pdf of the signed resolution by 3:00 pm, I would appreciate it.
Thanks for your help!
I hope you all have a wonderful Thanksgiving!
Elizabeth
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