HomeMy WebLinkAbout20141831.tiff RESOLUTION
RE: APPROVE VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) SHORT FORM
GRANT APPLICATION FOR LAW ENFORCEMENT VICTIM'S SERVICES UNIT AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Victim Assistance and Law
Enforcement (VALE) Short Form Grant Application for the Law Enforcement Victim's Services
Unit from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, to the VALE
Board, commencing upon full execution of signature, with further terms and conditions being as
stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Victim's Assistance and Law Enforcement (VALE) Short Form
Grant Application for the Law Enforcement Victim's Services Unit, from the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Weld County Sheriff's Office, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 18th day of June, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
W LD COUNTY, COLORADO
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ATTEST:�', ,;j ;a �L �+ nt 1 ii/V
Dolan hrademacher, hair
Weld County Clerk to the Board
rbara Kirkmeyerpro-Tem
Deiu Clerk to the Board
1E La Sean P. Conway
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Date of signature: 7-8-20!4
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18
VICTIM ASSISTANCE AND LAW ENFORCEMENT
GRANT APPLICATION
VALE USE ONLY
Short Form
Grants $10,000 or less Grant#:
Amount Requested:
19th JD District Amount Funded:
915 Tenth Street
PO Box 1167
Greeley, CO 80632
(970) 356-4010 X 4747
VALE Grants, $10,000 or less, are for one time expenditures for equipment ( EX: computers, TTY, phones,
translation equipment, furniture, facility remodeling, security, and technical equipment) directly related to the
immediate individual physical safety of crime victims. Only one application will be accepted per agency.
Refer to the ANNOUNCEMENT OF FUNDS, REQUEST FOR PROPSAL for full eligibility requirements.
Please be advised that any contract/grant may be revoked by the board if used inappropriately. The
application must be typed and emailed to jholden(d?co.weld.co.us by 3:00 pm on June 20, 2014.
One application with original signatures should be hand delivered to JoAnn Holden at the District
Attorney's Office Victim Witness Program, 915 Tenth Street, Greeley, CO or mailed District Attorney's
Office, PO Box 1167, Greeley, CO 80632 by June 20, 2014. Applications may NOT be faxed.
Weld County Sheriffs Office
I. APPLICANT AGENCY
II. PROJECT TITLE Victim Services Unit
The title should specifically reflect what is being funded.
PROJECT DIRECTOR Deborah Calvin PHONE 970-397-5935
ADDRESS 1950 "o" st Greeley Co 80631
EMAIL Dcalvin(a)co.weld.co.us
III. AMOUNT REQUESTED $5769.81
IV. NON-PROFIT STATUS: YES x NO IN PROGRESS
TAX ID NUMBER 84-6000813 (federal tax except number)
GOVERNMENT AGENCY _x_YES NO
Checklist for assuring application is complete:
❑ Section I Justification
❑ Section II Budget Summary
❑ Section III Victim Rights Acknowledgement
❑ Section IV Signature Page
2014-1831
1
I. JUSTIFICATION
1. Briefly describe the type of equipment being requested and how it will be utilized.
Weld County Sheriffs office VSU clothing for both volunteers and staff to be worn on
scene .
The victim's services unit with the Weld County Sheriffs effice has 2 full time staff
and currently 7 volunteers and there is an aggressive campaign to recruit additional
volunteers. We are seeking funding for additional attire for the unit for on scene
response as well as community outreach events.
Additionally, because WCSO VSU serves a large county with response to remote
areas, and limited space in one facility, currently, the two staff are housed in two
different stations and are often required to complete paperwork and access information
a significant distance from a PC. In an attempt to streamline this process and provide
remote access and shared files, the unit is requesting 2 surface pro 2 10.6 (one for each
staff) and the required accessories.
Additionally, we are requesting funds to purchase 2 car seats and 2 booster
seats for the county vehicles as the unit staff are often required to transport children.
2. What are your needs and objectives in pursing this equipment? Please be specific.
Clothing: Easy identification of SO VSU staff and volunteers on scene. The unit only
has a very limited number of shirts for distribution.
Technical Equipment: The victims services unit is a unit that requires most direct service
to be done in a mobile way. Currently, the only access to computers or report writing
devices are on a PC computer in an office. Because the direct service work generally
does not occur in the office, and all records and original notes are discoverable and
need to be saved and protected. In an attempt to maintain paperless and accurate
records, streamline the report writing process, and to accurately and easily track and
share documents between staff, the unit is requesting technology necessary to achieve
this goal.
Each staff member will be assigned a device that is to be taken on scene for note
taking, and documentation of clients served. The units will be linked in a way that the
other staff will be immediately aware of a client the other has served so that the process
of client follow up and documentation of VRA is easier and more efficient. The area our
unit serves is quite extensive and the two staff members work different days and out of
separate offices. This technology will ensure that when a client calls for additional
assistance from an employee who was not the original responder, the employee will
have access to the information needed to serve that client. An additional responsibility
of the unit is to review reports for calls for service for the Sheriffs office as well as 8
police departments. This becomes challenging when hard copy reports of calls that
were served on the other side of the week by a different employee are located several
miles away. In addition, since notes and documents from an advocate are discoverable,
this will allow for responders to only use these devices for note taking or report writing to
ensure these are ready and available should they be requested by the court.
2
• The technology will also enable easy access to training and protocol documents that
may be needed while in the field. This will also allow for immediate access to documents
such as victim compensation application and other resources for crime victims that are
available on the internet while in the field.
The unit is requesting an iphone for the paid advocate as many requests to
contact victims come in to the advocates via email. These requests are time sensitive
and because the advocate responders are often in the field for days at a time, access
and immediate notification of emails becomes a necessity.
In addition, we are requesting funding to purchase 2 car seats and 2 booster seats in
the interest to transport children safely when needed.
3. What is your time frame for implementing your goals and objectives? (NOTE: Funds
awarded must be spent by September 15, 2014.)
All items will be immediately ordered from providers within 3 weeks of the award.
4. Who will benefit from this grant application and how will it affect your services to victims
of crimes? If applicable, list any other agency that would benefit.
Tech items: Victims will benefit as this will streamline and increase the communication
between responders. In addition, the technology will be locked and protected where a
hard copy report cannot be. The intention of this protocol is to streamline protocol and
procedures so that more time and energy can be spent directly serving and being
present to the needs of each and every victim we serve and less energy on
administrative work. This unit requires responders to work in the field and is not one that
is office or desk based. Therefore, the technology will support that outcome so that the
responders are able to be in the field. The weld county victim serves unit serves the
sheriffs office as well as 8 police departments and is unique in that the clients we serve
are located over a large geographical area. All direct service clients will benefit from this
process.
Child safety seats: Often, the Victims Services unit is required to assist in transport of
victims to shelter or other locations. Currently, there are no car seats available to the
staff to transport children safely. The purchase of these will allow us to assist victims
with children to safely transport to the necessary location.
5. What will your agency do if the funding is not approved?
a. Clothing: this is an unfunded budget item and the unit will need to continue to
work to find funding for unit clothing.
b. Technology: Continue as status quo and development an alternative protocol to
address the challenges currently on hand; this could include sending emails to
the other staff for every case served. The unit will need to continue to work to
find funding for the necessary technology to effectively serve and document
remotely. The specialist will need to continue to use her flip phone and may
need to use her personal smart phone when required to serve victims effectively.
c. Car seats: we would need to change county protocol that indicates the VSU is to
have access to child safety seats and will be unable to assist in child transport
until able to fund the necessary child safety seats.
3
•
6. How does this grant request relate to victim services and/or law enforcement needs
outlined in the VALE statute? See C.R.S. 24-4.2-105 (3), (4) (a — m), (4.3) (a), (4.3) (b)
It is the goal and responsibility of the Weld County Victim Services Unit to ensure all crime
victims are afforded their rights, are aware of their rights, and are aware of all the resources
we have available for them. The Weld County Victims' Services Unit has been working
hard to ensure that every crime victim we serve receives service with compassion and
dignity while given information and resources available to them. This technology will enable
providers to more easily track calls for service, communicate clients and cases served so
that even if the crime victims' first responder is unavailable, he/she will receive the service
they need without starting over; it will ensure the staff responders have immediate access to
resources even when responding to a rural community.
In addition, this technology will enable the staff to more easily identify if and when VRA
pamphlets were not provided on any case as it will ensure all staff has access to
documents. Serving such a large area comes with particular challenges. If resources,
documents, and notes are only kept in the office and can only be created within the office
setting, that could be over 90 miles from a particular scene or responder. Through
technology, we can more easily have access to whatever the victim needs while on scene.
The Weld County Sheriffs office issued clothing will enable responders to be easily
identified on scene as well as in professional settings such as hospitals. Victims sometimes
feel very vulnerable and often have a hard time identifying people, including their victim
advocate if the service provider is not wearing identifying clothing. Identifying clothing
assists the victims, especially when many people may be present in a traumatic situation to
identify the service provider and get the support they need; in addition, with 9 law
enforcement agencies and many officers and detectives, it is imperative that those law
enforcement officials are able to easily recognize the responder as an advocate when a
victim is in need. The additional clothing will allow the volunteer unit to grow to the numbers
to effectively and efficiently serve the high case load and large geographical area we serve
every day of the year.
The smart phone for the paid advocate will ensure that cases requiring immediate attention
where the advocate is notified by email will receive prompt attention and service. In
addition, it will enable her to have more reliable access to phone service in rural weld
county.
Child safety seats: it is a primary responsibility of the VSU to offer access to services for
victim safety. This will ensure that children are able to be transported to locations where
these services are available or to support individual safety plans.
II. BUDGET SUMMARY
1. Total amount requested: $5769.81
2. Will this amount provide full financial support? x Yes No
If no, will matching funds be available? Yes No
$ matching funds
4
Cash Match: This is a specified amount of non-grant dollars that the agency has budgeted
to be sued as match for the project. Cash match, (e.g. agency's budget paying for
personnel, supplies, operating expenses, fund-raiser dollars) must be related to the specific
request.
3. Provide an itemized budget by description and amount. Attach itemized
documentation to support your request. If applicable, list any items that are
specifically cash match.
NOTE: Costs for warranties and insurance are not eligible expenses. If they are
included in the package cost at no extra charge, please indicate this on the
documentation below.
Item Amount
Weld County Victims Services clothing $1989.87
Short and long sleeved polos, vests and sweatshirts for 10-15 volunteers and 2 staff
2 additional vests and jackets for staff
Surface Pro 3 Tablet( 2) $2598
Microsoft Word (2) $218.00
Accessories
(type key, power supply and software) x2 $600
Safety 1st Guide 65 convertible car seat x2 $141.50
Cosco HiRise booster car seat x2 $23.44
I-phone for victim specialist $199.00
a. Indicate how the request involved comparison pricing.
The sheriffs office did extensive work to compare products/availability of
several different ipad/laptops comparing pricing and available services for each.
It was determined that for the purposes of working effectively and remotely
including compatibility with current Sheriffs office system, the surface pro 3 offers
the most compatible system for the money. The prices of the units seem to be
standard in the industry as it is newer technology that will be released June 20,
2014.
After some research on the internet, Wal-Mart offers the car seats at the best
prices.
Clothing: the coordinator for victim's services conducted a significant search
of different clothing providers and what is available for the cost. I have
determined that the current bid meets the needs with the most competitive cost
per item.
Phones are purchased through phone services with the county
5
III. VICTIMS RIGHTS ACKNOWLEDGEMENT
VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD
GRANT APPLICANT MEMORANDUM OF UNDERSTANDING
CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS
As provided in C.R.S. 24-4.2-105 (4.7), Colorado law requires the following:
A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT
SUCH AGENCY OR PERSON HAS READ AND UNDERSTANDS THE RIGHTS
AFFORDED TO CRIME VICTIMS PURSUANT TO SECTION 24-4.1-302.5 AND THE
SERVICES DELINEATED PURSUANT TO SECTION 24-4.1-303 AND 24-4.1-304. SUCH
WRITTEN ACKNOWLEDGMENT SHALL BE ATTACHED TO SUCH REQUESTING
AGENCY'S OR PERSON'S APPLICATION FOR MONEYS PURSUANT TO THIS
SECTION. THE BOARD SHALL NOT ACCEPT FOR EVALUATION ANY APPLICATION
FOR A GRANT OF MONEYS PURSUANT TO THIS SECTION UNTIL THE
REQUESTING AGENCY OR PERSON PROVIDES THE BOARD WITH SUCH WRITTEN
ACKNOWLEDGMENT.
The prospective grantee certifies to the VALE Board, by submission of this completed Grant
Applicant Memorandum of Understanding Concerning the Rights Afforded to Crime Victims,
that the agency or person described herein has read and understands the rights afforded to
crime victims as required by C.R.S. 24-4.2-105 (4.7).
PROJECT DIRECTOR: Deborah Calvin
TITLE: Coordinator of Victims Services
PROJECT: Victims Services Unit
AGENCY: Weld County Sheriffs office
ADDRESS: 1950 "o" st Greeley Co 80631
EMAIL:
SIGNATI E: (491 ) b, \ 14
COPIES OF THE STATUTES DESCRIBED WILL BE PROVIDED TO PROSPECTIVE
GRANT RECIPIENTS UPON REQUEST.
6
IV. ' SIGNATURE PAGE
VALE Grant Application Signature Page
Applicant Agency: Weld County Sheriff's Office
Project Title: Victims Services Unit
We hereby certify that the information contained herein is true and correct to the best
of our knowledge and belief. The following signatories understand and agree that any
grant received as a result of this application shall incorporate and be subject to the
statements made within the above described VALE Grant Application (The
Application). Furthermore, the signatories certify that they have each read The
Application and are fully cognizant of their duties and responsibilities for this project.
Original signatures of each party to this application (i.e., Project Director, Financial
Officer and Authorized Official) are required. Please use BLUE INK to distinguish the
original documents from copies.
Proiect Director:
Name: Deborah Calvin Position/Title: Coordinator Of Victims Services
Agency (including Division or Unit):
Mailing Address:
Phone: Fax: E-Mail:
Signatur : Date: ts.21 131
Financial Officer:
Name: Barbara Connolly Position/Title: Controller
Agency (including Division or Unit):
Mailing Address:
Phone: Fax: E-Mail:
JUN 1 8 2014
Signature: L (c)iw(�% 1)�, 1'.�(�" Date:
Authorized Official:
Name: Douglas Rademacher Position/Title: Chair, Board of Weld County Commissioners
Agency (including Division or Unit):
Mailing Address:
Phone: Fax: E-Mail:
t� (jut Date: JUN 18 2014
Signature: 0�5 a �wy.�
In accordance with the Colorado Revised Statutes 24-72-202.6, information supplied in
this application is considered a public record.
g014-1131
• •Be certain to designate the appropriate persons as signing authorities.
• The Project Director: The person who has direct responsibility for the implementation
of the project. This person should combine knowledge and experience in the project
area with ability to administer the project and supervise personnel. He/She shares
responsibility with the Financial Officer for seeing that all expenditures are within the
approved budget. This person will normally devote a major portion of his/her time to
the project, and is responsible for meeting all reporting requirements. The Project
Director must be a person other than the Authorized Official or the Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to
the program and who has responsibility for the accounting, management of funds,
verification of expenditures, audit information and financial reports. The person who
actually prepares the financial reports may be under the supervision of the Financial
Officer. The Financial Officer must be a person other than the Authorized Official or
Project Director.
• Authorized Official: The authorized official is the person who is, by virtue of their
position, authorized to enter into legal contracts for the funded agency; for example, if
the funded agency is one of the following, then the corresponding authorized official is
as follows: state agency - department or division director; city - mayor or city manager;
county - chairperson of the county commissioners; sheriffs department - chairperson
of the county commissioners; police department - mayor or city manager; courts -
chief judge; district attorney's office - district attorney; institution of higher education -
president of the institution or chair/dean of the appropriate department; private non-
profit agency - president or chairperson of the board of directors; school district -
superintendent/assistant superintendent. The authorized official must be a person
other than the project director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been
delegated the authority to enter into contractual agreements such as this grant, you must
provide official documentation of delegation (such as bylaws or resolutions) immediately
following the signature page.
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Microsoft wants to prove the Surface Pro 3 can replace your laptop
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Deborah Calvin
From: ReNae Hayes
Sent: Friday, June 13, 2014 2:14 PM
To: Deborah Calvin
Subject: iPhone costs
Debbie,
The iPhones that we get from Verizon are $199.99 each.
Thanks,
ReNae Hayes
Department of Information Technology
Phone Services
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1401 N 17th Ave
970-304-6562 or x2601
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