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Home My WebLink About20142159.tiff RECORD OF PROCEEDINGS CORRECTED MINUTES (Corrected as to Commissoner Coordinator Reports) BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO WEDNESDAY, JULY 16, 2014 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, July 16, 2014, at the hour of 9:00 a.m. IR ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Douglas Rademacher, Chair Commissioner Barbara Kirkmeyer, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner William F. Garcia Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Controller, Barbara Connolly E MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County Commissioners meeting of July 14, 2014, as printed. Commissioner Conway seconded the motion, and it carried unanimously. L READ ORDINANCE BY AUDIO: Commissioner Conway moved to read Emergency Ordinance #249-A by audio. Commissioner Garcia seconded the motion, which carried unanimously. ID AMENDMENTS TO AGENDA: There were no amendments to the agenda. • CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed. Commissioner Garcia seconded the motion, and it carried unanimously. PRESENTATIONS: El 1) PRESENTATION OF THE FAIR BOOK BY WELD COUNTY FAIR ROYALTY: 2014 Fair Royalty: Queen, Shay Northrup, Attendant, Allyssa Funk, and Princess, Sarah Westerman said a little bit about themselves, and gave an overview of their royalty activities, including fair promotion, 4-H activities, parades and other events. e The Board thanked them for doing a wonderful job of representing Weld County and agriculture throughout the region. In response to Commissioner Kirkmeyer, the girls said they are all showing goats at the fair. Commissioner Freeman said he is looking forward to the fair, and the Board also thanked Pat Kimball, Secretary of the Fair Board, a volunteer position; she's been doing this for 18 years, and said she loves working with the fair royalty. n/ Minutes, July 16, 2014 2014-2159 _I 5 Page 1 BC0016 le 2) NATIONAL ASSOCIATION OF COUNTY INFORMATION OFFICERS (NACIO) AWARD OF EXCELLENCE FOR DISCOVER WELD WEBSITE -JENNIFER FINCH AND MICHELLE LONGWELL: Commissioner Kirkmeyer read the certificate for the record. In 2011, the idea was formulated to create a website to promote Weld County, it launched in May 2013, and in June 2014, the Discover Weld website was given an award of excellence from NACIO. The Board of County Commissioners expressed appreciation to Jennifer Finch, Public Information Officer, and Michelle Longwell, Web Developer with the Department of Information Technology, for their commitment to this project's success. 2) NATIONAL ASSOCIATION OF COUNTY INFORMATION OFFICERS (NACIO) MERITORIOUS AWARD FOR WELD COUNTY FACEBOOK PAGE - JENNIFER FINCH, CHRISTIE PETERS, ERIC AAKKO, ESTHER GESICK, JENNIFER LEHMKUHL, MARJORIE HANSON, MICHELLE LANGSTON, RUDY SANTOS, TINA BOOTON: In 2013, a Weld County Facebook page was launched, and during the September 2013 Flood this page was a primary source of emergency information (receiving over 11,000 "likes"), and it continues to grow. Commissioner Kirkmeyer read the certificate for the record, acknowledging the contributions of Jennifer Finch, Christie Peters (Human Resources), Eric Aakko, (Health Education), Esther Gesick, (Clerk to the Board), Jennifer Lehmkuhl (Human Services), Marjorie Hanson (Health Education), Michelle Langston (Extension Office), Rudy Santos, (Elections), and Tina Booton, (Public Works Weed Division) to this project. The Board of Weld County Commissioners thanked these employees for their direct involvement in this platform, which received a NACIO Meritorious Award in 2014; especially Jennifer Finch, for her part in building and maintaining the page. Ms. Finch explained most counties have one person overseeing the information on their Facebook page, but Weld has a team of 28, in which the Board places their trust to manage the information on this page. Commissioner Conway said the origins of the page came out of the Economic Development blueprint, and Ms. Finch ran with the good idea and made it a reality. He noted the number of residents that have thanked Weld County for having this social media available. In regard to the Discover Weld website, Commissioner Garcia said there are so many gems in the County that people should know about, and this website includes videos and links. Commissioner Kirkmeyer concurred. In regard to the Facebook page, she said that the leadership of the participants in the various County departments have made this the excellent source of information that it is. Commissioner Freeman concurred, and noted the many comments he has received from throughout Colorado. Chair Rademacher said that Ms. Finch and her assistant, Darian Warden, have done an excellent job. PUBLIC INPUT: No public input was given. (Clerk's Note: Due to a technical problem, the audio recording ends here.) COMMISSIONER COORDINATOR REPORTS: Commissioner Conway stated he was in Denver on Monday for the joint South Platte and Metro Roundtable to finalize the plan presented to the Colorado Water Conservation Board, which will be made public on July 31, 2014, and opened up to public comment. He said there are two important subcommittee meetings in the Southwest complex on August 12, 2014; one is on groundwater issues and following that is the phreatophyte subcommittee. He mentioned that Tina Booton has worked very hard on that in terms of securing additional grant funding. Commissioner Garcia said he attended the East Colorado Small Business Development Center meeting on Friday, he said they have done an excellent job of meeting their goals; he reviewed the number of clients consulted, new businesses and jobs for 2013 and 2014 to date. Commissioners Freeman, Conway and Kirkmeyer reported attending the opening of the new Town Hall in Severance. Commissioner Kirkmeyer, announced a BBQ called Energy Proud, to promote awareness of the energy Minutes, July 16, 2014 2014-2159 Page 2 BC0016 industry, open to the public tonight at the Island Grove Pavilion. She also announced that the Back-up Weld County Communications Center, created in partnership with the E911 Board, is up and running and training has commenced. Seven days out of every month staff will be working there, so the County can ensure that it is always operational, and both centers can be run at the same time, a huge benefit to public safety. At some point there will be a formal opening. Commissioners Kirkmeyer, Garcia and Freeman attended a High Plains Library Board meeting work session, she said the Board presented them with a memo regarding the 2014 budget and Capital Improvement Program. She noted that salary and wages increased, in addition to those slated for the new Riverside Library and Cultural Center. She further reviewed the proposed budget, and said the Board has asked for a cost accounting of the funds from unincorporated Weld County, emphasizing they need to be spread throughout the entire County. She said the intent and spirit of the formation of the library district needs to be addressed. Commissioner Kirkmeyer also noted the Library Board lost their $55,000 lawsuit against the City of Johnstown, which is awaiting reimbursement, and has failed to acknowledge that. She stated the Board of County Commissioners intends to do what is necessary to hold them accountable to their constituents. Commissioner Conway said Commissioner Freeman and himself have been attending the Board meetings, which has not met for over three months, business is being conducted through work sessions, which the public may attend. He said the Executive Director transferred the legal funds held in escrow for the Johnstown case into the General Fund without explanation; there are a range of ongoing issues, and he reiterated that the Board became involved in this issue due to requests from Mayors and constituents of the district. Commissioner Kirkmeyer added that the foundation board is made up of the same members as the district board. (Clerk's Note: Please see corrections to Commissioner Coordinator statements in the August 20, 2014 Minutes. The second sentence above was corrected to accurately state that the public "may" attend the work sessions.) BIDS: 1) APPROVE BID #B1400124, CISCO NETWORKING EQUIPMENT HARDWARE, SOFTWARE, AND SERVICES - DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Department of Information Technology, explained the projects covered by this bid, and said his staff is recommending the low bidder, ISC, be awarded this bid in the amount of $837,748.16. All three bids met the required specifications. Commissioner Conway moved to approve said staff recommendation on bid. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. 2) APPROVE BID #B1400125, EMC DATA DOMAIN AND VNX HARDWARE AND SERVICES - DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose said his staff recommends this bid also be awarded to ISC, in the amount of $211,083.33. In response to Chair Rademacher, Mr. Rose confirmed the County has previously done business with ISC. Commissioner Kirkmeyer moved to approve said staff recommendation on bid. The motion was seconded by Commissioner Conway, and it carried unanimously. NEW BUSINESS: 1) CONSIDER HOME SERVICES AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN - FATHER FLANAGAN'S BOYS' HOME: Judy Griego, Director of Department of Human Services, explained this is a placement for an 8 year old boy; due to the child's history and age the best placement was determined to be out-of-state, in Boy's Town, Nebraska, at the rate of $554 per day. Commissioner Kirkmeyer moved to approve said agreement. The motion, which was seconded by Commissioner Conway, carried unanimously. Commissioner Kirkmeyer thanked Ms. Griego and her staff for all their work on this case and for the children of Weld County. Minutes, July 16, 2014 2014-2159 Page 3 BC0016 2) CONSIDER ACCEPTANCE OF CANVASS BOARD CERTIFICATION OF JUNE 24, 2014, PRIMARY ELECTION: Steve Moreno, the Clerk and Recorder's Office, certified the Official Abstract of Votes Cast. He acknowledged the fine work of the Canvass Board, and said there is a lot of behind-the-scenes work in this process. There was a slight increase in votes cast this year. He said Rudy Santos, Elections Director since 2004, said this year the tallies were a perfect match. Commissioner Kirkmeyer moved to accept said certification of election. The motion, which was seconded by Commissioner Conway, carried unanimously. 3) CONSIDER APPLICATION FOR SPECIAL EVENT PERMIT AND AUTHORIZE CHAIR TO SIGN - EATON ROTARY CLUB, DBA HIGH PLAINS ROTARY OF EATON: Bob Choate, Assistant County Attorney, introduced this application for the Ault Fall Festival, a charitable event held by the rotary club at the Ault/Pierce Fire Station and the Town of Ault Park. Deputy Carpenter had a slight concern regarding a lack of fencing; they plan to have marked signs and use wrist bands for alcoholic beverages. Mr. Choate said that could be made a requirement, if the Board so chooses. Proceeds will benefit the High Plains Rotary and the Ault/Pierce Fire Department. Commissioner Conway moved to grant said permit and authorize the Chair to sign. The motion was seconded by Commissioner Freeman. Commissioner Freeman noted that he has been to the location, and the parking provides barriers for the event, and added there have been no complaints from prior years. The motion carried unanimously. 4) CONSIDER TEMPORARY CLOSURE OF CR 23 BETWEEN STE HWY 392 AND CR 70: Janet Lundquist, Department of Public Works, reviewed the last temporary road closure for the County Road 23 project. She noted this is where the new alignment off of County Road 23 connects. Ms. Carter confirmed this project will be substantially completed by July 25, 2014, but there may be some additional work to finalize after that, and confirmed the contractor is aware. She said there will be no formal ceremony for the opening, just a press release. Commissioner Conway said due to the cooperative nature of this, the flood delays, and the importance of the project, there should be some sort of opening event to draw attention to its completion. Commissioner Kirkmeyer also noted that this project addressed safety concerns and took almost three years. Ms. Lundquist confirmed she would look into having an opening with her staff. Commissioner Conway moved to approve said temporary road closure. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. 5) CONSIDER INSTALLATION OF TRAFFIC CONTROL DEVICES ON CR 6 BETWEEN 1-25 AND TOWN OF ERIE CITY LIMITS: Ms. Lundquist reviewed the need for a reduced speed limit of 45 mph in this area. She noted that, in this case, there was an illegal sign posting of 35 mph, while it was actually approved as 55 mph. She determined in a study, based on the standard of posting a speed limit within 5 mph hour of the speed of the 85th percentile, which should be 45, but she noted the Board's discretion. Commissioner Kirkmeyer stated that with only a half a mile to the Town of Erie, where the speed limit is 35 mph, it should probably stay the same. Commissioner Conway concurred. Ms. Lundquist stated she did not know what entity posted the 35 mph sign. Commissioner Kirkmeyer moved to approve the amended resolution (stating it shall be posted at 35 mph). Seconded by Commissioner Garcia, the motion carried unanimously. 6) CONSIDER AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO SIGN - RICK DILL: Don Warden, Interim Director of Finance, explained this agreement is with the former undersheriff for criminal justice planning consultation. Because he did not spend all the hours and funding originally allocated, Mr. Dill agreed to extend the contract without additional funds. Commissioner Garcia said he attended the Criminal Justice Advisory Committee meeting and observed that Mr. Dill has the respect of everyone in the community. Commissioner Minutes, July 16, 2014 2014-2159 Page 4 BC0016 Freeman moved to approve said amendment to agreement and authorize the Chair to sign. Commissioner Garcia seconded the motion and it carried unanimously. 7) CONSIDER AMENDMENT TO MEMORANDUM OF AGREEMENT WITH UNITED WAY OF WELD COUNTY AS A RECIPIENT OF WELD COUNTY GENERAL FUND MONIES AND AUTHORIZE CHAIR TO SIGN: Mr. Warden explained that United Way received $44,992.00 in funds from the County last year to be distributed as aid to flood-impacted citizens, this will extend that through the end of July, 2014, and increase the amount by an additional $7,152.00, for a total of $52,144.00. Commissioner Conway moved to approve said amendment to memorandum of agreement and authorize the Chair to sign. Commissioner Kirkmeyer seconded the motion and it carried unanimously. 8) CONSIDER AMENDMENT ONE TO INTERGOVERNMENTAL AGREEMENT FOR PAYMENT OF FEDERAL MINERAL LEASE FUNDS FOR VARIOUS ROAD IMPROVEMENT PROJECTS AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY FEDERAL MINERAL LEASE ACT DISTRICT: Mr. Warden explained there was a second allocation fee this year and the district felt those funds would be best used to enhance the existing contract for the haul routes, to reduce oil and gas industry impacts on county roads. Commissioner Freeman moved to approve said amendment to the IGA and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. 9) EMERGENCY ORDINANCE #249-A, IN THE MATTER OF A SUPPLEMENTAL APPROPRIATION FOR THE YEAR 2014: Mr. Warden said there are usually two supplemental appropriations per year covering items that could not be foreseen during the formation of the budget. He reviewed these items in detail, including expenditures, grants, revenue adjustments, reallocations between projects, additional flood-related grants, excess mineral royalties, computer expenses, and other flood associated expenses, and he reviewed the total amounts. Commissioner Freeman moved to approve said emergency ordinance. The motion, which was seconded by Commissioner Conway, carried unanimously. PLANNING: 1) CONSIDER IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT COLLATERAL FOR USE BY SPECIAL REVIEW PERMIT, USR13-0051 - TERESA ANDERSON: Rich Hastings, Department of Public Works, stated the location of this site, reported all the documents were reviewed, and recommended approval of this request. Commissioner Garcia moved to approve said agreement, authorize the Chair to sign, and accept collateral. The motion, which was seconded by Commissioner Conway, carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Emergency Ordinance #249-A was approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Minutes, July 16, 2014 2014-2159 Page 5 BC0016 There being no further business, this meeting was adjourned at 10:30 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUN LORADO ATTEST: doh, w ;�, c �f�es Wb1,c-- ougla Rademac 'er, Chair Weld County Clerk to the Board J /.K,/ ` ' Leye • arl3 bars Kirkmeyer, Pro-Tem B De t Clerk tot e Board Art . /. /�! XCUSED DATE OF APPROVAL i an P. Conway I iuitsøp* Q F man William F. arcia Minutes, July 16, 2014 2014-2159 Page 6 BC0016 RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO WEDNESDAY, JULY 16, 2014 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, July 16, 2014, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Douglas Rademacher, Chair Commissioner Barbara Kirkmeyer, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner William F. Garcia Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Controller, Barbara Connolly El MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County Commissioners meeting of July 14, 2014, as printed. Commissioner Conway seconded the motion, and it carried unanimously. El READ ORDINANCE BY AUDIO: Commissioner Conway moved to read Emergency Ordinance #249-A by audio. Commissioner Garcia seconded the motion, which carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. la CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed. Commissioner Garcia seconded the motion, and it carried unanimously. PRESENTATIONS: El 1) PRESENTATION OF THE FAIR BOOK BY WELD COUNTY FAIR ROYALTY: 2014 Fair Royalty: Queen, Shay Northrup, Attendant, Allyssa Funk, and Princess, Sarah Westerman said a little bit about themselves, and gave an overview of their royalty activities, including fair promotion, 4-H activities, parades and other events. E The Board thanked them for doing a wonderful job of representing Weld County and agriculture throughout the region. In response to Commissioner Kirkmeyer, the girls said they are all showing goats at the fair. Commissioner Freeman said he is looking forward to the fair, and the Board also thanked Pat Kimball, Secretary of the Fair Board, a volunteer position; she's been doing this for 18 years, and said she loves working with the fair royalty. et IMinutes, July 16, 2014 2014-2159 is Page 1 BC0016 IR 2) NATIONAL ASSOCIATION OF COUNTY INFORMATION OFFICERS (NACIO) AWARD OF EXCELLENCE FOR DISCOVER WELD WEBSITE -JENNIFER FINCH AND MICHELLE LONGWELL: Commissioner Kirkmeyer read the certificate for the record. In 2011, the idea was formulated to create a website to promote Weld County, it launched in May 2013, and in June 2014, the Discover Weld website was given an award of excellence from NACIO. The Board of County Commissioners expressed appreciation to Jennifer Finch, Public Information Officer, and Michelle Longwell, Web Developer with the Department of Information Technology, for their commitment to this project's success. 2) NATIONAL ASSOCIATION OF COUNTY INFORMATION OFFICERS (NACIO) MERITORIOUS AWARD FOR WELD COUNTY FACEBOOK PAGE - JENNIFER FINCH, CHRISTIE PETERS, ERIC AAKKO, ESTHER GESICK, JENNIFER LEHMKUHL, MARJORIE HANSON, MICHELLE LANGSTON, RUDY SANTOS, TINA BOOTON: In 2013, a Weld County Facebook page was launched, and during the September 2013 Flood this page was a primary source of emergency information (receiving over 11,000 "likes"), and it continues to grow. Commissioner Kirkmeyer read the certificate for the record, acknowledging the contributions of Jennifer Finch, Christie Peters (Human Resources), Eric Aakko, (Health Education), Esther Gesick, (Clerk to the Board), Jennifer Lehmkuhl (Human Services), Marjorie Hanson (Health Education), Michelle Langston (Extension Office), Rudy Santos, (Elections), and Tina Booton, (Public Works Weed Division) to this project. The Board of Weld County Commissioners thanked these employees for their direct involvement in this platform, which received a NACIO Meritorious Award in 2014; especially Jennifer Finch, for her part in building and maintaining the page. Ms. Finch explained most counties have one person overseeing the information on their Facebook page, but Weld has a team of 28, in which the Board places their trust to manage the information on this page. Commissioner Conway said the origins of the page came out of the Economic Development blueprint, and Ms. Finch ran with the good idea and made it a reality. He noted the number of residents that have thanked Weld County for having this social media available. In regard to the Discover Weld website, Commissioner Garcia said there are so many gems in the County that people should know about, and this website includes videos and links. Commissioner Kirkmeyer concurred. In regard to the Facebook page, she said that the leadership of the participants in the various County departments have made this the excellent source of information that it is. Commissioner Freeman concurred, and noted the many comments he has received from throughout Colorado. Chair Rademacher said that Ms. Finch and her assistant, Darian Warden, have done an excellent job. PUBLIC INPUT: No public input was given. (Clerk's Note: Due to a technical problem, the audio recording ends here.) COMMISSIONER COORDINATOR REPORTS: Commissioner Conway stated he was in Denver on Monday for the joint South Platte and Metro Roundtable to finalize the plan presented to the Colorado Water Conservation Board, which will be made public on July 31, 2014, and opened up to public comment. He said there are two important subcommittee meetings in the Southwest complex on August 12, 2014; one is on groundwater issues and following that is the phreatophyte subcommittee. He mentioned that Tina Booton has worked very hard on that in terms of securing additional grant funding. Commissioner Garcia said he attended the East Colorado Small Business Development Center meeting on Friday, he said they have done an excellent job of meeting their goals; he reviewed the number of clients consulted, new businesses and jobs for 2013 and 2014 to date. Commissioners Freeman, Conway and Kirkmeyer reported attending the opening of the new Town Hall in Severance. Commissioner Kirkmeyer, announced a BBQ called Energy Proud, to promote awareness of the energy industry, open to the public tonight at the Island Grove Pavilion. She also announced that the Back-up Minutes, July 16, 2014 2014-2159 Page 2 BC0016 Weld County Communications Center, created in partnership with the E911 Board, is up and running and training has commenced. Seven days out of every month staff will be working there, so the County can ensure that it is always operational, and both centers can be run at the same time, a huge benefit to public safety. At some point there will be a formal opening. Commissioners Kirkmeyer, Garcia and Freeman attended a High Plains Library Board meeting work session, she said the Board presented them with a memo regarding the 2014 budget and Capital Improvement Program. She noted that salary and wages increased, in addition to those slated for the new Riverside Library and Cultural Center. She further reviewed the proposed budget, and said the Board has asked for a cost accounting of the funds from unincorporated Weld County, emphasizing they need to be spread throughout the entire County. She said the intent and spirit of the formation of the library district needs to be addressed. Commissioner Kirkmeyer also noted the Library Board lost their $55,000 lawsuit against the City of Johnstown, which is awaiting reimbursement, and has failed to acknowledge that. She stated the Board of County Commissioners intends to do what is necessary to hold them accountable to their constituents. Commissioner Conway said Commissioner Freeman and himself have been attending the Board meetings, which has not met for over three months, business is being conducted through work sessions which the public cannot attend. He said the Executive Director transferred the legal funds held in escrow for the Johnstown case into the General Fund without explanation; there are a range of ongoing issues, and he reiterated that the Board became involved in this issue due to requests from Mayors and constituents of the district. Commissioner Kirkmeyer added that the foundation board is made up of the same members as the district board. BIDS: 1) APPROVE BID #B1400124, CISCO NETWORKING EQUIPMENT HARDWARE, SOFTWARE, AND SERVICES - DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Department of Information Technology, explained the projects covered by this bid, and said his staff is recommending the low bidder, ISC, be awarded this bid in the amount of $837,748.16. All three bids met the required specifications. Commissioner Conway moved to approve said staff recommendation on bid. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. 2) APPROVE BID #61400125, EMC DATA DOMAIN AND VNX HARDWARE AND SERVICES - DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose said his staff recommends this bid also be awarded to ISC, in the amount of $211,083.33. In response to Chair Rademacher, Mr. Rose confirmed the County has previously done business with ISC. Commissioner Kirkmeyer moved to approve said staff recommendation on bid. The motion was seconded by Commissioner Conway, and it carried unanimously. NEW BUSINESS: 1) CONSIDER HOME SERVICES AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN - FATHER FLANAGAN'S BOYS' HOME: Judy Griego, Director of Department of Human Services, explained this is a placement for an 8 year old boy; due to the child's history and age the best placement was determined to be out-of-state, in Boy's Town, Nebraska, at the rate of $554 per day. Commissioner Kirkmeyer moved to approve said agreement. The motion, which was seconded by Commissioner Conway, carried unanimously. Commissioner Kirkmeyer thanked Ms. Griego and her staff for all their work on this case and for the children of Weld County. 2) CONSIDER ACCEPTANCE OF CANVASS BOARD CERTIFICATION OF JUNE 24, 2014, PRIMARY ELECTION: Steve Moreno, the Clerk and Recorder's Office, certified the Official Abstract of Votes Cast. He acknowledged the fine work of the Canvass Board, and said there is a lot of behind-the-scenes work in this process. There was a slight increase in votes cast this year. He said Minutes, July 16, 2014 2014-2159 Page 3 BC0016 Rudy Santos, Elections Director since 2004, said this year the tallies were a perfect match. Commissioner Kirkmeyer moved to accept said certification of election. The motion, which was seconded by Commissioner Conway, carried unanimously. 3) CONSIDER APPLICATION FOR SPECIAL EVENT PERMIT AND AUTHORIZE CHAIR TO SIGN - EATON ROTARY CLUB, DBA HIGH PLAINS ROTARY OF EATON: Bob Choate, Assistant County Attorney, introduced this application for the Ault Fall Festival, a charitable event held by the rotary club at the Ault/Pierce Fire Station and the Town of Ault Park. Deputy Carpenter had a slight concern regarding a lack of fencing; they plan to have marked signs and use wrist bands for alcoholic beverages. Mr. Choate said that could be made a requirement, if the Board so chooses. Proceeds will benefit the High Plains Rotary and the Ault/Pierce Fire Department. Commissioner Conway moved to grant said permit and authorize the Chair to sign. The motion was seconded by Commissioner Freeman. Commissioner Freeman noted that he has been to the location, and the parking provides barriers for the event, and added there have been no complaints from prior years. The motion carried unanimously. 4) CONSIDER TEMPORARY CLOSURE OF CR 23 BETWEEN STE HWY 392 AND CR 70: Janet Lundquist, Department of Public Works, reviewed the last temporary road closure for the County Road 23 project. She noted this is where the new alignment off of County Road 23 connects. Ms. Carter confirmed this project will be substantially completed by July 25, 2014, but there may be some additional work to finalize after that, and confirmed the contractor is aware. She said there will be no formal ceremony for the opening, just a press release. Commissioner Conway said due to the cooperative nature of this, the flood delays, and the importance of the project, there should be some sort of opening event to draw attention to its completion. Commissioner Kirkmeyer also noted that this project addressed safety concerns and took almost three years. Ms. Lundquist confirmed she would look into having an opening with her staff. Commissioner Conway moved to approve said temporary road closure. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. 5) CONSIDER INSTALLATION OF TRAFFIC CONTROL DEVICES ON CR 6 BETWEEN 1-25 AND TOWN OF ERIE CITY LIMITS: Ms. Lundquist reviewed the need for a reduced speed limit of 45 mph in this area. She noted that, in this case, there was an illegal sign posting of 35 mph, while it was actually approved as 55 mph. She determined in a study, based on the standard of posting a speed limit within 5 mph hour of the speed of the 85th percentile, which should be 45, but she noted the Board's discretion. Commissioner Kirkmeyer stated that with only a half a mile to the Town of Erie, where the speed limit is 35 mph, it should probably stay the same. Commissioner Conway concurred. Ms. Lundquist stated she did not know what entity posted the 35 mph sign. Commissioner Kirkmeyer moved to approve the amended resolution (stating it shall be posted at 35 mph). Seconded by Commissioner Garcia, the motion carried unanimously. 6) CONSIDER AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO SIGN - RICK DILL: Don Warden, Interim Director of Finance, explained this agreement is with the former undersheriff for criminal justice planning consultation. Because he did not spend all the hours and funding originally allocated, Mr. Dill agreed to extend the contract without additional funds. Commissioner Garcia said he attended the Criminal Justice Advisory Committee meeting and observed that Mr. Dill has the respect of everyone in the community. Commissioner Freeman moved to approve said amendment to agreement and authorize the Chair to sign. Commissioner Garcia seconded the motion and it carried unanimously. 7) CONSIDER AMENDMENT TO MEMORANDUM OF AGREEMENT WITH UNITED WAY OF WELD COUNTY AS A RECIPIENT OF WELD COUNTY GENERAL FUND MONIES AND AUTHORIZE CHAIR TO SIGN: Mr. Warden explained that United Way received $44,992.00 in funds from the Minutes, July 16, 2014 2014-2159 Page 4 BC0016 County last year to be distributed as aid to flood-impacted citizens, this will extend that through the end of July, 2014, and increase the amount by an additional $7,152.00, for a total of $52,144.00. Commissioner Conway moved to approve said amendment to memorandum of agreement and authorize the Chair to sign. Commissioner Kirkmeyer seconded the motion and it carried unanimously. 8) CONSIDER AMENDMENT ONE TO INTERGOVERNMENTAL AGREEMENT FOR PAYMENT OF FEDERAL MINERAL LEASE FUNDS FOR VARIOUS ROAD IMPROVEMENT PROJECTS AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY FEDERAL MINERAL LEASE ACT DISTRICT: Mr. Warden explained there was a second allocation fee this year and the district felt those funds would be best used to enhance the existing contract for the haul routes, to reduce oil and gas industry impacts on county roads. Commissioner Freeman moved to approve said amendment to the IGA and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. 9) EMERGENCY ORDINANCE #249-A, IN THE MATTER OF A SUPPLEMENTAL APPROPRIATION FOR THE YEAR 2014: Mr. Warden said there are usually two supplemental appropriations per year covering items that could not be foreseen during the formation of the budget. He reviewed these items in detail, including expenditures, grants, revenue adjustments, reallocations between projects, additional flood-related grants, excess mineral royalties, computer expenses, and other flood associated expenses, and he reviewed the total amounts. Commissioner Freeman moved to approve said emergency ordinance. The motion, which was seconded by Commissioner Conway, carried unanimously. PLANNING: 1) CONSIDER IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT COLLATERAL FOR USE BY SPECIAL REVIEW PERMIT, USR13-0051 - TERESA ANDERSON: Rich Hastings, Department of Public Works, stated the location of this site, reported all the documents were reviewed, and recommended approval of this request. Commissioner Garcia moved to approve said agreement, authorize the Chair to sign, and accept collateral. The motion, which was seconded by Commissioner Conway, carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Emergency Ordinance#249-A was approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Minutes, July 16, 2014 2014-2159 Page 5 BC0016 There being no further business, this meeting was adjourned at 10:30 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: C,If C� , , / ; L gi ad (i��2 CC// .�C�Lo eK ouglatRademacher Chair Weld County Clerk to the Board • rbara Kirkmeye , Pro-Tem BY. De•u P Clerk to the Boar• I-'""` EXCUSED DATE OF APPROVAL Sean P. Conway tut ()YU-flit Mike Fre n liam F. Garcia Minutes, July 16, 2014 2014-2159 Page 6 BC0016 Hello