HomeMy WebLinkAbout20141838.tiff RESOLUTION
RE: APPROVE AMENDMENT TO BYLAWS - UTILITIES COORDINATING ADVISORY
COMMITTEE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, by Resolution dated September 10, 1986, the Board ratified the Bylaws for
the Utilities Coordinating Advisory Committee, and
WHEREAS, the Board has been presented with an Amendment to said Bylaws for the
Utilities Coordinating Advisory Committee, and
WHEREAS, after review, the Board deems it advisable to amend said bylaws, a copy of
said amended Bylaws being attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Bylaws for the Weld County Utilities Coordinating Advisory
Committee be, and hereby are, approved as amended.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 18th day of June, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
W LD COUNTY, COLORADO
ATTEST: athoti S.4 ado.tc Douglas ademac r, Chair
Weld County Clerk to the Board
tJ
BY. /� ,,/^'�, //' '///'�D,. , I/ . - arbara Kirkmey , Pro-Tem
a rt Clerk oard r
ty Clerk to the oard
E L4 Sean P. Conway
APP AS
6 � ike r n
unty Attorney ? ,cP
pWillia F. Garcia
Date of signature: 7-0-4
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2014-1838
PL0084
BYLAWS
UTILITIES COORDINATING ADVISORY COMMITTEE
Article I - Name of Committee
The Committee shall be called the Utilities Coordinating Advisory Committee in
conformance with the resolution creating the committee which was adopted by the Board of
County Commissioners on August 19, 1970, as subsequently amended.
Article II - Functions of the Committee
The functions and duties of the Utilities Coordinating Advisory Committee are to assist
and advise the Board of County Commissioners of Weld County to obtain and maintain the
following purposes:
X To provide an orderly and efficient planning process for any service or utility using the
public thoroughfares.
X To review all subdivision plats for conformance with established industry standards for the
placement of utilities within subdivisions.
Article III - Membership of Committee
A. Membership - The Committee shall consist of six (6). The membership shall include four
(4) members from the following group:
(1) One representative from a Sanitation district or municipal sewer department; or
(2) One representative of a gas utility; or
(3) One representative of an electric utility; or
(4) One representative of a telephone utility; or
(5) One representative of a water district; or
(6) One representative of a fire protection district; or
(7) One representative of a ditch company.
The membership shall include as the fifth and sixth member a representative from both the Weld
County Public Works Department and the Weld County Planning Department.
Page 1 of 4 Pages
B. Appointment of Members - The members of the Committee, except for the Director of the
Weld County Public Works Department (or his designee) and the Director of the Weld
County Planning Department (or his designee), shall be appointed by the utilities, districts,
or departments which they represent using a method acceptable to those entities. If the
utilities, districts, or departments cannot agree upon a representative for appointment, or if
the utilities, districts, or departments for any reason do not appoint a representative, then
the Board of County Commissioners shall make such appointment at the discretion of the
Board.
C. Terms of Members - The terms of members of the Committee shall be for such time as the
utilities, districts, or departments they represent desire. All represented utilities, districts,
and departments shall notify the Board of County Commissioners of the name and term of
their representative.
D. Alternate Members - Each member shall designate an alternate member who may attend
Committee meetings in the member's absence and have the full rights and responsibilities
of membership. If an alternate member attends more than three consecutive regular
meetings, the regular member may be subject to replacement on the Committee.
Article IV - Officers
A. The Committee shall elect from its own members a Chairman and Vice-Chairman. Term
of office shall be for one year.
B. In the absence of the Chairman, the Vice-Chairman will act in that capacity.
C. In the absence of the Chairman and the Vice-Chairman, a temporary Chairman will be
selected by the Committee.
D. A recording secretary shall be provided by the Weld County Department of Planning
Services.
Article V - Nomination and Election of Officers
The annual nomination and election of officers shall be held during the first regular
meeting of each calendar year. Each nomination shall be seconded to be placed on the ballot, and
elections shall be written ballot unless there is no contest for the office.
Page 2 of 4 Pages
Article VI - Meetings
A. Regular meetings of the Committee will be on the second and fourth Thursdays of each
month provided there is business to conduct.
B. Written notice of all regular meetings will be mailed at least one week prior to the meeting
date.
C. Special meetings may be called when deemed necessary by the Chairman or the
Department of Planning Services.
D. A quorum shall consist of not less than three members of the Committee. Attendance may
be by telephone or other electronic communications. A quorum will be necessary at any
meeting where the agenda includes:
(I) Changes in bylaws.
(2) Review of utility or service easements.
(3) Election of officers
(4) Special meetings.
E. The concurring vote of a majority of those present shall be required to report favorably
any recommendations to the e Board of County Commissioners. Votes to abstain shall
neither be considered a"yes" nor a "no" vote.
F. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific
provisions of these Bylaws.
Article VII - Duties of Chairman
It shall be the responsibility of the Chairman to call all regular meetings, preside at all
meetings, appoint committees, when and as required, and carry out general chairman
responsibilities.
Article VIII - Duties of Vice-Chairman
It shall be the responsibility of the Vice-Chairman to assume the duties of the Chairman in
his absence. Also, he shall perform other duties assigned by the Chairman.
Page 3 of 4 Pages
Article IX - Duties of Secretary
It shall be the responsibility of the secretary to send members notices of all meetings, and
keep minutes of all such meetings.
Article V - Amendment of Bylaws
These Bylaws may be amended at any meeting of the Committee by vote of the majority
of the entire membership of the Committee, provided seven (7) days notice has been given to each
member of the Committee, and then by approval of such amendment(s) by an affirmative vote of
the Board of County Commissioners of Weld County.
Approved as amended June 18, 2014.
Page 4 of 4 Pages
BYLAWS
UTILITIES COORDINATING ADVISORY COMMITTEE
Article I - Name of Committee
The Committee shall be called the Utilities Coordinating Advisory Committee in
conformance with the resolution creating the committee which was adopted by the Board of
County Commissioners on August 19, 1970, as subsequently amended.
Article II - Functions of the Committee
The functions and duties of the Utilities Coordinating Advisory Committee are to assist
and advise the Board of County Commissioners of Weld County to obtain and maintain the
following purposes:
X To provide an orderly and efficient planning process for any service or utility using the
public thoroughfares.
X To review all subdivision plats for conformance with established industry standards for the
placement of utilities within subdivisions.
Article III - Membership of Committee
A. Membership - The Committee shall consist of five (5). The membership shall include four
(4) members from the following group:
( 1 ) One representative from a Sanitation district or municipal sewer department; or
(2) One representative of a gas utility; or
(3 ) One representative of an electric utility; or
(4) One representative of a telephone utility; or
(5) One representative of a water district; or
(6) One representative of a fire protection district; or
(7) One representative of a ditch company.
The membership shall include as the fifth member a representative of the Weld County Public
Works Department an Engineer from the Weld County Department of Planning Services.
Page 1 of 4 Pages
B. Appointment of Members - The members of the Committee, except for the Director of the
Weld County Public Works Department of Planning Services (or his designee), shall be
appointed by the utilities, districts, or departments which they represent using a method
acceptable to those entities. If the utilities, districts, or departments cannot agree upon a
representative for appointment, or if the utilities, districts, or departments for any reason
do not appoint a representative, then the Board of County Commissioners shall make such
appointment at the discretion of the Board. The appointment of Committee members
pursuant to this section shall not be construed to fall within the restrictions set forth in
Section 16-8 of the Weld County Home Rule Charter.
C. Terms of Members - The terms of members of the Committee shall be for such time as the
utilities, districts, or departments they represent desire. All represented utilities, districts,
and departments shall notify the Board of County Commissioners of the name and term of
their representative.
D. Alternate Members - Each member shall designate an alternate member who may attend
Committee meetings in the member's absence and have the full rights and responsibilities
of membership. If an alternate member attends more than three consecutive regular
meetings, the regular member may be subject to replacement on the Committee.
Article IV - Officers
A. The Committee shall elect from its own members a Chairman and Vice-Chairman. Term
of office shall be for one year.
B. In the absence of the Chairman, the Vice-Chairman will act in that capacity.
C. In the absence of the Chairman and the Vice-Chairman, a temporary Chairman will be
selected by the Committee.
D. A recording secretary shall be provided by the Weld County Department of Planning
Services.
Article V - Nomination and Election of Officers
The annual nomination and election of officers shall be held during the first regular
meeting of each calendar year. Each nomination shall be seconded to be placed on the ballot, and
elections shall be written ballot unless there is no contest for the office.
Page 2 of 4 Pages
Article VI - Meetings
A. Regular meetings of the Committee will be on the second and fourth Thursdays of each
month provided there is business to conduct.
B. Written notice of all regular meetings will be mailed at least one week prior to the meeting
date.
C. Special meetings may be called when deemed necessary by the Chairman or the
Department of Planning Services.
D. A quorum shall consist of not less than three members of the Committee. Attendance may
be by telephone or other electronic communications. A quorum will be necessary at any
meeting where the agenda includes:
(1) Changes in bylaws.
(2) Review of utility or service easements.
(3) Election of officers
(4) Special meetings.
E. The concurring vote of a majority of those present shall be required to report favorably
any recommendations to the Board of County Commissioners. Votes to abstain shall
neither be considered a"yes" nor a "no" vote.
F. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific
provisions of these Bylaws.
Article VII - Duties of Chairman
It shall be the responsibility of the Chairman to call all regular meetings, preside at all
meetings, appoint committees, when and as required, and carry out general chairman
responsibilities.
Article VIII - Duties of Vice-Chairman
It shall be the responsibility of the Vice-Chairman to assume the duties of the Chairman in
his absence. Also, he shall perform other duties assigned by the Chairman.
Page 3 of 4 Pages
Article IX - Duties of Secretary
It shall be the responsibility of the secretary to send members notices of all meetings, and
keep minutes of all such meetings.
Article V - Amendment of Bylaws
These Bylaws may be amended at any meeting of the Committee by vote of the majority
of the entire membership of the Committee, provided seven (7) days notice has been given to each
member of the Committee, and then by approval of such amendment(s) by an affirmative vote of
the Board of County Commissioners of Weld County.
Approved as amended June 28, 2006.
Page 4 of 4 Pages
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