HomeMy WebLinkAbout20141707.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MONDAY, JUNE 9, 2014
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, June 9, 2014, at the hour of 9:00 a.m.
El ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair- EXCUSED
Commissioner Barbara Kirkmeyer, Pro-Tem - EXCUSED
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner William F. Garcia
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Susan Brown
Controller, Barbara Connolly
e APPOINTMENT OF ACTING CHAIR PRO-TEM OF THE BOARD FOR JUNE 9, 2014:
Commissioner Garcia moved to appoint Commissioner Freeman Chair Pro-tem Elect, due to the
absence of the duly elected Chair and Chair Pro-tem for this meeting. The motion was seconded by
Commissioner Conway, and it carried unanimously.
in MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of June 2, 2014, as printed. Commissioner Garcia seconded the motion, and
it carried unanimously.
e AMENDMENTS TO AGENDA: There were no amendments to the agenda.
r CONSENT AGENDA: Commissioner Garcia moved to approve the Consent Agenda as printed.
Commissioner Conway seconded the motion, and it carried unanimously.
El PUBLIC INPUT: No public input was given.
BIDS:
IE 1) APPROVE BID #61400104, ROOF REPLACEMENT (PARTIAL) JAIL - DEPARTMENT OF
BUILDINGS AND GROUNDS: Marcia Walters, Purchasing Department, said staff recommends the
lowest bid that met specs, from Bob Behrends Roofing in the amount of $94,470.00. Commissioner
Conway asked why the lowest bid was withdrawn by the vendor, and Toby Taylor, Director of Buildings
and Grounds, explained thle low bidder did not provide an installation warranty, which was part of the
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specifications. In response to the Board, he said the damaged roof was two years past its 20-year
warranty. Commissioner Conway moved to approve said bid award as recommended by staff.
Seconded by Commissioner Garcia, the motion carried unanimously.
2) APPROVE BID #61400105, PECKHAM GRADER SHED FUEL TANK INSTALL -
DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Walters said staff is recommending the low bid
from Kubat Equipment Service Company, in the amount of$17,328.81, for the installation of a fuel tank
to support the new grader shed. Commissioner Garcia moved to approve said bid award as
recommended by staff. Seconded by Commissioner Conway, the motion carried unanimously.
El 3) PRESENT BID #61400096, MOTOR POOL MODIFICATIONS FOR CNG AND LNG -
DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Walters said there are two (2) interested
vendors and this bid will be brought back with a recommendation from staff for approval on
June 23, 2014.
NEW BUSINESS:
ID 1) CONSIDER PETITIONS FOR ABATEMENT OR REFUND OF TAXES - (9 PARCELS)
SAFEWAY, INC.: Christopher Woodruff, Assessor, explained these nine requests are for the years
2011, and 2012; Safeway filed appeals for the year 2013 on their business personal properties
throughout Colorado. He noted that the first case to go to Court was with Arapahoe County and was
upheld; the issues raised regarding 2013, are the same issues cited for 2011 and 2012, namely
economic obsolescence, which supports staff's recommendation of denial, as they feel the valuations
were accurate. He noted that additional information on the 2013 appeal has not yet been received from
Safeway. a Mr. Woodruff said Safeway may present additional arguments specific to Weld County
and this includes everything, down to the fixtures. Commissioner Conway wondered if the County's
denial may be appealed, if a different decision is made at the District Court level. Mr. Barker explained
that the County's denial sets up their appeal, which will not come back to the County. The floor was
opened to public comment and none was forthcoming. El Commissioner Garcia moved to deny said
petitions for abatement as recommended by staff. The motion, which was seconded by Commissioner
Conway, carried unanimously.
El Commissioner Conway stated that House Bill 1371 became law last week, on a bi-partisan vote,
without the governor's signature. He thanked Mr. Woodruff for his involvement in that; he thanked the
Colorado Assessor's and Treasurer's for their leadership. Mr. Woodruff stated the Assessor's
Association will remain part of this effort to achieve a transparent process if the issue is not resolved.
Commissioner Conway noted that a detrimental change was precipitated by the State, and this bill
primarily changes things back to the way they were done previously.
In 2) CONSIDER RENEWAL APPLICATION FOR 3.2 PERCENT BEER RETAIL LICENSE ISSUED
TO CIRCLE K STORES, INC., DBA CIRCLE K STORE #2709846, AND AUTHORIZE CHAIR TO
SIGN: Brad Yatabe, Assistant County Attorney, presented the renewal application and noted the
Sheriff's Office reported there have been no calls for service, and recommended approval.
Commissioner Garcia moved to grant said license renewal and authorize the Chair to sign. The
motion, which was seconded by Commissioner Conway, carried unanimously.
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IR 3) CONSIDER TEMPORARY CLOSURE OF CR 66 BETWEEN CRS 27 AND 64.75: Amy
Joseph, Department of Public Works, presented this temporary road closure which is due to the CR 23
construction project. She said this closure was put in place last week in response to citizen complaints
that, due to the CR 23 detour, too many people were cutting through on CR 66, which is a dirt road.
She said the road will remain closed for one month. Commissioner Conway moved to approve said
temporary road closure. Seconded by Commissioner Garcia, the motion carried unanimously.
4) CONSIDER TEMPORARY CLOSURE OF CR 10 BETWEEN CRS 5 AND 7: Ms. Joseph
presented this temporary road closure for a culvert replacement. Commissioner Garcia moved to
approve said temporary road closure. Seconded by Commissioner Conway, the motion carried
unanimously.
ID 5) CONSIDER TEMPORARY CLOSURE OF CR 71 BETWEEN CR 80 AND STE HWY 14: Ms.
Joseph presented this temporary road closure for a culvert replacement. Commissioner Garcia moved
to approve said temporary road closure. Seconded by Commissioner Conway, the motion carried
unanimously.
6) CONSIDER INSTALLATION OF TEMPORARY TRAFFIC CONTROL DEVICES ON CR 68:
Mike Livengood, Senior Foreman, Department of Public Works, explained that all the trucks needing
CR 9 are once again this year using CR 68 due to flood waters. He said flashing signs will notify
drivers of the alternate route and a slower speed limit is needed for safety due to congestion.
Commissioner Conway moved to approve said temporary road closure. Seconded by Commissioner
Garcia, the motion carried unanimously.
El 7) CONSIDER CONGESTION MITIGATION AND AIR QUALITY (CMAQ) GRANT AGREEMENT
AND AUTHORIZE CHAIR TO SIGN: Elizabeth Relford, Department of Public Works, explained that the
County received $1,104,000.00, in federal Congestion, Mitigation, and Air Quality (CMAQ) funding, for
2014, in the North Front Range MPO. The local match requirement is 17.21%; Weld County's share is
$229,494.00, for a total contract budget of $1,333,494.00. With this funding, Weld County may
purchase thirteen pieces of equipment. She said all of the trucks are part of Public Works 2015 vehicle
replacement program, and any bid savings from this project will go back to Motor Pool. She explained
the LNG fueler is part of Public Work's existing contract with Clean Energy to construct an LNG fueling
site for the Heavy Duty LNG fleet trucks to fuel. Public Works currently has nine LNG fleet trucks. and
is currently coordinating with Clean Energy on a location in the City of Evans along US Highway 85.
Once the location has been finalized, staff will provide a project update to the Board. Ms. Relford noted
that Weld County is no longer partnering with Dairy Farmers of America (DFA) on this project.
Commissioner Conway said it's good to hear about this good central location. Commissioner Garcia
moved to approve said agreement and authorize the Chair to sign. The motion was seconded by
Commissioner Conway, and it carried unanimously.
El 8) SECOND READING OF CODE ORDINANCE #2014-8, IN THE MATTER OF REPEALING
AND REENACTING, WITH AMENDMENTS, CHAPTER 5 REVENUE AND FINANCE, OF THE WELD
COUNTY CODE: Commissioner Garcia moved to read ordinance by title only. Seconded by
Commissioner Conway, the motion carried unanimously. Bruce Barker, County Attorney, read the title
for the record. He stated corrections to the change suggested by Commissioner Kirkmeyer and
approved by the Board on first reading, to #6 on Appendix 5-D, in response to state legislation to
regulate the cost of retrieval for public information, which should read "The actual cost up to $30.00 per
hour of time spent by custodian's staff performing such research and retrieval; however, first hour of
time spent is free and custodian must be paid the estimated cost prior to custodian's staff commencing
such research and retrieval." Commissioner Freeman opened the floor for public comment and none
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was forthcoming. fI Commissioner Conway made a motion to approve the code ordinance on
second reading, including the corrected changes enacted at first reading, as stated by the County
Attorney. The motion was seconded by Commissioner Garcia, and it carried unanimously.
(Clerk's Note: Both first and second reading version subsequently corrected as clarified.)
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. Code Ordinance#2014-8 was approved on Second Reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:36 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTESTSm(44 CA ..c/so r� : tK EXCUSED
Douglas Rademacher, Chair
Weld County Clerk to the Board
EXCUSED
Barbara Kirkmeyer, Pro-Tem
BY: �Qn _ CA . �Ca
De t , Clerk to the Board 0 a
mean •P. Conway
e`"t: r ik- Fre- a , Acting Chair Pro-tem Elect
�.�.. •
"'illiam F. Garc
Minutes, June 9, 2014 2014-1707
Page 4 BC0016
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