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Home My WebLink About20141832.tiff RESOLUTION RE: APPROVE CONTRACT FOR VICTIM SERVICES FUNDING AND AUTHORIZE CHAIR TO SIGN -VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Contract for Victim Services Funding between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the Victim's Assistance and Law Enforcement(VALE) Board, commencing July 1, 2014, and ending June 30, 2015,with further terms and conditions being as stated in said contract, and WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Contract for Victim Services Funding between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the Victim's Assistance and Law Enforcement(VALE) Board be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said contract. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 18th day of June, A.D., 2014. BOARD OF COUNTY COMMISSIONERS t / WELD COUNTY, COLORADO ^ ATTEST: d %� �Or d� BriLawt.�7' ' ` Douglass/FcademdcHer, hair Weld County Clerk to the Board /1 2-rbara Kirkme er, ro- em BY: (id . 9,111 plc De an Clerk to the Board Sean P. Conway APB' � D AS ORM: � '6\ e Fr.�s�:ti ou ty Attorney % R% 'Ham F. Garcia %ailDate of signature: 7"3-2°/'/ - / 2014-1832 CC /JA,5O(b•C) SO0035 q/� 9 cot, .4 9EeUry'cit'b .1f,2011 th slants 44, WIPP 7 lanl .r,ry + Weld County Sheriff's Office AtQTY *IpF;S Celebrating 153 Years 1861 -2014 John B.Cooke Sheriff June 10, 2014 To: Barb Connelly RE: VALE grant contract July 01, 2014-June 30, 2014 Weld County Sheriffs Office-Victims Services Dear Barb, Enclosed is the VALE conbtract information for the upcoming grant cycle. I have made the appropriate revisions and signed and initialed where indicated. Please sign these and send them to the Authorized official with the county commissioners office. Or, you can call me and I can pick them up and take them to the appropriate office for signatures. Thanks for everything. Please contact me with any questions. ectfully, eb ie Calvin Coordinator for Victims Services, Weld County Sheriffs Office 970-397-5935 Southwest Substation Headquarters , Southeast Substation 4209 WCR 24 1/2 Ara j , 1950 O Street * * 2950 9'"Street Longmont,Colorado 80504 �!�''� Greeley,Colorado 80631 Fort Lupton,Colorado 80621 (720)652-2415 l 'k a , �,' (970)356-4015 (303)857-2465 Fax(720)652-4217 A "'••"' �Y' Fax(970)304-6467 ✓ Fax(303)637-2422 6rrr Toll Free(800)436-9276 www.weldsheriff.com ' . VICTIM'S ASSISTANCE & LAW ENFORCEMENT BOARD Nineteenth Judicial District 19TH JUDICIAL DISTRICT VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD CONTRACT Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act, Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial District has made the following award: Grantee: Weld County Sheriff's Office Victim Services Unit 1950 O Street Greeley, CO 80631 Grant Number: 2014-12 Project Title: Victim Services Funding Grant Period: July 1, 2014 through June 30, 2015 Amount of Grant Award: $58,442.00 IT IS HEREBY AGREED: 1. All award disbursements are contingent upon the availability of local VALE funds. 2. The contents of the grant application will become contractual obligations of the grant recipient and are incorporated into this contract as if fully set forth herein. 3. The grant recipient is required to submit four quarterly Financial Reports by October 31,2014,January 30,2015,April 30,2015 and July 31,2015. Each quarterly report is cumulative and the final report must reflect the financial activities of the entire contract period. Financial Reporting Forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 4. The grant recipient is required to submit four quarterly Narrative Program Reports by October 31,2014,January 30,2015,April 30,2015 and July 31,These reports must address any special conditions that are listed in this contract. The final report must be cumulative and reflect the activity of the entire contract period. Narrative Program Report forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 5. The Board will pay out in 4 quarterly installments of$14,610.50: Is' payment in July 2014 after the signed contract is received, and 2"d, 3'd and 4'h payments after receipt and acceptance of the required quarterly Financial Report and Narrative Program Report due October 31, 2014,January 30, 2015, and April 30,2015 . 6. Failure to comply with the reporting requirements may result in the Board's termination of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting requirements may also jeopardize future funding to this grantee. 2014-1832 Post Office Box 1167—915 Tenth Street—Greeley,CO 80632-(970)356-4010-FAX(970)352-8023 PAGE 2 OF 3 7. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board and the grant recipient are as follows: a. Subgrantee must notify the l9`"JD VALE Board if the agency has obtained funding for a specific 19th JD VALE grant funded position which totals more than 100% of the total cost for that position. The agency must resolve the allocation of funds to the satisfaction of the 19" JD VALE Board. b. Subgrantee must notify the 19th JD VALE Board immediately in writing,via e-mail or regular mail, of any 191h JD VALE grant funded personnel changes or position that is vacant for 45 days, or any change of an official and/or employee who is listed as a responsible signatory on this 19`"JD VALE grant funded project. c. Seek funding from law enforcement agencies who receive assistance from your program. d. Agency staff to attend VRA training in 2014. 8. Any proposed change in the use of grant funds must be submitted in writing and approved by the local VALE Board prior to any such change. 9. In the event all of the monies paid to the grant recipient are not expended within the contractual period, the local VALE Board, in its discretion, may enlarge the time period of the contract or request that monies not used be repaid to the Board. The grant recipient shall submit written notification to the VALE Board by June 3, 2015 if the grant recipient will have any remaining funds at the end of the grant period and wishes to use the funds in the current grant cycle. Such requests shall include the following information: • The amount of remaining funds; • How the funds will be used; • When the funds will be expenses; and • Why the funds were not expended during the grant period. The local VALE Board will make a decision as allowing use of the funds by June 30, 2015 and will advise the agency in writing as to their decision. 10. The grant recipient agrees that all funds received under this contract shall be expended solely for the purposed stated in the grant and approved by the local VALE Board. Any funds not so expended including funds lost or diverted to other purposes, shall be repaid to the local VALE fund. 11. The grant recipient agrees to comply with all applicable non-discrimination legal mandates. 12. Non-compliance with any portion of the contract may result in termination of the grant, withholding of funds, returning money to the local VALE fund, and/or other action as deemed necessary by the members of the local VALE Board. 13. All grant recipients shall make available to the Board or its authorized designee, upon request, all current records and other information, including audit/financial statements, relative to the implementation of the grant. 14. Amendments of any terms of this contract shall have prior approval of the local VALE Board. Requests to amend this contract shall be in writing. 15. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq. 2 PAGE 3 OF 3 The grant recipient, through the following signatories, understands and agrees that any VALE monies received as a result of the awarding of the grant application shall be subject to the terms of this contract. Original signatures of each party to this application are required. Please use BLUE INK to distinguish the original documents from copies Project Dire Signatur Date: AUA 11—) 1LC ' Cr., ( l C Printed Name and Title: ` 4 L.,;`Financial Officer: JUN 1 8 2014 Signature: Aki,2 C;140_4, ( L' 1 71i (� _ Date: Printed Name and Title: Barbara Connolly, Controller Authorized Official: ' I I JUN 182014 Signature: ,��)ticky 'c�c �` Date: Printed Name and Title: Douglas Rademacher. Chair. Board of bald County Commissioners VALE Board Signature: j9tiv' 'v fVQ � LQ Date: q Printed Name and Title: ethany Pascoe, Chair of VALE Board • The Project Director:The person who has direct responsibility for the implementation of the project. This person should combine knowledge and experience in the project area with ability to administer the project and supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are within the approved budget. This person will normally devote a major portion of his/her time to the project,and is responsible for meeting all reporting requirements. The Project Director must be a person other than the Authorized Official or the Financial Officer. • Financial Officer: The person who is responsible for all financial matters related to the program and who has responsibility for the accounting, management of funds,verification of expenditures, audit information and financial reports. The person who actually prepares the financial reports may be under the supervision of the Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director. • Authorized Official: The authorized official is the person who is,by virtue of their position, authorized to enter into legal contracts for the funded agency;for example, if the funded agency is one of the following,then the corresponding authorized official is as follows:state agency-department or division director;city-mayor or city manager;county-chairperson of the county commissioners;sheriffs department-chairperson of the county commissioners;police department-mayor or city manager;courts-chief judge;district attorney's office-district attorney; institution of higher education-president of the institution or chair/dean of the appropriate department; private non-profit agency-president or chairperson of the board of directors; school district- superintendent/assistant superintendent. The authorized official must be a person other than the project director or the financial officer. NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to enter into contractual agreements such as this grant,you must provide official documentation of delegation(such as bylaws or resolutions)immediately following the signature page. 3 6qQ1'TIib yg, VALE PROJECT BUDGET INFORMATION PROJECT FUNDS REQUESTED BUDGET: Continuation Applicants fill out Columns I,2,and 3. ROUND TO NEAREST DOLLAR New Applicants fill out Column 2 only. Continuation Applicants ALL APPLICANTS 4 Continuation (Column 1) (Column 2) a: Applicants 2013 -2014 ,•.' 2014 -2015 (Column 3) Current Grant Award Requested Budget Increase or Decrease PERSONNEL H E' PERSONNEL i (+/-) Job Position Job Position/NAME Ai Victim Specialist 23,799.00 Victim Specialist/Debbie Calvin 23,799.00 0 0 Victim Specialist 23,503.00 Victim Specialist/Vacant 23,503.00 1 0 I . 1 l Fringe Benefits 1-5S)b — Fringe Benefits 20724.00 _ 0 Subtotal 68,026.00 Subtotal 68,826.00 SUPPLIES AND OPERATING . SUPPLIES& OPERATING EXPENSES (+/-) EXPENSES Cell 'genes Cell Phones 750.00 -50.00 Brochure printing/office supplies 500.00 +500.00 Subtotal 1800.00 Subtotal 1250.00 �j +450.00 IN-STATE TRAVEL IN-STATE TRAVEL (+/-) Subtotal Subtotal PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+/-) js: Subtotal Subtotal TOTAL FUNDS: TOTAL FUNDS REQUESTED: 62.2.78:004. ' + 0- oo 40Ib A Sfr) J) �' 4- gyve ItEA- 16 SECTION C - GOALS AND OBJECTIVES: (Goal 1, objectives 1 and 2, are mandatory for all applicants.) 11. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance victims' experience with the criminal justice system. OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime victims during the 12-month grant period. Although a person may be a victim of multiple crimes in one criminal episode, they can be counted only once using the predominant crime. Definitions: Victims: primary and secondary victims Primary victim: The person against whom the crime was committed,except in the case of homicide, and DUI/DWI deaths where the primary victims are the survivors of the victim. In domestic violence crimes,children of the primary victims(who are receiving services)are also considered to be primary victims. Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs resulting from a crime. Unduplicated Count: New and continuing victims served by the project. Continuing victim is a person served in the prior grant year who is continuing to receive services in the new grant year. EST. NO. EST. NO. VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME 50 Child Physical Abuse 10 Adults Molested as Children 150 Child Sexual Abuse 25 Survivors of Homicide 10 DUI/DWI -Victims of vehicular assault or 10 Robbery vehicular homicide, DUI/DWI crashes or careless driving resulting in death. 400 Domestic Violence 150 Assault 20 Adult Sexual Assault 20 Other violent crimes such as hate and bias crime, gang violence (specify). 10 Elder Abuse (including economic 350 Other ,Dingsatoecifv:I Ind sceattgxposurie5 exploitation and fraud crimes) TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 1205 3 • OBJECTIVE 2(standard): To provide the following types of services to the following estimated number of unduplicated victims during the 12-month grant period. Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive each type of service during the grant period. A victim may receive the same type of service more than once(i.e. counseling), but the type of service can be counted only once during the grant period. An individual service category cannot exceed the total number of victims listed in table A. EST. NO. EST. NO. VICTIMS SERVICES VICTIMS SERVICES 0 Civil Legal Advocacy/Court 0 Individual Therapy Accompaniment 0 Civil Legal Attorney Assistance 410 Information/ Referral (in person) 5 Criminal Justice Support/ 410 Information/ Referral (by phone) Advocacy/Court Accompaniment 410 Crisis/Counseling Intervention (in person) 10 Language Services(interpretation) 410 Crisis/Counseling Intervention (by phone) 0 Shelter/Safehouse 0 Emergency Financial Assistance 0 Transitional Housing 1240 Follow-up(in person, by phone, or written) 5 /Transportation 0 Forensic Exam 1 41,�� Victim Compensation Assistance (required) Group Treatment/Support 25 Victim/Survivor Advocacy 0 0 Victim Rights Act Services Hospital/Clinic Response • 4 PROJECT-SPECIFIC GOALS AND OBJECTIVES: Add at least one more goal with objectives but no more than four additional goals with objectives. Use format provided below.Goals should be clear,concise, broad statements that highlight what the project intends to achieve. They should relate to the Project Description and Budget pages of the Application. Objectives(no more than three per goal)should be specific and measureable-(i.e. a number can be attached)in order to measure changes brought about by the project toward achieving each goal. Objectives state specifically what will be done, by whom,and by when. Objectives should be related to the personal positions requested in the budget. A timetable of projected achievement should be indicated in the Goals and Objectives. Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports. Efficiency: Were the project's proposed activities accomplished as projected? Effectiveness: How will you determine that your project is effective or has made a difference to the victims served? GOAL 2: The victim advocates and volunteer victim advocates will provide Victims'Rights Act information, resources, referrals, Victims'Compensation information, advocacy, education and crisis support service to all victims of crime. This service will be provided for crimes reported to the Weld County Sheriff's Office, and the Dacono, Erie, Firestone, Fort Lupton, Frederick, Gilcrest, Lochbuie, Nunn and Platteville Police Departments. Objective 1: From July 1, 2014 through June 30, 2015; the Victim Services Unit will provide on scene crisis support and referral information to 300 victims of crime. Objective 2: Each day, advocates will check for any VRA crimes they were not notified of and conduct follow up with the victims. Objective 3: Advocates will make, at a minimum, one follow up contact to ensure victims have received VRA information and to answer any questions the victims may have. The follow up will be conducted within one week of the initial report of the crime. GOAL 3: The Victim Services Unit will conduct training and have regular communication with the Law Enforcement agencies that utilize the unit Objective 1: On a quarterly basis, each agency will be contacted to maintain an open dialog regarding any problems, concerns or questions. Objective 2: Advocates will offer annual training to each agency regarding VRA and services/ resources available for non-VRA incidents. Objective 3: Advocates will maintain a supply of brochures for each agency. GOAL 4: To recruit, train and maintain volunteer advocates for the Victim Services Unit Objective 1: Coordinate with Greeley Police Department Victim Services to assist with providing a basic advocate training twice per year. Objective 2: Maintain a minimum of seven volunteer advocates 5 GOAL 5: Provide surveys to victims and deputies/officers to allow comment and assessment of the quality of service provided by the advocates. Victim surveys will be in paper form with the option of completing the survey electronically. Officer surveys will be electronic only. Objective 1: As part of the follow up process, a survey will be provided to each victim initially served with an on scene response. Objective 2: On a quarterly basis, surveys will be provided to 25% of the total deputies/officers that were on scene when an advocate responded. Objective 3: Research and implement an electronic version of the victim survey to increase survey return rates which are currently< 1%. 12. Address ems, if any, you anticipate ' menting your program's goals and objectives. How do you plan to resolve the lems? 6 Rafaela Martinez From: JoAnn Holden Sent: Tuesday, September 23, 2014 8:43 AM To: Deborah Calvin Cc: Rafaela Martinez; JoAnn Holden Subject: Debbie - Victim's Assistance and Law Enforcement- Contract Attachments: 20141832 VALE Contract.pdf; 12-WCSO VA Contract.doc Debbie, The original signed contract (document two) sent to you on August 8, 2014 needs to be sent to the County Commissioners Office. JoAnn Holden VALE Board Administrator Weld County 970 356-4010 X4747 jholdenco.weld.co.us From: Rafaela Martinez Sent: Tuesday, September 23, 2014 8:38 AM To: JoAnn Holden Subject: RE: Victim's Assistance and Law Enforcement - Contract Good Morning Joann, Here is what I have. Hopefully this helps. Thanks, Rafaela a. Martinez Deputy Clerk to the Board 1150 O Street'P.O. Box 758)Greeley, CO 80632 tel: (970)336-7215 X5226 Is ri ," r1' - Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: JoAnn Holden Sent: Monday, September 22, 2014 5:07 PM To: Rafaela Martinez Cc: JoAnn Holden Subject: RE: Victim's Assistance and Law Enforcement- Contract Rafaela, Is document 2014-1832 for the DA's Office Victim Witness Unit or for WCSO Victim Assistance Program? JoAnn Holden Director of Victim Services Weld County District Attorney's Office t Gory-�g3z Rafaela Martinez To: JoAnn Holden Subject: Victim's Assistance and Law Enforcement- Contract • Hello Joann, Clerk to the Board is going through some old files and I have come across document 2014-1832. This contract was approved by the Board of Commissioners on June 18, 2014. As of today, Clerk to the Boards office is still pending a signature from the VALE Board. Could you please double check your files to see if this signature page maybe lying around somewhere? Thank you, Rafuela a. Martinez Deputy Clerk to the Board 1150 O Street/P.O. Box 758/Greeley, CO 80632 tel: (970)336-7215 X5226 .A, C. lt� r _- % - r Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 P2014- 1832 Hello