The URL can be used to link to this page

Browse Search

Home My WebLink About20142709.tiffRESOLUTION RE: GRANT PERMIT FOR TEMPORARY ASSEMBLY TO AMERICAN CANCER SOCIETY, INC. - SEPTEMBER 20, 2014 WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the American Cancer Society, Inc., Attn: Nancy Clark, 8221 West 20th Street, Suite A, Greeley, Colorado 80634, has presented to the Board of County Commissioners an application for a Permit for Temporary Assembly on land within the unincorporated portion of the County of Weld, State of Colorado, to be held from 5:30 p.m., on September 20, 2014, until 12:00 a.m., September 21, 2014, on property described as follows: 3695 65th Avenue, Greeley, CO 80634; being further described as part of Section 21, Township 5 North, Range 66 West of the 6th P.M., Weld County, Colorado WHEREAS, said applicant has paid Weld County the sum of ONE -HUNDRED DOLLARS ($100.00) for said Weld County Permit for Temporary Assembly, and WHEREAS, having examined said application, the Board deems it appropriate to grant a Weld County Permit for Temporary Assembly to the American Cancer Society, Inc., and WHEREAS, said permit shall be issued subject to compliance with the terms and conditions as set forth in the application materials and upon the express condition and agreement that the temporary assemblage will be conducted in strict conformity to all laws of the State of Colorado and the Weld County Code, and WHEREAS, any violation to said terms and conditions shall be cause for revocation of said permit and forfeiture of bond. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that said Weld County Permit for Temporary Assembly on September 20, 2014, be, and hereby is, granted to the American Cancer Society, Inc., to conduct a temporary assemblage at the hereinabove described location, conditional upon compliance with the items listed above. CC- Soft -Hi gill 2014-2709 LC0022 PERMIT FOR TEMPORARY ASSEMBLY - AMERICAN CANCER SOCIETY, INC. PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 3rd day of September, A.D., 2014. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: d. i+1/ arC�� ,,,,/ :a Weld County Clerk to the Boar r B AP Clerk to County Attorney e Boa CORM: Date of signature: 9-q • /4 Dougla ademacNer, Chair EXCUSED arbara Kirkmyer, Pro-Tem an P. Conway OUNI ettt Mike Freeir William F"`Garcia 2014-2709 LC0022 WELD COUNTY PERMIT FOR TEMPORARY ASSEMBLY By action of the Board of County Commissioners of the County of Weld, State of Colorado, taken this 3rd day of September, 2014, IT IS HEREBY GRANTED a permit for a temporary assemblage on land within the unincorporated portion of the County of Weld, State of Colorado, to be held from 5:30 p.m., September 20, 2014, until 12:00 a.m., September 21, 2014, on property described as: 3695 65th Avenue, Greeley, Colorado 80634; being further described as part of Section 21, Township 5 North, Range 66 West of the 6th P.M., Weld County, Colorado This permit authorizes American Cancer Society, Inc. to hold such an assemblage so long as it is in accordance with Chapter 12 of the Weld County Code and all other applicable State and County statutes and regulations. This permit is subject to compliance with the terms and conditions as set forth in the application materials and to additional conditions set forth by the Board and attached hereto. PERMIT APPROVED this 3rd day of September, 2014. ATTEST•�� tgati rlJ_;oe Weld County Clerk to the Board BY: p.J&. io„, Il, Dep Clerk to thb Board • BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO nw b 7 VI c� \4ov Dougl�s Radema her, Chair EXCUSED Barbara Kirkmeyer, Pro-Tem Sean P. ConwaFe, ike Freeman William F. Garcia NOTE: THIS PERMIT MAY BE REVOKED AND THE BOND FORFEITED FOR FAILING TO MEET THE CONDITIONS SET FORTH HEREIN. 2014-2709 LC0022 APPLICATION FOR TEMPORARY ASSEMBLY INSTRUCTIONS TO APPLICANT: Complete each section and mark "N/A" where not applicable. Additional sheets may be attached and maps, sketches or drawings may be substituted for the verbal description of plans for the assembly site. All required information must be furnished before the application will be processed. NAME: American Cancer Society :rat,. RESIDENCE: MAILING ADDRESS: 8221 W 20th Street Suite A Greeley, CO 80634 AGE: ' NAME: AGE: RESIDENCE: MAILING ADDRESS: NAME: AGE: RESIDENCE: MAILING ADDRESS: NAME: AGE: RESIDENCE: MAILING ADDRESS: (This must list all partners in a partnership, officers of an unincorporated association, society or group, or, if there are no officers, by all members of such association, society or group. IF A CORPORATION, ATTACH A CERTIFIED COPY OF THE ARTICLES OF INCORPORATION.) 1. Address and legal description of all property upon which the assembly is to be held: Property will be held at 3695 65th Avenue and is owned by St. Michael's Reservoir Estate LLC. Event will be held in a tent in the grass area bordering 37th Street. Legal Description: Section 21, Township 05, Range 66 West, Weld County Colorado. A. Name, residence and mailing address of the record owners of such property (Attach a notarized statement by the record owners of such property consenting to the assembly if application is not made by all of the record owners.) NAME: St. Michael's Reeservoir Estate LLC. RESIDENCE: 23691 Highway 263 Greeley, CO 80631 MAILING ADDRESS: 23691 Highway 263 Greeley, CO 80631 NAME: RESIDENCE: MAILING ADDRESS: x:`]00 000 2014-2709 2. Nature or purposes of the assembly: Cattle Barons Ball (Fundraiser for the American Cancer Society) 3. Dates and hours during which the assembly is to be held: September 20, 2014 5:30 pm to midnight 4. Maximum number of persons to be allowed at assembly at any one time: 1000 guess. 275 volunteers 5. The maximum number of tickets to be sold, if any: 1000 6. Identify plans to limit number of persons to the maximum identified above: Event is private - by invitation. Tickets are all sold in advance. No ticket sales at the door. Security is provided to prevent unauthorized access tot he event or onto the landowners property. 7. Identify plans for supplying potable (drinking) water, including the source, number, and location of facilities, and type and means of disposing of waste deposited: Bottled water provided to guests and volunteers in various areas. Volunteers will collect trash within the arena in trash containers provided by FLEXX Productions. Dumpsters will be set up at various entrances / exits. 8. Identify the plans for holding, collecting, and disposing of solid waste materials: Volunteers will collect trash within the arena in trash containers provided by FLEXX Productions. Dumpsters will be set up at various entrances / exits. 9. Identify the plans for providing separate toilet facilities for males and females, including the source, number, and location, type and the means of disposing of wastes deposited: S and B Portable Systems is providing an attendant for 3 restroom trailers with separate facilities for males / females. They are also providing two special events (handicapped accessible) restrooms. 0:'O00'O0000000'00000000.000000 10. Identify the plans to provide for medical facilities, including the location and construction of any structures, the names, addresses, and hours of availability of emergency medical technicians and nurses and provisions for emergency ambulance service: Notification of Fire Department, who will do a site visit prior to the event. Have an agreement that EMTs from ambulance service will be available on site during the event. 11. Identify the plans, if any, to illuminate the location of the assembly, including the source and amount of power, and the location of lamps: Power provided by generators. Light towers will illuminate drop off and parking areas for guests and volunteers. Indoor lighting will be provided by CEAVCO. Utility lights will be provided at entrances, bathroom areas, food service and volunteers areas by FLEXX Productions. 12. Identify the plans for parking vehicles, including size and location of lots, points of highway access and interior roads, including routes between highway access and parking lots: Vehicles will be parked on the property for volunteers, vendors & guests. Guests will be instructed to assess the property from Highway 34 (coming from east and from west) turning south onto 65th Avenue. Guests generally arrive between 5:30 and 8 pm. and will be departing from 10pm - midnight. Volunteers arrive early (3:30 - 5pm) and will depart at various times depending on shift (8pm - after the event) 13. Identify the plans for communications with hospital, police, and fire services, including the source, amount, and location of communication equipment: Mobile communications and cell phones under the direction of Weld County Sheriff John Cooke and Commander Donnie Patch. Command bus will be parked onsite to be on alert. 14. Identify the plans for camping facilities, if any: n/a u:`J 00 `00000000 '00000000.000000 15. Identify the plans for fire protection: Notification of ire Department in advance of the event. Posting of required signage within the tent through FLEXX Productions. 16. Identify the plans for security, including the number of guards, their deployment, their names, addresses, credentials and hours of availability and description of peer group control, if any: Weld County Sheriff John Cooke and Commander Donnie Patch are coordinating security. Security will be on foot and horseback, with vehicles available. Volunteer security on site during Saturday morning setup, September 20, 2014. Security on site for event afternoon and evening. Overnight security on site Friday evening, September 19 and Saturday late night through early Sunday morning. 17. Identify the plans for sound control and sound amplification, if any, including number, location, and power of amplifiers and speakers: CEAVCO See attached contract. 18. If applicable, identify plans for meeting County health standards for food concessions and concessionaires who will be allowed to operate on the grounds, including the names and addresses of all concessionaires and their license permit numbers: Food will be catered through Kenny's Steakhouse. Matt Larson, 3502 W 10th Street, Greeley, CO 80634 Primary contact: Matt Larson # 03662770000 Expires: 12/31/2014 19. Identify the plans, if any, for an electrical system: See contract for CEAVCO 0 :000`000000 U 0000 U 0000.000000 20. Identify the plans to ensure that trees, underbrush, large rocks, and other natural features shall be left intact and undisturbed, and natural vegetative cover retained, protected and maintained so as to facilitate drainage, prevent erosion, and preserve the scenic attributes; and the plans to abate dust on the site: Area will be overseen by landowner. American Cancer Society is working closely with landowner to ensure due diligence in protecting landowner's property. 21. Attach a statement by a bonding company licensed to do business in the State of Colorado indicating its intent to furnish a bond required in Section 12-1-30.B.13 of the Weld County Code to ensure performance by the applicant of each of the terms and conditions of the temporary assemblage permit. 22. Attach a statement by an insurance company licensed to do business in the State of Colorado stating its intent to provide liability insurance, as required by Section 12-1-30.B.14 of the Weld County Code, to protect against injury to persons or property occurring as a result of such an assembly. 23. Submit $100.00 fee for each event where three -hundred fifty (350) or more people assemble or can reasonably by anticipated to assemble at any one (1) location, unless the location is properly zoned for such assembly, in which case one permit shall be required for the total number of events scheduled for that location for the reminder of the calendar year, not to exceed ten (10) events per year. As used herein, the term event means an assembly or anticipated assembly which is scheduled to last for three (3) consecutive days or less. BY THIS APPLICATION, APPLICANT(S) AGREES TO INDEMNIFY AND HOLD HARMLESS WELD COUNTY OR ANY OF ITS AGENTS, OFFICERS, SERVANTS, AND EMPLOYEES FROM ANY LIABILITY OR CAUSES OF ACTION WHICH MIGHT ARISE BY REASON OF GRANTING OF A TEMPORARY ASSEMBLAGE PERMIT, AND FROM ANY COSTS INCURRED IN DEFENDING AGAINST SUCH ACTIONS OR IN CLEANING UP ANY WASTE MATERIAL PRODUCED OR LEFT BY THE ASSEMBLY. 0:1100']0000000'10000000.000000 The applicant, and each of them, swears, (affirms) that, to the best of his knowledge, the statements contained in the application are true and correct. t(lr si nae Applicant's g 4[anc y Ci . Nark, Applicant's printed name S✓ Specid/is)) tie/iniulsACC Applicant's position frUOfr{S /SUBSCRIBED AND SWORN to before me this ) day of 20 /`i' . Witness my hand and official seal. My commission expires; RAFAELA ALICIA MARTINEZ NOTARY PUBLIC STATE OF COLORADO NOTARY ID 20144002878 MY COMMISSION EXPIRES JANUARY 22, 2018 r Nulls Public Ilithit 2-27.704 d M:\CTB\CTBFOR MS\FOAS MBLY. DOCdoc • TENTS DECOR EVENT RENTALS 1833 E. Harmony#19 I Fort Collins, CO 80528 Office (970) 223-1195 I Fax (970) 226-0528 I www.FlexxProductions.com American Cancer Society 8221 W 20th Street Sutie A Greeley, CO 80634 Salesman: PHILIP Gottula Phone: 970-219-8246 E -Mail: PHIL@FLEXXProductions.com Delivery and Pickup Delivery : Wed 9/10/2014 8:00AM - 5:00PM Pickup Date: Thu 9/25/2014 8:00AM - 5:00PM Location: Gutterson Ranch Used at Address: 3695 65th Avenue ; Greeley, CO 80634 Delivery Notes: PG Del- start install 9/10/14 Pu 9/21/14- must be out end of dayThursday 9/25/14. FLEXX will start installing on 9/10/14 (Tent, Flooring, Stage, etc) Event date: Sept 20th 2014 Customer#: 22 970-381-1616 Phone Status: Reservation Contract #: 11055 Event Beg: Wed 9/1012014 9:00AM Event End: Thu 9/25/2014 5:00PM Operator: PHILIP Gottula Terms: On Account Job Descr: CBB 20mx40m; 100x280 pole: 2014 Contact: Nancy Clark Phone: 970-396-9545 8' Tables- Silent Auction 28, Live Auction, 2, Raffle 2, Sales 2, Bank & Vault 6, Kitchen 25, Photo 1, Registration 6. Linens for 8' tables- Silent Auction 28, Live Auction, 2, Raffle 2, Sales 2, Bank & Vault 6, Photo, 1, Registration 6. Qty Items Rented Each Price Guest Seating 1 Tent- 66x132 C1 rspan $13,068.00 $13,068.00 SA/Registrajon Ten 1 Tent -Glass Double Door $365.00 $365.00 16 Tent-Sidewall Solid-Clearspan 13hx16w $64.00 $1,024.00 8 Tent-Sidewall Window-Clearspan 13hx16w $80.00 $640.00 Going on N side or ten 1 Structure Tent 132'x246' Indudes solid walls $76,309.20 $76,309.20 2 Tent -Frame Tent 20x20 while $260.00 $520.00 Transition Tents 4 Ten-Sidewall Wh#e B'x20 $40.00 $160.00 2 Lighting -Tent Lighting Package $85.00 $170.00 Transitions tents 103 Table -Round 6' $12.25 $1,261.75 10 TBLC- 120' Round- TERRA COTTA $14.35 $143.50 100 TBLC- Napkin- BURNT ORANGE $0.65 $65.00 20 TBLC- 120' Round -BURNT ORANGE $14.35 $287.00 200 TBLC- Napkin -COPPER $0.65 $130.00 35 TBLC- 120" Round- KHAKI $14.35 $502.25 350 TBLC- Napkin- MELON $0.65 $227.50 35 TBLC- 120" Round -COPPER $14.35 $502.25 350 TBLC-Napkin-TURQUOISE $0.65 $227.50 1040 TBLC- Napkin- BLACK $0.65 $676.00 1030 Chair -White Wood Style Padded $3.25 $3,347.50 1040 China -Silver Rim -Dinner $0.50 $52000 1040 Flatware -Steak Knife (Black Handle) $0.75 $780.00 1040 Flatware- Pearl - Dinner Fork $0.50 $520.00 1040 China -Silver Rim - Salad/Dessert r $0.50 $520.00 Salad 1040 Flatware -Pearl - Salad/Dessert Fork $0.50 $520.00 Salad 1040 China -Ramekin $1.15 $1,196.00 For Potatos 1040 China -Silver Rim - Coffee Cup $0.50 $520.00 Printed on Wed 7/22014 10 57,881 Sotware by Point -of -Rental Systems www point -of -rental corn Modification # 14 Conrad-Params.rpt (8) Contract #:11055 American Cancer Society e Page 4 of City Items Rented Each Price 1040 Flatware -Pearl -Teaspoon $0.50 $520.00 For dessert 208 China -Silver Rim - Bread & Butter 6" $0.50 $104.00 BB plates, 2 per table 208 Flatware -Pearl - Butter Knife $0.50 $104.00 1040 Glass -Water 17oz $0.50 $520.00 1040 Glass -Wine Red 13.5oz $0.50 $520.00 220 Glass -Irish Coffee $0.50 $110.00 40 Serving-Cream/Sugar Set - Wite $6.35 $254.00 30 Serving -Thermal Coffee Pitcher White $4.00 $120.00 206 Serving -Salt & Pepper set $1.50 $309.00 2 sets per table 206 Serving -Bread Baskets Wicker $2.50 $515.00 2 per table 206 TBLC- Napkin- BLACK $0.65 $133.90 For bread baskets 85 Serving -Pitcher -Plastic $2.75 $233.75 1 Table -Fill 're Chill $25.00 $25.00 Guest drinks at stage 1 TBLC-Skirt 21'x30" BLACK w/ clips $2400 $24.00 Bars 12 Bar -6' Complete w/Linen & Skirt Black $75.00 $900.00 Bars 1-2 4 Trough -Plastic 1/2 Size $17.00 $68.00 For bars 8 Bar -Condiment Holder $10.00 $80.00 4 per bar 6 Table -Banquet 6' $7.25 $43.50 Bar Backs 3 per bar 6 TBLC-90"x132" Bqt - BLACK $17.35 $104.10 Auction Tables, area items 8 Easel Tn-Pod METAL $9.00 $72.00 2 LA, 6 SA 1 Raffle Drum Brass $22.00 $22.00 71 Table -Banquet 8' $8.25 $585.75 See notes 14 TOLL- 90"x156" Bop- KHAKI $19.35 $270.90 14 SA tables 28 TBLC-90"x156" Bqt-COPPER $19.35 $541.80 14 SA tables, 2 raffle/sales tables, 6 registration tables, 6 bank/vault tables 2 TBLC-90"x156" Bqt-TURQUOISE $19.35 $38.70 LA tables 47 TBLC-90"x156" Bqt- BLACK $19.35 $909.45 10 TBLC- 60"x120' Bqt-BLACK $9.35 $93.50 S.A. Overlays 20 TBLC- 90" Round- TURQUOISE fluff $9.35 $187.00 4 Chair -White Wood Style Padded $3.25 $13.00 Other activities, 2 raffle, 2 sales 18 Chair -Ballroom $4.00 $72.00 Registration Dance Floor, Main Stage 90 Dance Floor 4x4 Indoor/Outdoor $25.00 $2,250.00 24'x60 30 Stage -Deck 4X8 $65.00 $1,950.00 Main stage 24'x40'x30" 35 Stage -legs 24"-36" $2.50 $87.50 145 Stage-legs32"-56" $2.50 $362.50 1 Stage- 4 Step Unit $55.00 $55.00 1 Stage- 4 Step Unit NO RAILS $55.00 $5500 88 Stage -Skirting per foot $1.25 $110.00 80' for main Printed On Wed 7/ 2/2014 10 57AM Software by Poinl-of-Rental Systems wwwpout-ol rental corn Modification # 14 Contract-Params.rpt 181 Contract #:11055 American Cancer Society Page 5 of 6 Qty Items Rented Each Price 1 AV -Podium Grey Full w/Sound $45.00 $45.00 Runs on batteries or AC power Restroom/Smoking area 12 Lighting -Par 64 Light $25.00 $300.00 2- for restroom #2. Color gels 12 Extension Cord 50' $4.65 $55.80 6 Extension Cord 3 -way Plug $1.87 $11.22 92 Plywood sheets 4x8 $9.00 $828.00 Ramp for restrooms 4x304. Restroom #2- 4x64 1472 Flooring-Astro Turf Black (Per SqFT) $0.50 $736.00 Cover top of ramps Volunteer Area 1 Tent -Frame Tent 20x60 White KIT $720.00 $720.00 B Tent-Sidewall While 8'x20' $40.00 $320.00 2 Tent -Frame Tent 10x10 $125.00 $250.00 4 Tent-Sidewall White B'x10' $20.00 $80.00 1 Lighting -Tent Lighting Package $315.00 $315.08 20x60 and 2-10x10 12 Table -Banquet 8' $8.25 $99.00 3 TBLC- 90"x156" Bqt- BLACK $19.35 $58.05 2 buffet, 1 beverage 70 Chair -Folding Black $1.25 $87.58 Kitchen Gear 1 Tent -Pole Tent 40x80 White S1,376.00 $1,376.0C Food Prep Tent 11 Tent-Sidewall White 8'x20' $40.00 $440.DC 3200 Flooring -Plywood Floor Per SOFT $1.85 $5.920.00 40x80 tent 3 Tent -Frame Tent 10x10 $125.00 $375.0C 7 Tent-Sidewall White 8'x10' $20.00 $140.0C 2 per tent, 3 for mixing board 1 Tent -Frame Tent 20x20 white $260.0t?I $260.00 Kitden Tent 2 Tent-Sidewall White 8'x20 $40 D0 $80 DC 1 Outside kitchen light and tent $385.00 $385.0 0 0 ranted On Wed ?' 2,2314 13 57AM Software by Point -of -Rental Systems www. point -of -rental. corn Modification # 14 Contrad-Params rp1 (01 Contract #:11055 American Cancer Society Page 6 of 6 City Items Rented Each Price 1 Delivery/Pickup Greeley $375.00 5375.00 Thank you for your Business! Rental Contract IMPORTANT. PLEASE READ CAREFULLY BEFORE SIGNING: This is a legally binding Contract. Important Terms and Conditions appear on the Reverse Side and/or following page(s) hereof (and on any Instructions and/or Addenda referenced herein or included herewith). Any different or additional terms, oral or written, are hereby objected to, and shall not be enforceable unless separately and specifically approved in writing by FLF.(X Productions, LLC ("Lessor") The undersigned 'Customer or 'Lessee" represents, warrants, covenants and agrees that he/she/it has carefully reviewed, understands, and agrees to the terms of this Contract (as well as all applicable Instructions and Addenda), has received complete and legible copies of each, and hereby PERSONALLY GUARANTEES the prompt payment and performance of all Obligations of the 'Customer' or 'Lessee' arising under or in correction with each of the same. Signature: American Cancer Society Rental: Sales: Delivery Charge: $134,862.39 $1,546.00 $375.00 Subtotal: $136,783.39 Larimer County 3.5: $0.00 Total: $136,783.39 Paid: $o.00 Amount Due: $136,783.39 Pnnted On Wed 712/2014 10 5741,0 Saflware by Pont-cr-Rental Systems www point-of-rental.Com Modification # 14 Contract.Params.rpt (9) Contract#:11055 American Cancer Society FLEXX Productions (1) As used herein, 'Page 1' refers to the first page or 'lace" of this Contract" Rented Item(s)' or Items' means the items rented to you, as identified on Page 1 (including any °Instmcins" provided per the terms of Section (6) below), 'Customer, "Lessee; 'you' and your" mean the customer or 'Lessee' identified on Page 1, and 'FP,' °Lessor,° 1ve,"us" and °our mean FLEXX Productions or FLEX)( Productions, LLC, a Colorado limited liability company. (2) You agree to rent the Rented Item(s) from FP for the period(s) specified on Page 1 (the germ"), and to pay FP the rental rate(s) set forth on Page 1 (the 'Rent"), together with any other charges accruing hereunder, without proration, reduction or setoff, until the Rented Item(s) is/are returned to and accepted by FP. Rental rates are for normal use of the Rented Item(s) on a daily or per -event basis. The Rent will be increased for any additional time or use. No allowance will be made for pedod(s) of nonuse. We have estimated the Rent based on your estimate of the length of the Term (the 'Estimated Rent"). You agree to pay FP: (a)(i) any Deposit specified on Page 1 (or if none, 35% of the Estimated Rent) upon reservation; and (ii) at least 10 days before the Term commences, 100% of the remaining Estimated Rent (together with the Deposit, the °Prepayment'); and (b) any other amounts coming due hereunder upon demand by FP. You agree that (a) FP may deduct any amount you owe us from any Prepayment; (b) no interest will accrue thereon; and (c) no Prepayment will be deemed a limit of your liability to FR If your event is cancelled more than 30 days prior to your originally scheduled delivery date, FP may, but will not be obligated to, refund a portion of your Deposit Prepayments are otherwise non-refundable. Anything with, in or on any Rented Item(s) upon retum will, at our option, be deemed surrendered and abandoned. (3) If FP agrees to deliver, install and/or retrieve any Rented Item(s), you agree to: (a) pay our delivery and/or retrieval charge(s); (b) be present (or ensure your representative is present) at the Site at the agreed time(s); (c) ensure all representatives of FP have reasonable access to the Site; (d) give any required notice(s) to governmental authorities; and (e) obtain all necessary licenses, authorizations and approvals in advance. FP will not be responsible for any delay(s) caused by other parties, including any providers of other equipment products or services related to your planned use of the Rented Item(s) ("Other Providers") for which you agree to indemnify, defend and hold harmless FP. If you are not present upon delivery or retrieval of the Rented Item(s), you agree to accept the statements of FP's representatives regarding the same (including the status, location(s), condition and quantities of all Rented Item(s)). (4) AT ALL TIMES DURING THE TERM, YOU WILL ENSURE THAT: (a) each Rented Item is used safely and only; (i) for its intended purpose(s);(ii) within its rated capacity; (iii) at the address set forth on Page 1 (the "Site"); (iv) by properly qualified, certified and/or licensed (as applicable) operators; and (v) otherwise in full compliance with the "Instructions' identified in Section (6) below, as well as all applicable laws, rules, regulations and ordinances; and (b) ANY AND ALL CHILDREN USING OR OCCUPYING ANY RENTED ITEM(S) ARE SUPERVISED BY AN ADULT. You will not, nor will you permit anyone else to abuse, misuse, overuse, remove from the Site, conceal, repair, modify, move, damage, destroy, take posscssbn of or exercise control over, any of the Rented Item(s) without FP's prior consent (granted, conditioned or denied in the sole discretion of FP). (5) You will protect the Rented Item(s) at all limes and keep them safely and securely stored and locked when not in use. You will retum the Rented Item(s) to FP on time, clean and in good order, condition and repair. If you fail to do so, you will pay FP: (a) Rent for each succeeding full rental period until the Rented Item(s) is/are reWmed or replaced as required; and (b) all costs and expenses FP may incur in: (i) doing so, or at our option, (ii) replacing the subject Rented Item(s). Certain items may be delivered on pallets, or in crates, cartons or loxes, and may be stacked, bagged, racked, folded, rolled and/or strapped (Tacked"). Upon return, you will ensure that all Rented Items are properly Packed, using the same packing materials, YOU AGREE NOT TO PACK ANY RENTED ITEM UNLESS IT IS COMPLETELY DRY. PACKING WET OR DAMP RENTED ITEMS MAY RESULT IN MOLD, MILDEW AND/OR OTHER DAMAGE, FOR WHICH YOU WILL BE LIABLE. (6) Upon your execution of this Contract (or upon later delivery of the Rented Items, unless you immediately reject it' hem), you represent warrant, acknowledge and agree that (a) each of the Rented Item(s): (I) has been carefully selected, examined, counted and tested by you; (U) is in good repair and operating condition, free of defects, and otherwise in all ways acceptable to you; and (iii) is appropriate for your purposes, not based on any recommendation by FP; and: (b) you: (i) have received, read and understood the training, instructions, wamings, user manuals, maintenance requirements, and other information, if any (including without limitation, any and all training required under applicable Fire Codes, EPA, OSHA, ANSI and NFPA Standards, if any) regarding the proper and safe transportation, installation, use, maintenance and storage of the Rented Item(s), (collectively, 'Instructions*); (ii) will fully comply therewith; (iii) have been offered all recommended and required safety equipment; (H) will use each Rented Item only for its intended purpose, in a reasonable and safe manner; (v) will advise the appropriate Utilities Protection Service, mark all underground utilities and cables (call 811 or 800-922-1987, or go to www.co811.org), and obtain all necessary licenses, authorizations, permits and approvals prior to digging, driving stakes or otherwise disturbing the soil or any ground surface; (vi) will not permit the use or storage of fire sources, open stoves or 8ammables inside of or unreasonably dose to any Rented Item (vii) will immediately cease using any Rented Item that malfunctions or proves defective (a "Malfunction'); (viii) will create and adhere to an EVACUATION PLAN for any and all "Temporary Structures' (defined below) you rent from FP; and (u) will cause all others to comply with this Section. (7) WARNING. TENTS ARE TEMPORARY STRUCTURES, AND CAN BE DECEPTIVELY DANGEROUS TENTS MAY MOVE, COLLAPSE, LEAK, OVERTURN OR CATCH FIRE, PARTICULARLY DURING SEVERE WEATHER. You agree to: (a) maintain and post an Evacuation Plan for all such Rented Item(s), (b) if severe weather occurs or threatens, discontinue use of and EVACUATE such Rented Item(s); (c) notify FP of the same as soon as possible; (d) take all necessary steps to: (i) ensure the safety of all occupants, and (ii) protect all Rented Items; and (e) permit FP to postpone delivery and/or installation of, or dismantle and store or retrieve it/them (without obligating FP to do so). (8) In the event of a Malfunction, you will immediately notify FP, and FP will (at its option): (a) repair the subject Rented Item; (b) provide you with a replacement; or (c) return the unused portion of the Rent and cancel this Contract The foregoing remedy is EXCLUSIVE. FP will have no obligation other than as set forth herein regarding Malfunctions, and you hereby waive and relinquish any and all claims arising therefrom or associated therewith, including all associated incidental, consequential, special, exemplary and punitive damages. (9) Except with respect to Rented Items which FP rents from one or more third parties (each, an 'Owner) and then re -rents to you Ere -rented items"), FP alone owns and will retain title to all Rented Items. Your only right with respect to the Rented Item(s) (including re -rented item(s)) is to use it/them in full compliance with this Contract during the Term. You will not permit the taking or existence of any lien, claim or encumbrance on any Rented Item. You may not transfer, sublet or assign any Rented Item(s) or this Contract without FP's prior written consent. (10) You will maintain all insurance we deem necessary, but in any event at least: (a) commercial general liability insurance with minimum limits of $1,000,000 per occurrence; and (b) "all-risk' or inland marine insurance, including coverage for property in transit, covering all loss of, and damage to, the Rented Item(s) for the full (new) replacement value thereof. All such policies shall name FP as an additional insured and loss payee, and he deemed primary. (11) If you or any guarantor. (a) fail to fully and timely comply with any provision of this Contract; (b) provide any incorrect or misleading information to FP; (c) become insolvent; or (d) die or cease conducting business, or if any Rented Item(s) shall be lost, damaged or destroyed; you will be in default, whereupon, FP may without notice or liability to you: (i) terminate your rental; (ii) seek relief from any automatic stay; (iii) recover, lock or disable the Rented Item(s) without being guilty of trespass or other transgression; (iv) perform your obligations hereunder on your behalf, without being obligated to do so; (v) purchase replacement item(s) as necessary; (vi) recover from you andbr any guarantor our associated direct and indirect damages, costs and expenses (including without limitation, Rent for the remainder of the Term); and/or (vii) pursue any other rights andbr remedies available hereunder, at law or in equity. (12) HOW HARMLESS/INDEMNITY: FP IS NOT THE MANUFACTURER OR DESIGNER OF ANY OF THE ITEM(S) REFERENCED HEREIN. ALL SUCH ITEMS ARE PROVIDED `AS -IS'. NEITHER FP NOR ANY OWNER, MAKES ANY WARRANTY, EXPRESS OR IMPLIED (INCLUDING ANY WARRANTY OF MERCHANTABILITY, SUITABILITY, FITNESS FORA PARTICULAR PURPOSE, FUNCTION, DESIGN, CAPACITY, FREEDOM FROM DEFECTS OR WORKMANLIKE PERFORMANCE) REGARDING ANY ITEM(S) OR SERVICE(S) PROVIDED BY FP OR ANY OWNER, NOR DOES FP OR ANY OWNER MAKE ANY WARRANTY AGAINST INTERFERENCE OR INFRINGEMENT, ALL OF WHICH YOU WAIVE. NO DESCRIPTIONS OR ADVERTISEMENTS CONSTITUTE REPRESENTATIONS OR WARRANTIES. ACCORDINGLY, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, YOU: (A) ASSUME ALL RISK OF INJURY, LOSS, DAMAGE, DESTRUCTION AND ENVIRONMENTAL CONTAMINATION OF, TO, AND/OR ARISING IN CONNECTION WITH THE ITEM(S) REFERENCED HEREIN, INCLUDING WITHOUT LIMITATION, ANY AND ALL LIABILITIES, CLAIMS AND DAMAGES ARISING FROM OR IN CONNECTION WITH THE SELECTION, INSPECTION, DESIGN, MANUFACTURE, USE, LOADING, UNLOADING, TRANSPORTATION, DEMONSTRATION, STORAGE, MAINTENANCE, REPAIR AND/OR RETRIEVAL OF ANY SUCH ITEM(S), WHETHER OR NOT YOUR FAULT; AND (B) HEREBY RELEASE AND DISCHARGE FP AND ALL OWNER(S) FROM AND AGREE TO INDEMNIFY, DEFEND AND HOLD HARMLESS FP AND SUCH OWNER(S), AND THEIR RESPECTIVE OFFICERS. DIRECTORS, AGENTS, EMPLOYEES, OWNERS, REPRESENTATIVES, INSURERS, SUBROGEES, SUCCESSORS AND ASSIGNS, FROM AND AGAINST ANY AND ALL LIABILITIES, CLAIMS, DAMAGES, LOSSES, COSTS AND EXPENSES (INCLUDING WITHOUT LIMITATION, ATTORNEYS' FEES) ARISING FROM OR ASSOCIATED WITH ANY AND/OR ALL OF SUCH ITEM(S) AND/OR SERVICES. Page 1 of 6 (13) You waive any and all rights and remedies conferred upon you under the Uniform Commercial Code, as well as any and all claims against FP for incidental, consequential, special, exemplary and punitive damages. Your duties hereunder are UNCONDITIONAL (14) If FP has offered, and you have purchased, its Optional Damage Waiver (the charge for which appears on Page 1, it available), FP will waive a portion of your liability to FP for physical damage to or destruction of covered Rented Item(s) as set forth in our enclosed Damage Waiver Addendum. DAMAGE WAIVER IS NOT INSURANCE, NOR IS IT A WARRANTY. (15) This Contract, and any Addenda signed or provided by FP, represent the entire agreement between you and FP, superseding all other agreements and representations (including FP's website and advertising). You will pay: (a) FP's attomeys' fees and other costs of enforcing this Contract, and (b) all taxes, fnes, fees, assessments and other charges related to the Rented Item(s). If any provision of this Contract is deemed invalid or unenforceable by any court of competentjurisdiction, such provision will be deleted, and the remainder of this Contract will remain valid and in full force and effect You hereby grant FP a perpetual, paid -up, royalty -tree license to edit, copy, display and distribute copies of all audio and visual representations which include any Rented Item(s). Time is of the essence. There are no third -party beneficiaries hereto. FP may, without notice or liability to you: (i) inspect the Rented Item(s) at any time, and/or (ii) file of public record one or more UCC-1 Financing Statements to reflect its interest in the Rented Item(s). Neither FP's exercise, nor its failure or delay in the exercise, of any rights or remedies will constitute an election of remedies or a waiver of any right or remedy FP may have. If any performance required of FP is rendered impractical as a result of any act or omission of any Other Provider(s) or any 'Act of God" (e.g., any event, fact or circumstance beyond FP's reasonable control), FP will be excused from such performance. You waive the benefits of any and all statutes of limitations regarding FP's rights and remedies. All amounts due hereunder but not timely paid will bear interest at the highest rate permitted under applicable law until pad. You authorize FP to submit all amounts coming due hereunder for payment on your debit or credit card and hereby waive all claims to the contrary. You agree to pay FP the maximum lawful charge for any check you write which is returned unpaid. FP's maximum liability under or in connection with this Contract is limited to the Rent actually pad by you hereunder. This Contract allocates to you the risk of injury, loss of or damage to persons or property arising in connection with the Rented Item(s), and that allocation (which you agree is fair and equitable) is reflected in a reduced Rent. This Contract will be deemed to apply not only to the Rented Item(s) identified on Page 1, but also to all other items you rent from FP at any time in the future (except only as otherwise agreed by FP). This Contract cannot be further amended except in a writing signed by both you and FP; and will be governed solely by the laws of the State of Colorado. Proper venue for all legal proceedings commenced in connection herewith shall lie solely and exclusively in the federal and state courts located in or nearest to Latimer County, CO, and you hereby consent and submit to the jurisdiction of such courts. Your handwritten, digital, electronic, photocopied or facsimiled signature hereon will be enforceable as an original. (16) WARNING; Obtaining the temporary use of personal property which is available only for hire, by means of threat or deception, or knowing that such use is without the consent of the owner, or knowingly failing to reveal the whereabouts of or to realm said property to the owner thereof or his representative or to the person from whom he has received it within seventy two hours after the time at which he agreed to return it may be deemed theft under C.R.S. § 18-4-402, et seq., subjecting the violator to CRIMINAL PROSECUTION AND/OR CIVIL PENALTIES. DAMAGE WAIVER ADDENDUM THE FOLLOWING TERMS AND CONDITIONS APPLY TO ALL DAMAGE WAIVERS PROVIDED TO CUSTOMERS ("LESSEES') OF FLEXX PRODUCTIONS, A COLORADO LIMITED LIABILITY COMPANY, ITS PARENTS, AFFILIATES AND SUBSIDIARIES ("FLEXX') You, the "Customer or 'Lessee,' are responsible or protecting all items rented to you (hereinafter, 'Rented Item(s)') by FLEXX under the terms of your Rental Contract (hereinafter, "Contract') from any and all loss, theft, damage, and destruction. Except as provided below, if any Rented Item(s) is/are lost, stolen, damaged or destroyed during your rental, you will be responsible to FLEXX for all costs associated with repairing, restoring and/or replacing such Rented Item(s). You may also be responsible to FLEXX for additional charges during the period required to repair, restore or replace any Rented Item(s) which is/are lost or damaged and/or the loss in value of such Rented Item(s). If we make our Optional Damage Waiver available, and you fully and timely pay the applicable Damage Waiver Fee (reflected in your Contract) to FLEXX, then to the extent set forth below, FLEXX agrees to waive certain claims against you arising from physical damage to any Rented Item(s) covered by Damage Waiver (hereinafter, "Covered Rented Item(s)"), subject to the remaining terms hereof. You will otherwise remain liable for 100% of all loss, theft, damage to or destruction of the Rented Item(s). DAMAGE WAIVER IS OPTIONAL AND MAY BE DECLINED IF YOU PROVIDE THE INSURANCE REFERENCED IN SECTION (10) OF YOUR RENTAL CONTRACT AND SIGN OUR FORM OF DAMAGE WAIVER RELEASE. This Damage Waiver is a partial waiver of our claims for damage to or destruction of only Covered Rented Item(s). IT IS NOT INSURANCE, NOR IS IT A WARRANTY. If Damage Waiver is offered by FLEXX and accepted by you as provided above, then subject to the remaining terms hereof, including without limitation the "Exceptions and Exclusions set forth below, FLEXX will waive its right to recover from you 90% of its direct cost(s) to repair or replace Covered Rented Item(s) which suffer physical damage during the rental term set forth in your Contract (the 'Term"); provided however, that: (a) you will remain liable to FLEXX for a 'deductible' equal to 10% of the cost to repair or replace the Covered Rented Item(s); (b) you must notify FLEXX in writing of any such damage within 24 hours thereafter, (c) you must provide FLEXX with reasonable documentary evidence of the nature and cause(s) thereof (including any and all pictures and police reports); and (d) you must continue at all times to comply fully with the terms of your Contract, by among other things, fully and timely paying all amounts due and coming due to FLEXX. Exceptions and Exclusions: The foregoing notwithstanding, the following are NOT COVERED under the Damage Waiver, and you, the 'Customer or 'Lessee,' will remain 100% liable for: (a) The 'deductible" described in the preceding paragraph; (b) Loss of or damage to Covered Rented Item(s) due to intentional abuse, improper use, gross negligence, wilful misconduct, or neglect; (c) Loss of or damage to Covered Rented Item(s) due to violation (by you, your agents, employees or contractors) of the terms of your Contract, any applicable laws, rules, regulations, policy(ies) of insurance, and/or any instructions and/or wamings provided by FLEXX, the owner(s) and/or the manufacturer(s) of such Rented Item(s); (d) Loss of or damage to Covered Rented Item(s) due to overloading, overturning and/or striking overhead objects; (e) Loss of or damage to any Covered Rented Item due to exceeding the rated capacity of such Rented Item; (9 Any failure to ream Covered Rented Item(s) to FLEXX (including without limitaton, loss, theft or disappearance): (g) Damage to or destruction of Covered Rented Item(s) resulting from failure to properly use or maintain such Covered Rented Item(s); including without limitation, (a) failure to timely remove snow, sleet or hail accumulations, make proper use of heaters, take other reasonable precautions during inclement weather, and (b) any failure to properly clean, dry, store, and/or repack any Rented Item(s); (h) Loss of or damage to Covered Rented Item(s) due to failure to secure and/or protect any Covered Rented Item (e.g., by leaving it on the ground, in an unprotected area, leaving it unlocked or unsecured, etc.); (i) Damage, destruction or loss of or to any Covered Rented Item resulting from or in connection with the use of alcohol ordrugs by you or anyone employed or engaged by you; and Q) Loss of or damage to any Covered Rented Item (including without limitaton, holes, bums, stains, and fraying) resulting from its exposure to caustic, hazardous, explosive, combustible, radioactive, toxic, corrosive or noxious chemicals, materials or substances. This Addendum shall be deemed to modify and supplement, and shall be deemed incorporated into and become a part of your Contract. To the extent any of the terms of this Addendum conflict with the terms of your Contract, the terms of this Addendum shall control. Your Contract shall otherwise remain in full force and effect, and all terms thereof will be deemed incorporated herein as g fully set forth (and vice versa). IMPORTANT: YOU WILL BE DEEMED TO HAVE ACCEPTED THE OPTIONAL DAMAGE WAIVER UNLESS YOU EXPRESSLY DECLINE IT AS SET FORTH ABOVE, AND PROVIDE THE INSURANCE REFERENCED IN SECTION (10) OF YOUR RENTAL CONTRACT. ir'CEAVCO Audio Visual RENTAL & STAGING DIVISION 6240 W. 54th Avenue Arvada CO 80002 Phone: 303-539-3500 Fax: 303-539-3501 JH Cattle Baron's Ball 2014 Reservation No.: DEN37364 Prepared By: Joe THartman CEAVCO Delivery CEAVCO Pickup Terms: Client PO#: After Hours Emergency Pager - 303-539-3505 09/18/2014 08:00 AM 09/21/2014 02:00 AM Net 30 Client: AMERICAN CANCER SOCIETY/GREELEY 1678 8221 W. 20TH STREET; SUITE A GREELEY,CO 80634 Contact: NANCY CLARK Phone: 970-350-5019 Cell Phone: Fax: 970-356-9238 nancy.clark@cancer.org Ship To: TBD TBD TBD,TBD TBD Contact: Site Ph: Room: Cell Phone: Equipment Qty Item Description Audio Main Stage and Room Audio. Band audio and Live Auction Sub Total Silent Auction Tent, Separate System with mic and overflow feed from main room Sub Total Outside Entry Speakers Sub Total Backline for band per spec Sub Total Audio Discountable Total 35% Discount Audio Total Lighting Stage Lighting, Basic system for event support and stage Sub Total Band Lighting, added gear to make the performance awesome! Sub Total Followspots for band Sub Total Backdrop Sub Total Dance Floor Lighting, dynamic moving lights for just the dance floor. Sub Total Auction Area Tent, White light for tables and Colored back wall Sub Total Tent Lighting, Moving lights for ceiling effects and color and table illumination CEAVCO Order:DEN37364 Page 1 of 3 Days Unit Price Item Subtotal 7468.00 290.00 110.00 2000.00 7868.00 (2753.80) 7114.20 4175.00 1615.00 840.00 600.00 800.00 3580.00 Sub Total 4040.00 Key Lighting and Specials, additional lighting for booths, bars, and attractions Sub Total Lighting Discountable Total 35% Discount Lighting Total Video System Main room screens for auction and possible Imag, 2 10.5 x 14 Flown Screens Sub Total Imag option, Single Camera added to video system Sub Total Video Projection on tent, 4 Projectors on the tent surface with video clips Sub Total Video System Total 35% Discount Video System Total Client to provide security in the building Need lift and generators in place Thursday Sam. Generator Lighting Main 150 kW, Set for 208 operation Generator Lighting Small 60 kW, Set for 208 operation Generator Audio 60 kW, Set for 208 operation JLG E300AJP Electric Boom Lift I Freight, Trucking, Shipping, UPS, FEDEX, MAIL, BUS, COURIER CHARGES* 2 Travel Expenses, Hotel* Sub Total * indicates non -discountable items Labor Personnel 1.00 2400.00 1.00 150.00 1235.00 11520.00 (4032.00) 12853.00 2835.00 825.00 2800.00 6460.00 (2261.00) 4199.00 2400.00 300.00 2700.00 Set up Labor Thursday On -Site Coordinator/Manager, Day Rate* Audio Operator (Al), Day Rate* Lighting Director (LD), Day Rate* Lighting Operator, Day Rate* Audio -Video Technician, Day Rate* Rigger* Focus and Rehearsal Friday On -Site Coordinator/Manager, Day Rate* Audio Operator (Al), Day Rate* Lighting Director (LD), Day Rate* Lighting Operator* Show Labor Saturday On -Site Coordinator/Manager, Day Rate* Audio Operator (Al), Day Rate* Audio Operator (A2)* Lighting Director (LD), Day Rate* Lighting Operator* Spot Light Operator* CEAVCO Order:DEN37364 Page 2 of 3 Qty Rate RT OT DT Subtotal I 650.00 1.00 I 550.00 1.00 1 550.00 1.00 12 475,00 1.00 4 475.00 1.00 4 500.00 1.00 1 650.00 1.00 1 550.00 1.00 I 550.00 1.00 4 475.00 1.00 I 650.00 1.00 2.00 3.00 1 550.00 1.00 2.00 3.00 I 475.00 1.00 2.00 3.00 I 550.00 1.00 2.00 3.00 2 475.00 1.00 2.00 3.00 2 475.00 1.00 650.00 550.00 550.00 5700.00 1900.00 2000.00 650.00 550.00 550.00 1900.00 1235.00 1045.00 902.50 1045.00 1805.00 950.00 Strike Labor TBD - Saturday Night On -Site Coordinator/Manager, Day Rate* Audio -Video Technician, Day Rate* Rigger* Summary Contract Notes Shipping Comments I 650.00 1.00 12 475.00 1.00 4 500.00 1.00 Equipment Delivery - Shipping Sales & Expenses Labor Damage Waiver Service Charge Discount ARVADA Sales Tax TOTAL AMOUNT 650.00 5700.00 2000.00 33782.72 2400.00 300.00 30332.50 0.00 0.00 9626.44 2138.55 $59,337.25 Your signature below indicates: You specifically agree to be bound by all the terms and conditions listed on the last page of this contract. Accepted and agreed CEAVCO Order:DEN37364 Page 3 of 3 (Printed Name) Date Rafaela Martinez From: Nancy Clark [nancy.clark@cancer.org] Sent: Tuesday, August 12, 2014 4:20 PM To: Rafaela Martinez Cc: Nancy Clark Subject: RE: Cattle Baron's Ball Attachments: CEAVCO contract -Feb 2014.pdf; Kennys License 2014.pdf Rafaela —thank you so much for your assistance this morning in our permit application process for Cattle Barons Ball. Please note the following; 1. Bathroom stalls' Details: 7 stalls for women, 3 stalls for men, 7 urinals for men, 1 ADA Unisex Unit and 3 other Unisex Units 2 CEAVCO — sound and lighting contract attached 3. Food License Attached — Kenny's 4. Ambulance Agreement— BannerHealth Paramedic Services I talked to Mitch Wagy today. He is out of office until next week but he will be sending me and/or you the confirmation via email. Rafaela — I believe this is the additional information that you require. Thank you again for all your help. I await hearing from you about the posting of the sign on the property and I have September 1 on my calendar for the hearing. Nancy Clark I Senior Specialist, Distinguished Events Great West Division I American Cancer Society, Inc. 8221 W 20th St Suite A Greeley, CO 80634 Phone: 970.350.5019 I Mobile: 970.396.9545 I Fax: 970.356.9238 cancer.orq 11.800.227.2345 II Lei Ca THE OFFICIAL SPONSOR OF BIRTHDAYS" This message (including any attachments) is intended exclusively for the individual to whom it is addressed and may contain proprietary, protected. or confidential information. If you are not the named addressee, you are not authorized to read, print, copy, or disseminate this message or any part of R. If you have received this message in error: please notify the sender immediately From: Rafaela Martinez[mailto:ramartinez(alco.weld.co.us] Sent: Tuesday, July 22, 2014 10:53 AM To: Nancy Clark Subject: Cattle Baron's Ball Good Morning Nancy, It was a pleasure speaking with you this morning in regards to the Special Event application and Temporary Assembly permit. Attached you will find the full applications for both. I did double check through our Assessor's property portal and 3695 65th Avenue is located solely in unincorporated Weld County, so you are in the right place for the application. 1 Like I said on the phone, if your event is scheduled for September 20, 2014 then there is more than enough time to process the applications. Please don't hesitate to give me a call or shoot me an email if you have any questions. Thank you, Rafaela ✓I. Martinez Deputy Clerk to the Board 1150 O Street P.O. Box 7581 Greeley, CO 80632 tel: (970) 336-7215 X5226 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 2 alO < < < U w ogre q§« ®/fr § Paw to §O w Co 2 w Q DR 0010 (01/18/12) en THIS LICENSE STAMPEDE STEAK RANCH LLC \ a. CC >- 2 O �kv fl 2 °- S MEMORANDUM TO: Rafaela Martinez, Clerk to the Board DATE: 08/18/14 FROM: Janet Lundquist, Public Works SUBJECT: Temporary Assembly American Cancer Society The Weld County Public Works Department has reviewed this proposal. Our requirements are as follows: REQUIREMENTS: 1. No parking will be allowed on Weld County Roadways. 2. Approximately 600 vehicles will require parking on the property 3. This area is in a Special Flood Hazard Area (SFHA) as determined by the Federal Emergency Management Agency (FEMA). 4. Please submit a Traffic Control Plan (TCP) prepared by a certified Traffic Control Supervisor (TCS) 5. Please submit an Incident Action Plan for the Office of Emergency Management. Page - 1 - of 1 August 18, 2014 C:\Users\ramartinezWppData\Local\Microsoft\Windows\Temporary Internet Files \ Content.outlook\BBCGBZMY\Temp Assembly American Cancer Society 2014.doc Memorandum TO: Rafaela Martinez FROM: Dan Joseph SUBJECT: Temporary Assembly Application DATE: August 20, 2014 CC: Cindy Salazar; Debra Adamson In response to your request, Environmental Health Services has reviewed the Temporary Assembly Permit for the American Cancer Society, located at 3695 65`" Avenue, in Greeley, Colorado. After reviewing the application, the Department does not have any additional requirements or concerns. Should you have any questions regarding this matter, please contact me at extension 2206 or via e-mail at dioseph(&co.weld.co.us. Thank you. cc: Cindy Salazar, Environmental Health Services Deb Adamson, Environmental Health Services MEMORANDUM To: Rafaela Martinez, Deputy Clerk to the Board August 20, 2014 From: Bethany Pascoe, Zoning Compliance Officer II, Dept. of Planning Services Subject: LC0022 Review of the following request for a Temporary Assembly Permit and a Special Events Permit by the Department of Planning Services shows the following: Type of Event: Cattle Barons Ball (Fundraiser for the American Cancer Society) Applicant: American Cancer Society Attn: Nancy Clark 8221 West 20th Street, Suite A Greeley, Colorado 80634 Location of Event: 3695 65th Ave Greeley, CO 80631 Dates and Time of Event: September 20, 2014 5:30 p.m. to midnight General Information: Zone District: A (Agricultural) Staff indicated substantial road construction is under way and due to the fact that the access road has been annexed, staff recommends speaking with the City of Evans prior to the event. No overnight camping shall accompany this Temporary Assembly permit or Special Events permit. 1000 guests + 275 volunteers There are no outstanding zoning violations on this site and staff has no issues with issuance of this "Temporary Assembly Permit" or the "Special Events Permit". SERVICE, TEAMWORK, INTEGRITY, QUALITY HOW PAID CASH O1ECK • a0 T//V� Cr° w MONEY ORDER 0 m O O p CO OC0 0(0 >; m CO c a) o o n �O 0 N Y CO N ° a`) O m O 2 O -p N O CO U o 0 • Ca 03 CO n c a) in • g o a'' Y m C1) C' V8 RECEIPT DATE g2 %� No. 87697 �R RECEIVED IV D FROM Afroto, L Lnk ,- ante tc,t v scat/ h &wiaj ,/ —/Ij�CE F (/ /L / , / ao $ , O5 OR — HOW PAID CASH CHECK ZO MONEY ORDER e\I—f /3!u$ B akin (a , RECEIPT DATE —/2—// No.87698 RECEIVED FROM KIM&+ SA, rpA) O n A DRESS dhiladthictI 0aj . and 100 $ 4Q'0. V75 -- FOR SLM th, &nd - HOW PAID CASH CHECK /�OD0 ✓' VI MONEY ORDER N* 1309 ;41iitea,./ RECEIPT DATE `""'i JZ,ioiJ NO. 87696 M RECEIVED FROM kJ Q CIS Ci COLIC 6 • I.WU:/Jl_�� U o 0 A DRESS O �-Yw ht.ridhIA tad `---- $$ 2c 7T00. or — FOR j a(t�4— j Qdei fault) ult) D J + )4&7 BY-' )t4_4„. NANCY G CLARK 11,620 MONTVIEW BLVD GREELEY. CO 60631-5227 1367 23-7/1020 2617 Pay to :he Ordexn . _� 414 Wells Fargo 3enk NA Colorado wellshypcom (I f q r/ For /34:-//)‘/34:-//)‘(A a,j(by, �� fn /C,: NANCY G CLARK 1820 MONTVIEW BLVD GREELEY, CO 80631-5227 Pay to the Order of Wells Fargo Bans. N A. Colorado wellsfargo.com For l/Y-3A 0 00./. .1I2- NANCY G CLARK 1820 MONTVIEW BLVD GREELEY, CO 80631-5227 /4/ 9176510551 $ Q Z,:/_G Dollars 2 %id 1368 23-7/1020 2617 9176510551 Date $ Dollars 2 e 1369 23-7/1020 2617 9176510551 Pay to the GL' n C Act dL K �i Order of 111 C.C '� ./ 1.E/V/2/� -kc-, $ c (01) nP °1101" Dollars f? Wells Fargo Bask NA. Colorado Wellsargocom For_. (it Aye ': NOTICE OF APPLICATION FOR TEMPORARY ASSEMBLY Pursuant to the Weld County Code, a public hearing will be held in the Chambers of the Board of County Commissioners of Weld County, Colorado, Weld County Administration Building, 1150 O Street, Greeley, Colorado 80631, at the time specified. If a court reporter is desired, please advise the Clerk to the Board, in writing, at least five days prior of the hearing. The cost of engaging a court reporter shall be borne by the requesting party. In accordance with the Americans with Disabilities Act, if special accommodations are required in order for you to participate in this hearing, please contact the Clerk to the Board's Office at (970) 336-7215, Extension 4226, prior to the day of the hearing. The complete case file may be examined in the office of the Clerk to the Board of County Commissioners, Weld County Administration Building, 1150 O Street, Greeley, Colorado 80631. E -Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion of your E -Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us DOCKET #: 2014-76 DATE: September 3, 2014 TIME: 9:00 a.m. APPLICANT: American Cancer Society Attn: Nancy Clark 8221 West 20th Street, Suite A Greeley, Colorado 80634 REQUEST: Application for a temporary assembly of more than 350 persons on September 20, 2014 LEGAL DESCRIPTION: Section 21, Township 5, Range 65 West of the 6th P.M., Weld County, Colorado LOCATION: 3695 65th Avenue Greeley, CO 80634 (See Legal Description for precise location.) BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: August 19, 2014 PUBLISHED: August 22, 2014, in the Greeley Tribune Affidavit of Publication WAllea.OF APPUCATION FOR TEMPORARY ASSEMBLY Pursuant to We Weld Cosy Cesda, a ie Iwrt^0 w.I be held in ma Chambers �, eltit �� 00 Sneak Qca y, Ci4ttor(ap 1, a VW time to the a e Dolt w�,�ats�te,r at dewed, ptw le advise tva titers te"nggaggmg sr Olt reporter e n the haare1 The cas+ Of e e b0 Wm by the rq�a�q patty, In ed�iel * Vats She Araedcane wen Dismiss Act +t special acngmt tOdattons are required in otdet for you to pereP. pate in this pose Contact the tests In the Hoards OS ke el 97p0 t�1.1rIMipn 4226, prow to tl» day oft CIOd oyo mites in a o Od Rot- Ad- ministration Cladsor the ecol,�• mts�orssra. Welt! County dall sums to,, an "dividua Greeley. try �1 bit t i 1 I'MIN*MOO*, . to yse tees ibe, To ensure inclusion Rt your WK respondency alto the care Ms, ohsaae send a C601,10 oogg99��l1cGaeco.weif.oe.te DZ3C�CET ift 2614'76 DATE: September 3.2014 TIt g.0a.m. APPLICANT: AmgttgnGshoer soomiy Asti: Nancy . 841 Wog lSlrtiaA;.' Greeley; REQUEST: a'OlsOmitiy a i orebwI i.. 35Qp�tAars ion" 21, Township 5, RNgtrib :: West r�t>ttt .wt. M%e d Colorado Le��0�ltr��CO 808,3s�{8ss (.spat lualp wiEt.a OWN of O DATED: 'Au i t 19, 2014 • The Trfbune August 26, 2014`• STATE OF COLORADO County of Weld, I Desirea Larson ss. of said County of Weld, being duly sworn, say that I am an advertising clerk of THE GREELEY TRIBUNE, that the same is a daily newspaper of general circulation and printed and published in the City of Greeley, in said county and state; that the notice or advertisement, of which the annexed is a true copy, has been published in said daily newspaper for consecutive (days): that the notice was published in the regular and entire issue of every number of said newspaper during the period and time of publication of said notice, and in the newspaper proper and not in a supplement thereof; that the first publication of said notice was contained in the Twenty-eighth day of August A.D. 2014 and the last publication thereof: in the issue of said newspaper bearing the date of the Twenty-eighth day of August A.D. 2014 that said The Greeley Tribune has been published continuously and uninterruptedly during the period of at least six months next prior to the first issue thereof contained said notice or advertisement above referred to; that said newspaper has been admitted to the United States mails as second-class matter under the provisions of the Act of March 3,1879, or any amendments thereof; and that said newspaper is a daily newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. August 28, 2014 Total Charges: $8.93 r)cuuLcy) 28th day of A gust My Commission Expires 6/14/2017 Notary Public ROBERT LITTLE NOTBLIC STATE OF OOLLORADO NOTARY ID 20014018494 MY COMMISSION gores JUNE 14, 2017 onnr,nnrinn5 aouVMSeaa xouonraanmyzin4in i MOMMISIBIM' I I I J I 0 R it seas x I vlavnmvn =o, 10. I0 O O O , O Joao Joao w > O o000 O 0000 O 0000 000000 O 00000! O 0000 O OOOO. 1OOOOO 0 2 r b 00000 00000b O 0000 O 00000 O 00000 O 0000 O 0000 O 0000 O 00 O 000 OFFICE OF THE SECRETARY OF STATE OF THE STATE OF COLORADO CERTIFICATE I, Scott Gessler, as the Secretary of State of the State of Colorado, hereby certify that, according to the records of this office, AMERICAN CANCER SOCIETY, INC. is an entity formed or registered under the law of New York has complied with all applicable requirements of this office, and is in good standing with this office.. This entity has been assigned entity identification number 20031215132. This certificate reflects facts established or disclosed by documents delivered to this office on paper through 09/19/2012 that have been posted, and by documents delivered to this office electronically through 09/20/2012 @ 11:10:35. I have affixed hereto the Great Seal of the State of Colorado and duly generated, executed, authenticated, issued, delivered and communicated this official certificate at Denver, Colorado on 09/20/2012 @ 11:10:35 pursuant to and in accordance with applicable law. This certificate is assigned Confirmation Number 8344329. Secretary of State of the State of Colorado ******************t**************************End of Certificate******************************************** Notice: A certificate issued electronically from the Colorado Secretary of State's Web site is Ally and immediately valid and effective. However, as an option, the issuance and validity of a certificate obtained electronically may be established by visiting the Certcate Confirmation Page of the Secretary of States Web site, igige n.wsoschoe.m.us.b fcnificctpSramhCritcriado entering the certificate's cmfrmatton number displayed an the certificate, and following the instructions displayed. Conlinnina the issuance of a certificate is merely optional and is not necessary to the valid and effective issuance of a certificate For more information, visit our Web site, Imp:/ rWtt.sasstate.co. us! click Business Center and select "Frequently Asked Questions. " CERT GS_FRevised 08/20/≥003 ST. MICHAEL'S RESERVOIR ESTATE. LLC 23691 HIGHWAY 263 GREELEY. CO 80631 June 12, 2014 American Cancer Society c/o Nancy Clark 8221 W. 20th Street, Suite A Greeley, CO 80634 Dear Nancy, With regard to your application for permits and licenses for the Cattle Barons Ball to be held Saturday, September 20, 2014, this letter sets forth the position of St. Michael's Reservoir Estate, LLC as owner of the property where the American Cancer Society's Cattle Barons Ball event will be held. The location chosen for the event to occur is known as St. Michael's Reservoir Estate and is at 3695 65th Avenue, Greeley, Colorado 80634. The mailing address for St. Michael's Reservoir Estate, LLC is 23691 Highway 263, Greeley, CO 80631. This letter verifies that St. Michael's Reservoir Estate, LLC as owner of the property has granted permission for the event to occur at the date and location indicated above. St. Michael's Reservoir Estate, LLC will have no role or liability in the activities of the event including the license or permits. Res ectfully, SiLda Art Guttersen Manager, St. Michael's Reservoir Estate, LLC 970-378-8888 {00213604.1 } To: Weld County Board of Commissioners From: Deputy Lisa Carpenter Date: August 26, 2014 RE: American Cancer Society Dear Commissioners, I have researched and found no reported calls for service to the American Cancer Society Event, located at 3695 65th Ave, Greeley, CO 80634 for the Calendar year of 2013 to present day. The Weld County Sheriff's Office Posse, Reserves and the Mobile Command Center will be at the event. I find no grounds for disapproval for the Special permit license. Respectfully Submitted, Deputy Lisa Carpenter Community Resource Officer Weld County Sheriff's Office 1950 "O" Street Greeley, CO 80631 Rafaela Martinez From: Sent: To: Subject: Just FYI Respectfully, Wagy, Mitch E [Mitch.Wagy@bannerhealth.com] Thursday, September 11, 2014 5:02 PM Rafaela Martinez FW: Ambulance for Cattle Barons Ball Mitch Wagy Assistant Chief Banner Health / NCMC Paramedic Services 1121 M Street Greeley, CO 80631 970-381-2392 cell 970-392-2435 work Mitch.wagv@bannerhealth.com Banner Health* "We exist to make a difference in people's lives through excellent patient care." ***PRIVILEGED & CONFIDENTIAL*** Unless expressly stated otherwise, this message (and any attachment(s) thereto) is confidential and may be privileged. It is intended for the addressee(s) only. If you are not an addressee, any disclosure or copying of the contents of this e-mail or any action taken (or not taken) in reliance on it is strictly prohibited. If you are not an addressee, please inform sender immediately and delete this message from your system From: Donnie Patch [mailto:doatch©co.weld.co.us] Sent: Thursday, September 11, 2014 4:48 PM To: Wagy, Mitch E Subject: RE: Ambulance for Cattle Barons Ball Mitch, The guests will being arriving at 1700 hours and the event is slated to be done by midnight; can your crew arrive at 1700 and stay until 0030 hours? I'll have my cell phone with me, so your crews can call me if needed. Thanks, Donnie Patch Commander Weld County Sheriff's Office (970)518-6524 cellular (970)356-4015 extension 2853 Courage is being scared to death and saddling up anyway. John Wayne 1 From: Wagy, Mitch E[mailto:Mitch.Wagv(@bannerhealth.com] Sent: Thursday, September 11, 2014 4:37 PM To: Donnie Patch Subject: RE: www.bannerhealth.com(Ambulance for Cattle Barons Ball) Yes Donny, we will, I just need your contact information for the crews, and the coverage is from 1730 to 0030 right ?? Respectfully, Mitch Wagy Assistant Chief Banner Health / NCMC Paramedic Services 1121 M Street Greeley, CO 80631 970-381-2392 cell 970-392-2435 work Mitch.wagy@bannerhealth.com t Banner Health "We exist to make a difference in people's lives through excellent patient care." ***PRIVILEGED & CONFIDENTIAL *** Unless expressly stated otherwise, this message (and any attachment(s) thereto) is confidential and may be privileged. It is intended for the addressee(s) only. If you are not an addressee, any disclosure or copying of the contents of this e-mail or any action taken (or not taken) in reliance on it is strictly prohibited. If you are not an addressee, please inform sender immediately and delete this message from your system Yes we will coverage is 1730 to 00301 just need your contact information for the crew Per Nancy Clark.. From: doatch(alco.weld.co.us [mailto:doatch©co.weld.co.us] Sent: Thursday, September 11, 2014 4:29 PM To: Wagy, Mitch E Subject: www.bannerhealth.com(Ambulance for Cattle Barons Ball) To: mwagy From: D. Patch Your Email Address: dpatch@co.weld.co.us Subject: Ambulance for Cattle Barons Ball Mailing Address: Street Address: Street Address: City: State: Zip: 2 Message: Mitch, Just wanted to confirm that you will have an ambulance and crew stationed at the CBB on September 20th. Thanks, Donnie 3 FecEx® USAirbill Express Fed,. Tracking Number 8715 2810 6790 From Please prinran4 pass turd Date Sender's FedEx Account Number Sander's Name `:OUNTY OF WFL D 12.52-1948-3 Phone (970 )356-4000 Company Address Cm QR FL FY 2 Your Internal Billing Reference First 04 characters MI appear on invoice. 3 1150 U h o 'P o_o Company (J�I Crit Address ) SRI }':.Q�lwStxlp We cannot deliver m P.S. boxes or P.O. ZIP code. 121-4.12 # 10 8 Pmt FatIota naddress here if HOLD spacer is selected. City aydnIcraci DePlifloortSurte/Roorn State CI) ZIP ROA:31 —11 1 7 notiins Phone HOLD Weekdayy Pmr FWFlocNan.damn Fepn,NOT Overnight Feed HM aemiaAt 4a Express Package Service 'To Maamu Packages up to Cmlbx FedEx a busrst man Overnight • Smudgy DawnVxm available HOLD Saturday Pnrerearxlocamnaao eban, ry. No Signature Required and FedEx DiractSgnature AreilealeeNLYa HtlE.PrMyaertgM IkA Package may be Mhwoom ❑ Sunaeeiecbaavaado N6alnosebnaetim W oiainmpeegreun rdekneY nrveTadaMynaeYWe Does this shipment contain dangerous goods? State pi, ZIP -2,0214 ‘S. 4,201 0 l l� One boa muse be checked. Depcfkcr6sol m Yes Yes itNo ❑Aaperrmrned ❑sninonnondwiroon shipper's Declaration. notrepulrof. 0415722399 ee eeceeosderdraao�Ba mabe lipped n Fea4 packaging ryl FedEx Priority Overnight l_^J Neebssnese momng" moan ahipmnn mil be delivered on Mondry onus SATURDAYDelivery eeumry is enacted. FedEx Way y shipmeondnt willed der ellwnmd on Monday unless SATURDAYDelaery is selected ❑FedEx Standard Overnight Nalanaex,rearte Saturday Diboery NOT evekeae. FedEx Express Saver mNbusinue day, Saturday Delivery foTaveaeble. 4b Express Freight Service —runnyurnska FedExtDayy Freight DHertauurcnd Fndeyapnarbwir be delivered on Monday mien SATURDAY yy meynegitBookrig No. Delman. ane'S FedEx 2Day Frelpht ❑Second business day. Thursday shornemaxir be darrvwed on Monderunnien SATURDAY Deknrvi.eel.vua. 5 Packaging Sit FedEx Envelope` PackagesnverI50 ❑FedEx3Day Freight Third bonesan_ SaibnNy Delivery NOT available. •o hot --a FedEx Pak` Includes EMU Smell Pak Feats Lampe Pelt and red43wrw Pee. ❑ FedEx Box ❑ FedEx Tube ❑ Other 6 Special Handling and Delivery Signature Options ❑ u eTS2i Dpllovsryndardaen.anFedaamosndgMFedse Express Savor, orFedEe3oeyFreight Indirect Si nature n mone reewQ atreorientro ad▪ dress may Sign kwdenary W Egad Mberamlyee applies ❑ Dry Ice Orpn. A UN IBIS kg ❑ Cargo Aircraft Only 7 Payment Bi0ro: Sender Enter Fed&Met No. or Owe Gs Nedwlaw. ❑ Recipient ❑ Third Party ❑ Credit Card ❑ Cash/Check Feat Ant No. fret Card No. Total Packages Total Weight Total Declared Valuer r Se. a ad Tour ha WO is !ivied toSIle reyou declare mgh lux See back ladetil eycenathlrlwbiryw Mar l w M dhhons onto beck Amnahrlend lode ocmmrkrasemcesuds inneorme mm we-ebdny. Rev. Date b[@P.n nsdf16199iAA FoAEk•PXmmro IN USA•s lin 553 Weld County and State of Colorado Special Event Liquor License and Temporary Assembly Permit, were picked up in person by Nancy Clark, applicant, on September 18, 2014. Representative. American Cancer Society Witnessed by U , a J_a Rafaela Martinez, Deputy Clerk Hello