HomeMy WebLinkAbout20142471.tiff RESOLUTION
A RESOLUTION IN THE MATTER OF A SUPPLEMENTAL APPROPRIATION FOR THE
YEAR 2014 FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY
WHEREAS, the Board of the Weld 911 Emergency Telephone Service Authority is
vested with the authority of administering the affairs of the Authority, and
WHEREAS, Section 29-1-111, C.R.S., provides that if during the fiscal year the
governing body or any spending agency received unanticipated revenue or revenues not
assured at the time of the adoption of the budget from any source other than the local
government's property tax mill levy, or from unanticipated fund balances the governing board of
the local government may authorize the expenditure of these unanticipated or unassured funds
by enacting a supplementary budget and appropriation, and
WHEREAS, the Board of the Weld 911 Emergency Telephone Service Authority has
been advised that supplemental appropriations in the amount of $3,249,423.00, in accordance
with the above, need to be made in fiscal year 2014 for encumbrance carry-over amounts of
$2,055,095.00, and fund balance transfer of$1,194,328.00, and
WHEREAS, this is an emergency caused by a contingency which would not have been
reasonably foreseen at the time of the adoption of the 2014 Budget, and
WHEREAS, by Section 29-3-112, C.R.S., the governing board does, in an emergency
situation, have authority for the expenditure of funds in excess of said budget, by a resolution
duly adopted by two-thirds of the vote of the governing body.
NOW, THEREFORE, BE IT RESOLVED, by the Board of the Weld 911 Emergency
Telephone Service Authority that the supplemental appropriations in the amount of
$3,249,423.00 for fiscal year 2014 which were made necessary by an emergency caused by a
contingency which could not have been reasonably foreseen at the time of the adoption of the
2014 Budget be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board of the Weld 911 Emergency Telephone
Service Authority, if any section, subsection, paragraph, sentence, clause, or phrase of this
resolution is for any reason held or decided to be unconstitutional, such decision shall not affect
the validity of the remaining portions hereof. The Board hereby declares that it would have
enacted this resolution in each and every section, subsection, paragraph, sentence, clause, and
phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs,
sentences, clauses, or phrases might be declared to be unconstitutional or invalid.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
On the 17th day of June, A.D., 2014.
ATTEST: A 4.k v t_,��/kG
SECRETARY/TREASURER CHAIR j
AUTHORITY BOARD AUTHORITY OARD
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COUNTY OF WELD
STATE OF COLORADO
Statement of Net Position
December 31, 2013
Primary Government Component Units
Governmental Business-type Housing E-911
Activities Activities Total Authority Authority
ASSETS
Cash and cash equivalents $ 149,125,054 $ - $ 149,125,054 $ - $ 3,719,995
Property taxes receivable 119,745,188 - 119,745,188 - -
Receivables(net of allowance for
uncollectibles) 6,833,461 71,819 6,905,280 - 311,090
Due from other governments 2,367,521 - 2,367,521 - -
Internal balance 73,142 (73,142) - - -
Inventories 1,445,372 - 1,445,372 - -
Other assets 449,671 - 449,671 - -
Net other post employment benefits asset 366,884 •
366,884 - -
Restricted assets:
Cash and cash equivalents 435,619 - 435,619 - -
Capital Assets not depreciated 36,905,673 - 36,905,673 - 450,655
Capital Assets-net of accumulated depreciation 231,499,039 - 231,499,039 •
2,177,554
Total assets 549,246,624 (1,323) 549,245,301 - 6,659,294
LIABILITIES
Accounts payable and other current liabilities 4,718,854 - 4,718,854 - 281,662
Accrued liabilities 7,574,214 - 7,574,214 - -
Due to other governments 39,333 - 39,333 - -
Unearned revenue 122,540,375 - 122,540,375 - -
Other liabilities 4,367 - 4,367 - -
Long-term liabilities:
Due within one year:
Compensated absences 236,995 - 236,995 - -
Due in more than one year:
Compensated absences 3,331,824 - 3,331,824 - -
Net Pension Obligation 5,607,840 - 5,607,840 - -
Total liabilities 144,053,802 - 144,053,802 - 281,662
NET POSITION
Invested in capital assets 268,404,712 - 268,404,712 - 2,628,209
Restricted for:
Programs 5,667,437 - 5,667,437 - -
Emergencies 6,000,000 - 6,000,000 - -
Claims(Note 7) 4,734,408 - 4,734,408 - -
Other purposes 60,227,718 - 60,227,718 - -
Unrestricted 60,158,547 (1,323) 60,157,224 - 3,749,423
Total net position $ 405,192,822 $ (1,323) $ 405,191,499 $ - $ 6,377,632
See accompanying notes to the basic financial statements
COUNTY OF WELD
STATE OF COLORADO
E-911 Authority
Schedule of Revenues, Expenditures and
Changes in Fund Balances - Budget and Actual
For the fiscal year ended December 31, 2013
Budgeted
Original Final Actual Variance
REVENUES
Miscellaneous:
Earnings on deposits $ 21,000 $ 21,000 $ 25,287 $ 4,287
Charge for service 2,250,000 2,250,000 2,485,200 235,200
Miscellaneous 5,054 5,054
Total Revenue 2,271,000 2,271,000 2,515,541 244,541
EXPENDITURES
Personnel Services 4,000 - - -
Depreciation 475,816 475,816 388,979 86,837
Purchased services 1,075,481 1,079,481 917,871 161,610
Supplies 97,339 97,339 71,653 25,686
Total Expenditures 1,652,636 1,652,636 1,378,503 274,133
Net Change in Fund Balance 618,364 618,364 1,137,038 (29,592)
Fund Balances at Beginning of Year 5,240,594 5,240,594 5,240,594 -
Fund Balances at End of Year $ 5,858,958 $ 5,858,958 $ 6,377,632 $ (29,592)
Weld 911 Emergency Telephone Service Authority
Fund Balance Policy
Adopted April 15, 2014
The Weld 911 Emergency Telephone Service Authority is a separate legal entity responsible for
the administration of the E-911 emergency telephone service program for all of Weld County,
except the Town of Erie (the "Program"). The Authority Board is presently authorized to collect
an emergency telephone charge not to exceed seventy cents per month. The Authority Board
must determine the surcharge rate each year, no later than September 1st, and fix the new rate,
not to exceed the amount authorized by statute and approved by the Public Utilities
Commission, to take effect commencing with the first billing period of each telephone customer
on, or following, the next January 1st.
Funds collected from the surcharge must be used for the continued operation of the Program,
including payment for dispatch and computer support staff, equipment costs, installation costs,
the monthly recurring charges, and, if moneys are available after such charges are fully paid,
such funds may be expended for emergency medical services provided by telephone. Any
funds collected and unexpended at the end of the budget year are carried over to the next
succeeding year to be used in supplying E-911 emergency telephone service.
With the new era of smart phones and other technology, the public's expectation will be that
citizens should be able to call for emergency help and engage with their government service
organizations in the same ways they communicate every day. Next Generation 911 (NG 911) is
the initiative aimed at improving public emergency communications services to support the
modern, mobile communication revolution. NG 911 systems will be comprised of Emergency
Services IP networks, hardware, software, operational policies and procedures which will enable
the public to transmit voice, texts, images, and videos to a 911 emergency call center (PSAP).
The PSAP of the future will also be able to receive data from advanced automatic collision
notification systems, medical alert systems, and environmental sensors. NG 911 PSAP's will be
able to issue emergency alerts to wireless devices in the area via voice, or text messages and
highway alert system.
The NG911 era will cause the Weld 911 Emergency Telephone Service Authority Board to
examine its service priorities and funding requirements to meet these service priorities.
Although the funds collected from the surcharge can be spent to pay for dispatch and computer
support staff, equipment costs, installation costs, the monthly recurring charges, and emergency
medical services provided by telephone, fulfillment of the primary mission of the Authority,
which is to provide a secure environment for emergency communications ensuring the delivery
of calls, messages, and data to the appropriate PSAP and any other appropriate emergency
entity, will require that the Authority address the increased costs of the NG 911 system. This
new era will mean that funds must be spent in the priority order of acquiring the necessary NG
911 equipment and technology, installation and maintenance costs of the equipment and
technology, the monthly recurring charges for the system, and funding an appropriate
replacement reserve. Then and only then, when those essential system requirements are fully
funded, can the authority board consider funding additional items such as dispatch and
computer staff costs, other services and supplies, training, etc that have been funded in recent
years as legislative changes have expanded the use of the surcharge collections.
Beginning in 2014, Weld County will be operating the Weld County Regional Communications
Center that will provide E911 dispatch services to 18 law enforcement agencies, 20 fire districts,
and four EMS services. The new Weld County Director of Communications and Public Safety
has developed a 2014-2023 Capital Plan for E911 that will require $413,842 annually in
depreciation to support the capital needs and keep the Weld County E911system at a state of
the art standard. With the capital needs satisfied the remaining annual revenue resources will
be contributed toward the operational costs of the Weld County Regional Communications
Center.
It shall be the policy of the Weld 911 Emergency Telephone Service Authority Board that there
shall be a base fund balance amount determined annually which will be retained for the three-
percent (3%) TABOR reserve and other contingencies. That amount for the current year and
subsequent years until changed shall be $500,000. In addition to the base fund balance amount
the Weld County Director of Communications and Public Safety and Weld County Director of
Finance shall develop a Ten Year Capital Plan for E911 that will calculate the necessary
annually amount needed in depreciation to support the capital needs and keep the Weld County
E911 system at a state of the art standard. The Ten Year Capital Plan for E911 shall show the
necessary cash flow required to properly fund the Ten Year Capital Plan for E911. With the
base fund balance of$500,000, plus the capital needs satisfied, the remaining annual revenue
resources will be contributed toward the operational costs of the Weld County Regional
Communications Center. The excess fund balance from the prior fiscal year shall be transferred
in the current budget year once the audit of the prior fiscal year has been completed. For
example, the excess fund balance for fiscal year 2013 shall be transferred in 2014 after the
2013 audit is completed.
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RESOLUTION
A RESOLUTION IN THE MATTER OF A SUPPLEMENTAL APPROPRIATION FOR THE YEAR
2014 FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY
WHEREAS,the Board of the Weld 911 Emergency Telephone Service Authority is vested
with the authority of administering the affairs of the Authority, and
WHEREAS,Section 29-1-111.5, C.R.S., provides that if during the fiscal year the governing
body or any spending agency received unanticipated revenue or revenues not assured at the time of
the adoption of the budget from any source other than the local government's property tax mill levy,
or from unanticipated fund balances the governing board of the local government may authorize the
expenditure of these unanticipated or unassured funds by enacting a supplementary budget and
appropriation, and
WHEREAS,the Board of the Weld 911 Emergency Telephone Service Authority has been
advised that supplemental appropriations in the amount of$3,249,423.00, in accordance with the
above, need to be made in fiscal year 2014 for encumbrance carry-over amounts of$2,055,095.00,
and fund balance transfer of$1,194,328.00, and
WHEREAS, this is an emergency caused by a contingency which would not have been
reasonably foreseen at the time of the adoption of the 2014 Budget, and
WHEREAS, by Section 29-3-114, C.R.S., the governing board does, in an emergency
situation, have authority for the expenditure of funds in excess of said budget, by a resolution duly
adopted by two-thirds of the vote of the governing body.
NOW, THEREFORE, BE IT RESOLVED, by the Board of the Weld 911 Emergency
Telephone Service Authority that the supplemental appropriations in the amount of$3,249,423.00
for fiscal year 2014 which were made necessary by an emergency caused by a contingency which
could not have been reasonably foreseen at the time of the adoption of the 2014 Budget be, and
hereby are, approved.
BE IT FURTHER RESOLVED by the Board of the Weld 911 Emergency Telephone Service
Authority, if any section, subsection, paragraph, sentence, clause, or phrase of this resolution is for
any reason held or decided to be unconstitutional, such decision shall not affect the validity of the
remaining portions hereof. The Board hereby declares that it would have enacted this resolution in
each and every section, subsection, paragraph,sentence, clause,and phrase thereof irrespective of
the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases
might be declared to be unconstitutional or invalid.
Published: June 6, 2014, in the Greeley Tribune
Read and Approved: June 17, 2014
Published: June 23, 2014, in the Greeley Tribune
Effective: June 17, 2014
I
Affidavit of Publication
STATE OF COL,ORADU
SS.
County of Weld,
1 Desire;i Laison
of said County of Weld, being duly sworn, say
that I am an advertising clerk of
THE GREEL,EY TRIM INV,
RESOLUTION
that the same is a daily newspaper of general
A RES..Ir JI ION IN t elErH MATTER Of A$LIENt LL AP" circulation and printed and published in the City of
PROPRIA/pON ON FOR rHe YEAR 2n14:;)R THE THE WELD 911
EMERGENCY TELEPHONE SERVICE AUTHORITY Greeley, in said county and state; that the notice or
WHEREAS,the Board of the Weld 911 Emergency Telephone advertisement,of which the annexed is a true
Sen ce Authors),Is rested loth the authority of 10mMtalering the copy,II attain oll the Authority WHEREAS Seaton Z9"1••1 I S,C.R.5.,provides nil,t 3unn9
the twat year rho governing Weyer any spending agency re, consecutive(days):that the notice was ublished in
carved unanecipafoe revenue or revenues not assured at the p
wee or Me adoption of the buagot!rem arty source other than the the regular and entire issue of every number of said
local gover mop ora property tax ma new or nom uneniclpa lee
rand balance,the gWethorpg board el the local government may newspaper during the period and time of
authorize the elr penal ars 01 these',na O paloe Or unasauree
tunas by enacting a supplementary budget afld apbropfIlion publication of said notice, and in the newspaper
and
Servsce WHEREAS.Ina Board or the Weld all Erner ncy TeIOphohe proper and not in a supplement thereof; that the
lonsinthearnaountor has S3244 admen2300 that ae °rdanca� °he first publication of said notice was contained in the
eoove.need 10 be made al fiscal yye0ar 2014 let encumbrance
:arnrovor Amounts of s2.0 99 5SA .pg.end Iona balance transferSixth day of June A.D. 21)14 and the last
.,l S I•194,329.00.arld
WHEREAS Nre is art emergency aalsed by d Gwltngency publication thereof: in the issue of said newspaper
ditch weird not have boon roaeonady foreseen at tire brae 01
the o0oelron a the 2014 Budget.end bearing the date of the
WHEREAS.by Sector,29.3. f4,C.R S the gwernng boarO Sixth day f J
tin n es ' 411 emergency sthrahon.neve authority for me expend. oune A.D. 20 iq_ that said The
da0aeti funds
TTK oxcarts thra e the et joave`0rtS°°°°"°'r1 Grcelcy Tribune has been published continuously
NOW.THEREFORE,EE IT RESOLVED by wbe1ta0O°d'd,me and uniutemtptedly dining the period of at least six
Web 911 Emergency Telepaone Service Autho.hy that ire sup.
etemontal appropnatrons n the amount of tT 249 423.00 for is. months next prior to the first issue thereof
cal year 2014 which were made necessary Oy en emergency
arm by a contingency which could not have been reasonably contained said notice or advertisement above
wbeeen at ma limo al the 60opion d'ha 2014 budget be,and
noruoyem referred to; that said newspaper has been admitted
8E IT FURTH A RESOLVED fly the Board of the Web 011
Emergency ietephon0 Servico Aathoeiy,a any section suluec to the United States mails aS second-class matter
con.paragraph sentence.canoed O,phrased fhil reeoluribn ie
tot any teasun'foe 0,acetate to e6 ane0686 uttoner flout aeci• under the provisions of the Act of March 3,1879,or
stun shall not atlect the ratblty of the remaining portions hereof
Rat Board treroby declares hat a woula nave enacted thla trio- any amendments thereof; and that said newspaper
.Neat*eactt dna every eedrdl subsection,paragraph sere
lone.clause and faaasa Meted lnOapoeave d 016 tact that any is a daily newspaper duly qualified for publishing
one a more soctons Ulbeecllona paragraphs sentences legal notices and advertisements within the
•aausos ar 00,6403 might oe Suomi',toto W wxawutuoamo or )r
.1 10410
meaning of the laws of the State of Colorado.
r^4 lr!(,.,,d
JJ a 6,2014
June 6,2014
Total Charges: $10.94
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6th day of Jtahc 01
My Commission Expires 6/14/2017
‘4Y/6i -- •
Notary Public
w.c rctetrarr«sotae t• —eaura_I
ROBERT LITTLE
NOTARY PUBLIC
STATE OF COORO
NOTARY Y COMMISSIO I N EPIRES18494
M JUN 4 201i............n.......
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