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Home My WebLink About20142212.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MONDAY, JULY 21, 2014 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, July 21, 2014, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Douglas Rademacher, Chair Commissioner Barbara Kirkmeyer, Pro-Tem Commissioner Sean P. Conway— EXCUSED Commissioner Mike Freeman Commissioner William F. Garcia Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Controller, Barbara Connolly El MINUTES: Commissioner Garcia moved to approve the minutes of the Board of County Commissioners meeting of July 16, 2014, as printed. Commissioner Freeman seconded the motion, and it carried unanimously. CERTIFICATION OF HEARINGS: Commissioner Garcia moved to approve the Certification of Hearings conducted on July 16, 2014, as follows: 1) USR14-0007 — Inez Gutierrez, and 2) USR14- 0017 - Swink Family Farms, LTD, c/o Encana Oil & Gas (USA) Inc. Commissioner Freeman seconded the motion, which carried unanimously. IR AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed. Commissioner Garcia seconded the motion, and it carried unanimously. ID PUBLIC INPUT: No public input was given. g(k Minutes, July 21, 2014 2014-2212 Page 1 BC0016 BIDS: 1) APPROVE BID #61400122, WEB APPLICATIONS AND SERVER VULNERABILITY SCANNER - DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of Department of Information Technology, said staff is recommending the low bid from Solutions II, Inc., out of three interested vendors, for a cost of $36,511.37, and a total five year cost of $60,852.30. He said this references two prior approved projects, and is within the specified budget. Commissioner Kirkmeyer moved to approve said staff recommendation. The motion, which was seconded by Commissioner Garcia, carried unanimously. El 2) APPROVE BID #61400127, ROOF TOP UNIT/PRINT SHOP - DEPARTMENT OF BUILDINGS AND GROUNDS: Marcia Walters, Purchasing Department, said there were four interested vendors, and staff recommends the low bid from Colorado Mechanical Systems, in the amount of $19,800.00. Toby Taylor, Director of the Department of Buildings and Grounds, confirmed the County has previous experience with this vendor, and this will take four to six weeks to ship. Commissioner Freeman moved to approve said staff recommendation. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. firi 3) PRESENT BID #B1400121, RFQ - CR 49 CORRIDOR REPRESENTATIVE SERVICES DESIGN BUILD - DEPARTMENT OF PUBLIC WORKS: Ms. Walters said there are eight interested vendors and this will be brought back to the Board with a recommendation from staff in September 4, 2014, but the specific date is undetermined at this time. ID 4) PRESENT BID #61400131, PROTECTIVE EQUIPMENT - SHERIFF'S OFFICE: Ms. Walters said there are two interested vendors and this will be brought back to the Board with a recommendation from staff on August 4, 2014. El 5) PRESENT BID #B1400134, COPIER - (1) EACH 100-110 COPIES PER MINUTE OR (2) EACH 80-90 COPIES PER MINUTE - PRINT SHOP: Ms. Walters said there are 13 interested vendors and this will also be brought back to the Board with a recommendation from staff on August 4, 2014. NEW BUSINESS: 1) CONSIDER EXPENDITURE AUTHORIZATION FOR PY 13 WAGNER PEYSER 10% MIGRANT AND SEASONAL FARM WORKER (MSFW) PROGRAM AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of Department of Human Services, explained this is funding in the amount of $30,226.00. These funds will be used to provide outreach and job development to support service agencies on behalf of migrant and seasonal farmworkers, and also includes migrant housing inspections. Commissioner Freeman moved to approve said expenditure authorization and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. ID 2) CONSIDER MODIFICATION REQUESTS TO EXPENDITURE AUTHORIZATION FOR VARIOUS WORKFORCE DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN: Ms. Griego explained the modification is to incorporate new funding in the amount of $81,538.00. She said 50 percent will be going to fiscal year 2014 adult program and the remaining will go to the dislocated worker program. Commissioner Garcia moved to approve said modification to expenditure authorization and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. Minutes, July 21, 2014 2014-2212 Page 2 BC0016 U 3) CONSIDER MAINTENANCE AND SUPPORT AGREEMENT FOR CRIME LAB AUTOMATED FINGERPRINT IDENTIFICATION SYSTEM (AFIS) AND AUTHORIZE SIGNATURE - SAFRAN MORPHOTRAK, LLC: Ron Arndt, Director of the Northern Colorado Regional Crime Lab, stated this is a maintenance and support agreement for a system to put fingerprints into a State Database. The system is owned by the Sheriff's Office and replaces an antiquated one, and the new maintenance cost is actually less. Commissioner Freeman moved to approve said maintenance and support agreement and authorize signature. Seconded by Commissioner Garcia, the motion carried unanimously. U 4) CONSIDER TEMPORARY CLOSURE OF CR 88 BETWEEN CRS 41 AND 43: Amy Joseph, Department of Public Works, reviewed the temporary road closure for a culvert replacement. Commissioner Garcia moved to approve said temporary road closure. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. U 5) CONSIDER TEMPORARY CLOSURE OF CR 118 BETWEEN CRS 390 AND 95: Ms. Joseph reviewed the temporary road closure for a culvert replacement. Commissioner Freeman moved to approve said temporary road closure. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. U 6) CONSIDER AGREEMENT FOR PURCHASE OF TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CRS 8 AND 23 AND AUTHORIZE CHAIR TO SIGN - WRIGHT FAMILY FARMS, LLC: Richard White, Department of Public Works, explained this and the next two easements are for Dry Creek flood repairs, and he said the work will commence in approximately two weeks. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Garcia, carried unanimously. U 7) CONSIDER AGREEMENT FOR PURCHASE OF TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 21 AND AUTHORIZE CHAIR TO SIGN - JOANN WAGNER: Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Garcia, carried unanimously. U 8) CONSIDER AGREEMENT FOR PURCHASE OF TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 23 AND AUTHORIZE CHAIR TO SIGN - RONALD AND SUE ANN GRABRIAN: Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. :ID 9) CONSIDER AGREEMENT FOR THE PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY AND PERMANENT UTILITY EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO COUNTY ROADS 49 AND 44 AND AUTHORIZE CHAIR TO SIGN - DB FARMS, LLC: Leon Sievers, Department of Public Works, said this is the first of three parcels on this project, and he reviewed the location, acreage and compensation. Commissioner Garcia moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. Minutes, July 21, 2014 2014-2212 Page 3 BC0016 F 10) CONSIDER CONSTRUCTION AGREEMENT AND AUTHORIZE CHAIR TO SIGN - SMITH LATERAL DITCH COMPANY: Mike Bedell, Department of Public Works, stated this item is related to the Weld County Parkway Construction Project. He reviewed the locations where the new road will cross the existing earthen ditch, which will be replaced with a reinforced concrete wall and head gates. He noted this includes an $800.00 bill from their engineer's review of the County's plans, and confirmed to the Board that was reasonable and resulted in some changes to the design. Commissioner Garcia moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. F 11) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN - GRIZZLY PETROLEUM COMPANY, LLC: Esther Gesick, Clerk to the Board, reviewed the location and payment for the parcels in the Town of Windsor. Commissioner Freeman moved to waive bid procedure, accept offer to lease, and authorize the Chair to sign. Commissioner Garcia seconded the motion and it carried unanimously. F 12) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN - SYNERGY RESOURCES CORPORATION: Ms. Gesick reviewed this request's location and payment amount. Commissioner Garcia moved to waive bid procedure, accept offer to lease, and authorize the Chair to sign. Commissioner Freeman seconded the motion and it carried unanimously. ES 13) CONSIDER ITEMIZED LIST OF LEGAL HOLIDAYS DURING CALENDAR YEAR 2015: Ms. Gesick explained the floating holidays and said she received confirmation from Karen Salaz, Court Administrator, that the swearing in of the new County Officials could occur on January 5, 2014. Commissioner Kirkmeyer moved to approve said list. The motion, which was seconded by Commissioner Freeman, carried unanimously. F 14) CONSIDER APPOINTMENT OF LINDA KAUTZ AND JOYCE SMOCK TO BOARD OF PUBLIC HEALTH: Commissioner Kirkmeyer moved to approve said appointments. Seconded by Commissioner Garcia, the motion carried unanimously. F 15) CONSIDER APPOINTMENT OF WILLIAM HERTNEKY TO BOARD OF RETIREMENT: Commissioner Garcia moved to approve said appointment. Seconded by Commissioner Freeman, the motion carried unanimously. El 16) CONSIDER CONSENT TO ENFORCEMENT OF THE 2012 INTERNATIONAL FIRE CODE, WITH AMENDMENTS, WITHIN CERTAIN AREAS OF UNINCORPORATED WELD COUNTY LYING WITHIN THE MILLIKEN FIRE PROTECTION DISTRICT: Bruce Barker, County Attorney, stated this is in accordance with what the Board discussed last week with the Milliken Fire Protection District Fire Marshall, and staff sees no conflicts with County's Building Codes. Commissioner Freeman moved to consent to said enforcement. Commissioner Kirkmeyer seconded the motion and it carried unanimously. Minutes, July 21, 2014 2014-2212 Page 4 BC0016 le 17) SECOND READING OF CODE ORDINANCE #2014-9, IN THE MATTER OF REPEALING AND RE-ENACTING, WITH AMENDMENTS, CHAPTER 5 REVENUE AND FINANCE, AND CHAPTER 9 INFORMATION SERVICES, OF THE WELD COUNTY CODE: Commissioner Freeman moved to read by title only. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. Bruce Barker, County Attorney, read the title for the record. Mr. Rose confirmed there has been no change since first reading. Chair Rademacher opened the floor to public comment and none was forthcoming. Commissioner Garcia moved to approve said code ordinance on second reading. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance#2014-9 was approved on Second Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:32 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY OLORADO ATTEST: detifeu { WJ_�� ex), a W14. " �' glas ademac r, Chair Weld County Clerk to the Board • arbara Kirkmey r, Pro-Tem BY: Dept t j lerk to the :oard 1 ti J . L ♦ XCUSED ,��✓ ,_ CO an P. Conway 1 id61 (' � —: t '00 y eFr -m/ �...r�� i • V F. G. • Minutes, July 21, 2014 2014-2212 Page 5 BC0016 Hello