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,-- i Contract Management Information
`401, FINAL Contractor Performance Evaluation
Colorado Revised Statutes F4-102-205(6)
(loon completion of each personal services contract with a value over$100,000,the individual selected by the state agency or
institution of higher education (IHE), pursuant to CRS §24-103.5-101(3), to monitor the contractor's work under the contract
(Contract Monitor)shall complete this FINAL Contractor Performance Evaluation(Evaluation)and submit the completed Evaluation
to the contractor for review and comment pursuant to CRS§24-103.5-101(6).This Evaluation and contractor's response,if any,shall
be added to the statewide Contract Management System (CMS)within 30 days after contract completion and become publically
available as part of the State's searchable website.Soliciting state agencies and IHEs are required to review completed Evaluations
prior to making future contract awards to ensure that the prospective contractor meets applicable responsibility. A contractor who
disputes any information contained in an Evaluation may exercise the contract rights set forth in CRS§§24-109-106,107,201 or 202.
Completing this Form
. Before completing this Evaluation,the Contract Monitor shall ensure that ALL applicable fields in CMS are completed upon
conclusion of the contract.
> The Contract Monitor or Procurement Staff shall submit the completed Evaluation to the contractor for review and comment
within 30 days of contract completion.
. The state agency or IHE shall maintain this Evaluation and contractor's response,if any,as part of its official contract file and
shall post the Evaluation on CMS within 30 days of contract completion.
• This Evaluation shall remain a part of CMS for at least 5-years following the date it is attached to the CMS contract record.
C.R S.§24-105-102(4).
. If the contract is for construction services with a value of$500,000 or more,the Contract Monitor also shall complete the form
entitled"Construction Contractor Final Performance Evaluation Report".
. This Evaluation is not required for contracts under Medicare,the"Colorado Medical Assistance Act",Articles 4 to 6 of Title
25.5,CRS,the"Children's Basic Health Plan Act",Article 8 of Title 25.5,CRS,or the"Colorado Indigent Care Program",Part I
of Article 3 of Title 25.5,CRS.
CMS Identification Number /60(679' Contract Completion Date: 6/30/2013
Name of State Agency/IHE. CDLE-Workforce Programs
Name of Contractor/Grantee: County Commissioners of Weld County
Annual Grant Agreement
Name of Project/Program.
>>Contractor Performance—evaluation conducted after completion of services<<
Contractor met requirements related to Quality Yes 1 0 Nos O
Contractor met requirements related to Cost Yes 0 No* O
Contractor met requirements related to Timeliness Yes C3 No ❑
*Briefly indicate area(s)of non-compliance and steps taken to remedy
Indicate number and dates of interim performance evaluation
worksheets completed for this contract
--J
Overall Rating of Contractor Performance Below Standard Standard Above Standard
❑ ✓Q ❑
>>The following to be completed by the State following submittal to Contractor for review«
I
Provided contractor with opportunity to review Evaluation?(Date sent: pg /Lit ) Yes No*/ O
Contractor submitted response to Evaluation?(Date rebuttal received: ) Yes O No O {
Contractor disputed Evaluation?(Date Dispute received: ) Yes ❑ No ❑
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*If No,Explain
'
By signing below,I acknowledge that I have completed this Final Contractor Performance Evaluation in accordance with •
C.R.S.S24-102-205(6)
Signature Title Employment&Training Director
Print Name William Dowling Date 12/6/13 Phone 303-318-8002
Final rival Form Effective:May 19,2010 PIOI 2014-0403
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FACT SHEET Labor&Employment
Statewide Contract Management System
Senate Bill 07-228, as incorporated in the Colorado Revised Statutes at§§24-102-205,24-102-206,
24-103.5-101 and 24-105-102, requires the Colorado Department of Personnel and
Administration (DPA), to implement and maintain a centralized contract management system
for the purpose of monitoring all State personal services contracts that are subject to the
requirements of the bill and its implementing statutes. The Office of Contract Administration,
within the Office of the State Controller, was created to accomplish the objectives of the bill to
include the implementation and oversight of the centralized system. The contract management
system will be implemented no later than June 30,2009.
Personal services contracts of$100,000 or more over the life of the contract are subject to the bill.
The bill does not apply to contracts which the State is a party to under Medicare, Colorado
Medical Assistance Act, Children's Basic Health Plan Act, Colorado Indigent Care Program and
some higher education contracts. Construction contracts that exceed $500,000 will have special
reporting requirements.
The bill denotes contract information that must be entered into the system and requires each
governmental body be responsible for gathering and entering the information. Each
governmental body is required to designate at least one person to oversee its contract
performance,performance data and the use of the management system.
The legislation also stipulates vendor performance procedures and authorizes the State to
pursue specified remedies for vendor nonperformance. In addition, an appeal process is
provided should a vendor dispute any information contained in a performance report produced
by the contract management system.
In accordance with the bill, the public will be given access to limited contract information
entered into the system through development of a website maintained by DPA. The information
will not be real-time,but updated on an established routine schedule.
In addition the bill contains requirements concerning sole-source contracts, contractor
performance outside of Colorado and the right to audit contractor and subcontractor records.
To access the bill and other contract monitoring guidance documents, go to the Office of the
State Controller website by clicking on the link below and scrolling down to section VII.
Contract Administration. http://www.colorado.gov/dpa/dfp/sco/contracts.htm
Jennifer Fuller
From: Lennie Bottorff
Sent: Monday, February 03, 2014 2:14 PM
To: Jennifer Fuller
Cc: Judy Griego
Subject: FW: Contract Close Out Bd. of County Commissioners of Weld County#12069
Attachments: 12069 County Commissioners of Weld County.pdf; CDLE CMS Fact Sheet-email final eval
attachment.pdf
Jennifer,
Attached is a letter from the Colorado Department of Labor and Employment, accepting the Close-Out documents we
submitted for last fiscal year. Can this be officially noticed to the Board?
- Lennie
Leonard Bottorff
Fiscal Manager
Weld County Department of Human Services
970-352-1551, ext. 6537
1861-2011
t'E4...I#fC VAt'Y
Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication.Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Linda Perez
Sent: Monday, February 03, 2014 1:16 PM
To: Lennie Bottorff; Judy Griego
Subject: FW: Contract Close Out Bd. of County Commissioners of Weld County #12069
Please review. I have not seen this before. I think Dennis completed the close out packages for the funds under this
agreement. Lennie,are you familiar with this process?
Linda Perez, Division Head
Employment Services of Weld County
3158 N 11th Avenue
P.O. Box 1805
Greeley Colorado 80632
970-353-3800 ext 6750
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If
I T —
Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication.Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Thomas - CDLE, Sandra [mailto:sandra.thomasCalstate.co.us]
Sent: Monday, February 03, 2014 1:03 PM
To: Linda Perez
Subject: Contract Close Out Bd. of County Commissioners of Weld County #12069
Dear Ms. Perez:
The email is in regard to the close-out of the Contract this Department (Labor& Employment) had with The
Board of County Commissioners of Weld County for the Workforce Investment Act Programs. The Contract
listed the Board Chair in the Notice provision for the Board of County Commissioners of Weld County and you
as the Director.
Please share this email with the Board of County Commissioners and let me know if there are any comments.
The contract close-out item is in regard to legislation that passed in 2007, SB07-228, and attached is an
informational fact sheet. One item in the legislation requires a "Final Contractor Performance Evaluation",
which this Department has completed and is attached. The "Final Contractor Performance Evaluation" overall
rating is "standard".
To finalize matters relating to this Contract, please:
Review the attached "Final Contractor Performance Evaluation"; and
• Let me know if you have any questions or written comments. Comments provided will be included with
the Contract information on the State of Colorado website http://contractsweb.state.co.us/. Please send written
comments to me by February 13, 2014.
Thank you for providing valuable services to Colorado citizens as a CDLE Contractor.
Regards,
Sandra Thomas, CLA
Contracts Manager
Procurements and Contracts
Colorado Department of Labor & Employment
633 17th Street, Suite 1100
2
Denver, CO 80202
Phone: 303-318-8056
Email: sandra.thomas@state.co.us
Fax: 303-318-8068
http://www.colorado qov/
CDLE: "We Keep Colorado Working"
Please tell me about our Customer Service: https://www.surveymonkey.com/s/L7ZQLWP
CONFIDENTIALITY NOTICE: The information contained in this electronic mail transmission (including
accompanying attachments) is intended solely for its authorized recipient(s) and may be confidential or
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information contained in it. In that event, please contact the sender immediately by telephone or by
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without reading or saving in any manner.
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