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Home My WebLink About20142851.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO SEPTEMBER 17, 2014 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, September 17, 2014, at the hour of 9:00 a.m. El ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Douglas Rademacher, Chair Commissioner Barbara Kirkmeyer, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner William F. Garcia Also present: County Attorney, Bruce T. Barker Clerk to the Board, Esther Gesick Controller, Barbara Connolly 6 MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of September 15, 2014, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. 6 AMENDMENTS TO AGENDA: There were no amendments to the agenda. El CONSENT AGENDA: Commissioner Garcia moved to approve the Consent Agenda as printed. Commissioner Conway seconded the motion, and it carried unanimously. PUBLIC INPUT: No public input was given. E COMMISSIONER COORDINATOR REPORTS: Commisioner Conway reported he attended the re-opening of Riverside Park in Evans on the one year anniversary after the 2013 Flood. He also congratulated the Town of Mead on the opening of the new Town Hall and Fire Station for the Mountain View Fire Protection District. lE1 Comissioner Kirkmeyer stated she joined Commissioner Conway in attending the ground breaking ceremony for the Hudson Library with approximately 100 people present. BIDS: 1) APPROVE BID #B1400100, PRETRIAL SERVICES CASE MANAGEMENT SYSTEM - DEPARTMENT OF INFORMATION TECHNOLOGY (JUSTICE SERVICES): Ryan Rose, Director of Information Technology, explained they received seven responses for a best of final offer. One particular vendor has proposed some interesting approaches that could result in a significant cost / Minutes, September 17, 2014 2014-2851 -V Page 1 BC0016 savings to the County through the use of an Intergovernmental Agreement with Mesa County. He requested this matter be continued to October 29, 2014, to allow additional time to review the terms and logistics. Commisioner Conway moved to continue said bid to October 29, 2014. Commissioner Kirkmeyer seconded the motion, which carried unanimously. El 2) APPROVE BID #B1400142, (CNG) 3/4 TON 4X4, FULL SIZE PICKUP, LONG BED CREW CAB - DEPARTMENT OF PUBLIC WORKS: Trevor Jiricek, Director of General Services, stated staff recommends approval of the low bid from Spradley Barr Ford, in the amount of $40,045.00. Commissioner Conway moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Garcia, and it carried unanimously. E 3) APPROVE BID #61400143, (CNG) 1 TON 4X4, CREW CAB - FLAT BED - DUAL WHEELS - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek stated staff recommends approval of the low bid with option #1 from Auto Nation Ford Littleton, in the amount of $56,805.00. He noted the second low bid is a local vendor; however, the low bid needs to be accepted in order to qualify for the CNG funding. Commissioner Freeman moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. El 4) APPROVE BID #B1400144, (CNG) TANDEM AXLE DUMP TRUCK - REGULAR CAB - DUAL AXLES/SANDER/PLOW (QTY 2) - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek stated staff recommends approval of the two separate low bids from Transwest Trucks received for the two vehicles with different options, in the amounts of $261,076.00 and $259,657.00, as further detailed in the staff memorandum. Commissioner Conway moved to approve said bids as recommended by staff. The motion was seconded by Commissioner Freeman, and it carried unanimously. IE 5) APPROVE BID #61400146, 3/4 TON 4X4 FULL SIZE PICKUP, LONG BED, EXTENDED CAB (QTY 6) - DEPARTMENT OF PUBLIC WORKS / MULTIPLE COUNTY DEPARTMENTS: Mr. Jiricek stated the low bid did not meet specifications, therefore, staff recommends approval of the second low bid from Spradley Barr Ford for all six vehicles. He reviewed the various options for a total price of $237,726.00. Commissioner Garcia moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. r 6) APPROVE BID #61400147, (CNG) SUV'S SPORT UTILITY VEHICLES (QTY 3) - CITY OF FORT LUPTON POLICE DEPARTMENT: Mr. Jiricek stated staff recommends approval of the sole bid from John Elway Chevrolet, in the amount of $44,630.00 per vehicle, for a total of $133,890.00. Commissioner Freeman moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. 7) APPROVE BID #61400148, (CNG) 1 TON 4X4 STANDARD CAB SINGLE WHEEL - TOWN OF KEENESBURG: Mr. Jiricek stated the Town of Keenesburg indicated the low bid from Spradley Barr Ford meets their specifications and staff recommends approval of said bid with options for a total of $43,936.00. Commissioner Conway moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. IR 8) APPROVE BID #B1400150, (CNG) 1 TON 4X4 PICKUP EXTENDED CAB (QTY 2) — TOWN OF PLATTEVILLE: Mr. Jiricek stated the Town of Platteville has indicated the low bid meets their specifications and staff recommends approval of said bid in the amount of $49,985.00 per vehicle, for a total of $99,970.00. Commissioner Garcia moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Freeman, and it carried unanimously. Minutes, September 17, 2014 2014-2851 Page 2 BC0016 e 9) APPROVE BID #B1400152, (CNG) CONVERSION KITS - MULTIPLE COUNTY DEPARTMENTS: Mr. Jiricek stated staff received one bid from Spradley Barr Ford and recommends approval to convert five of the six vehicles originally presented, for a total of$56,500.00. Commissioner Kirkmeyer moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. e 10) APPROVE BID #B1400156, ELEVATOR MODERNIZATION FOR HUMAN SERVICES BUILDING A- DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek stated staff recommends approval of the low bid from Classic Contractors, Inc., in the amount of $149,596.00. Commissioner Conway moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Freeman, and it carried unanimously. 11) APPROVE BID #61400157, TREE DISPOSAL SERVICES - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek stated staff recommends approval of the low bid from Oxford Recycling, in the amount of $27,400.00, for the East Davis site, as well as approval of the low bid from Aesthetic Alternative Recycling, in the amount of $10,348.00, for the Hokestra Gravel Pit. In response to Commissioner Rademacher, Josh Holbrook, Department of Public Works, stated the prices are different due to the quanity of tree debris at the sites. Commissioner Conway moved to approve said bids as recommended by staff. The motion was seconded by Commissioner Garcia, and it carried unanimously. e 12) PRESENT BID #B1400177, GRADER BLADES - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek stated staff received four bids and, upon review, they will make a recommendation to the Board on October 1, 2014. NEW BUSINESS: e 1) CONSIDER COURT SECURITY GRANT APPLICATION AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY: Toby Taylor, Director of the Department of Buildings and Grounds, stated the Local Security Team (LST) is requesting approval for an application to fund a metal detector, three wand detectors, and EID restraint in the probation building. He also referenced correspondence from Steve Steadman indicating $300,000 has been designated for improvements to the video conferencing system, therefore, this request also includes $2,370 for that project. Commissioner Garcia moved to approve said grant application and authorize the Chair to sign electronically. The motion, which was seconded by Commissioner Conway, carried unanimously. • 2) CONSIDER COMMUNICATIONS SYSTEM AGREEMENT AND AUTHORIZE CHAIR TO SIGN - MOTOROLA SOLUTIONS, INC.: Mike Wallace, Director of Public Safety Communications, explained this agreement will replace the Tri-Area radio tower and convert the Del Camino and Fort Lupton radio towers to simulcast cell sites to increase coverage in the 1-25 corridor. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. E 3) CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR UPGRADE AND MAINTENANCE OF CRS 79 AND 70 SECTION LINE RIGHT-OF-WAY AND AUTHORIZE CHAIR TO SIGN - BILL BARRETT CORPORATION: Rich Hastings, Department of Public Works, explained the Bill Barrett Corporation desires to utilize the west thirty (30) feet of County Road (CR) 79 section line right-of-wa and the north thirty (30) feet of CR 70 section line right-of-way to access their oil and gas facilities. Jack Degenhart stated he owns 240 acres to the east and he also ranches on the State Minutes, September 17, 2014 2014-2851 Page 3 BC0016 land to the east. He expressed concern with granting use of right-of-way, which will interrupt his rotational grazing, esepecially when there is a quality roadway in close proximity. El Jeff Fandrich, Bill Barrett Corporation, stated they are willing to meet with Mr. Degenhart to find a solution using fencing, gates and cattle guards to ensure his cattle can access water. He stated the wells are planned for next year and the next closest access is a two-track on CR 81, which is not as nice as the road crossing Mr. Degenhart's land. He further explained, due to complaints, they saw a benefit of turning onto CR 79 to avoid impacting residents along CR 68. Commissioner Conway moved to continue this matter to October 15, 2014, to allow the interested parties additional time to discuss options and come to a resolution. Commissioner Kirkmeyer seconded the motion, which carried unanimously. Fl 4) CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR UPGRADE AND MAINTENANCE OF CR 81 SECTION LINE RIGHT-OF-WAY AND AUTHORIZE CHAIR TO SIGN - DUANGCHAI "DJ" WASHBURN: Mr. Hastings explained Ms. Washburn has gone through the Recorded Exemption process with the intention of creating lots as an inheritance for her children, and this agreement will create the necessary access. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. El 5) CONSIDER AGREEMENT PURSUANT TO SECTION 30-11-123, C.R.S., AND AUTHORIZE CHAIR TO SIGN - NIOBRARA ENERGY PARK, LLC: Don Warden, Interim Director of Finance, stated this standard agreement will allow a tax incentive for potential data centers which locate in the energy park. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. Commissioner Kirkmeyer seconded the motion. Commissioner Conway stated this energy park is unique in Colorado and could be economically transforming for the County. Commissioner Garcia agreed and expressed the need for economic diversification in the areas of technology and energy. There being no further discussion, the motion carried unanimously. Fl 6) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY AND APPROVE SALE OF SAME AT AUCTION WITH ROLLER AND ASSOCIATES: Barbara Connolly, Controller, stated the listed equipment is scheduled to go to auction today. The motion, which was made by Commissioner Conway, and seconded by Commissioner Kirkmeyer, carried unanimously. El 7) FIRST READING OF CODE ORDINANCE #2014-12, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 3 HUMAN RESOURCES, OF THE WELD COUNTY CODE: Commissioner Freeman moved to read Code Ordinance #2014-12 by title only. Commissioner Conway seconded the motion, which carried unanimously. Bruce Barker, County Attorney, read said title for the record. Patti Russell, Director of the Department of Human Resources, stated the proposed document contains the revisions discussed in a work session and are in accordance with state and federal laws, as well as the practices and policies of the County. No public testimony was offered concerning this matter. Commissioner Garcia moved to approve Code Ordinance #2014-12 on First Reading. Commissioner Conway seconded the motion, which carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance#2014-12 was approved on First Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Minutes, September 17, 2014 2014-2851 Page 4 BC0016 There being no further business, this meeting was adjourned at 9:40 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, OLORADO ATTEST:dip/leo w U a ��' ac 1Lo•et Douglas R demacher, Chair Weld County Clerk to the Board EXCUSED DATE OF APPROVAL Barbara Kirkmeyer, Pro-Tem BY. fl - 'P �' De Clerk to th Board Sean P. Conway C 2- ism �...t, --- Mike Freg n---7 et•® `., Will F.F. 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