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Home My WebLink About20142710.tiffRESOLUTION RE: APPROVAL OF SPECIAL EVENTS PERMIT ISSUED TO AMERICAN CANCER SOCIETY, INC., AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the American Cancer Society, Inc., presented to the Board of County Commissioners of Weld County, Colorado, an application for a Special Events Permit for the sale of malt, vinous and spirituous liquors for consumption by the drink on the premises only, and WHEREAS, said applicant has paid the sum of ONE HUNDRED DOLLARS ($100.00) to Weld County, Colorado, pursuant to the laws providing therefore in payment for a County Retail Permit for the sale of malt, vinous and spirituous liquors for consumption by the drink on the premises only, for an event scheduled for one day only on September 20, 2014, from 5:30 p.m., to September 21, 2014, at 12:00 a.m., outside the corporate limits of any town or city in the County of Weld at the location described as follows: 3695 65th Avenue, Greeley, CO 80634; being further described as part of Section 21, Township 5 North, Range 66 West of the 6th P.M., Weld County, Colorado WHEREAS, said applicant has also paid the sum of TWENTY-FIVE DOLLARS ($25.00) to the Colorado Department of Revenue, and has exhibited a State Special Events Permit for the sale of malt, vinous, and spirituous liquors for consumption by the drink on the premises only. NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners of Weld County, Colorado, having examined said application and the other qualifications of the applicant, does hereby grant 2014-76 to said applicant to sell malt, vinous and spirituous liquors for consumption by the drink on the premises only, only at retail at said location; and the Board does hereby authorize and direct the issuance of said permit by the Chair of the Board of County Commissioners, attested to by the Clerk to the Board of Weld County, Colorado, which permit shall be effective from 5:30 p.m. on September 20, 2014, until 12:00 a.m. on September 21, 2014, providing that said place where the permitee is authorized to sell malt, vinous and spirituous liquors for consumption by the drink on the premises only, shall be conducted in strict conformity to all of the laws of the State of Colorado, and the Weld County Code and the rules and regulations relating thereto, heretofore passed by the Board of County Commissioners of Weld County, Colorado, and any violations thereof shall be cause for revocation of the permit. at: So(d4) °'1►q 2014-2710 LC0022 SPECIAL EVENTS PERMIT - AMERICAN CANCER SOCIETY, INC. PAGE 2 BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 3rd day of September, A.D., 2014. ATTEST: thaw 2' rte_; KL Weld County Clerk to the Board 1 CoC�ty Attorney iam F. Gar Date of signature: 9.9"/4 BOARD OF COUNTY COMMISSIONERS WELD C/OUN COLORADO 2,5 ougla2 Radem cher, Chair EXCUSED arbara Kirkme er, Pro-Tem P Conway 2014-2710 LC0022 DR 8428 (08/01/2012) COLORADO DEPARTMENT OF REVENUE 1881 PIERCE STREET, SUITE 108 LAKEWOOD, CO 80214 STATE OF COLORADO DEPARTMENT OF REVENUE VALID ONLY FOR THE ORGANIZATION AT THIS LOCATION AMERICAN CANCER SOCIETY, INC. 8221 W 20TH ST SUITE A GREELEY CO 80634 Permit Number: 4801174 Event Manager: CLARK NANCY SPECIAL EVENTS PERMIT MALT, VINOUS AND SPIRITOUS LIQUOR VALID ONLY FOR THE FOLLOWING PERIODS EVENT 1: 09/20/2014 5:30 PM 12 AM EVENT 2: EVENT 3: EVENT 4: EVENT 5: This permit is issued subject to the laws of the State of Colorado and especially under the provisions of Title 12, Articles 46 or 47, CRS 1973, as amended. This permit is nontransferable and shall be conspicuously posted in the place above described. This permit is only valid during the event date(s) shown above. In testimony whereof, I have hereunto set my hand. 9/18/2014 '70./LJ tiotAk&A-976eLsk-L Division Director Executive Director C. reCre C C G =CC a re Cr THIS LICENSE EXPIRES SEPTEMBER 21, 2014, AT 12:00 A.M. L) c)' () License Fee $100.00 License Number 2014-20 Qprij z 0 Li .10 STATE OF COLORADO F W a - U) U W a I IE BOARD OF COUNTY CONNiLSS1 c \ ITS FOR A SPECIAL EVENTS PERMIT TO SELL AT RETAIL MALT, VINOUS, AND SPIRITUOUS LIQUOR '4 (4... c ✓ v u 2 0 Cn F U Q A, 2 pi M U ties; .. 4-1 (n C� •'� V 0 C', E Mn C o a U4 Cl O M w O 4 - t.4. �o IV 5- 5 N :-O C w N a"°.•• i, 3.4 OA 0 4) ccs x • O Qom'' co On etSo O CI r o u o V v a 0 w V :r. ,r CI CC) ii o (1) 4-4 42 O Co J Cr 0 vegCn ' ''o w b o �' cC ci b ,24 C' err AlCC - o .j o o o en i' u.J (l; w en 4)y, V O C o O - a) cc 4-1 Cr, V) ., a �... 91 ad • a to a. P. a, wm 4-1 (C C o 7 V '� -o O w a c ..c v c 0 o ✓ -tia) •• cts :.-1 a V �+ S d cu . . aJ �. o „a u � O rA vs w ci u tagz `° No t'' a� ° - U ct O N V a o ct °; 4 . 4_0^ 4 _t 7:v o � •=1 a, 'ac'(; C`c O a) U 4-1 -1 0 O r; . PM 4-1 ci U P• "a O O U 0 a) 0 en CI -a �Q.) o E 1J U CC a, _o itc 1-1 o C/) 47, '-4 • v J. 0 0 ▪ .•0 1.4 0 • -Q 0 cn +J • has hereunto subscribed v, O • 0 U C �0 4.4 rcg 0 x z O H z rt a 0 en ccs 4 7/ 4.4 a 0 0 w 4.4 Cl 9. Mod r �l 7 r�1/ '�,•. ,tee w J QJClais'�LJ��iG"C� ( I kwk.) ke‘l L. 1 kel kw‘l ci4 1-4 z O z V Pv) ►n O ►V U) z O U z Cl)E O LO` DR 8439 (06/28/06) COLORADO DEPARTMENT OF REVENUE LIQUOR ENFORCEMENT DIVISION 1375 SHERMAN STREET DENVER CO 80261 3U3) 2U5-23UU IN AND ORDER TO QUALIFY ONE OF THE FOLLOWING • SOCIAL • FRATERNAL • PATRIOTIC • POLITICAL ❑ in ❑ • FOR A SPECIAL EVENTS PERMIT, YOU MUST (See back for details.) ATHLETIC CHARTERED BRANCH, LODGE OR CHAPTER OF A NATIONAL ORGANIZATION OR SOCIETY RELIGIOUS INSTITUTION U ❑ • BE NONPROFIT PHILANTHROPIC INSTITUTION POLITICAL CANDIDATE MUNICIPALITY OWNING ARTS FACILITIES LIAR TYPE OF SPECIAL EVENT APPLICANT IS APPLYING FOR: 2110 ✓ MALT, VINOUS AND SPIRITUOUS LIQUOR $25.00 PER DAY 2170 FERMENTED MALT BEVERAGE (3.2 Beer) $10.00 PER DAY DO NOT WRITE IN THIS SPACE LIQUOR PERMIT NUMBER 1. NAME OF APPLICANT ORGANIZATION OR POLITICAL CANDIDATE American Cancer Society=nc, State Sales Tax Number (Required) 2. MAILING ADDRESS OF ORGANIZATION OR POLITICAL CANDIDATE (include street, city/town and ZIP) 8221 W 20th St Suite A Greeley CO 80634 3. ADDRESS OF PLACE TO HAVE SPECIAL EVENT (include street, city/own and ZIP) 3695 65th Avenue Greeley, CO 80634 NAME DATE OF BIRTH HOME ADDRESS (Street, City, State, ZIP) PHONE NUMBER 4. PRES./SEC'Y OF ORG. or POLITICAL CANDIDATE 5. EVENT MANAGER Nancy Clark 1820 Montview Blvd Greeley, CO 80631 970.350.5019 6. HAS APPLICANT ORGANIZATION OR POLITICAL CANDIDATE BEEN ISSUED A SPECIAL EVENT PERMIT THIS CALENDAR YEAR? t/ NO YES HOW MANY DAYS? 7. IS PREMISES NOW LICENSED UNDER STATE LIQUOR OR BEER CODE? I/1 NO YES TO WHOM? - rr77II e. DOES THE APPLICANT HAVE POSSESSION OR WRITTEN PERMISSION FOR THE USE OF THE PREMISES TO BE LICENSED? y� Yes • No LIST BELOW THE EXACT DATE(S) FOR WHICH APPLICATION IS BEING MADE FOR PERMIT Date 9/20/2014 Hours From 5:30 p .m. To 12:00 a .m. Date Hours From .m. To .m. Date Hours From .m. To .m. Date Hours From .m. To .m. Date Hours From .m. To .m. OATH OF APPLICANT I declare under penalty of perjury in the second degree that t have read the foregoing application and all attachments thereto, and that all information therein is true, correct, and complete to the best of my knowledge. SIGNATURE (/� �r Pia / \--V fakly (/i/I _ TITLE Senior Specialist, Distinguished Events DATE 8/11/2014 REPORT AND APPROVAL OF LOCAL LICENSING AUTHORITY (CITY OR COUNTY) The foregoing application has been examined and the premises, business conducted and character of the applicant is satisfactory, and we do report that such permit, if granted, will comply with the provisions of Tit e 12, Article 48, C.R.S., as amended. THEREFORE, THIS APPLICATION IS APPROVED. LOCAL LICENSING AUTHORITY (CITY OR COUNTY) • CITY Weld County, Colorado V COUNTY TELEPHONE NUMBER OF CITY/COUNTY CLERK (970) 356-4000 Ext 4225 SIGNATURE TITLE Chair, Board of County Commissioners DATE DO NOT WRITE IN THIS SPACE - FOR DEPARTMENT OF REVENUE USE ONLY LIABILITY INFORMATION License Account Number Liability Date State TOTAL -750(999) APPLICATION FOR A SPECIAL EVENTS PERMIT Department Use Only (Instructions on Reverse Size) 2014-2710 SPECIAL EVENT PERMIT QUESTIONNAIRE AND AFFIDAVIT 1. What type of an event is planned (e.g., annual, quarterly, benefit, etc.)? Annual Benefit for the American Cancer Society (Cattle Barons Ball) 2. Explain in detail the nature of your organization, its function, and who or what benefits from its operations (attach separate sheet if necessary). Organization dedicated to preventing cancer, saving lives and diminishing suffereing from cancer through research, education, prevention and advocacy. 3. Who or what organization will be the recipient of funds derived from this event? American Cancer Society, Inc. How many attendees are expected at this event? 1000 guests, 275 volunteers/vendors 5. Describe the premises at which this event will take place. On private property, setting up tents on a grass area 6. What type of security will be provided at this event? Coordinated through John Cooke & Weld County Sheriffs Office. Security for property and guests. 7. How many security personnel will be on hand? 13- 17 people 8. How will security personnel be identified? some in uniform, some in plain clothes 9. If this event is being held outdoors, how will the exterior boundaries of the premises be marked (e.g., roped, fenced, etc.)? Property is fenced. Has two gates, which will be monitored Guests, volunteers and vendors will be the only ones allowed on the property. Security bracelets to be worn by guests and volunteers. 10. What type of entertainment will be provided, if any, for this event? Collin Raye - headliner & brass quintent playing during dinner 11. What method will be used in checking identification for proper age of attendees (e.g., at the door, at the bar, etc.) and how will underage patrons be identified so as not to be served alcoholic beverages (e.g., stamp or mark on the hand, etc.) Professional bartenders with training under direction of Kenny's Catering. Bartenders will ask for id as needed. Alcohol limited to guests only. M:ICTBICTB FO RMSIFOS P EC IALEV ENT. DOGS pecial Event 12. How will the conduct and level of intoxication of attendees be monitored and by whom? Bartenders, security, volunteers and event manager. 13. Have volunteers or members of your organization been trained in the sale/service of alcoholic beverages: If yes, what training have they received and by whom? Kenny's Steakhouse is providing professional bartenders. 14. What types of alternate beverages and food/snacks will be available? Coffee, Iced tea, Water, Full meal with appetizers and late night snack 15. Has a State Sales Tax Number been initiated by you or a member of your organization? If so, write that number in the space provided. 98-17123000 16. Explain how this event will be marketed describing what kinds of advertising material will be distributed and the targeted recipients of such material. Invitations to event; general press releases to public I hereby certify, under penalty of perjury, that the information provided to the Board of County Commissioners of Weld County contained in this affidavit is true and accurate to the best of my knowledge. ay' 9 // ,y g/J Iiy Applicant's Signe re Date STATE OF COLORADO ) ss COUNTY OF WELD Subscribed and sworn to before me this Witness my hand and official seal. RAFAELA ALICIA MARTINEZ NOTARY PUBLIC STATE OF COLORADO NOTARY ID 20144002878 MY COMMISSION EXPIRES JANUARY 22, 2018 /241 day of i / .: , 2Od. My commission expires: / 2.2 20/8 Nor Public M:ICTBICTBFORMSIFOS PECIALEVENT.D0CSpecialEvent EXX PROIC7UC77O/ 75 TENTS DECOR EVENT RENTALS 1833 E. Harmony #19 I Fort Collins, CO 80528 Office (970) 223-1195 I Fax (970) 226-0528 I www.FlexxProductions.com American Cancer Society 8221 W 20th Street Sutie A Greeley, CO 80634 Salesman: PHILIP Gottula Phone: 970-219-8246 Customer #: 22 970-381-1616 Phone Status: Reservation Contract #: 11055 Event Beg: Wed 9/10/2014 9:00AM Event End: Thu 9/25/2014 5:00PM Operator: PHILIP Gottula Terms: On Account Job Descr: CBB 20mx40m; 100x280 pole: 2014 E -Mail: PHIL@FLEXXProductions.com Delivery and Pickup Delivery : Wed 9/10/2014 8:00AM - 5:00PM Pickup Date: Thu 9/25/2014 8:00AM - 5:00PM Location: Gutterson Ranch Used at Address: 3695 65th Avenue ; Greeley, CO 80634 Delivery Notes: PG Del- start install 9/10/14 Pu 9/21/14- must be out end of dayThursday 9/25/14. FLEXX will start installing on 9/10/14 (Tent, Flooring, Stage, etc) Event date: Sept 20th 2014 8' Tables- Silent Auction 28, Live Auction, 2, Raffle 2, Sales 2, Bank & Vault 6, Kitchen 25, Photo 1, Registration 6. Linens for 8' tables- Silent Auction 28, Live Auction, 2, Raffle 2, Sales 2, Bank & Vault 6, Photo, 1, Registration 6. Contact: Nancy Clark Phone: 970-396-9545 Qty Items Rented Each Guest Seating 1 Tent 681132 Clearspan SA /Registration Tent 1 Tent -Glass Double Door 16 Tent-Sidewall Solid-Clearspan 13hx16w 8 Tent-Sidewall Wltdow-Clearspan 13hx16w Going on N side of tent Structure Tent 137x246" Includes solid walls 2 Tent -Frame Tent 20x20 white Transition Tents 4 Tent-Sidewall White 8'x20' 2 Lighting -Tent Lighting Package Transitions tents 103 Table -Round 6' • 10 TBLC- 120" Round -TERRACOTTA too , rat.c.Napkkr- Bt1RAIi•0RANGE 20 TBLC- 120" Round -BURNT ORANGE 200 TBLC- Napkin -COPPER 35 TBLC- 120" Round- KHAKI 350 TBLC- Napkin- MELON 35 TBLC- 120" Round- COPPER 350 TBLC- Napkin -TURQUOISE 1040 TBLC- Napkin- BLACK 1030 Chair -White Wood Style Padded 1040 China -Silver Rim - Dinner 1040 Flatware -Steak Knife (Black Handle) 1040 Flatware- Pearl - Dinner Fork 1040 China -Silver Rim - Salad/Dessert 7" Salad 1040 Flatware -Pearl • Salad/Dessert Fork Salad 1040 China -Ramekin For Potatos 1040 I China -Silver Rim - Coffee Cup $13,068.00 $365.00 - . $84,00/ $80.00 ST83Ds.20 $260.00 $40.00.: $85 00 - 11t:;;; ".4'6; $160.00 $170.00 $12.251$".:" ,;fro•f!?K 4.'�1)f2!Bf7S $14.35 $143.50 $14.35 $0.65',`: 514.35 $0.65 $14.35 $0.65' $0.65 $325.. •'• ' $0.50 $0.75 $0.50 $0.50 $0.50 $1 15 $0 50 $287.00 �. { }".130.00 $502.25 27.50 $502.25 $227.50 $676.00 $3,347.50 $520 00 $780.00 $520 00 $520.00 S520.00 31,196.00 $520.00 Peeled On Wed 712'2014 10 57AM MocifiCation # 14 Software by Point-of.Rental Systems www point-or-rental.com Contract-Pa:ams rpt (5) Contract #:11055 American Cancer Society Page 4 of 6 Qty 1040 208 208 1040 1040 220 40 30 206 206 206 85 1 1 Items Rented Flatware -Pearl - Teaspoon For dessert China -Silver Rim - Bread & Butter 6" BB plates, 2 per table Flatware -Pearl - Butter Knife Glass -Water 17oz Glass -Wine Red 13.5oz Glass -Irish Coffee Serving-Cream/Sugar Set - White Serving -Thermal Coffee Pitcher White Serving -Salt & Pepper set 2 sets per table Serving -Bread Baskets Wicker 2 per table TBLC- Napkin- BLACK For bread baskets Serving -Pitcher -Plastic Table -Fill 'n' Chill Guest drinks at stage TBLC-Skirt 21'x30" BLACK w/ clips Bars 12 Bar -6' Complete w/Linen & Skirt Black Bars 1-2 4 Trough -Plastic 1/2 Size For bars 8 Bar -Condiment Holder 4 per bar 8 Table -Banquet 6' Bar Backs 3 per bar 6 TBLC-90"x137' Bqt - BLACK Auction Tables, area items 8 Easel Tri-Pod METAL 2 LA. 6 SA 1 Raffle Drum Brass 71 Table -Banquet 8' See notes 14 TBLC- 90"x156" Bqt- KHAKI 14 SA tables 28 TBLC- 90"x156" Bqt-COPPER 14 SA tables. 2 raffle/sales tables, 6 registration tables, 6 bank/vault tables 2 TBLC- 90"x156' Bqt- TURQUOISE LA tables 47 TBLC- 90"x156" Bqt- BLACK 10 TBLC- 60"x120" Bqt- BLACK S.A. Overlays 20 TBLC- 90" Round- TURQUOISE fluff 4 Chair -White Wood Style Padded Other activities, 2 raffle, 2 sales 18 Chair -Ballroom Registration Dance Floor, Main Stage 90 Dance Floor 4x4 Indoor/Outdoor 24'x60' 30 Stage -Deck 4X8 Main stage 24'x40'x30" 35 Stage -legs 24"-36" 145 Stage -legs 32"-56" 1 Stage- 4 Step Unit 1 Stage- 4 Step Unit NO RAILS 88 r Stage -Skirting per foot ' 80' for main Each Price $0.50 $0.50 $0.50 $0.50 $0.50 $0.50 $6.35 $4.00 $1.50, $520.00 $104.00 $104.00 $520.00 $520.00 $110.00 $254.00 $120.00 $309.00 $2.50 $515.00 $0.65 $133.90 $2.751 $25.00 $233.75 $25.00 $24.00 $24.00 $75.00 $17.00 $10.00 $7.25 $17.35 $9.00 $19.35 $19.361 $19.35 $9.35 • $9.35 $3.25 $4.00 $900.00 $68.00 $80.00 $43.50 $104.10 $72.00 $22.00 $585.75 i s• i,•.' $270.90 $541.80 $909.45 $95:60 $187.00 • $13.00 $72.00 $25.00 $2,250.00 $65.00, $1,950.00 $2.50 $2.50 $55.00 $55.00 $1.25, $87.50 $362.50 $55.00 $55.00 $110.00 Pointed On Wed 7/712014 10:57AM Software by Point -of -Rental Systems www.pont-of-rental corn Modification # 14 Cdrdract-Pararns rpl (8) Contract #:11055 American Cancer Society Page 5 of 6 Qty Items Rented Each, Price 1 AV -Podium Grey Full w/Sound Runs on batteries or AC power 12 12 6 92 1472 Restroom/Smoking area Lighting -Par 64 Light 2- for restroom #2. Color gels Extension Cord 50' Extension Cord 3 -way Plug Plywood sheets 4x8 Ramp for restrooms 4x304, Restroom #2- 4x64 Flooring-Astro Turf Black (Per SqFT) Cover top of ramps Volunteer Area 1 Tent -Frame Tent 20x60 Wide KIT 8 Tent-Sidewall White 8'x20' 2 Tent -Frame Tent 10x10 4 Tent-Sidewall White 8'x10' 1 Lighting -Tent Lighting Package 20x60 and 2-10x10 12 Table -Banquet 8' 3 TBLC- 90)(156- Bqt- BLACK 2 buffet, 1 beverage 70 Chair -Folding Black 1 11 3200 3 7 1 2 1 6 4 35 6 350 40 100 30 30 5 5 5 2 3 5 11 1020 1020 263 263 Kitchen Gear Tent -Pole Tent 40x80 Mike Food Prep Tent Tent-Sidewall White 8'x20' Flooring -Plywood Floor Per SOFT 40x80 tent Tent -Frame Tent 10x10 Tent-Sidewall White 8'x10' 2 per tent, 3 for mixing board Tent -Frame Tent 20x20 white Kitchen Tent Tent-Sidewall White 8'x20' Outside kitchen light and tent Lighting -Halogen 2-500W on Tri-Pods Flooring -Entry Rug 31x5' Floor/cord covers Catering -Bakers Rack Tall open Oven -Warming Tall Must have (120V) Outlet Serving -Sheet Pan Del 100 to Island Grove China -Square - Dinner 1 r App plates. Table -Leg Extenders Trash Can Plastic 32 Gallon with Liner Pipe & Drape -8' Black Drape Panel Trash can wrap Catering -Heat Lamp Oven -Convection WI 401bs propane Extension Cord 50' Fire Extinguisher 5LBS Extension Cord 100' Kitchen/extras Extension Cord 25' Kitchen/extras Extension Cord 50' Kitchen/extras Set -Up Chairs Take Down -Chair Take Down -Table Set -Up Tables 00► $25.00 $4.65 $1.87 $9.00 $0. 50 $720.017 $40.00 $125.00 $20.00 $315.00 $8.25 $19.35 $1.25 $1,376.00 $4o.oa $1.85 $125. 00 $20.00 $260.00 $40.00 $385.00 $25.00 $7.50, $35.00 $175.00 $3.25 $0.75 $1.65 $7.00 $8.35 $25.00 $180.00 $4.65 $14.21 $6.65 $3.65 $4.65 $0.50 $0.50 $1 00 $1.00 $45.00 $300.00 $55.80 $11.22 $828.00 $736.00 $720.00 $320.00 $250.00 $80.00 $315.00 $99.00 $58-05 $87.50 $1,376.00 $440.00 $5,920.00 $375.00 $140.00 $260.00 $80.00 $385.00 $150.00 $30.00 $1,225.00 $1,050.00 $1,137.50 $30.00 $165.00 $210.00 $250.50 $125.00 $900.00 $23.25 $28.42 $19.95 $18.25 $51.15 $510.00 $510.00 $263.00 $263.00 Printed On Wed 71 2/2014 10:57AM Modification # 14 Software by Point -of -Rental Systems www. point -of -rental corn Contract-Params.rpt (8) Contract #:11055 American Cancer Society Page 6 of 6 Qty Items Rented Each Price 1 Delivery/Pickup Greeley $375.00 $375.00 Thank you for your Business! Rental Contract IMPORTANT. PLEASE READ CAREFULLY BEFORE SIGNING: This is a legally binding Contract. Important Terms and Conditions appear on the Reverse Side and/or following page(s) hereof (and on any Instructions and/or Addenda referenced herein or included herewith)- Any different or additional terms, oral or written, are hereby objected to, and shall not be enforceable unless separately and specifically approved in writing by FLEXX Productions, LLC ("Lessor). The undersigned "Customer or "Lessee" represents, warrants, covenants and agrees that he/she/it has carefully reviewed, understands, and agrees to the terms of this Contract (as well as all applicable Instructions and Addenda), has received complete and legible copies of each, and hereby PERSONALLY GUARANTEES the prompt payment and performance of all obligations of the "Customer or "Lessee" arising under or in connection with each of the same. Signature: American Cancer Society Rental: Sales: Delivery Charge: $134,862.39 $1,546.00 $375.00 Subtotal: $136,783.39 Larimer County 3.5: $0.00 Total: $136,783.39 Paid: woo , arU.0 Printed On Wed 7(2/2014 10:57AM Software by Point -of -Rental Systems www. point-of-rentat.com Modification # 14 Contract-Params.rpt (8) Contract #:11055 American Cancer Society FLEXX Productions (1) As used herein, °Page 1" refers to the fret page or "face" of this Contract; 'Rented Item(s)' or 'Items" means the items rented to you, as identified on Page 1 (including any "Instructions" provided per the terms of Section (6) below), 'Customer," "Lessee," "you" and your mean the customer or "Lessee' identified on Page 1, and "FP; "Lessor, 'we," 'us" and "our mean FLEXX Productions or FLEXX Productions, LLC, a Colorado limited liability company. (2) You agree to rent the Rented Item(s) from FP for the period(s) specified on Page 1 (the "Tenn"), and to pay FP the rental rate(s) set forth on Page 1 (the "Rent"), together with any other charges accruing hereunder, without proration, reduction or setoff, until the Rented Item(s) is/are returned to and accepted by FP. Rental rates are for normal use of the Rented Item(s) on a daily or per -event basis. The Rent will be increased for any additional time or use. No allowance will be made for period(s) of nonuse. We have estimated the Rent based on your estimate of the length of the Term (the "Estimated Rent"). You agree to pay FP: (a)(i) any Deposit specified on Page 1 (or if none, 35% of the Estimated Rent) upon reservation; and (ii) at least 10 days before the Term commences, 100% of the remaining Estimated Rent (together with the Deposit, the "Prepayment"); and (b) any other amounts coming due hereunder upon demand by FP. You agree that (a) FP may deduct any amount you owe us from any Prepayment; (b) no interest will accrue thereon; and (c) no Prepayment will be deemed a limit of your liability to FP. If your event is cancelled more than 30 days prior to your originally scheduled delivery date, FP may, but will not be obligated to, refund a portion of your Deposit. Prepayments are otherwise non-refundable. Anything with, in or on any Rented Item(s) upon return will, at our option, be deemed surrendered and abandoned. (3) If FP agrees to deliver, install and/or retrieve any Rented Item(s), you agree to: (a) pay our delivery and/or retrieval charge(s); (b) be present (or ensure your representative is present) at the Site at the agreed time(s); (c) ensure all representatives of FP have reasonable access to the Site; (d) give any required notice(s) to governmental authorities; and (e) obtain all necessary licenses, authorizations and approvals in advance. FP will not be responsible for any delay(s) caused by other parties, including any providers of other equipment, products or services related to your planned use of the Rented demist ("Other Providers") for which you agree to indemnify, defend and hold harmless FP. If you are not present upon delivery or retrieval of the Rented Item(s), you agree to accept the statements of FP's representatives regarding the same (including the status, location(s), condition and quantities of all Rented demist). (4) AT ALL TIMES DURING THE TERM, YOU WILL ENSURE THAT: (a) each Rented Item is used safely and only: (i) for its intended purpose(s); (ti) within its rated capacity; (iii) at the address set forth on Page 1 (the "Site"); (iv) by properly qualified, certified and/or licensed (as applicable) operators; and (v) otherwise in full compliance with the 'Instructions' identified in Section (6) below, as well as all applicable laws, rules, regulations and ordinances; and (b) ANY AND ALL CHILDREN USING OR OCCUPYING ANY RENTED ITEM(S) ARE SUPERVISED BY AN ADULT. You will not, nor will you permit anyone else to abuse, misuse, overuse, remove from the Site, conceal, repair, modify, move, damage, destroy, take possession of or exercise control over, any of the Rented Item(s) without FP's prior consent (granted, conditioned or denied in the sole discretion of FP). (5) You will protect the Rented Item(s) at all times and keep them safely and securely stored and locked when not in use. You will return the Rented Item(s) to FP on time, dean and in good order, condition and repair. If you fail to do so, you will pay FP: (a) Rent for each succeeding full rental period until the Rented Item(s) is/are returned or replaced as required; and (b) all costs and expenses FP may incur in: (i) doing so, or al our option, (ii) replacing the subject Rented item(s). Certain items may be delivered on pallets, or in crates, cartons or boxes, and may be stacked, bagged, racked, folded, rolled and/or strapped (Tacked). Upon return, you will ensure that all Rented Items are properly Packed, using the same packing materials. YOU AGREE NOT TO PACK ANY RENTED ITEM UNLESS IT IS COMPLETELY DRY. PACKING WET OR DAMP RENTED ITEMS MAY RESULT IN MOLD, MILDEW AND/OR OTHER DAMAGE, FOR WHICH YOU WILL BE LIABLE. (6) Upon your execution of this Contract (or upon later delivery of the Rented Items, unless you immediately reject it/them), you represent warrant, acknowledge and agree that: (a) each of the Rented Item(s): (q has been carefully selected, examined, counted and tested by you; (ii) is in good repair and operating condition, free of defects, and otherwise in all ways acceptable to you; and (iii) is appropriate for your purposes, not based on any recommendation by FP; and: (b) you: (i) have received, read and understood the training, instructions, wamings, user manuals, maintenance requirements, and other information, if any (including without limitation, any and all training required under applicable Fire Codes, EPA, OSHA, ANSI and NFPA Standards, if any) regarding the proper and safe transportation, installation, use, maintenance and storage of the Rented Item(s), (collectively, 'Instructions); (i) will fully comply therewith; (iii) have been offered all recommended and required safety equipment; (iv) will use each Rented Item only for its intended purpose, in a reasonable and safe manner, (v) will advise the appropriate Utilities Protection Service, mark all underground utilities and cables (call 811 or 800-922-1987, or go to www.cn811.org), and obtain all necessary licenses, authorizations, permits and approvals prior to digging, driving stakes or otherwise disturbing the soil or any ground surface; (vi) will not permit the use or storage of fire sources, open stoves orfiammables inside of or unreasonably close to any Rented Item (vii) will immediately cease using any Rented Item that malfunctions or proves defective (a "Malfunction"); (viii) will create and adhere to an EVACUATION PLAN for any and all 'Temporary Structures" (defined below) you rent from FP; and (ix) will cause all others to comply with this Section. (7) WARNING. TENTS ARE TEMPORARY STRUCTURES, AND CAN BE DECEPTIVELY DANGEROUS TENTS MAY MOVE,COLLAPSE, LEAK, OVERTURN OR CATCH FIRE, PARTICULARLY DURING SEVERE WEATHER. You agree to: (a) maintain and post an Evacuation Plan for all such Rented Item(s), (b) if severe weather occurs or threatens, discontinue use of and EVACUATE such Rented Item(s); (c) ratify FP of the same as soon as possible; (d) take all necessary steps to: (i) ensure the safety of all occupants, and (i) protect all Rented Items; and (e) permit FP to postpone delivery and/or installation of, or dismantle and store or retrieve itrthem (without obligating FP to do so). (8) In the event of a Malfunction, you will immediately notify FP, and FP will (at its option): (a) repair the subject Rented Item; (b) provide you with a replacement; or (c) return the unused portion of the Rent and cancel this Contract. The foregoing remedy is EXCLUSIVE. FP will have no obligation other than as set forth herein regarding Malfunctions, and you hereby waive and relinquish any and all claims arising therefrom or associated therewith, including all accrriated incidental, consequential, special, exemplary and punitive damages. (9) Except with respect to Rented Items which FP rents from one or more third parties (each, an "Owner") and then re -rents to you ("re -rented items'), FP alone owns and will retain title to all Rented Items. Your only right with respect to the Rented Item(s) (including re -rented item(s)) is to use itthem in full compliance with this Contract during the Term. You will not permit the taking or existence of any lien, claim or encumbrance on any Rented Item. You may not transfer, sublet or assign any Rented Item(s) or this Contract without FP's prior written consent (10) You will maintain all insurance we deem necessary, but in any event at least (a) commercial general liability insurance with minimum limits of $1,000,000 per occurrence; and (b) "all -ask" or inland marine insurance, including coverage for property in transit, covering all loss of, and damage to, the Rented Item(s) for the full (new) replacement value thereof. All such polices shall name FP as an additional insured and loss payee, and be deemed primary. (11) If you or any guarantor (a) fail to fully and timely comply with any provision of this Contract (b) provide any incorrect or misleading information to FP; (c) become insolvent; or (d) die or cease conducting business, or if any Rented Item(s) shall be lost, damaged or destroyed; you will be in default, whereupon, FP may without notice or liability to you: (i) terminate your rental; (ii) seek relief from any automatic stay; (iii) recover, lock or disable the Rented Item(s) without being guilty of trespass or other transgression; (N) perform your obligations hereunder on your behalf, without being obligated to do so; (v) purchase replacement item(s) as necessary; (vi) recover from you and/or any guarantor our associated direct and indirect damages, costs and expenses (including without limitation, Rent for the remainder of the Term); and/or (vi) pursue any other rights and/or remedies available hereunder, at law or in equity. (12) HOLD HARMLESS/INDEMNITY: FP IS NOT THE MANUFACTURER OR DESIGNER OF ANY OF THE ITEM(S) REFERENCED HEREIN. ALL SUCH ITEMS ARE PROVIDED 'AS -IS". NEITHER FP NOR ANY OWNER, MAKES ANY WARRANTY, EXPRESS OR IMPLIED (INCLUDING ANY WARRANTY OF MERCHANTABILITY, SUITABILITY, FITNESS FORA PARTICULAR PURPOSE, FUNCTION, DESIGN, CAPACITY, FREEDOM FROM DEFECTS OR WORKMANLIKE PERFORMANCE) REGARDING ANY ITEM(S) OR SERVICE(S) PROVIDED BY FP OR ANY OWNER, NOR DOES FP OR ANY OWNER MAKE ANY WARRANTY AGAINST INTERFERENCE OR INFRINGEMENT, ALL OF WHICH YOU WAIVE. NO DESCRIPTIONS OR ADVERTISEMENTS CONSTITUTE REPRESENTATIONS OR WARRANTIES, ACCORDINGLY, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, YOU: (A) ASSUME ALL RISK OF INJURY, LOSS, DAMAGE, DESTRUCTION AND ENVIRONMENTAL CONTAMINATION OF, TO, AND/OR ARISING IN CONNECTION WITH THE ITEM(S) REFERENCED HEREIN, INCLUDING WITHOUT LIMITATION, ANY AND ALL LIABILITIES, CLAIMS AND DAMAGES ARISING FROM OR IN CONNECTION WITH THE SELECTION, INSPECTION, DESIGN, MANUFACTURE, USE, LOADING, UNLOADING, TRANSPORTATION, DEMONSTRATION, STORAGE, MAINTENANCE, REPAIR AND/OR RETRIEVAL OF ANY SUCH ITEM(S), WHETHER OR NOT YOUR FAULT; AND (B) HEREBY RELEASE AND DISCHARGE FP AND ALL OWNER(S) FROM AND AGREE TO INDEMNIFY, DEFEND AND HOLD HARMLESS FP AND SUCH OWNER(S), AND THEIR RESPECTIVE OFFICERS, DIRECTORS, AGENTS, EMPLOYEES, OWNERS, REPRESENTATIVES, INSURERS, SUBROGEES, SUCCESSORS AND ASSIGNS, FROM AND AGAINST ANY AND ALL LIABILITIES, CLAIMS, DAMAGES, LOSSES, COSTS AND EXPENSES (INCLUDING WITHOUT LIMITATION, ATTORNEYS' FEES) ARISING FROM OR ASSOCIATED WITH ANY AND/OR ALL OF SUCH ITEM(S) AND/OR SERVICES. Page 1 of 6 (13) You waive any and all rights and remedies conferred upon you under the Uniform Commercial Code, as well as any and all claims against FP for incidental, consequential, special, exemplary and punitive damages. Your duties hereunder are UNCONDITIONAL (14) If FP has offered, and you have purchased, its Optional Damage Waiver (the charge for which appears on Page 1, if available), FP will waive a portion of your liability to FP for physical damage to or destruction of covered Rented Item(s) as set forth in our enclosed Damage Waiver Addendum. DAMAGE WAIVER IS NOT INSURANCE, NOR IS IT A WARRANTY. (15) This Contract, and any Addenda signed or provided by FP, represent the entire agreement between you and FP, superseding all other agreements and representations (including FP's website and advertising). You will pay: (a) FP's attorneys' fees and other costs of enforcing this Contract, and (b) all taxes, fines, fees, assessments and other charges related to the Rented Item(s). If any provision of this Contract is deemed invalid or unenforceable by any court of competentjurisdiction, such provision will be deleted, and the remainder of this Contract will remain valid and in full tome and effect. You hereby grant FP a perpetual, paid -up, royalty -free license to edit, copy, display and distribute copies of all audio and visual representations which include any Rented Item(s). Time is of the essence. Them are no third -party beneficiaries hereto. FP may, without notice or liability to you: (I) inspect the Rented Item(s) at any time, and/or (ii) file of public record one or mom UCC-1 Financing Statements to reflect its interest in the Rented Item(s). Nether FP's exercise, nor its failure or delay in the exercise, of any rights or remedies will constitute an election of remedies or a waiver of any right or remedy FP may have. If any performance required of FP is rendered impractical as a result of any act or omission of any Other Provider(s) or any 'Act of God" (e.g., any event, fact or circumstance beyond FP's reasonable control), FP will be excused from such performance. You waive the benefits of any and all statutes of limitations regarding FP's rights and remedies. All amounts due hereunder but not timely paid will bear interest at the highest rate permitted under applicable law until paid. You authorize FP to submit all amounts coming due hereunder for payment on your debit orcredtt card and hereby waive all claims to the contrary. You agree to pay FP the maximum lawful charge for any check you write which is returned unpaid. FP's maximum liability under or in connection with this Contract is limited to the Rent actually paid by you hereunder This Contract allocates to you the risk of injury, loss of or damage to persons or property arising in connection with the Rented Item(s), and that allocation (which you agree is fair and equitable) is reflected in a reduced Rent. This Contract will be deemed to apply not only to the Rented Item(s) identified on Page 1, but also to all other items you rent from FP at any time in the future (except only as otherwise agreed by FP). This Contract cannot be further amended except in a writing signed by both you and FP; and will be governed solely by the laws of the State of Colorado. Proper venue for all legal proceedings commenced in connection herewith shall lie solely and exclusively in the federal and state courts located in or nearest to Ladmer County, CO, and you hereby consent and submit to the jurisdiction of such courts. Your handwritten, digital, electronic, photocopied or facsimiled signature hereon will be enforceable as an original. (16) WARNING: Obtaining the temporary use of personal property which is available only for hire, by means of threat or deception, or knowing that such use is without the consent of the owner, or knowingly failing to reveal the whereabouts of or to realm said property to the owner thereof or his representative or to the person from whom he has received it within seventy two hours after the time at which he agreed to retum it may be deemed theft under C.R.S. § 18-4-402, et seq., subjecting the violator to CRIMINAL PROSECUTION AND/OR CIVIL PENALTIES. DAMAGE WAIVER ADDENDUM THE FOLLOWING TERMS AND CONDITIONS APPLY TO ALL DAMAGE WAIVERS PROVIDED TO CUSTOMERS (°LESSEES? OF FLEXX PRODUCTIONS, A COLORADO LIMITED LIABILITY COMPANY, ITS PARENTS, AFFILIATES AND SUBSIDIARIES (°FLEXX') You, the 'Customer" or"Lessee," am responsible for protecting all items rented to you (hereinafter, °Rented Item(s)') by FLEXX under the terms of your Rental Contract (hereinafter, "Contract') from any and all loss, theft, damage, and destruction. Except as provided below, if any Rented Item(s) is/are lost, stolen, damaged or destroyed during your rental, you will be responsible to FLEXX for all costs associated with repairing, restoring and/or replacing such Rented Item(s). You may also be responsible to FLEXX for additional charges during the period required to repair, restore or replace any Rented Item(s) which israre lost or damaged and/or the loss in value of such Rented Item(s). If we make our Optional Damage Waiver available, and you fully and timely pay the applicable Damage Waiver Fee (reflected in your Contract) to FLEXX, then to the extent set forth below, FLEXX agrees to waive certain claims against you arising from physical damage to any Rented Item(s) covered by Damage Waiver (hereinafter, 'Covered Rented Item(s)', subject to the remaining tens hereof. You will otherwise remain liable for 100% of all loss, theft, damage to or destruction of the Rented Item(s). DAMAGE WAIVER IS OPTIONAL AND MAY BE DECLINED IF YOU PROVIDE THE INSURANCE REFERENCED IN SECTION (10) OF YOUR RENTAL CONTRACT AND SIGN OUR FORM OF DAMAGE WAIVER RELEASE. This Damage Waiver is a partial waiver of our claims for damage to or destruction of only Covered Rented Item(s). IT IS NOT INSURANCE, NOR IS IT A WARRANTY. If Damage Waiver is offered by FLEXX and accepted by you as provided above, then subject to the remaining terms hereof, including without limitation the 'Exceptions and Exclusions' set forth below, FLEXX will waive its right to recover fmm you 90% of its direct cost(s) to repair or replace Covered Rented Item(s) which suffer physical damage during the rental term set forth in your Contract (the 'Term"); provided however, that (a) you will remain liable to FLEXX for a 'deductible" equal to 10% of the cost to repair or replace the Covered Rented Item(s); (b) you must notify FLEXX in writing of any such damage within 24 hours thereafter, (c) you must provide FLEXX with reasonable documentary evidence of the nature and cause(s) thereof (including any and all pictures and police reports); and (d) you must continue at all times to comply fully with the terms of your Contract, by among other things, fully and timely paying all amounts due and coming due to FLEXX. Exceptions and Exclusions: The foregoing notwithstanding, the following are NOT COVERED under the Damage Waiver, and you, the 'Customer or "Lessee," will remain 100% liable for: (a) The 'deductible" described in the preceding paragraph; (b) Loss of or damage to Covered Rented Item(s) due to intentional abuse, improper use, gross negligence, willful misconduct, or neglect; (c) Loss of or damage to Covered Rented Item(s) due to violation (by you, your agents, employees or contractors) of the terms of your Contract, any applicable laws, rules, regulations, policy(ies) of insurance, and/or any instructions and/or warnings provided by FLEXX, the owner(s) and/or the manufacturer(s) of such Rented Item(s); (d) I cgs of or damage to Covered Rented Item(s) due to overloading, overturning and/or striking overhead objects; (e) Loss of or damage to any Covered Rented Item due to exceeding the rated capacity of such Rented Item: (f) Any failure to realm Covered Rented Item(s) to FLEXX (including without limitation, loss, theft or disappearance); (g) Damage to or destruction of Covered Rented Item(s) resulting from failure to properly use or maintain such Covered Rented Item(s); including without limitation, (a) failure to timely remove snow, sleet or hail accumulations, make proper use of heaters, take other reasonable precautions during inclement weather, and (b) any failure to properly clean, dry, store, and/or repack any Rented Item(s); (h) Loss of or damage to Covered Rented Item(s) due to failure to secure and/or protect any Covered Rented Item (e.g., by leaving it on the ground, in an unprotected area, leaving it unlocked or unsecured, etc.); (i) Damage, destruction or loss of or to any Covered Rented Item resulting from or in connection with the use of alcohol or drugs by you or anyone employed or engaged by you: and g) Loss of or damage to any Covered Rented Item (including without limitation, holes, burns, stains, and fraying) resulting from its exposure to caustic, hazardous, explosive, combustible, radioactive, toxic, corrosive or noxious chemicals, materials or substances. This Addendum shall be deemed to modify and supplement, and shall be deemed incorporated into and become a part of your Contract. To the extent any of the terms of this Addendum conflict with the tens of your Contract, the terms of this Addendum shall control. Your Contract shall otherwise remain in full force and effect, and all terms thereof will be deemed incorporated herein as if fully set forth (and vice versa). IMPORTANT: YOU WILL BE DEEMED TO HAVE ACCEPTED THE OPTIONAL DAMAGE WAIVER UNLESS YOU EXPRESSLY DECLINE IT AS SET FORTH ABOVE, AND PROVIDE THE INSURANCE REFERENCED IN SECTION (10) OF YOUR RENTAL CONTRACT. CcFAVco AudioVisual RENTAL & STAGING DIVISION 6240 W. 54th Avenue Arvada CO 80002 Phone: 303-539-3500 Fax: 303-539-3501 JH Cattle Baron's Ball 2014 Reservation No.: DEN37364 Prepared By: Joe THartman CEAVCO Delivery CEAVCO Pickup Terms: Client PO#: After Hours Emergency Pager - 303-539-3505 09/18/2014 08:00 AM 09/21/2014 02:00 AM Net 30 Client: AMERICAN CANCER SOCIETY/GREELEY 1678 8221 W. 20TH STREET; SUITE A GREELEY,CO 80634 Contact: NANCY CLARK Phone: 970-350-5019 Cell Phone: Fax: 970-356-9238 nancyclark@eaneenorg Ship To: TBD TBD TBD,TBD TBD Contact: Site Ph: Room: Cell Phone: Equipment Qty Item Description Audio Main Stage and Room Audio. Band audio and Live Auction Sub Total Silent Auction Tent, Separate System with mic and overflow feed from main room Sub Total Outside Entry Speakers Sub Total Backline for band per spec Sub Total Audio Discountable Total 35% Discount Audio Total Lighting Stage Lighting, Basic system for event support and stage Sub Total Band Lighting, added gear to make the performance awesome! Sub Total Followspots for band Sub Total Backdrop Sub Total Dance Floor Lighting, dynamic moving lights for just the dance floor. Sub Total Auction Area Tent, White light for tables and Colored back wall Sub Total Tent Lighting, Moving lights for ceiling effects and color and table illumination CEAVCO Order:DEN37364 Page 1 of 3 Days Unit Price Item Subtotal 7468.00 290.00 110.00 2000.00 7868.00 (2753.80) 7114.20 4175.00 1615.00 840.00 600.00 800.00 3580.00 Sub Total 4040.00 Key Lighting and Specials, additional lighting for booths, bars, and attractions Sub Total Lighting Discountable Total 35% Discount Lighting Total Video System Main room screens for auction and possible Imag, 2 10.5 x 14 Flown Screens Sub Total Imag option, Single Camera added to video system Sub Total Video Projection on tent, 4 Projectors on the tent surface with video clips Sub Total Video System Total 35% Discount Video System Total Client to provide security in the building Need lift and generators in place Thursday Sam. Generator Lighting Main 150 kW, Set for 208 operation Generator Lighting Small 60 kW, Set for 208 operation Generator Audio 60 kW, Set for 208 operation JLG E300AJP Electric Boom Lift 1 Freight, Trucking, Shipping, UPS, FEDEX, MAIL, BUS, COURIER CHARGES* 2 Travel Expenses, Hotel* Sub Total * indicates non -discountable items Labor Personnel 1235.00 11520.00 (4032.00) 12853.00 2835.00 825.00 2800.00 6460.00 (2261.00) 4199.00 1.00 2400.00 2400.00 I.00 150.00 300.00 2700.00 Set up Labor Thursday On -Site Coordinator/Manager, Day Rate* Audio Operator (A I ), Day Rate* Lighting Director (LD), Day Rate* Lighting Operator, Day Rate* Audio -Video Technician, Day Rate* Rigger* Focus and Rehearsal Friday On -Site Coordinator/Manager, Day Rate* Audio Operator (Al), Day Rate* Lighting Director (LD), Day Rate* Lighting Operator* Show Labor Saturday On -Site Coordinator/Manager, Day Rate* Audio Operator (Al), Day Rate* Audio Operator (A2)* Lighting Director (LD), Day Rate* Lighting Operator* Spot Light Operator* CEAVCO Order: DEN37364 Page 2 of 3 Qty Rate RT OT DT Subtotal 1 650.00 1.00 1 550.00 1.00 1 550.00 1.00 12 475.00 1.00 4 475.00 1.00 4 500.00 1.00 1 650.00 1.00 1 550.00 1.00 I 550.00 1.00 4 475.00 1.00 I 650.00 1.00 2.00 3.00 I 550.00 1.00 2.00 3.00 I 475.00 1.00 2.00 3.00 I 550.00 1.00 2.00 3.00 2 475.00 1.00 2.00 3.00 2 475.00 1.00 650.00 550.00 550.00 5700.00 1900.00 2000.00 650.00 550.00 550.00 1900.00 1235.00 1045.00 902.50 1045.00 1805.00 950.00 Strike Labor TBD - Saturday Night On -Site Coordinator/Manager, Day Rate* Audio -Video Technician, Day Rate* Rigger* Summary Contract Notes Shipping Comments 1 650.00 1.00 12 475.00 1.00 4 500.00 1.00 Equipment Delivery - Shipping Sales & Expenses Labor Damage Waiver Service Charge Discount ARVADA Sales Tax TOTAL AMOUNT 650.00 5700.00 2000.00 33782.72 2400.00 300.00 30332.50 0.00 0.00 9626.44 2138.55 559,337.25 Your signature below indicates: You specifically agree to be bound by all the terms and conditions listed on the last page of this contract. Accepted and agreed CEAVCO Order:DEN37364 Page 3 of 3 (Printed Name) Date Rafaela Martinez From: Nancy Clark [nancy.clark@cancer.org] Sent: Tuesday, August 12, 2014 4:20 PM To: Rafaela Martinez Cc: Nancy Clark Subject: RE: Cattle Baron's Ball Attachments: CEAVCO contract Feb 2014.pdf; Kennys License 2014.pdf Rafaela — thank you so much for your assistance this morning in our permit application process for Cattle Barons Ball. Please note the following; 1. Bathroom stalls' Details: 7 stalls for women, 3 stalls for men, 7 urinals for men, 1 ADA Unisex Unit and 3 other Unisex Units 2. CEAVCO — sound and lighting contract attached 3. Food License Attached — Kenny's 4. Ambulance Agreement— BannerHealth Paramedic Services I talked to Mitch Wagy today. He is out of office until next week but he will be sending me and/or you the confirmation via email. Rafaela — I believe this is the additional information that you require. Thank you again for all your help. I await hearing from you about the posting of the sign on the property and I have September 1 on my calendar for the hearing. Nancy Clark I Senior Specialist, Distinguished Events Great West Division I American Cancer Society, Inc. 8221 W 20th St Suite A Greeley, CO 80634 Phone: 970.350.5019 I Mobile: 970.396.9545 I Fax: 970.356.9238 cancer.orq 11.800.227.2345 LI LC THE OFFICIAL SPONSOR OF BIRTHDAYS" This message (including any attachments) is intended exclusively for the individual to whom It is addressed and may contain proprietary, protected. or confidential information. If you are not the named addressee, you are not authorized to read, print, copy, or disseminate this message or any part of it. If you have received this message in error, please notify the sender immediately From: Rafaela Martinez [mailto:ramartinez(co.weld.co.us] Sent: Tuesday, July 22, 2014 10:53 AM To: Nancy Clark Subject: Cattle Baron's Ball Good Morning Nancy, It was a pleasure speaking with you this morning in regards to the Special Event application and Temporary Assembly permit. Attached you will find the full applications for both. I did double check through our Assessor's property portal and 3695 65th Avenue is located solely in unincorporated Weld County, so you are in the right place for the application. 1 Like I said on the phone, if your event is scheduled for September 20, 2014 then there is more than enough time to process the applications. Please don't hesitate to give me a call or shoot me an email if you have any questions. Thank you, Rafaela .4. Martinez Deputy Clerk to the Board 1150 O Street, P.O. Box 758'Greeley, CO 80632 tel: (970) 336-7215 X5226 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 2 OR 0010 (01/18/12) | § § 2 )� k | I a, 2 p i' e |i !'ef Z o ■o- !� !f«- © ° iiih &t& ud z 2 K\(A\ \ s LI \(\ % ,z -= 6. $62» e ;o I }.›- - Et§ 4 • CJ §k } q ' 1 e2. 0 \ 74 f , § < MEMORANDUM TO: Rafaela Martinez, Clerk to the Board DATE: 08/18/14 FROM: Janet Lundquist, Public Works SUBJECT: Temporary Assembly American Cancer Society The Weld County Public Works Department has reviewed this proposal. Our requirements are as follows: REQUIREMENTS: 1. No parking will be allowed on Weld County Roadways. 2. Approximately 600 vehicles will require parking on the property 3. This area is in a Special Flood Hazard Area (SFHA) as determined by the Federal Emergency Management Agency (FEMA). 4. Please submit a Traffic Control Plan (TCP) prepared by a certified Traffic Control Supervisor (TCS) 5. Please submit an Incident Action Plan for the Office of Emergency Management. Page - 1 - of 1 August 18, 2014 C:\Users\ramartinez\AppData\Localwlicrosoft\Windows\Temporary Internet Files \Content.Outlook\BBCGBZMY\Temp Assembly American Cancer Society 2014.doc Memorandum TO: Rafaela Martinez FROM: Dan Joseph SUBJECT: Temporary Assembly Application DATE: August 20, 2014 CC: Cindy Salazar; Debra Adamson In response to your request, Environmental Health Services has reviewed the Temporary Assembly Permit for the American Cancer Society, located at 3695 65`h Avenue, in Greeley, Colorado. After reviewing the application, the Department does not have any additional requirements or concerns. Should you have any questions regarding this matter, please contact me at extension 2206 or via e-mail at dioseph(&co.weld.co.us. Thank you. cc: Cindy Salazar, Environmental Health Services Deb Adamson, Environmental Health Services MEMORANDUM To: Rafaela Martinez, Deputy Clerk to the Board August 20, 2014 From: Bethany Pascoe, Zoning Compliance Officer II, Dept. of Planning Services Subject: LC0022 Review of the following request for a Temporary Assembly Permit and a Special Events Permit by the Department of Planning Services shows the following: Type of Event: Cattle Barons Ball (Fundraiser for the American Cancer Society) Applicant: American Cancer Society Attn: Nancy Clark 8221 West 20th Street, Suite A Greeley, Colorado 80634 Location of Event: 3695 65th Ave Greeley, CO 80631 Dates and Time of Event: September 20, 2014 5:30 p.m. to midnight General Information: Zone District: A (Agricultural) Staff indicated substantial road construction is under way and due to the fact that the access road has been annexed, staff recommends speaking with the City of Evans prior to the event. No overnight camping shall accompany this Temporary Assembly permit or Special Events permit. 1000 guests + 275 volunteers There are no outstanding zoning violations on this site and staff has no issues with issuance of this "Temporary Assembly Permit" or the "Special Events Permit". SERVICE, TEAMWORK, INTEGRITY, QUALITY N co 0 00 0 U a a) a) 0 4-1 oho O —o cU O O N O co j, m co c a)cc) O U o x aa) a ` CO Q) au a) O UaO t3)a RECEIPT DATE $ r/2 %j NO. 87697 RECEIVED FROM f\LtflL l eantec A DRESS FOR HOW PAID CASH CHECK MONEY ORDER RECEIPT DATE 8 -/.C --pit NO. 87698 RECEIVED FROM tkiantil�jy�aj� � A DRESS -Y.�.e. jhbillianct and 100 1OD. 751:1- `SW14d1 band - e FOR HOW PAID CASH CHECK MONEY ORDER RECEIPT DATE ( 127 oiL/ RECEIVED FROM kin akt-- ibnotlieuv &wetJ0C( A DRESS O� I NO. 87696 FOR HOW PAID CASH r ONiCK MONEY ORDER 109* 14C Arid 10 lam $ 200. al — — f41— ilagd"4,6 150 BY+ 1367 23-7/1020 2617 NANCY G CLARK 1820 MONTV1EW BLVD GREELEY. CO 80631-5227 CMAY 9116510551 Pay to the Orde C�/� f �'f 1 e , k ¢ $ g-1- llt7 ' Dollars s. For -1-1` ' WNIs Fargo Bank NA Colorado wSbfaryocoy� NANCY G CLARK 1820 MONTVIEW BLVD GREELEY, CO 80631-5227 Pay to the Order of - WMI Fm¢Basso. NA Col do wasfawcom For__. (j3&_t 1368 23-7/1020 2617 9176510551 Ire a/'CtY-iof.e4 •` ---- $ � C Dollars X12-- 6 LLB 'X "tK12t1 NANCY G CLARK 1820 MONTVIEW BLVD GREELEY, CO 80631-5227 07I3 1369 23-7/1020 2617 9176510551 Paytothe (.62,/," �1 • ., , �/ $ 3660 zit% Order of For /Z //5s wzs' Y / U/ a, Wells fa go Basso. N.A. Colorado regsfaryo.<om (146 Dollars 1.W umoPn nr�� f,nn rnnnnnr�. 'aoaraLSsaa aoinnusran aouonraim 0 a P anon IN 4 U) a "F- ,Qb �0000 O 00 m,X 0 `� O 0000 O 0000 $° 000000 °° 000000 O 0000 O 0000 00990 00000, �o O 0000 O 0000 _ O 00000 _ O 00000 O 0000 O 0000 O 0000 O 000 r; r 0 V OFFICE OF THE SECRETARY OF STATE OF THE STATE OF COLORADO CERTIFICATE I, Scott Gessler, as the Secretary of State of the State of Colorado, hereby certify that, according to the records of this office, AMERICAN CANCER SOCIETY, INC. is an entity formed or registered under the law of New York has complied with all applicable requirements of this office, and is in good standing with this office.. This entity has been assigned entity identification number 20031215132. This certificate reflects facts established or disclosed by documents delivered to this office on paper through 09/19/2012 that have been posted, and by documents delivered to this office electronically through 09/20/2012 @ 11:10:35. I have affixed hereto the Great Seal of the State of Colorado and duly generated, executed, authenticated, issued, delivered and communicated this official certificate at Denver, Colorado on 09/20/2012 @ 11:10:35 pursuant to and in accordance with applicable law. This certificate is assigned Confirmation Number 8344329. Secretary of State of the State of Colorado *********************************************End ofCertifcate*********r# •**4**** ************s**a,,r**** Notice: A certificate issued electronically from the Colorado Secretary of Stare's Web site is filly and irwnediately valid and effective. However, as an option, the issuance and validity of a certificate obtained electronically may be established by visiting the Certificate Confirmation Page of the Secretary of State's Web site, htto., nwwsos.shu:.co.us.bi_CcrtificareSearchCrueria.dn entering the certificate's confirmation number displayed an the certificate, and following the instructions displayed. Conlirminst the issuance of a certificate is merely notional and is not necessary ft the valid and effective issuance of a certificate. For more information, visit our Web site, harp: / u .v.sos.srare.co.u.r' click Business Center and select "Frequently Asked Questions." CERT GS_F Revised 08/7M?00S ST. MICHAEL'S RESERVOIR ESTATE. LLC 23691 HIGHWAY 263 GREELEY, CO 8O631 June 12, 2014 American Cancer Society c/o Nancy Clark 8221 W. 20th Street, Suite A Greeley, CO 80634 Dear Nancy, With regard to your application for permits and licenses for the Cattle Barons Ball to be held Saturday, September 20, 2014, this letter sets forth the position of St. Michael's Reservoir Estate, LLC as owner of the property where the American Cancer Society's Cattle Barons Ball event will be held. The location chosen for the event to occur is known as St. Michael's Reservoir Estate and is at 3695 65th Avenue, Greeley, Colorado 80634. The mailing address for St. Michael's Reservoir Estate, LLC is 23691 Highway 263, Greeley, CO 80631. This letter verifies that St. Michael's Reservoir Estate, LLC as owner of the property has granted permission for the event to occur at the date and location indicated above. St. Michael's Reservoir Estate, LLC will have no role or liability in the activities of the event including the license or permits. Res ectfully, Art Guttersen Manager, St. Michael's Reservoir Estate, LLC 978-378-8888 {002n604.1 1 To: Weld County Board of Commissioners From: Deputy Lisa Carpenter Date: August 26, 2014 RE: American Cancer Society Dear Commissioners, I have researched and found no reported calls for service to the American Cancer Society Event, located at 3695 65th Ave, Greeley, CO 80634 for the Calendar year of 2013 to present day. The Weld County Sheriffs Office Posse, Reserves and the Mobile Command Center will be at the event. I find no grounds for disapproval for the Special permit license. Respectfully Submitted, Deputy Lisa Carpenter Community Resource Officer Weld County Sheriffs Office 1950 "O" Street Greeley, CO 80631 NOTICE OF APPLICATION FOR TEMPORARY ASSEMBLY Pursuant to the Weld County Code, a public hearing will be held in the Chambers of the Board of County Commissioners of Weld County, Colorado, Weld County Administration Building, 1150 O Street, Greeley, Colorado 80631, at the time specified. If a court reporter is desired, please advise the Clerk to the Board, in writing, at least five days prior of the hearing. The cost of engaging a court reporter shall be borne by the requesting party. In accordance with the Americans with Disabilities Act, if special accommodations are required in order for you to participate in this hearing, please contact the Clerk to the Board's Office at (970) 336-7215, Extension 4226, prior to the day of the hearing. The complete case file may be examined in the office of the Clerk to the Board of County Commissioners, Weld County Administration Building, 1150 O Street, Greeley, Colorado 80631. E -Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion of your E -Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us DOCKET #: 2014-76 DATE: September 3, 2014 TIME: 9:00 a.m. APPLICANT: American Cancer Society Attn: Nancy Clark 8221 West 20th Street, Suite A Greeley, Colorado 80634 REQUEST: Application for a temporary assembly of more than 350 persons on September 20, 2014 LEGAL DESCRIPTION: Section 21, Township 5, Range 65 West of the 6th P.M., Weld County, Colorado LOCATION: 3695 65th Avenue Greeley, CO 80634 (See Legal Description for precise location.) BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: August 19, 2014 PUBLISHED: August 22, 2014, in the Greeley Tribune Affidavit of Publication STATE OF COLORADO County of Weld, I Desirea Larson ss. of said County of Weld, being duly that I am an advertising clerk of sworn, THE GREELEY TRIBUNE, say hat the same is a daily newspaper of general circulation and printed and published in the City of Greeley, in said county and state; that the notice or advertisement, of which the annexed is a true copy, has been published in said daily newspaper for consecutive (days): that the notice was published in the regular and entire issue of every number of said newspaper during the period and time of publication of said notice, and in the newspaper proper and not in a supplement thereof; that the first publication of said notice was contained in the Twenty-eighth day of August A.D. 2014 and the last publication thereof: in the issue of said newspaper bearing the date of the Twenty-eighth day of August A.D. 2014 that said The Greeley Tribune has been published continuously and uninterruptedly during the period of at least six months next prior to the first issue thereof contained said notice or advertisement above referred to; that said newspaper has been admitted to the United States mails as second-class matter under the provisions of the Act of March 3,1879, or any amendments thereof; and that said newspaper is a daily newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. August 28.2014 Total Charges: $8.93 e\A.CJu_-Llti OktYcvY I 28th day of A My Commission Expires 6/14/2017 4/,2y Notary Public I ROBERT LITTLE NOTARY Pusuc STATE OF COLORADO my COtfM at�j AMIE 14, 2017 Rafaela Martinez From: Sent: To: Subject: Just FYI Respectfully, Wagy, Mitch E [Mitch.Wagy@bannerhealth.com] Thursday, September 11, 2014 5:02 PM Rafaela Martinez FW: Ambulance for Cattle Barons Ball Mitch Wagy Assistant Chief Banner Health / NCMC Paramedic Services 1121 M Street Greeley, CO 80631 970-381-2392 cell 970-392-2435 work Mitch.wagy@bannerhealth.com adookad Banner Health "We exist to make a difference in people's lives through excellent patient care." ***PRIVILEGED & CONFIDENTIAL*** Unless expressly stated otherwise, this message (and any attachment(s) thereto) is confidential and may be privileged. It is intended for the addressee(s) only. If you are not an addressee, any disclosure or copying of the contents of this e-mail or any action taken (or not taken) in reliance on it is strictly prohibited. If you are not an addressee, please inform sender immediately and delete this message from your system From: Donnie Patch [mailto:doatchco.weld.co.us] Sent: Thursday, September 11, 2014 4:48 PM To: Wagy, Mitch E Subject: RE: Ambulance for Cattle Barons Ball Mitch, The guests will being arriving at 1700 hours and the event is slated to be done by midnight; can your crew arrive at 1700 and stay until 0030 hours? I'll have my cell phone with me, so your crews can call me if needed. Thanks, Donnie Patch Commander Weld County Sheriffs Office (970)518-6524 cellular (970)356-4015 extension 2853 Courage is being scared to death and saddling up anyway. John Wayne 1 From: Wagy, Mitch E[mailto:Mitch.Wagv@bannerhealth.com] Sent: Thursday, September 11, 2014 4:37 PM To: Donnie Patch Subject: RE: www.bannerhealth.com(Ambulance for Cattle Barons Ball) Yes Donny, we will, I just need your contact information for the crews, and the coverage is from 1730 to 0030 right ?? Respectfully, Mitch Wagy Assistant Chief Banner Health / NCMC Paramedic Services 1121 M Street Greeley, CO 80631 970-381-2392 cell 970-392-2435 work Mitch.wagy@bannerhealth.com i✓ Banner Health "We exist to make a difference in people's lives through excellent patient care." ***PRIVILEGED & CONFIDENTIAL *** Unless expressly stated otherwise, this message (and any attachment(s) thereto) is confidential and may be privileged. It is intended for the addressee(s) only. If you are not an addressee, any disclosure or copying of the contents of this e-mail or any action taken (or not taken) in reliance on it is strictly prohibited. If you are not an addressee, please inform sender immediately and delete this message from your system Yes we will coverage is 1730 to 00301 just need your contact information for the crew Per Nancy Clark.. From: dpatch@co.weld.co.us [mailto:dpatch(@co.weld.co.us] Sent: Thursday, September 11, 2014 4:29 PM To: Wagy, Mitch E Subject: www.bannerhealth.com(Ambulance for Cattle Barons Ball) To: mwagy From: D. Patch Your Email Address: dvatchco.weld.co.us Subject: Ambulance for Cattle Barons Ball Mailing Address: Street Address: Street Address: City: State: Zip: 2 Message: Mitch, Just wanted to confirm that you will have an ambulance and crew stationed at the CBB on September 20th. Thanks, Donnie 3 Weld County and State of Colorado Special Event Liquor License and Temporary Assembly Permit, were picked up in person by Nancy Clark, applicant, on September 18, 2014. Representative. American Cancer Society Witnessed by otapiai C P Rafaela Martinez, Deputy Clerk Hello