HomeMy WebLinkAbout20140242.tiff • 1 de Memorandum
rTO: Douglas Rademacher, Chair
T Y . Board of County Commissioners
G O U
FROM: Mark E. Wallace, MD, MPH,
Executive Director
Department of Public Health & Environment
DATE: January 23, 2014
SUBJECT: Agreement for Professional Services with
Jessica Alicdan
Enclosed for Board review and approval is a contract between the Weld County Department of
Public Health and Environment and Jessica Alicdan.
The Health Department needs to process surveys received from the 2013 Weld County
Community Health Survey. This scientific survey is conducted by the Health Department every
three years and is required to inform the Department on conducting its essential public health
functions. The survey asks residents about their physical and mental health, health insurance,
and health behaviors. There are also questions about environmental health issues, the effects
of the September flood, and two open-ended questions.
The Health Department does not currently employ enough qualified data entry personnel. A
temporary data entry assistant is needed to enter approximately 500 health surveys with a high
degree of accuracy and speed by the end of first quarter 2014. Approximately 1,000 paper-
based surveys have been received so far and another 500 are expected to be received in
January. These surveys contain over 200 numeric fields and written text. Currently about 500
surveys have been entered by existing qualified staff and a student intern. About 700 surveys
have been received online and do not require entry into a database.
Funding for this contract will not exceed $2,000.00 through March 31, 2014.
I recommend approval of this Professional Services Agreement with Jessica Alicdan .
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AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT is made by and between the County of Weld, State of
Colorado, whose address is 1150 O Street, Greeley, Colorado, 80631 ("County"),
and Jessica Alicdan_ whose address is 2400 W. Reservoir Road, Apt. 302,
Greeley, Colorado 80631_, ("Contractor").
WHEREAS, County desires to retain Contractor as an independent contractor to
perform services as more particularly set forth below; and
WHEREAS, Contractor has the time available to timely perform the services, and
is willing to perform the services according to the terms of this Agreement.
NOW THEREFORE, in consideration of the mutual promises and covenants
contained herein, the parties hereto agree as follows:
1. Engagement of Contractor. County hereby retains Contractor, and
Contractor hereby accepts engagement by County upon the terms and conditions
set forth in this Agreement.
2. Term. The term of this Agreement shall be _January 1, 2014 through and
until March 31, 2014 .
3. Services to be Performed. Contractor agrees to perform the Services listed or
referred to in Exhibit A, attached hereto and incorporated herein.
4. Compensation. County agrees to pay Contractor for services performed as set
forth on Exhibit A at the rate of $18.00 per hour. Charges shall be based on
the time actually spent performing the services, but shall exclude travel time.
Mileage may be charged to and from any required job site at a rate of_00
cents per mile (not applicable). Contractor shall not be paid any other expenses
unless set forth in this Agreement. Payment to Contractor will be made only upon
presentation of a proper claim by Contractor, itemizing services performed and
mileage expense incurred. Payment for services and all related expenses under this
Agreement shall not exceed $_2,000.00_.
5. Additional Work. In the event the County shall require changes in the scope,
character, or complexity of the work to be performed, and said changes cause an
increase or decrease in the time required or the costs to the Contractor for
performance, an equitable adjustment in fees and completion time shall be
negotiated between the parties and this Agreement shall be modified accordingly
by a supplemental Agreement. Any claims by the Contractor for adjustment
hereunder must be made in writing prior to performance of any work covered in
the anticipated supplemental Agreement. Any change in work made without such
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prior supplemental Agreement shall be deemed covered in the compensation and
time provisions of this Agreement.
6. Independent Contractor. Contractor agrees that Contractor is an independent
contractor and that neither Contractor nor Contractor's agents or employees are, or
shall be deemed to be, agents or employees of the County for any purpose.
Contractor shall have no authorization, express or implied, to bind the County to
any agreement, liability, or understanding. The parties agree that Contractor will
not become an employee of County, nor is Contractor entitled to any employee
benefits from County as a result of the execution of this Agreement.
7. Warranty. Contractor warrants that services performed under this Agreement
will be performed in a manner consistent with the professional standards governing
such services and the provisions of this Agreement.
8. Reports County Property. All reports, test results and all other tangible
materials produced in connection with the performance of this Agreement, whether
or not such materials are in completed form, shall at all times be considered the
property of the County. Contractor shall not make use of such material for
purposes other than in connection with this Agreement without prior written
approval of County.
9. Acceptance of Product not Waiver. Upon completion of the work,
Contractor shall submit to County originals of all test results, reports, etc.,
generated during completion of this work. Acceptance by County of reports and
incidental material furnished under this Agreement shall not in any way relieve
Contractor of responsibility for the quality and accuracy of the work. Acceptance
by the County of, or payment for, any services performed under this Agreement
shall not be construed as a waiver of any of the County's rights under this
Agreement or under the law generally.
10. Insurance and Indemnification. Contractor shall defend and indemnify
County, its officers and agents, from and against loss or liability arising from
Contractor's acts, errors or omissions in seeking to perform its obligations under
this Agreement. Contractor shall provide necessary workers' compensation
insurance at Contractor's own cost and expense.
11. Termination. Either party may terminate this Agreement at any time by
providing the other party with a 10 day written notice thereof. Furthermore, this
Agreement may be terminated at any time without notice upon a material breach of
the terms of the Agreement. In the event of an early termination, Contractor shall
be paid for work performed up to the time of notice and County shall be entitled
the use of all material generated pursuant to this Agreement.
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12. Non-Assignment. Contractor may not assign or transfer this Agreement, any
interest therein or claim thereunder, without the prior written approval of County.
13. Access to Records. County shall have access to Contractor's financial records
as they relate to this Agreement for purposes of audit. Such records shall be
complete and available for audit 90 days after final payment hereunder and shall be
retained and available for audit purposes for at least five years after final payment
hereunder.
14. Time of Essence. Time is of the essence in each and all of the provisions of
this Agreement.
15. Interruptions. Neither party to this Agreement shall be liable to the other for
delays in delivery or failure to deliver or otherwise to perform any obligation under
this Agreement, where such failure is due to any cause beyond its reasonable
control, including but not limited to Acts of God, fires, strikes, war, flood,
earthquakes or Governmental actions.
16. Notices. Any notice required to be given under this Agreement shall be in
writing and shall be mailed or delivered to the other party at that party's address as
stated above.
17. Compliance. This Agreement and the provision of services hereunder shall be
subject to the laws of Colorado and be in accordance with the policies, procedures,
and practices of County.
18. Non-Exclusive Agreement. This Agreement is nonexclusive and County may
engage or use other contractors or persons to perform services of the same or
similar nature.
19. Certification. Contractor certifies that Contractor is not an illegal immigrant,
and further, Contractor represents, warrants, and agrees that it has verified that
Contractor does not employ any illegal aliens. If it is discovered that Contractor is
an illegal immigrant, employs illegal aliens or subcontracts with illegal aliens,
County can terminate this Agreement and Contractor may be held liable for
damages.
20. Entire Agreement/Modifications. This Agreement contains the entire
agreement between the parties with respect to the subject matter contained in this
Agreement. This instrument supersedes all prior negotiation, representation, and
understanding or agreements with respect to the subject matter contained in this
Agreement. This Agreement may be changed or supplemented only by a written
instrument signed by both parties.
21. Funding Contingency. No portion of this Agreement shall be deemed to
create an obligation on the part of County to expend funds not otherwise
appropriated or budgeted for.
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22. No Conflict. No employee of Contractor nor any member of Contractor' s
family shall serve on a County Board, committee or hold any such position which
either by rule, practice or action nominates, recommends, supervises Contractor' s
operations, or authorizes funding to Contractor.
23 . Severability. If any term or condition of this Agreement shall be held to be
invalid, illegal, or unenforceable, this Agreement shall be construed and enforced
without such provision, to the extent that this Agreement is then capable of
execution within the original intent of the parties.
24. Governmental Immunity. No portion of this Agreement shall be deemed to
constitute a waiver of any immunities the parties or their officers or employees
may possess.
25 . No Third Party Beneficiary. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties
and nothing in this Agreement shall give or allow any claim or right of action
whatsoever by any other person not included in this Agreement. It is the express
intention of the undersigned parties that any entity other than the undersigned
parties receiving services or benefits under this Agreement shall be an incidental
beneficiary only.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date
and year written below.
Contractor's Signatur •
4'2/43
Date La
COUNTY OF WELD, STATE OF
COLORADO 1861 tet
ATTEST
Dodglas Ra emacher , Chair j
Board of County Commissioners LA) l
Deputy Jerk to the oard
JAN 2 7 1014
Date
4 p`]Ql - 024a
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
1555 North 17t Avenue
r Greeley, CO 80631
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� 1 Web: www.weldhealth.orq
1 1 / Health Administration Public Health&Clinical Environmental Health Communication, Emergency Preparedness
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Vital Records Services • Services Education&Planning &Response
Tele:9]0.304.6410 Tale 970 304 FTeleax:970 304 6415 Tale 970304 6470 Tele:970.304.6420
Fax'. 970.304.6412 Fax: 970 304 Fax: 970 304 Fax: 970.304.6452 Fax: 970.304.6469
Our vision:Together with the communities we serve,we am working to make Weld County the healthiest place to live,learn,work and play.
Weld County Contract with Jessica Alicdan, Data Entry Assistant
Exhibit A: Scope of Work
Lead Agency: Weld County Department of Public Health and Environment
Eric Aakko, Director, Health Communication, Education and Planning
1555 N. 17th Avenue, Greeley, CO 80631
970-304-6470 ext. 2325 eaakko@weldgov.com
Name of Consultant: Jessica Alicdan
2400 W. Reservoir Road,Apt. 302
Greeley, CO 80634
Project Period: January 1, 2014 through March 31, 2014
Scope of Work:
The data entry assistant will enter data obtained from the 2013 Weld County Community Health Survey with a
high degree of accuracy.
Data Entry Assistant SOW Requirements:
1. Proficiency with MS Excel or other spreadsheet software programs
2. Inputting alpha and numeric information accurately
3. Verifying entered data by reviewing, correcting, or deleting data
4. Following policies and procedures for entering data
5. Demonstrate strong organizational skills
6. Sign and comply with confidentiality policy
7. Work must be completed at the designated data entry workstation at the Health Department
8. Provide a monthly invoice to General Health Education staff by the 10th of each month. Monthly
invoices are due on or before: February 10, 2014; March 10, 2014; April 10, 2014.
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