HomeMy WebLinkAbout20143842.tiff RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR NATIONAL EMERGENCY GRANT
- DISATER GRANT PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for the
National Emergency Grant - Disaster Grant Programs between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Employment Services of Weld County, and the Colorado
Department of Labor and Employment, commencing upon full signature, and ending on
September 30, 2015, with further terms and conditions being as stated in said expenditure
authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Expenditure Authorization for the National Emergency Grant -
Disaster Grant Programs between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, Employment Services of Weld County, and the Colorado Department of Labor and
Employment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 15th day of December A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
LD COUNTY, COLORADO
ATTEST:d i( r,..�_' 0.3"5.cC; C
G.dNJ « Douglas Rademacher Chair
Weld County Clerk to the Boar '7%
IEza Q 'u`aca ,
arbara Kirkme er, Pro-Tem
BY:
De Clerk to the Bo d
pet
♦ can P. Conway -
O
APPROVED AS TO FORM: �2D I ----
Mike Freeman
Co�y� EXCUSED
Date of signature:
I`/Z9 William F. Garcia
CC : {fso 2014-3842
1861 . MEMORANDUM
I,,/ DATE: December 4, 2014
GOUNTY
1 TO: Douglas Rademacher, Chair, Boar of Count C missioners
FROM: Judy A. Griego, Director, Human s 1 ea e
RE: The Department's Employment rvices' Expenditure
Authorizations and Modification
Enclosed for Board approval are Expenditure Authorizations (EA's) and Modification. These
include the PY 14 Federal NEG funds; FY15 WIA Adult and WIA Dislocated Worker
programs, FY15 WIA Adult Modification #1, FYI5 DVOP; PY14 25% TAA Case Management
and PY14 Governor's Summer Job Hunt between the Department's Employment Services' and
the Colorado Department of Labor and Employment. The PY14 Federal NEG Expenditure
Authorization was reviewed under the Board's Pass-Around Memorandum dated October 17,
2014, all other items were reviewed under the Board's Pass-Around Memorandum dated
November 17, 2014, and all were approved for placement on the Board's Agenda.
1. PY14 Federal National Emergency Grant(NEG)-Disaster Grant Modification Request—
Period of Performance 10/1/14-9/30/15. This EA Modifies the Statement of Work because
CDLE received additional funds from the USDOL. The allocated amount of funds available to
Weld County is $83,853.00 so that we can continue facilitating the National Emergency Grant
(NEG), specifically designed to address debris removal and humanitarian assistance caused by
the September 2013 Flood.
2. FYI5 Expenditure Authorizations and Modification
FY 15 WIA Adult- $499,187.00 (Period of Performance 10/1/14 to 6/30/16)— Services
will be provided to unemployed Weld County residents and priority of services will be given
to Veterans and Eligible Spouses. At this time Employment Services will not limit the use of
funds to only low income individuals. Services are designed to assist individuals in obtaining
the skills needed for employment and include such things as assessments, GED preparation,
short and long term occupational skills training, work experience placements, OJT
placements, etc.
FY 15 WIA Dislocated Worker - $472,136.00 (Period of Performance 10/1/14 to 6/30/16)
- Services will provides employment and training services to eligible individuals who have
lost their job do to layoffs, closures, or loss of a job due to positions being sent overseas.
Services are designed to assist individuals in obtaining the skills needed for employment and
include such things as assessments, GED preparation, short and long term occupational skills
training, work experience placements, OJT placements, etc.
2014-3842
FY 15 WIA Adult Modification #1:
The purpose of this modification is to move $236,068.00 of the FY 15 Dislocated Worker
funds to the FY15 WIA Adult program to better meet the needs of our customers; and to
modify the planned number of customers served in the WIA Adult and WIA Dislocated
Worker programs to better reflect current labor market as well as adjust for the transfer of
funds.
FY15 DVOP - $8,000 (Period of Performance 10/1/14 to 9/30/15) —Funds received will
only be used to cover the operational costs associated with the State DVOP staff providing
services at Employment Services of Weld County.
3. FY14 Expenditure Authorizations
PY 14 25% TAA Case Management - $20,000.00 (Period of Performance 10/1/14 to
6/30/16) —Employment Services of Weld County will provide reemployment and case
management services to trade-effected workers to support their receiving reemployment trade
adjustment assistance under §246 of the Trade Act.
PY14 Governor's Summer Job Hunt- $40,000 (Period of Performance 1/1/15 to
12/31/15)—The GSJH will provide job fairs, workshops, labor market information,
assessment testing,job placement services and employment opportunities to youth seeking
unsubsidized jobs for the summer.
If you have questions, please give me a call at extension 6510.
I.
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
EXPENDITURE AUTHORIZATION(EA)
This Expenditure Authorization(EA)covers the following Funding Streams:
Workforce Region:Weld WDP Agreement CMS#54599
Funding Source Period of Performance Vax# $Amount
PY14 Federal NEG-Disaster Grant— 7/1/14 through 9/30/15 2541 $83,853.00
Adjustment '
Total NFA $83,853.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs(WDP)Agreement as an attachment and is subject to
the provisions of the executed WDP Agreement referenced above. This Expenditure Authorization is not valid
until it has been approved by the State Controller or designee.
By: Cx7 tj OI,Q,A4 By: / 1i )ouglas itçG
emacher Date William B. Dowling, Director (/ Dat
Chair, Board of Weld County Commissioners 5 Z0�4 Division of Employment and Training
Colorado Dept. of Labor and Employment r
By: ��� Ate„. I V /Jy By:
Ma Fr tag, Chair Date Date
Weld County Workforce Investment board Title:
By: 6- J6--11‘,--hrty` 't 7�1 By:
Linda Perez, Division Head Date Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the
State Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the executed
WDP Agreement, the contractor is not authorized to begin performance until the contract is signed and dated
below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the
goods and/or services provided.
STATE CONTROLLER:
RO JAROS CPA, M , JD
By
Date /�q
Of this amount,$5,534.00 may be spent on local administration costs.
Page 1 of 8
02 0 -3 A1 -i
APPROVED AS TO SUBSTANCE:
SEE iffncielfF�
Elected Official or Department Head
NIA
Director of General Services
APPROVED AS TO F NDING:
Controller
APPRO�FORM:
County Attorney
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
NFA# 14-13
I. BUDGET CHARTS:
Workforce Region:Weld WDP Agreement CMS#54599
Funding Source Period of Performance Vax# $Amount
PY14 Federal NEG- Disaster Grant— 7/1/14 through 9/30/15 2541 $83,853.00
Adjustment
Total NFA $83,853.00
II. BUDGET INFORMATION:
A. ® This EA covers a Discretionary Grant.
1. ® The Line Item Budget for this Grant is included in Section IV,D.
III. STATEMENT OF WORK:
Project Contact Information:
Region Project Coordinator CDLE Project Coordinator
Name: Tami Grant Name: Mona Barnes
Phone: 970.353.3800 x6754 Phone: 303.318.9253
A. ❑ The Statement of Work for this EA is as follows:
1. Describe the services, program activities, and/or training that will be provided using these funds.
Identify whether the primary focus is participant services, program planning, capacity
building, supportive services, training, etc., and/or if there are specific intended outcomes.
2. Program Integration. If this is a discretionary grant, describe how this discretionary grant is
leveraged by and integrated with other workforce development and/or other partner programs.
Include a description of the value added as a result of this leveraging and integration.
B. El The Statement of Work for this EA is included in:
C. ® The Performance Outcomes and Project Activities Charts for this EA are:
meeting enrollment goals, subsidized job creation and placement, and expenditure goals.
Page2of8
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
IV. EA MODIFICATION(S):
A. Z This EA Increases the amount of funding.
B. ❑ This EA Decreases the amount of funding.
C. ® This EA Modifies the Budget
1. The Purpose and Rationale for this modification is: This adjustment allows ESWC to improve
the efficiency and effectiveness of the NEG program in service program participants and flood impacted
communities in several ways. Additional funds will be used to administer important pre-employment
services and to provide much needed chainsaw training for participants working on the debris clean-up
crews. Program staff will also have more resources to serve program participants including funds for
mobile communication at remote worksites. Funds will also be used to cover administrative costs
incurred during the period of performance.
D. Z This EA modifies the Budget Line items for the Discretionary Grant as shown in the Table
Below:
Budget Line Items Planned Expenditures
Salaries, Fringe Benefits, Travel $120,029
$138,940
$146,370
$230,448
$131,198
Equipment $0
Supplies $10,630
$15,000
Subcontracting arrangements $0
Operating/Overhead $61,163
$67,333
$73,255
$36,250
Program Related Supportive Services $781,500
$414,000
Other Participant Related Services $10,805
$8,000
Total Cumulative Expenditures $987,127
$1,116,272.00
$604,448
E. ® This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
The WCFRCC will continue operating an NEG program for one quarter, October—December 2014,
beyond the initial project plan. Receiving an additional $83,853 will permit WCFRCC to continue
supporting humanitarian aid efforts as well as debris removal in approved and high priority areas as
directly related to the September 2013 Flood.
Page 3 of 8
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
2. The Impact of this modification on the Delivery of Services, Program Activities,and
Training is:
During this time period, it's anticipated that there will be an additional four(4)participants enrolled in the
NEG program and will continue to support NEG participants enrolled during the past program year and
those who remain eligible for temporary employment under the NEG guidelines. In the initial project
plan, Weld planned to enroll 50 participants utilizing the full award amount. With the reduced allocation,
Weld has met the initial plan of 50 and plans to serve a total of 58 participants.
New project sites or sponsors are not planned or anticipated. Humanitarian sites in operation during the
final quarter will include United Way of Weld County and the Weld County Food Bank. House in a Box,
affiliated with Catholic Charities, will not continue during this time period as the participant maximized
the allowable income earning of$12,000. House in a Box was able to find limited grant funding to
maintain the NEG participant at 30 hours per week through December, 2014. The WCFRCC will
continue to operate two NEG crews to remove Flood debris from identified and approved areas however,
it's anticipated that the NEG crews will wrap up all projects in November as there will not be funding to
extend into December.
F. n Changes to the Performance Outcomes are shown in the modified Program Charts in Section
VII of this EA or here in the Alternative Performance Outcomes Chart required by the specific
discretionary grant.
V. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS
The services provided and work performed as described in this EA document shall be completed pursuant
to the terms and conditions of the WDP Agreement, the attached Disaster NEG Project Plan,and any
Federal and State laws and requirements, including, but not limited to, Federal guidance documents,
relevant State-issued Policy Guidance Letters, Program Information and Operations Manuals, and/or
specifications identified in the Notice of Fund Availability (NFA) or in the funding provisions below.
A. The following Additional Funding Provisions apply to this EA:
In addition to the Funding Provisions included in the Original EA, the Local Workforce Center agrees to
comply with the modifications to the Original Funding Provisions shown in BOLD and Strikethrough
below:
1.1 Statutory Reference:
Colorado Department of Labor and Employment (CDLE) Program Guidance Letter(PGL) 13-10-
WIA—Revised August 11,2014 ,Colorado Flood Recovery Jobs Program—Disaster National
Emergency Grant.
1.3 Disaster NEG Program Elements:
e. Allowable Costs
1. Wages and Fringe Benefits: Disaster NEG funds support wages and fringe benefits for temporary
subsidized jobs as described above in paragraph 1.3b. Allowable costs are participant wages in an
amount up to $12,000 and fringe benefits up to $3,000, not to exceed a total of$15,000 in wages and
benefits per participant for up to six months or 1,040 hours, whichever comes first. Effective August 26,
2014, participants may continue to work in certain NEG temporary job positions,subject to CDLE
Page 4 of 8
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
approval under the Federal grant waiver dated August 26,2014,for up to 2,080 hours or 12
months. The maximum wage payable has been increased to$30,000 in wages and fringe benefits
(i.e. $24,000 in wages and $6,000 in fringe benefits).
i. Performance Outcomes
During the time period of the initial Disaster NEG funding term (and the subsequent extended period
of performance extension through 09-30-2015),the Local Workforce Region is not required to meet the
Federal common measures typically required of WIA National Emergency Grants. They will only be
required to meet the enrollment, subsidized job creation and placement, and expenditure goals established
for their region.
k. Additional Federal Grant Requirements—Disaster NEG
I. Fish and Wildlife Service(FWS)-The Local Workforce Region shall monitor employer
worksites and cleanup activities in order to ensure compliance with the National Environmental Policy
Act(NEPA)and the Endangered Species Act(ESA). To protect valuable habitats and endangered species,
all disaster projects where participants will be entering or impacting natural areas shall ensure that
activities are not negatively affecting endangered species or their habitats. NEPA and ESA and require
that employers either affirm to FWS that there are no endangered species or habitats within the project
area, or that they consult with FWS to mitigate negative impacts where there are endangered species or
protected habitats before beginning any work in those areas.
On March 4,2014,the FWS signed a blanket agreement which allows the Local Workforce Region
and work site operators to work at any worksites contained within the declared disaster area
without requesting individual work site approval.The Local Workforce Region is required to
inform each worksite operator of the FWS requirements, provided by CDLE,and to ensure that
each Worksite Operator informs each participant of the endangered habitats and protected species
that may be found in these areas and what to do if they are encountered.
Restrictions on Funding
1. Funds shall be used only for the stated purpose identified in these funding provisions; in
modifications to funding provisions as provided in subsequent NFAs; as defined in an executed EA;
and/or pursuant to any other Federal and State directives covering these Disaster NEG funds.
2. During the first six(6) months of the period of performance of the original EA and this EA
modification, funds may not be used for permanent reemployment and job placement services, nor for
training services unrelated to temporary subsidized job placements. These costs may be allowable subject
to-a-modification of the funding provisions in subsequent NFAs and/or pursuant to an executed formal
E i€eation. Funding may be used only to provide temporary subsidized jobs placement
services and supportive services.
B. n This EA includes the following subcontracting arrangements for delivery of services: (See
definition in the EA PGL Attachment A).
C. n This EA includes the following Other Internal Financial Resources to support this
initiative/discretionary grant: (See definition in the EA PGL Attachment A).
D. ❑ This EA includes the following Other External Financial Resources to support the
initiative/discretionary grant: (See definition in the EA PGL Attachment A).
Page 5of8
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
VI. PROJECTED QUARTERLY EXPENDITURES-CUMULATIVE
The Projected Quarterly Expenditures for this project are included below.
INITIAL Actual Expenditure Allocations
Project Operator-Level
Expenditures PROGRAM QTR 1 QTR 2 QTR 3 QTR 4
BUDGET 12/31/13 03/31/14 06/30/14 09/30/14
Participant Wages $ 600,000.00
$3,953.80 $72,519.39 $195,345.30 $304,586.75
Participant Fringe Benefits $150,000.00 $302.47 $5,547.77 $14,943.95 $23,300.93
Pre-employment Services $10,805.00 $0.00 $738.70 $6,078.70 $7,148.70
Supportive Services $31,500.00 $0.00 $5,357.56 $8,688.44 $11,401.98
Equipment(>$5,000) $0.00 $0.00 $0.00 $0.00 $0.00
Supplies $10,630.00 $149.72 $5,952.84 $7,446.57 $12,156.09
Program Staff $106,179.00
$13,904.58 $53,799.79 $72,673.83 $84,952.94
Travel $13,850.00 $26.15 $1,452.23 $3,271.27 $5,109.01
Other Program Costs $0.00 $0.00 $0.00 $0.00 $0.00
Total Program Costs $922,964 $18,336.72 $145,368.28 $308,448.06 $448,656.40
Administrative $64,163.00 $518.88 $6,864.07 $14,127.08 $28,578.00
Total Expenditures: Project
Operator Level $987,127.00 $18,855.60 $152,232.35 $322,575.14 $477,234.40
Page 6 of 8
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
CURRENT Planned Expenditures
Project Operator-Level Expenditures PROGRAM QTR 5
BUDGET 12/31/14
Participant Wages $ 600,000.0
$400,000.00 $400,000.00
Participant Fringe Benefits $150,000.00
$30,000.00 $30,000.00
$10,805.00
Pre-employment Services
$8,000.00 $8,000.00
$31,500.00
Supportive Services
$14,000.00 $14,000.00
Equipment(>55,000) $0.00 $0.00
$10,630.00
Supplies
$15,000.00 $15,000.00
$106,179.00
Program Staff
$94,198.00 $94,198.00
$13,850.00
Travel
$7,000.00 $7,000.00
Other Program Costs $0.00 $0.00
$922,964
Total Program Costs "
$568,198.00 $568,198.00
$64,163.00
Administrative
$36,250.00 $36,250.00
Total Expenditures: Project Operator Level $987,127.00
$604,448.00 $604,448.00
Page 7 of 8
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
VII. PLANNED PARTICIPATION SUMMARY-CUMULATIVE
The Planned Participation Summary for this project is included below.
PLANNED 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH
PARTICIPANTS October 1 to January 1 to April 1 to QUARTER
December 31, March 31, 2014 June 30, 2014 July 1 to
2013 September
30, 2014
Employed in Temp. 15 45 50 50
Disaster Relief Asst.
Receiving Intensive
Services
Receiving Supportive 8 26 31 41
Services
Exits 0 0 45 50
Entering Employment at
Exit
Total Planned Participants 15 45 50 50
PLANNED w 5TH QUARTER
PARTICIPANTS October 1 to
December 31,
2014
Employed in Temp. 58
Disaster Relief Asst.
Receiving Intensive
Services
Receiving Supportive 44
Services
Exits 58
Entering Employment at
Exit
Total Planned Participants 58
VIII. PLANNED PROGRAM ACTIVITIES-CUMULATIVE
The Planned Program Activities for this project are included in the Statement of Work in Section IV,E.
Page 8 of 8
Hello