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Home My WebLink About20143614.tiff MEMORANDUM TO: Board of County Commissioners December 12, 2014 i FROM: Esther Gesick, Clerk to the Board U2 COUNTY SUBJECT: 2015 Newspaper Bid #61400212 (con't from 12/8/14) Based on the following summary, staff recommends approval of the low bid from the Greeley Tribune. However, at the request of the Board, each of the vendors has submitted subsequent information concerning their levels of traditional circulation as well as their online digital editions (SEE ATTACHMENTS). Consideration of this information is at the discretion of the Board. Example of Notices each Month Tributary Greeley Tribune Type#1 format - 28 Notices $835.80 $337.12 Type#2 format - 18 Notices $3,277.44 $947.70 Type#3 format $1,435.79 $685.13 - Payables 1 month Total Monthly $5,549.03 $1,969.95 TOTAL ANNUAL `' $685$8 $6 '' ? .+,,,A,,638 40;'' 4-30/1/ 12,11 ne0/S WELD COUNTY PURCHASING 1861 1150 O Street Room #107, Greeley CO 80631 H.' �', E-mail: mwalters@co.weld.co.us E-mail: reverettco.weld.co.us / Lr r P' Phone: (970) 356-4000, Ext 4222 or 4223 G o.0 N?z -- Fax: (970) 336-7226 DATE A E OF BID: NOVEMBER 18, 2014 REQUEST FOR: WELD COUNTY LEGAL NEWSPAPER SERVICES DEPARTMENT: CLERK TO THE BOARD BID NO: #61400212 PRESENT DATE: NOVEMBER 19, 2014 APPROVAL DATE: DECEMBER 8, 2014 **MOVED TO MONDAY, DECEMBER 15, 2014** PRICE PRICE PRICE NOTICES NOT VENDORS TYPE #1 TYPE #2 TYPE #3 SPECIFIED Greeley Tribune $12.04 $52.65 $685.13 $1.35 501 8t" Avenue Greeley CO 80634 The Tributary $29.85 $182.08 $1435.79 $3.89 105 Woodward Ave PO Box 581 Keenesburg CO 80643 Type #1 — Publication of legal notices Type #2 — Publication of ordinances Type #3 — Publication of warrants/monthly & payroll/twice a year Publication of notices not specified **ESTHER IS REVIEWING THE BIDS AT THIS TIME. Esther Gesick From: Jennifer Kline [jkline@greeleytribune.com] Sent: Tuesday, December 09, 2014 4:35 PM To: Esther Gesick Cc: Robert J. Frick; Trevor Jiricek; Frank Haug Subject: RE: Bid Inquiry-The Greeley Tribune-2015 Weld County Legal Newspaper Bid#B1400212- Con't to 12/15/2014 Hi Esther, Our current circulation numbers are below. Sunday- 18,417 print, 12,991 digital edition Monday-Saturday- 15,399 daily, 13,121 digital edition Let me know if you need any other information! Thanks, Jennifer Kline The Tribune PO Box 1690,Greeley, CO 80631 (970)392-4469 Fax: (970)352-4059 jkline@greeleytribune.com leoals@oreelevtribune.com [1heTbune Winc sorNow' TrthuneExtra frFe eepost http://survev.swiftcom.com/index.php?sid=37622&lang=en. From: Esther Gesick [mailto:egesick@ico.weld.co.us] Sent: Tuesday, December 09, 2014 3:57 PM To: Jennifer Kline Cc: Robert J. Frick; Trevor Jiricek; Esther Gesick; Frank Haug Subject: Bid Inquiry -The Greeley Tribune - 2015 Weld County Legal Newspaper Bid #61400212 - Con't to 12/15/2014 Hello Jennifer, During a work session with the Commissioners to review staffs recommendation concerning the 2015 Legal Newspaper there was discussion concerning general circulation for each of the bidders as referred to in Section 24-70-103, C.R.S. In order to allow staff and the bidders time to address this question the Commissioners continued approval of the Bid to this coming Monday, December 15, 2014, at 9:00 a.m. Please "Reply All" with your publication's numbers of general circulation. If you have any questions, please contact me. Thank you, Esther E. Gesick Clerk to the Board 1150 O Street P.O. Box 758(Greeley, CO 80632 tel: (970)336-7215 X4226 ) 1J C � Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please 1 Esther Gesick From: Bob Grand [csl888@msn.com] Sent: Wednesday, December 10, 2014 1:09 PM To: Esther Gesick Cc: Robert J. Frick; Trevor Jiricek; Frank Haug Subject: RE: Bid Inquiry-The Tributary-2015 Weld County Legal Newspaper Bid#B1400212 -Con't to 12/15/2014 Ms. Gesick: Attached please find my response to your request on the general circulation requirements as specified in Section 24-70-103 CRS.That section specifically refers to publication cycles only, not circulation requirements. I hope I answered the general discussion question. If you have any other informational requests please feel free to contact me. Thank you for your consideration. Bob Grand Publisher The Tributary From: Esther Gesick [mailto:egesick(aco.weld.co.us] Sent: Tuesday, December 09, 2014 3:29 PM To: csl888@msn.com Cc: Esther Gesick; Robert J. Frick; Trevor Jiricek; Frank Haug Subject: Bid Inquiry -The Tributary - 2015 Weld County Legal Newspaper Bid #B1400212 - Con't to 12/15/2014 Hello Bob, During a work session with the Commissioners to review staffs recommendation concerning the 2015 Legal Newspaper there was discussion concerning general circulation for each of the bidders as referred to in Section 24-70-103, C.R.S. In order to allow staff and the bidders time to address this question the Commissioners continued approval of the Bid to this coming Monday, December 15, 2014, at 9:00 a.m. Please "Reply All" with your publication's numbers of general circulation. If you have any questions, please contact me. Thank you, Esther E. Gesick Clerk to the Board 1150 O Street(P.O. Box 758(Greeley, CO 80632 tel: (970)336-7215 X4226 itz^ Pi r - Ivan 1 Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 12/10/2014 Ms. Ester Gesick Clerk to the Board Weld County Commissioners 1150 0 Street PO Box 758 Greeley, CO 80632 Ms. Gesick In response to your email dated 12/9/2014: Section 24-70-103 discusses the frequency of publication, i.e. daily, tri weekly, semi weekly, or a weekly newspaper, and the subsequent number of consistently published weekly issues to qualify as a legal paper. The Tributary is a registered periodical with the United States Postal Service (periodical number: 025-461 for over 5 years and has published weekly over that period.) The Tributary has had one complete full audit from the United State Postal Service to ensure it meets periodical regulations. Its yearly fee has been paid over that period and is current. As such,the Tributary fully meets the requirements as stated in Section 24-70-103, CRS. As information,the Tributary prints 80 copies of the paper each week of which approximately 65 are subscribers. Newspapers were chosen as the means to provide information to the public as the assumption was that if people paid for the paper they would read it. I believe times have changed and firmly believe that legal notices should be available on line.The Lost Creek Guide, another of our papers, competes against 3 major publishing firms over four different counties. We have noted that over the years they have all raised their subscription rates which, we believe, has lowered their actual number of subscribers. In all the markets we choose to compete in, we mail the paper, free of charge, using the USPS EDDM route numbers. So every home or business in the zip code receives the paper. We have gone from 4,500 papers to a little under 20,000 over the last four years with this approach, and continue to grow. The Tributary will have an on line edition that will be free to anybody who wishes to access it.The domain name we have is:thetribnews.com.We plan to have a web site, being developed as we speak, that will be similar to the Lost Creek Guide which can be viewed at Icgnews.com Additionally there will be a storage capacity to have at least one years worth of Tributary issues on file to research. We have seen significant growth in access (hits/visits)to the Lost Creek Guide web site since its inception.We see the activity to the Tributary web site dwarfing our subscription list for the Tributary. Having said that we want to reiterate that the Tributary fully meets the legal requirements of Section 24-70-103 CRS. We believe the important thing is to give the general public access to the information in the paper.The concept of providing information to the public so they can make informed decision is core to our newspaper philosophy. Other papers charge for access to their web sites. We do not, as we strongly believe this restricts dissemination of public information.The Tributary will meet the regulatory requirement of a legal paper but will strive to maximize the information distribution through our web site. Page two of two 12/10/2014 As a business you have to have model that meets the regulatory requirements but also strives to achieve the basic intent of the regulation which is having information be available to the general public.We believe our philosophy focuses on that. If you have any further questions please fill free to contact me. Bob Grand Publisher The Tributary The Lost Creek Guide Restaurant News of the Rockies 8611 MEMORANDUM ,R' _ `1 TO: Board of County Commissioners December 5, 2014 1�, FROM : Esther Gesick, Clerk to the Board 1/sie• I J NwcallisV LINTY 1 SUBJECT: 2015 Newspaper er Bid #B1400212 p Because each bid is based on different widths of columns, it is difficult to compare prices. As a result we asked each bidder to price three sample notice publications, and then the cost of those sample notices are calculated to acquire an estimated annual cost based upon the average number of notices to be published in the next year. In considering the bid it is important to remember that the largest amount of publication of notices is in the Type #1 format, so it is reasonable to expect that bidder lowest in cost in the Type #1 format is the lowest bidder. Based on the following summary, staff recommends approval of the low bid from the Greeley Tribune. Example of Notices each Month Tributary Greeley Tribune Type #1 format - 28 Notices $835. 80 $337. 12 Type #2 format - 18 Notices $3, 277 .44 $947. 70 Type #3 format $1 ,435. 79 $685. 13 - Payables 1 month Total Monthly $5, 549. 03 $ 1 , 969. 95 TOTAL ANNUAL $66, 588. 36 $23,639.40 aoi4- 36 /q WELD COUNTY PURCHASING •,4118_61A- 1150 O Street Room #107, Greeley CO 80631 E-mail: mwalters(aco.weld.co.us � ■' t E-mail: reverettco.weld.co.us LT �' Phone: (970) 356-4000, Ext 4222 or 4223 c p u N T Y = Fax: (970) 336-7226 DATE OF BID: NOVEMBER 18, 2014 REQUEST FOR: WELD COUNTY LEGAL NEWSPAPER SERVICES DEPARTMENT: CLERK TO THE BOARD BID NO: #61400212 PRESENT DATE: NOVEMBER 19, 2014 APPROVAL DATE: DECEMBER 8, 2014 PRICE PRICE PRICE NOTICES NOT VENDORS TYPE #1 TYPE #2 TYPE #3 SPECIFIED Greeley Tribune $12.04 $52.65 $685.13 $1.35 501 8th Avenue Greeley CO 80634 The Tributary $29.85 $182.08 $1435.79 $3.89 105 Woodward Avenue PO Box 581 Keenesburg CO 80643 Type #1 — Publication of legal notices Type #2 — Publication of ordinances Type #3 — Publication of warrants & payroll twice a month Publication of notices not specified **ESTHER IS REVIEWING THE BIDS AT THIS TIME. 2014-3614 r1(19 W,0015 Hello