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Home My WebLink About20142285.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JULY 28, 2014 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, July 28, 2014, at the hour of 9:00 a.m. El ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Douglas Rademacher, Chair Commissioner Barbara Kirkmeyer, Pro-Tem Commissioner Sean P. Conway— EXCUSED Commissioner Mike Freeman Commissioner William F. Garcia Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Controller, Barbara Connolly Fl MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County Commissioners meeting of July 23, 2014, as printed. Commissioner Garcia seconded the motion, and it carried unanimously. • CERTIFICATION OF HEARINGS: Commissioner Garcia moved to approve the Certification of Hearings conducted on July 23, 2014, as follows: 1) USR14-0013, Anadarko E and P Company, LP, c/o Kerr-McGee Gathering, LLC, and 2) USR14-0015, Anadarko E and P Company, LP, c/o Kerr- McGee Gathering, LLC. Commissioner Freeman seconded the motion, and it carried unanimously. El AMENDMENTS TO AGENDA: There were no amendments to the agenda. .IR CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as printed. Commissioner Garcia seconded the motion, and it carried unanimously. El PUBLIC INPUT: No public input was given. BIDS: IR 1) APPROVE BID #B1400109, ACCELA CONFIGURATION CONSULTING SERVICES - DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Services, stated Truepoint Solutions presented an hourly estimate, as opposed to a fixed bid, and staff believes this provides flexibility that may lower the overall price. They also scored the Minutes, July 28, 2014 2014-2285 $��8 Page 1 BC0016 highest on the RFP and were the lowest bid. Commissioner Kirkmeyer moved to approve said bid award as recommended by staff. Seconded by Commissioner Garcia, the motion carried unanimously. El 2) APPROVE BID #B1400111, SECURITY INFORMATION AND EVENT MANAGER - DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose stated Solutions-ii offered the most functionality and was the lowest bidder for a total amount of $112,942.15. Commissioner Garcia moved to approve said bid award as recommended by staff. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. Ei 3) APPROVE BID #B1400114, 918 BUILDING REMODEL - DEPARTMENT OF BUILDINGS AND GROUNDS: Trevor Jiricek, Director of General Services, stated staff recommends the bid be awarded to the low bidder JBlanco Enterprises, in the amount of $505,378.15. This is a remodel to accommodate probation offices. Commissioner Freeman moved to approve said bid award as recommended by staff. The motion was seconded by Commissioner Garcia. Commissioner Freeman subsequently withdrew the motion for further discussion, which was also seconded by Commissioner Garcia. Toby Taylor, Director of Buildings and Grounds, noted that TCC, out of Windsor, CO, also meets specifications and has great references, and confirmed the County has not worked with either vendor before. Mr. Jiricek said the difference between the bids is 0.5 percent. Commissioner Kirkmeyer, in accordance the Weld County Charter mandate to give preference to Weld County vendors as long as the quality and quantity are comparable and within a certain percentage, moved to accept the second low bid, from TCC Corporation, in the amount of $508,411.00. The motion was seconded by Commissioner Garcia, and it carried unanimously. IR 4) APPROVE BID #61400118, DRY CREEK FLOOD RECOVERY PROJECT - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek reported that staff recommended the low bid from AISA Civil, Inc., in the amount of $207,340.00. Commissioner Freeman moved to approve said bid award as recommended by staff. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. 5) APPROVE BID #61400128, ROOF(S) REPLACEMENT MISSILE SITE - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek reported staff recommends the low bid from Hometown Roofing, in the amount of $13,795.00. He noted this is a local vendor. Commissioner Garcia moved to approve said bid award as recommended by staff. Seconded by Commissioner Freeman, the motion carried unanimously. El 6) APPROVE BID #61400130, HOUSEHOLD HAZARDOUS WASTE PICKUP SERVICES — DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Mr. Jiricek requested this matter be continued to Wednesday, July 30, 2014, at 9:00 a.m. to allow staff additional time for review. Commissioner Kirkmeyer moved to continue the matter as recommended by staff. Seconded by Commissioner Freeman, the motion carried unanimously. NEW BUSINESS: la 1) CONSIDER STANDARD FORM FOR AGREEMENT FOR RESPITE CARE SERVICES BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND VARIOUS PROVIDERS AND AUTHORIZE CHAIR TO SIGN AGREEMENTS CONSISTENT WITH SAID FORM: Judy Griego, Director of Department of Human Services, reviewed the terms for services included in the form, noting it was reviewed and approved by the County Attorney's Office. Commissioner Freeman moved to approve said form and authorize the Chair to sign agreements consistent with the form. The motion was seconded by Commissioner Garcia, and it carried unanimously. Minutes, July 28, 2014 2014-2285 Page 2 BC0016 El 2) CONSIDER ACKNOWLEDGING CANCELLATION OF TAX LIEN SALE CERTIFICATE (TS CERT 2003-1763): John Lefebvre, Treasurer, explained these are all on destroyed or otherwise non- existent mobile homes. Commissioner Garcia moved to approve said cancellation. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. El 3) CONSIDER ACKNOWLEDGING CANCELLATION OF TAX LIEN SALE CERTIFICATE (TS CERT 2008-03040): Commissioner Freeman moved to approve said cancellation. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. El 4) CONSIDER ACKNOWLEDGING CANCELLATION OF TAX LIEN SALE CERTIFICATE (TS CERT 2012-18753): Commissioner Garcia moved to approve said cancellation. The motion, which was seconded by Commissioner Freeman, carried unanimously. IEl 5) CONSIDER TEMPORARY CLOSURE OF CR 22 BETWEEN CRS 41 AND 49: Amy Joseph, Department of Public Works, reviewed the temporary road closure. Commissioner Garcia moved to approve said closure. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. El 6) CONSIDER PROJECT COMPLETION REPORT FOR ESPANOLA SUBDIVISION IMPROVEMENTS PROJECT AND AUTHORIZE CHAIR TO SIGN: Elizabeth Relford, Department of Public Works, presented the final completion report for the Community Development Block Grant road and drainage improvements for the Expanola Subdivision. The project was bid out in January, and Duran Excavating was selected and began the project in March and completed in May. The final reimbursement request has been submitted to DOLA. Commissioner Garcia stated that all the staff involved in this project did a great job and the residents are excited and working hard to make the area beautiful. He submitted pictures for the record, as Exhibit "A", of the wooden play structure, which himself, Ms. Relford and a Boy Scout troop made there over the weekend. Commissioner Kirkmeyer moved to approve said cancellation and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. 7) CONSIDER CONTRACT FOR PERFORMANCE OF ACCOUNTING SERVICES FOR U.S. HIGHWAY 85 PLANNING AND ENVIRONMENTAL LINKAGE STUDY ON BEHALF OF THE U.S. HIGHWAY 85 COALITION AND AUTHORIZE CHAIR TO SIGN: Ms. Relford stated this was approved in March of 2012, for the purpose of collecting a local match from communities for the U.S. Highway 85 Coalition; CDOT has since revised their intergovernmental agreement template and is sending it back to the Board to be approved again, so that the County can release those funds. Commissioner Freeman noted problems at the intersection of County Road 385 and U.S. Highway 85. Ms. Relford said she believes CDOT has that designed, but the bids were high, and it will be rebid in the fall. Commissioner Kirkmeyer moved to approve said contract and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. Fl 8) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR19/4B) PURSUANT TO AGREEMENT FOR CONSTRUCTION ADMINISTRATION SERVICES FOR PERMANENT REPAIRS AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Don Dunker, Department of Public Works, remarked these inspections are 12.22 percent of the overall cost the construction. He noted Bohannan also did the design and staff recommends approval on this and following items of business. Commissioner Garcia moved to approve said work order and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. Minutes, July 28, 2014 2014-2285 Page 3 BC0016 III 9) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR23/14A) PURSUANT TO AGREEMENT FOR CONSTRUCTION ADMINISTRATION SERVICES FOR PERMANENT REPAIRS AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Kirkmeyer moved to approve said work order form and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. IR 10) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR23/8A) PURSUANT TO AGREEMENT FOR CONSTRUCTION ADMINISTRATION SERVICES FOR PERMANENT REPAIRS AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Kirkmeyer moved to approve said work order form and authorize the Chair to sign. The motion, which was seconded by Commissioner Garcia, carried unanimously. Ei 11) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR8/21A) PURSUANT TO AGREEMENT FOR CONSTRUCTION ADMINISTRATION SERVICES FOR PERMANENT REPAIRS AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Freeman moved to approve said work order form and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. IE 12) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR23/6C) PURSUANT TO AGREEMENT FOR CONSTRUCTION ADMINISTRATION SERVICES FOR PERMANENT REPAIRS AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Kirkmeyer moved to approve said work order form and authorize the Chair to sign. The motion, which was seconded by Commissioner Garcia, carried unanimously. liEl 13) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR21/6A) PURSUANT TO AGREEMENT FOR CONSTRUCTION ADMINISTRATION SERVICES FOR PERMANENT REPAIRS AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Kirkmeyer moved to approve said work order form and authorize the Chair to sign. The motion, which was seconded by Commissioner Garcia, carried unanimously. El 14) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR17/4A) PURSUANT TO AGREEMENT FOR CONSTRUCTION ADMINISTRATION SERVICES FOR PERMANENT REPAIRS AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Garcia moved to approve said work order form and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. IR 15) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR4/15A) PURSUANT TO AGREEMENT FOR CONSTRUCTION ADMINISTRATION SERVICES FOR PERMANENT REPAIRS AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Kirkmeyer moved to approve said work order form and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. 16) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR15/2A) PURSUANT TO AGREEMENT FOR CONSTRUCTION ADMINISTRATION SERVICES FOR PERMANENT REPAIRS AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC.: Commissioner Garcia moved to approve said work order form and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. Minutes, July 28, 2014 2014-2285 Page 4 BC0016 IR 17) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY AND APPROVE SALE AT AUCTION WITH ROLLER AND ASSOCIATES: Barbara Connolly, Controller, reviewed this auction item, a trailer erroneously omitted from the surplus property list of what was sent to auction on July 16, 2014. Commissioner Kirkmeyer moved to approve said declaration and sale of surplus property. The motion, which was seconded by Commissioner Freeman, carried unanimously. PLANNING: El 1) CONSIDER IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT OFF-SITE COLLATERAL FOR AMENDED USR13-0060 - RODNEY AND KAREN STEELEY/ COLORADO CRUDE CARRIERS: Rich Hastings, Department of Public Works, stated staff recommends approval, this will be a beneficial facility, and Public Works is working with CDOT regarding evaluating the need for turn lanes on County Road 392. EJ Rod Steeley said there was a little confusion at the beginning about the number of vehicles entering and exiting the facility, but he feels the project impacts will be less than expected and he does not foresee any issues. Commissioner Garcia moved to approve agreement, accept collateral, and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. Fi 2) CONSIDER INITIAL HEARING CONCERNING RESCINDING USE BY SPECIAL REVIEW PERMIT #1736 - ROBERT COLLINS: Chair Rademacher recused himself from this item of business. Kim Ogle, Department of Planning Services, reviewed the history of this permit and violations, and stated Mr. Collins has met all the requirements as of July 7, 2014, and staff recommends the matter be remanded back to staff. Commissioner Garcia moved to dismiss the hearing. The motion, which was seconded by Commissioner Freeman, carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Minutes, July 28, 2014 2014-2285 Page 5 BC0016 Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:35 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: j giti ;A ngcr , 2A glias Radem her, Chair Weld County Clerk to the Board Barbara Kirk eyer, ro-Tem BY. ►1 .� ` . 1 / ...f �_ D_ . y Clerk to thq Bo.�j�asi �1 '- �• XCUSED ` '•: �` �'can P. Conway Mike Free Wil am . Gafcia' Minutes, July 28, 2014 2014-2285 Page 6 BC0016 • 1 -' If -i Cs _y - t -t " -�- .41 • - . • . - 1 .,., Was: . I...9 ... . ..._ A I . 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