HomeMy WebLinkAbout20143692.tiff . 1861 W Memorandum
U! r TO: Douglas Rademacher, Chair
`,'I ! Board of County Commissioners
G_O_U
FROM: Mark E. Wallace, MD, MPH,
Executive Director
Department of Public Health & Environment
DATE: November 21, 2014
SUBJECT: Agreement for Professional Services with
Kiley Floren
Enclosed for Board review and approval is a contract between the Weld County Department of
Public Health and Environment and Kiley Floren.
The Health Department needs to produce the following reports derived from the 2013-2014
Weld Community Health Survey by February 15, 2015:
• The 2013-2014 Community Health Survey Data Chartbook
• 2013-2014 Community Health Survey High-Level Findings Report
• Survey Snapshot Briefs and Infographic Fact Sheets
• County Regional Health Status Briefs and Qualitative Summary Findings Regional
Reports
The reports are a series of interrelated documents that can be used internally within the Health
Department, and externally with Weld County Government agencies including the BOCC, public
health partner agencies and the general public. All documents will be available on the Health
Department website.
This Agreement for Professional Services was approved for placement on the agenda by the
Board via pass-around dated November 7, 2014.
I recommend approval of this Agreement for Professional Services with Kiley Floren.
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AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT is made by and between the County of Weld, State of
Colorado, whose address is 1150 O Street, Greeley, Colorado, 80631 ("County"),
and Kiley Floren _ whose address is_714 17th Street, Greeley, Colorado
80631_, ("Contractor").
WHEREAS, County desires to retain Contractor as an independent contractor to
perform services as more particularly set forth below; and
WHEREAS, Contractor has the time available to timely perform the services, and
is willing to perform the services according to the terms of this Agreement.
NOW THEREFORE, in consideration of the mutual promises and covenants
contained herein, the parties hereto agree as follows:
1. Engagement of Contractor. County hereby retains Contractor, and
Contractor hereby accepts engagement by County upon the terms and conditions
set forth in this Agreement.
2. Term. The term of this Agreement shall be November 15, 2014_through
and until February 15, 2015
3. Services to be Performed. Contractor agrees to perform the Services listed or
referred to in Exhibit A, attached hereto and incorporated herein.
4. Compensation. County agrees to pay Contractor for services performed as set
forth on Exhibit A at the rate of_$18.00 per hour. Charges shall be based on
the time actually spent performing the services, but shall exclude travel time.
Mileage may be charged to and from any required job site at a rate of_00
cents per mile (not applicable). Contractor shall not be paid any other expenses
unless set forth in this Agreement. Payment to Contractor will be made only upon
presentation of a proper claim by Contractor, itemizing services performed and
mileage expense incurred. Payment for services and all related expenses under this
Agreement shall not exceed $_5,000.00_.
5. Additional Work. In the event the County shall require changes in the scope,
character, or complexity of the work to be performed, and said changes cause an
increase or decrease in the time required or the costs to the Contractor for
performance, an equitable adjustment in fees and completion time shall be
negotiated between the parties and this Agreement shall be modified accordingly
by a supplemental Agreement. Any claims by the Contractor for adjustment
hereunder must be made in writing prior to performance of any work covered in
the anticipated supplemental Agreement. Any change in work made without such
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prior supplemental Agreement shall be deemed covered in the compensation and
time provisions of this Agreement.
6. Independent Contractor. Contractor agrees that Contractor is an independent
contractor and that neither Contractor nor Contractor's agents or employees are, or
shall be deemed to be, agents or employees of the County for any purpose.
Contractor shall have no authorization, express or implied, to bind the County to
any agreement, liability, or understanding. The parties agree that Contractor will
not become an employee of County, nor is Contractor entitled to any employee
benefits from County as a result of the execution of this Agreement.
7. Warranty. Contractor warrants that services performed under this Agreement
will be performed in a manner consistent with the professional standards governing
such services and the provisions of this Agreement.
8. Reports County Property. All reports, test results and all other tangible
materials produced in connection with the performance of this Agreement, whether
or not such materials are in completed form, shall at all times be considered the
property of the County. Contractor shall not make use of such material for
purposes other than in connection with this Agreement without prior written
approval of County.
9. Acceptance of Product not Waiver. Upon completion of the work,
Contractor shall submit to County originals of all test results, reports, etc.,
generated during completion of this work. Acceptance by County of reports and
incidental material furnished under this Agreement shall not in any way relieve
Contractor of responsibility for the quality and accuracy of the work. Acceptance
by the County of, or payment for, any services performed under this Agreement
shall not be construed as a waiver of any of the County's rights under this
Agreement or under the law generally.
10. Insurance and Indemnification. Contractor shall defend and indemnify
County, its officers and agents, from and against loss or liability arising from
Contractor's acts, errors or omissions in seeking to perform its obligations under
this Agreement. Contractor shall provide necessary workers' compensation
insurance at Contractor's own cost and expense.
11. Termination. Either party may terminate this Agreement at any time by
providing the other party with a 10 day written notice thereof Furthermore, this
Agreement may be terminated at any time without notice upon a material breach of
the terms of the Agreement. In the event of an early termination, Contractor shall
be paid for work performed up to the time of notice and County shall be entitled
the use of all material generated pursuant to this Agreement.
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12. Non-Assignment. Contractor may not assign or transfer this Agreement, any
interest therein or claim thereunder, without the prior written approval of County.
13. Access to Records. County shall have access to Contractor's financial records
as they relate to this Agreement for purposes of audit. Such records shall be
complete and available for audit 90 days after final payment hereunder and shall be
retained and available for audit purposes for at least five years after final payment
hereunder.
14. Time of Essence. Time is of the essence in each and all of the provisions of
this Agreement.
15. Interruptions. Neither party to this Agreement shall be liable to the other for
delays in delivery or failure to deliver or otherwise to perform any obligation under
this Agreement, where such failure is due to any cause beyond its reasonable
control, including but not limited to Acts of God, fires, strikes, war, flood,
earthquakes or Governmental actions.
16. Notices. Any notice required to be given under this Agreement shall be in
writing and shall be mailed or delivered to the other party at that party's address as
stated above.
17. Compliance. This Agreement and the provision of services hereunder shall be
subject to the laws of Colorado and be in accordance with the policies, procedures,
and practices of County.
18. Non-Exclusive Agreement. This Agreement is nonexclusive and County may
engage or use other contractors or persons to perform services of the same or
similar nature.
19. Certification. Contractor certifies that Contractor is not an illegal immigrant,
and further, Contractor represents, warrants, and agrees that it has verified that
Contractor does not employ any illegal aliens. If it is discovered that Contractor is
an illegal immigrant, employs illegal aliens or subcontracts with illegal aliens,
County can terminate this Agreement and Contractor may be held liable for
damages.
20. Entire Agreement/Modifications. This Agreement contains the entire
agreement between the parties with respect to the subject matter contained in this
Agreement. This instrument supersedes all prior negotiation, representation, and
understanding or agreements with respect to the subject matter contained in this
Agreement. This Agreement may be changed or supplemented only by a written
instrument signed by both parties.
21. Funding Contingency. No portion of this Agreement shall be deemed to
create an obligation on the part of County to expend funds not otherwise
appropriated or budgeted for.
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22. No Conflict. No employee of Contractor nor any member of Contractor's
family shall serve on a County Board, committee or hold any such position which
either by rule, practice or action nominates, recommends, supervises Contractor's
operations, or authorizes finding to Contractor.
23. Severability. If any term or condition of this Agreement shall be held to be
invalid, illegal, or unenforceable, this Agreement shall be construed and enforced
without such provision, to the extent that this Agreement is then capable of
execution within the original intent of the parties.
24. Governmental Immunity. No portion of this Agreement shall be deemed to
constitute a waiver of any immunities the parties or their officers or employees
may possess.
25. No Third Party Beneficiary. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties
and nothing in this Agreement shall give or allow any claim or right of action
whatsoever by any other person not included in this Agreement. It is the express
intention of the undersigned parties that any entity other than the undersigned
parties receiving services or benefits under this Agreement shall be an incidental
beneficiary only.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date
and year written below.
Contract s Signat :-�
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Date
COUNTY OF WELD, STATE OF COLORADO
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ATTEST: d SIC ;c1
Do glas Rade acher, ChairClilL �.�,
Board of County Commissioners,♦ ,S IL. j ���
N0V 2 g P014 � � fie? 'clerk to the Board
Date 'r;M
AP ROVED AS TO SUBSTA E:
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Elected Official or Department d
r\j/k
Director of General Services
APPROVED AS TO FUNDING:
}Stet eA/nel
Controller
APPROVED AS TO FORM:
County Attorney
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT tat_
s862 1555 North 17th Avenue tir '
Greeley, CO 80631
Public Health
Web: www.weldhealth.orq
Health Administration Public Health&Clinical Environmental Health Communication, Emergency Preparedness
COUNTY
0UN Y Vital Records Services Services Education&Planning &Response
Tale 970.3066410 Tele W63046420 Tale.970 304 6415 Tele.9703046470 Tele.970.304.6420
Fax 970.3046412 Fax. 970.3046416 Fax. 970.3046411 Fax. 970.304.6452 Fax. 970.304.6469
Our vision Together with the communities we serve we are working to make Weld County the healthiest place to live,learn work and play
Weld County Contract with Kiley Floren, Community Health Survey Report Assistant
Exhibit A: Scope of Work
Lead Agency: Weld County Department of Public Health and Environment
Eric Aakko, Director, Health Communication, Education and Planning
1555 N. 17th Avenue, Greeley, CO 80631
970-304-6470 ext. 2325 eaakko@weldgov.com
Name of Consultant: Kiley Floren
714 17th Street
Greeley, CO 80631
Project Period: November 15, 2014 through February 15, 2015
Scope of Work:
The Community Health Survey Report Assistant will prepare technical and lay audience reports from data
obtained from the 2013 Weld County Community Health Survey with a high degree of accuracy.
Report Assistant SOW Requirements:
1. Strong editorial, research, writing, and communication skills
2. Proficiency with Microsoft products including Word, PowerPoint, and Excel
3. Ability to understand and interpret data, then synthesize it in text
4. Following policies and procedures for reporting data
5. Demonstrate strong organizational skills
6. Sign and comply with confidentiality policy
7. Most work must be completed at the Health Department
8. Provide a monthly invoice to Health Data Specialist staff by the 10th of each month. Monthly invoices
are due on or before: December 10, 2014; January 10, 2015; February 10, 2015; March 10, 2015.
Responsibilities:
I. Draft the 2013 Community Health Survey Data Chartbook in Excel. There will be 10 sections—
demographics, health status QOL, insurance, check-ups/oral health/chronic disease, screenings,
BMI/obesity, diabetes, alcohol/tobacco/marijuana, mental health, health habits (fruits/vegetable
consumption, physical activity, sugar-sweetened beverages)
2. Assist with the draft of the Community Health Survey High-Level Findings Report, an approximately
25-page report summarizing key findings from the survey
3. Draft up to ten 2 to 4 page Survey Snapshot Briefs, up to 10 1-page lnfographic Fact Sheets, four
County Regional Health Status Briefs, and four regional Qualitative Summary Findings Reports.
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