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Home My WebLink About20141502.tiff Federal Emergency Management Agency E-Grants Page 1 of 4 P Applicant Name: Application Title: WELD(COUNTY) WELCO01-Debris-PA Pilot Alternative Program Period of Performance Start: Period of Performance End: 03-14-2014 Subgrant Application - Entire Application Application Title: WELCO01-Debris- PA Pilot A'itematrv.,Pruyim Application Number: Application Type: svbgrant Application PW, Bundle Reference#(Amendment#) Date Awarded Subgrant Application - FEMA Form 90-91 FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET DISASTER PROJECT NO PA ID NO. DATE CATEGORY WELCO01 123-99123- 04-01-2014 A FEMA 14145 I- IDR I-CO 00 APPLICANT:WELD(COUNTY) WORK COMPLETE AS OF. 01-01-2014: 100 Site 1 of 1 DAMAGED FACILITY: COUNTY. Wetd Weld County LOCATION: LATITUDE. LONGITUDE. 40.451188 104 697884 Current Version: GPS Coordinates From Weld County Offices DAMAGE DESCRIPTION AND DIMENSIONS-- Current Version: As a result of the severe storms Weld County experienced flooding between September 11th and September 30th.2013.depositing 1397 CYs of Vegetative debris,3,368 tons of Construction and Demolition(C8D)debris,and 3156 tires throughout the county(See Debris Totals Calculation at End Scope of Work Section). Debris was deposited on applicant owned,maintained public property,and maintained public right-of-way.The debris posed an immediate threat to lives,public health and safety.improved property.and required immediate removal. GPS coordinates at Weld County Offices, 1150 O Street,Greeley.Co 80631,GPS 40.451188.-104 697884. SCOPE OF WORK: Current Version- Alternate Procedures Pilot Program: Applicant will be using Alternate Procedures for debris removal(See attachment 28.Debris Pilot Program) •Reimbursement of straight time force account labor costs for debris removal Work Completed: Contract: Debris Removal Applicant responded to disaster with force account resources.hiring a debris removal contractor,and providing home owners in flooded areas with vouchers to haul debris from flood affected areas to participating landfills. Weld County entered into a contract on October 16th,2013 with TFR Enterprises Inc. (TFR)(See attachment 2,TFR Enterprises Contract) for the removal of debris from Weld County Roadway ROWS.The term of the contract is from October 21,2013 through and until December 31,2013(See attachment 24,Contractor Bid Prices for Weld County Debris Contract&attachment 26,Weld County Award Letter For TFR n hops://isource.fema-netiemmic/vicwApplication.dD?printl3U1=Prinl&IhinMcnu=true&vo.ap... 5/7/2014 C�a�sl LL7:�w Deinj S-/9-�/� Aeef, 2/S tLA 2014-1502 Federal Emergency Management Agency E-Grants Page 2 of 4 Enterprises). The County debris removal contractor removed vegetative debris,C&D,tires,and white goods from County road rights of way. The contract is based on a tonnage and CY basis backed up and paid based on landfill ticket numbers and volumes.The County is transporting the debris to 2 landfills and several other disposal sites. The landfill tipping fees are based on a tonnage charge for CAD and a cubic yard basis for vegetative debris.Applicant contractor was paid,according to the contract,$7.92 per CY for vegetative debris and $48.33 per ton for CAD,including mixed CAD,based on landfill tickets.Sediment removed was invoiced at$12 per CY or$25 a ton.Tires are billed by the cubic yard with 12 whole passenger tires equaling 1 cubic yard and 2.75 semi-truck tires equaling 1 cubic yard at$7.92 per CY(See attachment 29,Weld County Tim Conversion Document). The County completed their daily scheduled routed debris removal,when the third pass was completed on November 22,2013,with additional debris removal occurring on 11/23/2013, 12/03/2013,12/9,12/10,12/11 and 12/12/2013.All vegetative debris was hauled to Greeley Organic Waste Grow Center,Hwy 85 at 1130 East 8th Street,Greeley Co,GPS:40.424475,-104.662209,with load CYs estimated by a county employee and a Grow Center employee.The applicant indicated county personnel followed each tire load to Snowy River enterprises.4450 Mulligan St,Longmont,Co 80504,GPS:40.210152.-104.970610 for disposal.Mixed CAD with sediment&sin was either hauled to the Waste Management Landfill,40000 WCR 25,(OFF Hwy 14),Ault,Co 80610,GPS:40.58302,-104.827289(See attachment 31,Certificate of Designation)or Waste Connections,Inc.-Front Range Landfill,1830 WCR 5,Erie Co,80516,GPS:40.583055,- 104.831485,permit number is 97OPWE188, where it is weighed.As with normal operations HHW and white goods were loaded on a trailer behind a county pickup truck for delivery at days end to the County Waste Office 1311 N. 17th Avenue,Greeley,CO 80634 for staging. Applicant did not quantify or get invoiced for HHW or white goods. Invoices from TFR Enterprises include invoices from these disposal sites passed on to Weld County for inclusion in payments to TFR(See attachment 3,4,5,6,&7 TFR Invoices).TFR was paid based on quantities from the documentation load tickets created when debris was hauled to these facilities.All load tickets from these sites are included as back up to the first page TFR invoices in 6 invoice attachments(See attachments 3,4,5,6,7,&8).All tickets and invoices in backup from disposal centers match TFR invoiced charges as listed by facility. Force Account: Monitoring The applicant has indicated they are participating in the Alternative Procedures Pilot Program for Debris Removal.Applicant force account labor included 1,348 hrs of regular hours at a cost of$22,212.55 and 19.5 hours of overtime at a cost of$725.44.Force account equipment (871 hrs)was utilized to monitor applicant debris removal contractor directing the debris removal process at a total cost of$14,081.00(See attachment 30,Force Account Labor&Equipment).Applicant force account public works employees and seasonal employee monitors drove county pickups monitoring debris removal operations and directing the contractor on what to be picked up along the county ROW (Attachment 23,Force Account Monitor Labor and Equipment).Labor hourly rates and overtime confirmation was labor detail totals for monitor employees by each month of activity(See attachment 27,Force Account Monitor Total Hours by the Month). The County conducted monitoring of contractor debris removal activities with regular applicant seasonal employees directing all aspects of debris contractor activities.A monitor was assigned to each debris removal contractor sew with direction indicating what can be loaded where.TFR enterprises operated two or three crews at one time,with each sew consisting of 3 or 4 trucks that have the ability to self-load with knuckle booms.All seasonal employee monitors had radios in their force account vehicles and coordinated with a Weld County Public Works employee,who directed overall operation.The scope of work was restricted to areas directly affected by floodwaters(WELCO01, Attachment 10,Map Indicating Flooded Areas&WELCO01,Attachment 11,Map Indicating Flooded Areas).9226 Force Account Labor (Straight Time)-$22,212.55.9227 Force Account Labor(Overtime)-$725.44,9008 Force Account Equipment-$14,081.00 Contract Cost Vouchers To Property Owners The county sent out 1200 letters to homeowners at addresses that according to their GIS department were affected directly by flood waters. The letter indicated noncommercial debris would be picked up on the Row,in the area affected by the flood,which was a result of the flooding for this disaster. Of the vouchers put out into the community 637 vouchers were returned at a total cost of$28,116.70.Debris turned in at facilities included 847 tires and 676.93 tons of mixed C&O. This claim represents applicant expense involved In a voucher system provided to homeowners allowing them to haul debris to 3 landfill facilities,Waste Management-Buffalo Ridge Landfill,Waste Connections,Inc—Front Range Landfill,end Waste Management North Weld Landfill, accepting CAD.Two other facilities accepted green vegetative waste and tires(See attachment 13,Participating Solid Waste Facility List&Attachment 12,Email to Participating Facilities in Weld County Voucher Program).The county was invoiced by each of the participating landfill facilities for vouchers used. There were 3000 vouchers printed on 09/23/2013 with a 90 day limit handed out to residents affected by floodwaters.Vouchers(See attachment 16,Example of Voucher)were distributed to residents at county resource centers and hand delivered by county employees to residents in floodwater affected areas.To date the applicant has received 637 vouchers at a total cost of$28,116.70 from 4 facilities. Invoices from these four facilities 16 each are Included in cost summary attachment included in this project work sheet providing the number of vouchers in each and corresponding tonnage(See attachment 31.Cost Summary Detail for Vouchers&Attachments 17—21 With Invoices and Backup Tickets) The applicant acted in a prudent manner by contacting property owners only affected by the flooding and not county-wide. This prevented large volumes of flood damaged CAD and vegetative debris from being placed on the County ROW and incurring additional contract cost for the pickup,haul and disposal of the debris,not to mention a potential health and safety factor for the public. Total Cost of Debris Removal by Cost Code: 9226 Force Account Labor(Straight Time).$22,212.55 9227 Force Account Labor(Overtime)-$725.44 9008 Force Account Equipment-814,081.00 9003 Debris Contractor(TFR)-$261,148.09 9003 Front Range Landfill—$6,575.40 9003 Waste Management Landfill-$39,644.24 9003 All Tread Inc-$710.00- 9003 Snowy River Enterprises-$310.00 Total 9003 Contract Cost: $308,720.70 9901 Estimated Direct Administrative Costs-$1,000.00 https://isource.fema.net/ernmie/viewAppl ication.do?printBtn=Print&th inMenu=true&vo.ap... 5/7/2014 Federal Emergency Management Agency 1[-Grants Page 3 or 4 Total Cost of Debris Removal: 5346.739 64 Debris total quantities included in the damage description are sourced as follows.(Attachment 1/2348 Tons CBD. 1347 CY Vegetative Debris,2273 Tires+(Attachment 8/619 17 Tons C&D,50CY Veg Debris,& 187 Tires(20CYs) -Attachment 9/276.43 Tons C&D= 342.74 Tons C&D.50CY Veg Debris.and 187 Tries)+(Voucher Program Totals/See attachment 27.Cost Summary Detail for Vouchers 8 Attachments 17—21 With Invoices and Backup Tickets.676.93 Tons Mixed C&D.847 Tires).Totals.C8D- 2348+342.74+676 93= 3367.67 Tons.Vegetative Debris' 1347+50+ 1397 CYs.Tires'2122+ 187+847 =3156 Tires Tire total cost derived by the application of Weld County conversion memo from tires each to CYs paid by the CY at 57 92 per CY(See attachment 30.Weld County Conversion Memo).The memo was applied to lire volume as indicated in tire receipts at disposal centers with a CY conversion back to the TFR invoices for hauling total cost Project Notes'. ALTERNATE PROCEDURES. Pursuant to DAP9525.9 subgrantee chose NOT to claim any direct administrative costs for this project(See attachment 28.Pilot Program Acknowledgment) Employee Pay Policy. The project specialist writing this project work sheet has not received specific data for labor and equipment other than that provided in Weld County Public Works Comprehensive detail by project(See attachment 22,Weld County Pay Policy). Record Retention Complete records and cost documents for all approved work must be maintained for at least 3 years from the date the last project was completed or from the date final payment was received,whichever is later. Applicant is responsible for retention of all documentation assouated with this protect Supporting Documentation. 100%of the documentation to support this project has been reviewed and verified by the Applicant and Project Specialist for eligibility and correctness.Vouchers from the public for the final two invoices from Waste Management were not present.The applicant has been informed to have the vouchers that apply to the final two invoices from Waste Management available at the close out of this project Procurement. The Applicant is required to adhere to Weld County purchase policy and maintain adequate records to support the basis for all purchasing of goods and materials and contracting services for projects approved under the Public Assistance program,as stated in 44 CFR 13 36. Weld County followed there policy in the procurement of a debris removal contractor(See attachment 25. Procurement Policy) Weld • • County put out an REP for bids and received a series of bids from prospective contractors for the debris removal contract(See attachment 24,Contractor Bid Prices for Weld County Debris Removal) The county awarded the contract to TFR Enterprises on October 16,2013(See attachment 26.Weld County Award Letter For TFR Enterprises). 1, Does the Scope of Work change the pre-disaster conditions at the site? Yes No Special Considerations included? Yes No Hazard Mitigation proposal included? Yes • • Is there insurance coverage on this facility? Yes No No • PROJECT COST ITEM CODE NARRATIVE OUANTITYIUNIT UNIT PRICE COST "'Version 0 —• Work Completed 1 0000 Work Completed 0/LS $0.00 $0.00 2 9226 Force Account Labor (Straight 1/LS S 22,212.55 5 22,212 55 Time) - Debris Removal • 3 9227 Force Account Labor (Over Time) 1/LS $ 725.44 5 725 44 l - Debris Removal 4 9008 Equipment 1/LS S 14.081 00 $ 14,081.00 5 9003 Contract Costs 1/LS $ 308,720.70 $308,720.70' 6 9901 Direct Administrative Costs 1/LS $ 1,000.00 $ 1.000.00 (Subgrantee) TOTAL COST $ 346,739.69 PREPARED BY JUSTIN GRAHAM TITLE Debris Specialist SIGNATURE APPLICANT REP.Roy Rudisill TITLE Director-OEM SIGNATURE ;/1, https://isource.fema,neUcmnlidvie' .Application.do'prinLI1tn 1'dnt&thinMenu=true&vo.ap... 5/7/2014 Federal Emergency Management Agency I'.-Grants Page 4 of 4 WELD(COUNTY) : Conditions Information Review Name Condition Type I Condition Name I Description I Monitored I Status No Conditions Internal Comments No. I Queue I User I Date/Time Reviewer Comments No Comments littps://isource.fema.net/emmie/viewApplication.do?print13M-Print&thinMenti-true&vo.ap... 5/7/20 14 Hello