HomeMy WebLinkAbout20142567.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MONDAY, AUGUST 18, 2014
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, August 18, 2014, at the hour of 9:00 a.m.
e ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner William F. Garcia
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Susan Brown
Controller, Barbara Connolly
ID MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of August 13, 2014, as printed. Commissioner Kirkmeyer seconded the
motion, and it carried unanimously.
ID READ ORDINANCE BY AUDIO: Commissioner Kirkmeyer moved to read Code Ordinance
#2014-10 by audio. Commissioner Garcia seconded the motion, which carried unanimously.
e CERTIFICATION OF HEARINGS: Commissioner Garcia moved to approve the Certification of
Hearings conducted on August 13, 2014, as follows: 1) USR14-0024 - Terry Wiedeman, do AKA
Energy Group, LLC (con't to 8/13/2014); and hearings conducted on August 13, 2014: 1) USR14-0024,
Terry Wiedeman, do AKA Energy Group, LLC, 2) USR14-0018, CKG, Inc., 3) COZ14-0003, from the
A (Agricultural) Zone District to the 1-3 (Industrial) Zone District, Big Thompson Investment Holdings,
LLC, and 4) USR14-0010, Vivian Best and Ed Terrazas. Commissioner Freeman seconded the
motion, which carried unanimously.
AMENDMENTS TO AGENDA: Commissioner Kirkmeyer moved to add the following item under
Bids: 1) Present Bid #61400165, LEAP (Low-Income Energy Assistance Program) for 2014-2015 -
Department of Human Services. The motion, which was seconded by Commissioner Conway, carried
unanimously.
CONSENT AGENDA: Commissioner Garcia moved to approve the Consent Agenda as printed.
Commissioner Kirkmeyer seconded the motion, and it carried unanimously.
Minutes, August 18, 2014 2014-2567
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E5 PUBLIC INPUT: No public input was given.
BIDS:
.E- 1) APPROVE BID #61400132, ROOF TOP UNIT REPLACEMENTS - COURTHOUSE ANNEX-
DEPARTMENT OF BUILDINGS AND GROUNDS: Trevor Jiricek, Director of General Services, said
staff recommends the low bid of three, from Colorado Mechanical Systems, in the amount of
$46,800.00. Toby Taylor, Director of the Department of Buildings and Grounds, confirmed the County
has done business with this vendor previously with good results. Commissioner Conway moved to
approve said bid as recommended by staff. The motion was seconded by Commissioner Kirkmeyer,
and it carried unanimously.
E 2) PRESENT BID #B1400165, LEAP PROGRAM (LOW-INCOME ENERGY ASSISTANCE
PROGRAM) FOR 2014-2015 - DEPARTMENT OF HUMAN SERVICES: Mr. Jiricek confirmed there is
a sole bidder, and it will be brought back with a staff recommendation on September 3, 2014. Judy
Griego, Director of Human Services, explained that this is the second year of RFQs for this work. The
Department sees this as cost saving because no temporary staff, or space to house them, is
necessary. She confirmed that last year this contractor did very well, and they have been doing this
work for quite some time. Ms. Griego said that they did outreach throughout the County searching for
other bidders.
NEW BUSINESS:
E 1) CONSIDER COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT FOR SERVICES
FOR EMERGENCY SHELTER GRANT PROGRAM AND AUTHORIZE CHAIR TO SIGN [CATHOLIC
CHARITIES OF WELD COUNTY]: Ms. Griego explained this program reimburses Catholic Charities
for a night's stay by someone in need, and completes the agreements for emergency shelter and case
management. Commissioner Garcia moved to approve said agreement and authorize the Chair to sign.
The motion was seconded by Commissioner Conway, and it carried unanimously.
2) CONSIDER EXPENDITURE AUTHORIZATION FOR DISABLED VETERANS OUTREACH
PROGRAM, OPERATING ADJUSTMENT AND AUTHORIZE CHAIR TO SIGN: Ms. Griego said this
$2,000.00, will add resources for the continued support of administration and operational costs until the
next funding cycle. Commissioner Freeman moved to approve said expenditure authorization and
authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried
unanimously.
F11 3) CONSIDER GRANT CLOSEOUT SUMMARY FOR VARIOUS WORKFORCE INVESTMENT
ACT PROGRAMS AND AUTHORIZE CHAIR TO SIGN: Ms. Griego said this shows all revenues and
expenses have been reconciled, as required by the Colorado Department of Labor. Commissioner
Conway moved to approve said grant closeout summary and authorize the Chair to sign. Seconded by
Commissioner Garcia, the motion carried unanimously.
E l 4) CONSIDER SERVICES AGREEMENT AND AUTHORIZE CHAIR TO SIGN - MOTOROLA
SOLUTIONS: Michael Wallace, Director of Public Safety Communications, explained this is for the
simulcast radio system, the warranty expired July 1, 2014, this will provide maintenance and support
until December 1, 2014, when it will fall under the regular maintenance. Commissioner Kirkmeyer
explained that the E911 Authority Board is paying for this but it is going through the County.
Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The
motion, which was seconded by Commissioner Freeman, carried unanimously.
Minutes, August 18, 2014 2014-2567
Page 2 BC0016
El 5) CONSIDER TEMPORARY CLOSURE OF CR 47 BETWEEN CR 76 AND STE HWY 14: Janet
Lundquist, Department of Public Works, reviewed the temporary road closure for a culvert replacement.
Commissioner Conway moved to approve said temporary road closure. The motion, which was
seconded by Commissioner Garcia, carried unanimously.
e 6) CONSIDER TEMPORARY CLOSURE OF CR 80 AT THE CORNER OF CR 55: Ms. Lundquist
reviewed the temporary road closure for a culvert replacement. Commissioner Garcia moved to
approve said temporary road closure. The motion, which was seconded by Commissioner Conway,
carried unanimously.
e 7) CONSIDER TEMPORARY CLOSURE OF CR PRIDDY NORTH OF CR 90: Ms. Lundquist
reviewed the temporary road closure for a culvert replacement. Commissioner Freeman moved to
approve said temporary road closure. The motion, which was seconded by Commissioner Kirkmeyer,
carried unanimously.
8) CONSIDER AGREEMENT#2 FOR RELOCATION OF GAS/OIL FACILITIES AND AUTHORIZE
CHAIR TO SIGN - DCP MIDSTREAM, LP: Mike Bedell, Department of Public Works, reviewed this
agreement, which is one of two that is necessary for the Weld County Parkway Project. There are four
different locations where they need to move some of their facilities, which were on private easements.
Commissioner Kirkmeyer noted a typographical error to be corrected in the agreement. Mr. Bedell
described the pipelines. Commissioner Kirkmeyer noted that entities that are located in County right-of-
way do not get paid to move their facilities. Commissioner Kirkmeyer requested a new signature block
which includes the County Attorney. Bruce Barker, County Attorney, said this agreement was drafted
several months ago. Commissioner Kirkmeyer also commented on the work session notes, that this
item was recommended for approval by the Board, and is incorrect. It needs to be clarified that the
Board only recommended that the item be placed on the agenda. Commissioner Kirkmeyer moved to
approve said agreement and authorize the Chair to sign. The motion, which was Seconded by
Commissioner Conway, carried unanimously.
El 9) CONSIDER RENEWAL APPLICATION AND REPORT OF CHANGES FOR RETAIL LIQUOR
STORE LICENSE FROM RLF, INC., DBA CJ'S LIQUORS AND AUTHORIZE CHAIR TO SIGN: Bob
Choate, Assistant County Attorney, stated the Sheriffs Office reported no concerns, and the change is
a five percent gift in the company to the Owner's daughter, who will take a role in the operations.
Commissioner Garcia moved to approve said renewal of retail liquor store license and authorize the
Chair to sign. The motion, which was seconded by Commissioner Conway, carried unanimously.
10) CONSIDER APPOINTMENT OF ELAINE HICKS TO COMMUNITY CORRECTIONS BOARD:
Commissioner Kirkmeyer moved to approve said appointment. The motion was seconded by
Commissioner Conway, and it carried unanimously.
El 11) FIRST READING OF CODE ORDINANCE #2014-10, IN THE MATTER OF REPEALING AND
RE-ENACTING, WITH AMENDMENTS, CHAPTER 19 COORDINATED PLANNING AGREEMENTS,
OF THE WELD COUNTY CODE: Tom Parko, Director of the Department of Planning Services, stated
these changes are related to the coordinated planning agreements. They started at a roundtable
discussion in Fort Lupton last year regarding streamlining and making things more business friendly.
He said this removes the definition of an Urban Growth Area as just the area covered by sewer, water
and utilities services, and instead relies on the statutory three-mile boundary. The second modification
is that the developer will now have 21 days to meet with the municipality to discuss potentially annexing
via a voluntary agreement. He said the last change deals with extensive language regarding the utility
provisions for annexation, and that language was primarily removed, leaving things in the hands of the
Minutes, August 18, 2014 2014-2567
Page 3 BC0016
municipalities. Mr. Barker confirmed this does not affect the Comprehensive Plan. Commissioner
Kirkmeyer stated the importance of involving the Mayors, and thier designees, in the pre-application
part of the process. Mr. Parko confirmed that so far this seems to be working well, and the Planning
Commission was unanimously supportive. E Danny Kipp, Mayor of Keenesburg, said that this is fair
across the board and helps smaller communities that do not have the staff to track some of these things
that are happens . This gives them a chance to deal with the impacts, as well as discuss annexation
ahead of time. PAI Todd Hodges, Planning Director representing Fort Lupton as well as Keenesburg,
stated a lot of issues come up with a short time-line on a referral basis, and at that point the applicants
have already spent a lot of money. He went on to say that this will prevent issues from coming up at
hearings for the first time and is a great help. Mr. Parko said these Coordinated Planning Agreements
will replace the old ones for Fort Lupton and Keenesburg, and, until such time as the ending dates are
near or the County is approached, the original agreements for the other jurisdictions will remain in
place. Commissioner Kirkmeyer moved to approve said Code Ordinance on first reading. Seconded by
Commissioner Conway, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. Code Ordinance#2014-10 was approved on First Reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:46 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO ATTEST:Wasticti "e"�J-;� 4
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Minutes, August 18, 2014 2014-2567
Page 4 BC0016
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