HomeMy WebLinkAbout20141833.tiff RESOLUTION
RE: APPROVE CONTRACT FOR VICTIM WITNESS ASSISTANCE UNIT FUNDING AND
AUTHORIZE CHAIR TO SIGN - VICTIM'S ASSISTANCE AND LAW ENFORCEMENT
(VALE) BOARD
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for Victim Witness Assistance
Unit Funding between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and the
Victim's Assistance and Law Enforcement (VALE) Board, commencing July 1, 2014, and ending
June 30, 2015, with further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the Contract for Victim Witness Assistance Unit Funding between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the 19th Judicial District Attorney's Office, and the Victim's Assistance and Law
Enforcement (VALE) Board be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 18th day of June, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO/�
ATTEST:di.,•/ C ,,,,,/ ei aleA
(TN �pica rte e--""
��+�i/ C,I�D' Rademacher Chair
Weld County Clerk to the Board
QQ QQ ar�irkme er, Pro-Tem /
BY: 6a in . �� . Y-Palk
De j ut Clerk to the Board '�,,,��tee� C \
E p �;an P. Conway
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APPR• , flAS M:
1861 I` �.4,O� e Fr m.
►"�. t Attorney
iam F. Garcia
Date of signature: 1-s-/5/
CC: btr(&), (N>c)
2014-1833
DA0024
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
19T8 JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee: District Attorney's Office
Victim Witness Assistance Unit
915 10th St
Greeley, CO 80632
Grant Number: 2014-5
Project Title: Victim Witness Assistance Program
Grant Period: July 1, 2014 through June 30, 2015
Amount of Grant Award: $125,755.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grant
recipient and are incorporated into this contract as if fully set forth herein.
3. The grant recipient is required to submit four quarterly Financial Reports by
October 31,2014,January 30,2015,April 30,2015 and July 31,2015. Each quarterly
report is cumulative and the final report must reflect the financial activities of the entire
contract period. Financial Reporting Forms will be provided by the local VALE Board.
Grant recipients are required to use these forms.
4. The grant recipient is required to submit four quarterly Narrative Program Reports by
October 31,2014,January 30,2015,April 30,2015 and July 31,These reports must
address any special ecial conditions that are listed in this contract. The final report must be
Narrative Program
hactivity of the entire contract period.
cumulative and reflect the gr
Report forms will be provided by the local VALE Board. Grant recipients are required to
use these forms.
5. The Board will pay out in 4 quarterly installments of$31,438.75: l' payment in July
2014 after the signed contract is received, and 2n°, 3ro and 4'h payments after receipt and
acceptance of the required quarterly Financial Report and Narrative Program Report due
October 31, 2014, January 30, 2015, and April 30, 2015 .
6. Failure to comply with the reporting requirements may result in the Board's termination
of this grant, return of awarded funds,and/or suspension of the grant. Failure to comply
with reporting requirements may also jeopardize future funding to this grantee.
6q0/4—/t33
Post Office Box 1167—915 Tenth Street—Greeley,CO 80632—(970)356-4010-FAX(970)352-8023
PAGE 2 OF 3
7. SPECIAL CONDITIONS for the award that have been stipulated between the local
VALE Board and the grant recipient are as follows:
a. Subgrantee must notify the 19th JD VALE Board if the agency has obtained funding
for a specific 19th JD VALE grant funded position which totals more than 100% of
the total cost for that position. The agency must resolve the allocation of funds to the
satisfaction of the 19' JD VALE Board.
b. Subgrantee must notify the 19th JD VALE Board immediately in writing,via e-mail
or regular mail,of any 19th JD VALE grant funded personnel changes or position that
is vacant for 45 days, or any change of an official and/or employee who is listed as a
responsible signatory on this 19th JD VALE grant funded project.
c. Agency staff to attend VRA Training in 2014.
d. Agency staff to attend Crime Victim Compensation Program in 2014.
8. Any proposed change in the use of grant funds must be submitted in writing and
approved by the local VALE Board prior to any such change.
9. In the event all of the monies paid to the grant recipient are not expended within the
contractual period, the local VALE Board, in its discretion, may enlarge the time period
of the contract or request that monies not used be repaid to the Board. The grant recipient
shall submit written notification to the VALE Board by June 3, 2015 if the grant recipient
will have any remaining funds at the end of the grant period and wishes to use the funds
in the current grant cycle. Such requests shall include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expenses; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by June 30,
2015 and will advise the agency in writing as to their decision.
10. The grant recipient agrees that all funds received under this contract shall be expended
solely for the purposed stated in the grant and approved by the local VALE Board. Any
funds not so expended including funds lost or diverted to other purposes, shall be repaid
to the local VALE fund.
11. The grant recipient agrees to comply with all applicable non-discrimination legal
mandates.
12. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund,and/or other action as
deemed necessary by the members of the local VALE Board.
13. All grant recipients shall make available to the Board or its authorized designee, upon
request, all current records and other information, including audit/financial statements,
relative to the implementation of the grant.
14. Amendments of any terms of this contract shall have prior approval of the local VALE
Board. Requests to amend this contract shall be in writing.
15. The Grantee Agency certifies by signing this contract that it shall comply with the
RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
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PAGE 3 OF 3
The grant recipient,through the following signatories, understands and agrees that any VALE
monies received as a result of the awarding of the grant application shall be subject to the terms of
this contract. Original signatures of each party to this application are required. Please use
BLUE INK to distinguish the original documents from copies
Project Director: / l
Signature: Date: (� / 3/ r
Printed Name and le: JoAnn Holden. Director of Victiaa RPrvices
Financial Officer:
i ) /// �] (1/4-/S71
1 ,vi71 JUN 1 8 2014
Signature: (.��Ulo .(�i �� Date:
Printed Name and Title: Barbara Coimolly, Controller
Authorized Official: JUN 1 8 2014
Signaturellllll ketseturciatir Date:
Printed Name and Title: Douglas Rademacher, Chair, Board of Weld County Commissioners
VALE Board Signature:
Date: tgairi t(/
Printed Name and Title: Bet ny Pascoe, Chair of VALE Board
• The Project Director:The person who has direct responsibility for the implementation of the project. This
person should combine knowledge and experience in the project area with ability to administer the project and
supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget. This person will normally devote a major portion of his/her time to the project,and
is responsible for meeting all reporting requirements. The Project Director must be a person other than the
Authorized Official or the Financial Officer.
▪ Financial Officer: The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting,management of funds,verification of expenditures,audit information and
financial reports. The person who actually prepares the financial reports may be under the supervision of the
Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director.
• Authorized Official: The authorized official is the person who is,by virtue of their positron,authorized to enter
into legal contracts for the funded agency;for example,if the funded agency is one of the following,then the
corresponding authorized official is as follows:state agency-department or division director;city-mayor or city
manager;county-chairperson of the county commissioners;sheriffs department-chairperson of the county
commissioners;police department-mayor or city manager;courts-chief judge;district attorneys office-district
attorney;institution of higher education-president of the institution or chair/dean of the appropriate department;
private non-profit agency-president or chairperson of the board of directors;school district-
superintendent/assistant superintendent. The authorized official must be a person other than the project
director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to
enter into contractual agreements such as this grant,you must provide official documentation of delegation(such as
bylaws or resolutions)immediately following the signature page.
3 AD/9-1833
•
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns I,2, and 3. ROUND TO NEAREST DOLLAR
New Applicants fill out Column 2 only.
Continuation Applicants ALL APPLICANTS !: Continuation
(Column I) _ (Column 2) Applicants
2013 -2014 2014 -2015 (Column 3)
Current Grant Award Requested Budget Increase or
Decrease
PERSONNEL PERSONNEL (+/-)
Job Position Job Position/NAME
VW Director(Holden) 40,642 VW Director(Holden) 44,931 +4289
VW Assistant Cty(Hammer) 11,145 VW Assistant Cty(Nixon) 5,231 -5,914
V W DVFT/Cty Intern(Murley) 13,447 VW DVFT/Cty Intern(Guerrero) 13,853 + 406
VW Clerical(Sutliff) 16,387 VW Clerical(Rodriguez) 16,874 + 487
V/COMP Assistant(Reynolds) 15,985 V/COMP Assistant(Gliva) 20,599 +4614
Fringe Benefits 28,149 Fringe Benefits 24,267 -3882
Subtotal 125,755 Subtotal 125,755 0
SUPPLIES AND OPERATING SUPPLIES& OPERATING EXPENSES (+/-)
EXPENSES
Subtotal Subtotal
IN-STATE TRAVEL IN-STATE TRAVEL (+/-)
Subtotal Subtotal
PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+/-)
Subtotal Subtotal
TOTAL FUNDS: 125,755 " TOTAL FUNDS REQUESTED: 125,755 0
I(
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SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
11. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12-month grant period.
Although a person may be a victim of multiple crimes in one criminal episode,they can be counted
only once using the predominant crime.
BellnYtian's
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed,except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes,children of the primary
victims(who are receiving services)are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project. Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO. EST. NO.
VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME
202 Child Physical Abuse N/A Adults Molested as Children
250 Child Sexual Abuse 38 Survivors of Homicide
64 DUI/DWI -Victims of vehicular assault or 34 Robbery
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
1104 Domestic Violence 486 Assault
236 Other violent crimes: attempted murder,
74 Adult Sexual Assault menacing, kidnapping, stalking,
retaliation, tampering, intimidation
78 Elder Abuse(including economic 164 Other: indecent exposure, burglary of
exploitation and fraud crimes) dwelling, bias motiviated crime
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 2730
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•
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12-month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period. A victim may receive the same type of service more than
once(i.e. counseling), but the type of service can be counted only once during the grant period. An
individual service category cannot exceed the total number of victims listed in table A.
EST. NO. EST. NO.
VICTIMS SERVICES VICTIMS SERVICES
0 Civil Legal Advocacy/Court 0 Individual Therapy
Accompaniment
0 Civil Legal Attorney Assistance 774 Information/ Referral (in person)
1036 Criminal Justice Support/ 1922 Information/ Referral (by phone)
Advocacy/Court Accompaniment
178 Crisis/Counseling Intervention (in person) 100 Language Services(interpretation)
144 Crisis/Counseling Intervention (by phone) 0 Shelter/Safehouse
40 Emergency Financial Assistance 0 Transitional Housing
1352 Follow-up(in person, by phone,or written) 0 Transportation
2730 Victim Compensation Assistance
0 Forensic Exam (required)
0 tmen 48 Victim/Survivor Advocacy
Group Treatment/Support
0 Response 2730 Victim Rights Act Services
Hospital/Clinic
i
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•
PROJECT-SPECIFIC GOALS AND OBJECTIVES:
Add at least one more goal with objectives but no more than four additional goals with objectives.
Use format provided below. Goals should be clear,concise, broad statements that highlight what the project
intends to achieve. They should relate to the Project Description and Budget pages of the Application.
Obiectives (no more than three per goal)should be specific and measureable-(i.e.a number can be attached)in
order to measure changes brought about by the project toward achieving each goal. Objectives state specifically
what will be done, by whom,and by when. Objectives should be related to the personal positions requested in the
budget. A timetable of projected achievement should be indicated in the Goals and Objectives.
Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports.
Efficiency: Were the project's proposed activities accomplished as projected?
Effectiveness: Hotiv will you determine that your project is effective or has made a difference to the victims served?
GOAL 2: Provide direct assistance to victims of domestic violence by providing Victims' Rights
information and education, referral to community services, updates on the status of the
prosecution and support throughout the court process.
Objective 1. By June 30, 2015,,provide services to 700 primary victims of misdemeanor domestic
violence and 145 primary victims of felony domestic violence.
Objective 2. By June 30, 2015, have"meaningful consultation"with 70%of misdemeanor domestic
violence victims the next working day after the crime prior to the first court hearing in which a plea could
be offered and accepted by the defendant. .
Objective 3. By June 30, 2014, have contact with 70%of the primary victims of felony domestic
violence prior to defendant's Advisement Hearing to provide information, support, and referrals.
GOAL 3: Provide victim and witness services: VRA notifications, court hearing call offs and
Trial support.
Objective 1. By June 30, 2015, send 20,000 VRA Notification letters to victims via mail or email system.
Objective 2. By June 30, 2015, call off 2500 victims and witnesses (non-officers)to avoid them traveling
to court to testify in a hearing.
Objective 3. By June 30, 2015, provide trial support for 200 trials; District Court 80 trials; County Court
100 trials, and Juvenile 20 trials.
GOAL 4: Provide Victim Compensation Assistance.
Objective 1. By June 30, 2015, provide assistance to a total of 600 crime victims.
Objective 2. By June 30, 2015, provide assistance to 230 victims in which a criminal case is not filed in
the court system.
Objective 3. By June 30, 2015, provide emergency assistance to 40 crime victims, 20 being victi s of
domestic violence.
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