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Home My WebLink About20143281.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO OCTOBER 22, 2014 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, October 20, 2014, at the hour of 9:00 a.m. El ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Douglas Rademacher, Chair Commissioner Barbara Kirkmeyer, Pro-Tern Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner William F. Garcia Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Controller, Barbara Connolly lEl MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of October 20, 2014, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. Ei AMENDMENTS TO AGENDA: There were no amendments to the agenda. El CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. PRESENTATION: 1) RECOGNITION OF SERVICES, DEPARTMENT OF JUSTICE SERVICES - ANA MARIA (MARY ANN) PRIETO: Chair Rademacher read the certificate for the record. Doug Erler, Director of the Department of Justice Services, said he's known Ms. Prieto since 1987; she's now a pre-trial specialist and has done an excellent job. The Board wished her happiness in her retirement and thanked her for her years of service to the citizens of Weld County. F PUBLIC INPUT: No public input was given. F COMMISSIONER COORDINATOR REPORTS: Commissioner Freeman said last night in Galeton, Colorado, around 25 concerned citizens attended a meeting to discuss increased oil and gas truck traffic and safety at the intersection of County Roads 392 and 74. ID Commissioner Kirkmeyer said she attended the Evans Riverside Library and Cultural Center grand opening on Saturday, and Minutes, October 22, 2014 2014-3281 �f /3 Page 1 BC0016 also attended the Grand-Opening of the new Lochbuie Firehouse. la Commissioner Conway stated that last week Commissioners Freeman and Kirkmeyer, and himself, met with the newly elected Board of the Town of Erie and reviewed the range of issues that were discussed. He also attended yesterday's High Plains Library District Board meeting and encouraged their Board to continue with mediation. He commended Commissioners Freeman and Garcia for their work on Project Connect last weekend, which served 1,085 people, and also thanked John Kruse, Jennifer Finch, Ryan Rose, and the many other County employees who helped out. El Commissioner Garcia stated that almost every County department contributed, and gave special thanks to Assistant County Attorneys Bob Choate, Brad Yatabe, and Frank Haug, for their dispensation of free legal advice. BIDS: ID 1) APPROVE BID #B1400135, 2014 CONCRETE MAINTENANCE AND REPAIR - DEPARTMENT OF PUBLIC WORKS: Trevor Jiricek, Director of General Services, stated staff recommends the low bid from Weld County Construction, Inc., in the amount of $35,585.00. Commissioner Garcia moved to approve said bid as recommended by staff. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. El 2) APPROVE BID #B1400136, 2014 PAVEMENT TESTING - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek said staff recommends accepting the low bid from Ground Engineering Consultants, Inc., in the amount of $47,158.00. Commissioner Conway moved to approve said bid as recommended by staff. Seconded by Commissioner Garcia, the motion carried unanimously. El 3) APPROVE BID #B1400175, IS-2014-14 BACKUP SOFTWARE — DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of Information Technology, noted that of the bids submitted only three (3) were complete. Staff is recommending ISC, out of Englewood, Colorado, which proposed the lowest cost solutions. This is for the last project in the amount of$239,692.60. The bundled pricing for the three projects is $450,776.04, which is under budget by $8,723.96. Commissioner Kirkmeyer moved to approve said bid as recommended by staff. Seconded by Commissioner Conway, the motion carried unanimously. El 4) PRESENT AND APPROVE EMERGENCY BID#61400180, PERMANENT FLOOD REPAIRS/ ST. VRAIN BASIN - DEPARTMENT OF PUBLIC WORKS: Clay Kimmi, Department of Public Works, explained the need to remove and replace asphalt patches that are failing at seven locations within the St. Vrain Basin due to the flood last year. These need to be replaced as soon as possible, before the end of the construction season. Staff recommends this be awarded to the low bidder Defalco Construction, for a total amount of $690,566.80. He noted they have previously done satisfactory work for the County. Commissioner Conway moved to approve said emergency bid as recommended by staff. Seconded by Commissioner Garcia, the motion carried unanimously. El 5) PRESENT BID #61400153, PUBLIC SAFETY SOFTWARE — DEPARTMENT OF INFORMATION TECHNOLOGY: Jack Statler, Public Safety Communications, said his department decided to extend an RFQ to allow more vendors to participate. Staff reviewed the interested vendors from the first RFQ and determined four to qualify, and then selected another four from the recent one (eight in all). This will be brought back to the Board with a recommendation at a date not yet determined. Minutes, October 22, 2014 2014-3281 Page 2 BC0016 El 6) PRESENT BID #B1400183, SECURITY FOR COURTHOUSE - SHERIFF'S OFFICE: Mr. Jiricek stated that staff at the Sheriff's Office are reviewing bids from five vendors and this will be brought back to the Board with a recommendation on November 5, 2014. El 7) PRESENT BID #61400184, DATA CABLING FOR 918 BUILDING, GREELEY — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose reported this bid has five interested vendors and it will be brought back with a recommendation on November 5, 2014. NEW BUSINESS: 1) CONSIDER TWO (2) CHILD PROTECTION AGREEMENTS FOR SERVICES WITH VARIOUS PROVIDERS AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of Department of Human Services, reviewed these two agreements for mental health services and home-based services, and requested approval. Commissioner Conway noted these are as-needed services, so these funds will not necessarily be spent. Commissioner Conway moved to approve said agreements and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. El 2) CONSIDER CHILD PROTECTION AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN — NORTH RANGE BEHAVIORAL HEALTH: Ms. Griego reviewed the second year of this agreement for the Colorado Community Response Program Partnership, an award of$150,000.00 from the Colorado Department of Human Services. This finalizes an arrangement with North Range to provide comprehensive mental health voluntary services for families in the early stages of child maltreatment risk. The Department will provide concurrent services. She reviewed the compensation and requested approval. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. El 3) CONSIDER PROFESSIONAL SERVICES AGREEMENT AND AUTHORIZE CHAIR TO SIGN — PEEK LAW FIRM: Ms. Griego explained Peek will provide legal services for the Department's Child Support cases and reviewed compensation. She confirmed they are the current vendor and have been doing good work. Commissioner Conway moved to approve said professional services agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. El 4) CONSIDER TEMPORARY CLOSURE OF CR 4 BETWEEN CRS 45 AND 47: Janet Lundquist, Department of Public Works, reviewed the temporary road closure for a bridge re-deck. Commissioner Conway moved to approve said temporary road closure. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. El 5) CONSIDER TEMPORARY CLOSURE OF CR 45 BETWEEN CR 70 AND ST HWY 392: Ms. Lundquist confirmed this will take 10 weeks because it is a complete reconstruction. Commissioner Kirkmeyer moved to approve said temporary road closure for a bridge replacement. The motion was seconded by Commissioner Freeman, and it carried unanimously. El 6) CONSIDER POSSESSION AND USE AGREEMENT CONCERNING CERTAIN IMPROVEMENTS TO BR 34/17A AND AUTHORIZE CHAIR TO SIGN - PUBLIC SERVICE COMPANY OF COLORADO: Clay Kimmi, Department of Public Works, stated this is the last piece of property needed for the flood repairs on this bridge, which is constructed right on the north right-of-way line. This will give staff access while negotiations continue with Public Service. Commissioner Garcia moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. Minutes, October 22, 2014 2014-3281 Page 3 BC0016 IEl 7) CONSIDER WORK ORDER (FLOOD REPAIRS - EM-BR69/380A) PURSUANT TO AGREEMENT FOR CONSTRUCTION SERVICES (EROSION CONTROUREVEGETATION) AND AUTHORIZE CHAIR TO SIGN -ALL COWBOY EROSION CONTROL, LLC: Clay Kimmi, Department of Public Works, explained this is for All Cowboy to install turf reinforcement mat (TRM) and finish seeding near this bridge which was flood-damaged last year, and it will take about three weeks to finish. Commissioner Freeman moved to approve said work order and authorize the Chair to sign. Commissioner Conway seconded the motion and it carried unanimously. El 8) CONSIDER TRANSPORTATION ALTERNATIVES PROGRAM APPLICATION FOR CONTROL OF EXISTING VEGETATION ALONG CRS 390 AND 37, AND STATE HIGHWAYS 14 AND 52: Ms. Lundquist stated the Transportation Enhancements Program, now known as the Transportation Alternatives Program (TAP), is now allowing money to be spent directly by CDOT Region 4, and the County can apply for an environmental mitigation grant to address noxious weed removal. She noted this is the first grant of this type the department has applied for, and it will address a couple of locations. Commissioner Conway moved to approve said application. The motion was seconded by Commissioner Garcia, and it carried unanimously. IR 9) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY AND APPROVE SALE OF SAME AT AUCTION WITH ROLLER AND ASSOCIATES ON OCTOBER 28, 2014: Barbara Connolly, Controller, listed the surplus property (three microfiche readers) to go to an office supply auction, which is more economical than the County advertising them for sale. Commissioner Conway moved to approve said declaration and sale of said property. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. El 10) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY AND APPROVE SALE OF SAME AT AUCTION WITH ROLLER AND ASSOCIATES ON NOVEMBER 12, 2014: Ms. Connolly said this is an out-dated front-end loader, which the department is ready to sell now that the new one has arrived. Commissioner Freeman moved to approve said declaration and sale of said property. The motion, which was seconded by Commissioner Garcia, carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Minutes, October 22, 2014 2014-3281 Page 4 BC0016 There being no further business, this meeting was adjourned at 9:44 a.m. BOARD OF COUNTY COMMISSIONERS �1 4C WELD COUN, /j,_C (O`LO�R�ADOO,�✓ ATTEST: d. / . •/ ,� e,„ (fl <F-41+(3 - as — '�C•� gl Rademacher Chair Weld County Clerk to the Board • � ICJ • rbara Kirkmeyer Pro-Tem B :ELI De• j Clerk to the Board n P. Conway ` \ " a Free Wi . Garcia Minutes, October 22, 2014 2014-3281 Page 5 BC0016 Hello