HomeMy WebLinkAbout751049.tiff RECOMMENDATIONS OF THE COUNTY SERVICES COMMITTEE
HOME RULE CHARTER COMMISSION
MAJORITY REPORT
MARCH 19 , 1975
1 . County Clerk and Recorder
A. The County Services Committee recommends that the office
of County Clerk and Recorder remain an elective office with
no additional qualifications added to this elective office
beyond those now required.
B . That the five ( 5) existing divisions under the County
Clerk and Recorders Office be continued as they now exist .
1 . Motor Vehicle Registration
2 . Election
3 . Recording
4 . Retrieval Section
—5-. Clerk to the Board of County Commissioners
2 . County Attorney
A. This office is to be filled by appointment by the
Board of County Commissioners .
B . That this office be made a full time position with
appropriate staffing and salaries to be determined by
the Board of County Commissioners .
Recommendations not to be_.included._in .the Charter but are given for
consideration only .
That the full time appointed County Attorney or a qualified
member of his staff advise all county agencies in Civil matters
where possible .
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COUNTY SERVICES COMMIf1EL
MINORITY REPORT
MARCH 19, 1975
With due deference to the views of the majority of the Committee on County
Services, (County Clerk & Recorder and the County Attorney) , it is recommended
to the Charter Commission:
1. The County Clerk serve as an appointed official, appointed by
the County Commissioners, to serve at the pleasure of the Commissioners
and have administrative skills and experience commensurate for the
duties to be performed.
2. The present department duties of the County Clerk and Recorder
be retained, with the exception of the duties of the Clerk to the
Board of County Commissioners, which position would be removed and
placed directly under the County Commissioners as their own sepRrate
appointment. r
3. The County Commissioners should employ as County Attorney, one
who has been admitted to practice before the Colorado Supreme Court
for not less than five (5) years, to serve at the pleasure of the
commissioners. No specific restrictions should be placed in the
Charter, on outside practice by the County Attorney, which is not
in conflict with County matters.
A separate office and staff with view that the County Attorney would be
employed so that the County matters would be his principal occupation.
In all other matters the Majority views are adopted by the Minority. Reasons
for the differences in views of this Minority report from those of the Majority of the
Committee, will be expounded orally to the Commission.
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DUTIES OF
CLERK TO THE BOARD
Reference shall be made to C. R. S . 1973 , 30-10-319 ,
"Clerk of Board - Duties. "
1. Since the Clerk is required to record in a book all
proceedings of the Board, at least one Deputy Clerk
is in attendance at all official meetings . Minutes
arc then written on those meetings . These are retained
permanently in a Minute Book.
2 . Regular entries must be made of all resolutions and •
decisions concerning the raising of money . All resol-
utions are now put on Miraccde in date order for fast
reference. The originals are maintained in files in
the file room. Money matters, following approval by
• the Board, are handled in the same manner .
3 . A record of the vote of each Commissioner on the questions
submitted is• shown on the resolutions .
4 . P.11 bookkeeping is handled in the Office of Management
and Budget. - Therefore, the only duty of this type is
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to sign all warrants through the checksigner . Welfare
warrants have the signatures of the Chairman of the
Board as well as that of Barton Buss . All other warrants
have the Chairman and the County Clerk ' s signatures .
5. The Clerk shall preserve and file all actions taken by
• the Board during their official meetings . These may
include such items as money matters, appointments , etc .
6 . Other duties required of the Clerk are :
a . Attest the signatures of the Commissioners .
(Attesting is simply authenticating the signatures
of the Commissioners or Chairman of the Board . )
b. Prepare applications for beer , liquor and dance licenses.
Issue same following approval by the Board.
c. Keep record of oil and gas leases showing rental amounts
received on each.
ci . Distribute the daily mail.
e. Receive and file reports from County agencies required
to make such reports.
f . Publish legal notices for hearings . Also, prepare the
necessary items for hearings such as certified mail to
the adjacent landowners , notices to other County depart-
ments, packets for Commissioners .
g. Prepare resolutions authorized in official meetings that
are not prepared by the County Attorney .
h. Tape record all official meetings of the Board. Tapes
are maintained for future reference.
i. Preparb agendas for weekly meetings .
j . Make and certify copies of any documents on file in the
Office of Clerk to the Board, upon request by anyone.
k. Sell county maps .
1. Issue fireworks licenses . (No state license required . )
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Prepared February 13 , 1975 -
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