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Home My WebLink About20143638.tiff 0 Wad 9.1 Emergency -oDsp one S Mca Authoroy Board <<ll� 2015 FINAL BUDGET 6n7 IYZW1 Ci i Orti) 0.20/e/-3632 ,i c2b4 cry 0065 WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD P.O. Box 758 Greeley, Colorado 80632 Phone (970)356-4000, Ext 4245 November 18, 2014 Division of Local Government 1313 Sherman Street Room 520 Denver, CO 80203 Dear Sirs: Enclosed please find the following documents relating to the Weld County 911 Emergency Telephone Service Authority Certification of 2015 budget copy 2015 Budget Message < Description of Service < Budgetary Accounting Basis < Lease/Purchase Agreements < Summary of Resources and Estimated Expenditures < Line Item Revenue, Operating Expenses and Capital Equipment Affidavit of Publication Resolution to Adopt 2015 Budget 2015 Resolution to Appropriate Sums of Money Because the authority is supported by a telephone surcharge, no property tax is levied or authorized. If you have questions please do not hesitate to contact me or Don Warden, Director of Budget and Management Analysis, at (970)336-7215, Extension 4218. Very truly yours, Steve Reams Secretary/Treasurer 911 Emergency Telephone Service Authority Budget Message Service: Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions had no method to report emergencies using the telephone system. To serve the public welfare and the best interests of all citizens in Weld County, 41 government entities within Weld County agreed to form the Weld 911 Emergency Telephone Service Authority to implement enhanced 911 emergency telephone capabilities for every telephone in Weld County. Currently E-911 is a telephone system utilizing the single three-digit number 911 for reporting police, fire, medical, or other emergency situations. A call on the E-911 system automatically displays the location of the caller's telephone number, address for the telephone, and other supplemental information of the calling party's location at a Public Safety Answering Point (PSAP). There is a single PSAP in the Weld County Regional Communications Center serving 18 law enforcement agencies, 20 fire districts, and four EMS services. Individual response personnel for each jurisdiction are notified of the emergency from the PSAP. The Weld 911 Emergency Telephone Service Authority is a separate legal entity responsible for the administration of the E-911 emergency telephone service program for all of Weld County, except the Town of Erie. The Authority Board is authorized to collect an emergency telephone charge not to exceed seventy cents per month. The Authority Board must determine the surcharge rate each year, no later than September 1st, and fix the new rate to take effect commencing with the first billing period of each telephone customer on, or following, the next January 1st. Funds collected from the surcharge must be spent to pay for dispatch and computer support staff, equipment costs, installation costs, the monthly recurring charges, and, if moneys are available after such charges are fully paid, such funds may be expended for emergency medical services provided by telephone. Any funds collected and unexpended at the end of the budget year are carried over to the next succeeding year to be used in supplying E-911 emergency telephone service. With the new era of smart phones the public's expectation will be that citizens should be able to call for emergency help and engage with their government service organizations in the same ways they communicate every day. Next Generation 911 (NG 911) is the initiative aimed at improving public emergency communications services to support the modern, mobile communication revolution. NG 911 systems will be comprised of Emergency Services IP networks, hardware, software, operational policies and procedures which will enable the public to transmit voice, texts, images, and videos to a 911 emergency call center (PSAP). The PSAP of the future will also be able to receive data from advanced automatic collision notification systems, medical alert systems, and environmental sensors. NG 911 PSAP's will be able to issue emergency alerts to wireless devices in the area via voice, or text messages and highway alert system. The NG911 era will cause the Weld 911 Emergency Telephone Service Authority Board to examine its service priorities and funding requirements to meet these service priorities. Although the funds collected from the surcharge can be spent to pay for dispatch and computer support staff, equipment costs, installation costs, the monthly recurring charges, and emergency medical services provided by telephone the increased costs of the NG 911 system will require the funds to be spent on the primary mission of the authority, which is to provide a secure environment for emergency communications ensuring the delivery of calls, messages, and data to the appropriate PSAP and any other appropriate emergency entity. This new era will mean that funds must be spent in the priority order of acquiring the necessary NG 911 equipment and technology, installation and maintenance costs of the equipment and technology, the monthly recurring charges for the system, and funding an appropriate replacement reserve. Then and only then, when those essential system requirements are fully funded, can the authority board consider funding additional items such as dispatch and computer staff costs, other services and supplies, training, etc that have been funded in recent years as legislative changes have expanded the use of the surcharge collections. The Authority Board may do any act as may be necessary to continue operation of the 911 emergency telephone service including, but not limited to, the ability to negotiate with equipment vendors and service suppliers to obtain the benefit of technological developments. These benefits must improve or enhance the quality and efficiency of 911 emergency telephone service to the users. In September, 2013, Weld County took over the management of the Weld County Regional Communications Center that provides E911 dispatch services to 18 law enforcement agencies, 20 fire districts, and four EMS services. The Weld County Director of Communications and Public Safety has developed a 2015-2024 Capital Plan for E911 that will require $413,842 annually in depreciation to support the capital needs and keep the Weld County E911system at a state of the art standard. With the capital needs satisfied the remaining annual revenue resources will be contributed toward the operational costs of the Weld County Regional Communications Center. In 2015 that amount will be $2,026,158. The estimated ending fund balance with depreciation included will be $1,327,684, a very comfortable cash balance to deal with any emergency needs. On April 15, 2014, the Weld 911 Emergency Telephone Service Authority Board adopted a fund balance policy that there shall be a base fund balance amount determined annually which will be retained for the three-percent (3%) TABOR reserve and other contingencies. That amount for the current year and subsequent years until changed shall be $500,000. In addition to the base fund balance amount the Weld County Director of Communications and Public Safety and Weld County Director of Finance shall develop a Ten Year Capital Plan for E911 that will calculate the necessary annually amount needed in depreciation to support the capital needs and keep the Weld County E911 system at a state of the art standard. The Ten Year Capital Plan for E911 shall show the necessary cash flow required to properly fund the Ten Year Capital Plan for E911. With the base fund balance of$500,000, plus the capital needs satisfied, the remaining annual revenue resources will be contributed toward the operational costs of the Weld County Regional Communications Center. The excess fund balance from the prior fiscal year shall be transferred in the current budget year once the audit of the prior fiscal year has been completed. For example, the excess fund balance for fiscal year 2014 shall be transferred in 2015 after the 2014 audit is completed. In 2014 the amount of$1,194,328 was transferred to the Weld County General Fund in accordance with this policy. The primary funding resource for E-911 service is the surcharge established in 1988, at fifty cents per month, per telephone service. Beginning in 1998, the surcharge was also extended to wireless phones. Effective January 1, 2009, the surcharge went up to seventy centers per month, per telephone service. The revenue from the seventy cent surcharge and surplus revenues carried forward from previous years will produce sufficient revenues in 2015 to fund expenditures authorized by the intergovernmental agreement and current legislation, and transition to the NG 911 system. Budgetary Accounting Basis: The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in the accounts and reported in financial statements. The Basis for Accounting relates to the timing of the measurements made regardless of the measurement focus applied. Revenue and expenditures or expenses are accounted for using a modified accrual method. This method recognizes revenue in the year in which it becomes both measurable and available as net current assets or, when revenue is of a material amount, planned for but not yet received. Revenue in the modified accrual method primarily consists of surcharges collected even though the surcharge may not have yet been remitted by telephone companies in the service area. Unbilled charges for services are recorded in the appropriate fund at year end. Expenditures are generally recorded when the related fund liability is incurred. The Board adopted a policy in the meeting on September 15, 1992, to fund an equipment reserve by depreciating E-911 equipment, effective January 1, 1993. Equipment will be depreciated using a straight-line method and a five-year life. This depreciation method results in an annualized expense of$413,842. Lease-Purchase Agreements: The following supplemental data regarding lease purchase agreements involving real property pursuant to Section 29-1-104(2)(d), C.R.S., 1973, as amended: $ 0 A. The total amount to be expended during the ensuing fiscal year for payment of obligations under all lease-purchase agreements involving real property. $ 0 B. The total maximum payment liability of the local government under all lease-purchase agreements involving real property over the entire terms of such agreements, including all optional renewal terms. $ 0 C. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements other than those involving real property. $ 0 D. The total maximum payment liability of the local government under all lease-purchase agreements other than those involving real property over the entire term of such agreements, including all optional renewal terms. Weld E-911 Emergency Telephone Authority for the period January 1, 2015 to December 31, 2015 Actual Estimated Proposed Final Resources 2013 2014 2015 2015 Beginning Fund Balance $ 3,089,955 $ 3,749,423 $ 913,842 $ 913,842 Estimated Revenue Surcharge 2,485,200 2,250,000 2,450,000 2,450,000 Interest/Other 30,341 10,000 10,000 10,000 Total Resources $ 5,605,496 $ 6,009423 $ 3,373,842 $ 3,373,842 Estimated Expenditures Operations Personnel $ 0 $ 0 $ 0 $ 0 Office Supplies 0 0 0 0 Small Items of Equipment 20,763 0 0 0 Computer Services 49,662 521,653 519,954 519,954 Other Supplies 1,228 1,700 1,800 1,800 Professional Services 0 375,845 285,310 68,310 Telephone Charges 92,308 190,000 309,660 309,660 Contract Payments 434,233 506,471 666,989 720,542 Meeting Expenses 1,326 0 0 0 Other Prof. Services 390,006 250,489 262,445 402,969 Transfers $ 0 $ 1,194,328 $ 0 $ 0 Equipment Equipment $ 477,571 $ 2,055,095 $ 0 $ 22,923 Depreciation 388,976 413,842 413,842 413,842 Contingency 0 0 100,000 100,000 Emergency Reserve 0 0 150,000 150,000 Total Expenditures $1,856,073 $ 5,509,423 $ 2,710,000 $ 2,710,000 ENDING FUND BALANCE $ 3,749,423 $ 500,000 $ 663,842 $ 663,842 ENDING FUND BALANCE with Depreciation and Contingencies $ 3,749,423 $ 913,842 $ 1,327,684 $ 1,327,684 Weld 911 Emergency Telephone Authority 2015 7300- Emergency 2013 2014 2015 2015 22300 Telephone Operations Actual Estimate Proposed Final 6111 Personnel $ 0 $ 0 $ 0 $ 0 6210 Office Supplies 0 0 0 0 6220 Small Items of Eqpmt. 20,763 0 0 0 6225 Computer Software 49,662 521,653 519,954 519,954 6249 Other Supplies 1,228 1,700 1,800 1,800 6370 Professional Services 0 375,845 285,310 68,310 6367 Telephone Charges 92,308 190,000 309,660 309,660 6373 Contract Payments 434,233 506,471 666,989 720,542 6400 Training 1,326 0 0 0 6379 Other Prof. Services 390,006 250,489 262,445 402,969 751000 Transfers 0 1,194,328 0 0 Total Expenditures $ 989,526 $ 3,040,486 $ 2,046,158 $ 2,023,235 Weld 911 Emergency Telephone Authority 2015 7300- 2013 2014 2015 2015 22300 Equipment Actual Estimate Proposed Final 6540 Depreciation $ 388,976 $ 413,842 $ 413,842 $ 41.3,842 6952 Equipment 477,571 2,055,095 0 22.923 Total Expenditures $ 866,547 $2,468,937 $ 413,842 $ 436,765 7300- 2013 2014 2015 2015 22300 Reserves Actual Estimate Proposed Final 6940 CONT Contingency $ 0 $ 0 $ 100,000 $ 100,000 6940 EMGY Emergency Reserve 0 0 150.000 150.000 Total Expenditures $ 0 $ 0 $ 250.000 $ 250,000 Weld 911 Emergency Telephone Authority 2015 7300- 2013 2014 2015 2015 22300 Revenues Actual Estimate Proposed Final 4410 Telephone Surcharge $ 2,485,200 $ 2,250,000 $ 2,450,000 $ 2,450,000 4610 Earnings on Deposit 30,341 10,000 10,000 10,000 Total Revenue $ 2,515,541 $ 2.260,000 $ 2,460,000 $ 2,460,000 RESOLUTION TO ADOPT BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2015, AND ENDING ON THE LAST DAY OF DECEMBER, 2015 WHEREAS, the Authority Board of the Weld Emergency Telephone Authority has appointed Steve Reams, Secretary/Treasurer, to prepare and submit a proposed budget to said governing body at the proper time, and WHEREAS, Steve Reams, Secretary/Treasurer, has submitted a proposed budget to this governing body for its consideration, and WHEREAS, upon due and proper notice, published or posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on November 18, 2014, and interested taxpayers were given the opportunity to file or register any objections to said proposed budget. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: Section 1. That estimated expenditures for the fund are as follows: Emergency Telephone Authority Fund $ 2,710,000 Section 2. That estimated revenues for the fund are as follows: From unappropriated surplus $ 250,000 From sources other than general property tax 2,460,000 From general property tax levy 0 TOTAL REVENUES $ 2 710,000 Section 3. That the budget, as submitted, amended, and summarized above by fund, hereby is approved and adopted as the budget of the Weld 911 Emergency Telephone Service Authority for the year stated above. Section 4. That the budget hereby approved and adopted shall be signed by the Chairman of the Authority Board and made a part of the public records of the Authority. ADOPTED this 18th day of November, A.D., 2014. ATTEST: ik 1 <24-Aii,� �L I�EC FiL SECRETARY/TREASURER / CHAIR AUTHORITY BOARD AUTHORITY BOARD RESOLUTION TO APPROPRIATE SUMS OF MONEY A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY TELEPHONE AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE 2015 BUDGET YEAR WHEREAS, the Authority Board, on November 18, 2014, has adopted the annual budget in accordance with the Local Government Budget Law, and WHEREAS, the Authority Board has made provision therein for revenues in an amount equal to, or greater than, the total proposed expenditures as set forth in said budget, and WHEREAS, it is not only required by law, but also necessary, to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Authority. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: That the following sums are hereby appropriated from the revenue of the Emergency Telephone Authority Fund for the following purposes: Emergency Telephone Authority Fund Current Operating Expenses $2,023,235 Capital Outlay 22,923 Depreciation 413,842 Contingency 100,000 Emergency Reserve 150,000 TOTAL FUND $ 2710,000 ADOPTED this 18th day of November, A.D., 2014. ATTEST: SECRETARY R ASURER HAIR AUTHORITY BOARD AUTHORITY BOARD NOTICE OF WELD E911 AUTHORITY BOARD 2015 FINAL BUDGET HEARING NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld County E911 Authority Board for the budget year of 2015. A copy of the proposed budget has been filed in the Weld County Office of the Clerk to the Board, located at 1150 O Street, Greeley, Colorado, where same is open for public inspection. The proposed budget for 2015 will be considered at a regular meeting of the Board to be held in the Public Safety Communications Room, located within the 1551 North 17th Avenue, Suite 2, Greeley, Colorado 80631, on November 17, 2014, at 12:00 p.m. Any interested citizen within such Weld County E911 Authority Board, which includes all of Weld County, may inspect the proposed budget and file or register any objections thereto at any time prior to the final adoption of the 2015 proposed budget. WELD E911 AUTHORITY BOARD WELD COUNTY, COLORADO DATED: October 22, 2014 Published: October 27, 2014, in the Greeley Tribune Affidavit of Publication STATE Of COLORADO 55. County of Weld, I Cassie Clarken of said County of Weld, being duly sworn, say that 1 am an advertising clerk of THE GREELEY TRIBUNE, Ithat the same is a daily newspaper of general circulation and printed and published in the City of Greeley, in said county and state; that the notice or advertisement,of which the annexed is a true copy, has been published in said daily newspaper for consecutive(days): that the notice was published in the regular and entire issue of eveiy number of said newspaper during the period and time of publication of said notice, and in the newspaper proper and not in a supplement thereof; that the first publication of said notice was contained in the Twenty-seventh clay of October A.D. 2014 and NOTICE OF WELD E911 AUTHORITY BOARD the last publication thereof: in the issue of said 2019 FINAL BUDGET HEARING newspaper bearing the date of the NOTICE IS HEREBY GIVEN that a proposed bodge!has bean Twenty- day seventh of October A.D. 2014 that submitted to the Weld County E9 t I Auttorty Board 10,the boo- rm°w.°'ta& tit;of Butt pt ep t°n,eudge,a'sic d said The Greeley Tribune has been published "wOBisset Greeley,Coioredo.wsheresemis Open fwPLO- continuously and uninterruptedly during the period se inspeciton Tno;•r yxlsed budget for 2015 will be consloeied at a regular meeting of the Aoard to be held n the Public Safety Of at least six months next prior to the first issue Cortrnunitations Flopm,located within the t551 North!7th Ave- nue,Suite 2.Greeley.Colorado 60631,on Novernhet 18,2014, thereof contained said notice or advertisement at 12:00 p.m.Any intereeted citizen weft,such Weed County E911 Authority Board.which includes ap of Weld County,may above referred to; that said newspaper has been Inspect the proposed budget and file or register any objections meret°at any time prior to the float adoption of the 2015 pro- admitted to the United States mails as second-class posed budget. wELD Es11 AUTHORITY BOARD matter under the provisions of the Act of March WELD COUNTY,COLORADO 3,1579, or any amendments thereof; and that said DATED: October 22,2014 4 ' . newspaper is a daily newspaper duly qualified f<r The Tribune publishing legal notices and advertisements within October 27.2014 • the meaning of the laws of the State of Colorado. October 27. 2014 Total Char6es: S5.38 oritt____ CAS_ 27th day of October 2014 My Commission Expires 6/14/2017 Z \otary A . . Public ROBERT LITTLE NOTARY E OF COLORADO MY COMMISSION EX?RESJUNE 14,2017 Esther Gesick From: dola_dlg_filing@state.co.us Sent: Monday, January 19, 2015 2:12 PM To: Esther Gesick Subject: DLG e-filing: document receipt- Weld County 911 Emer. Tele. Serv. Auth (62084) Please do not respond to this automatic notification. The following document has been submitted to the Division of Local Government: Document Type: Annual Budget File Name: Weld County 911 Emergency Telephone Service Authority (62084) 2015 Budget.pdf Document ID: 66266 Document Date: Nov 18, 2014 Document Year: 2015 Local Government: Weld County 911 Emergency Telephone Service Authority (62084) User Type: Official DLG Filed by: Esther Gesick Date Filed: Jan 19, 2015 02:04 PM Document Size: 593,160 Please visit https://dola.colorado.gov/dlg efiling/portalLogin.isf to monitor your filing as it is processed by DLG staff. 1 Hello