HomeMy WebLinkAbout20140780.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 12, 2014
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, March 12, 2014, at the hour of 9:00 a.m.
e ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem - EXCUSED
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner William F. Garcia
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Susan Brown
Controller, Barbara Con
nolly
e MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of March 10, 2014, as printed. Commissioner Garcia seconded the motion,
and it carried unanimously.
e AMENDMENTS TO AGENDA: There were no amendments to the agenda.
e CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed.
Commissioner Freeman seconded the motion, and it carried unanimously.
le PUBLIC INPUT: No public input was given.
El COMMISSIONER COORDINATOR REPORTS: Commissioner Conway gave a presentation on
oil and gas development at the Niobrara Conference in Denver last week, and Commissioners Conway
and Rademacher also participated in the statewide water summit. Last night the South Platte
Roundtable prepared a statement for the Statewide Water Plan and hosted a public listening session,
with 325 attendees, to weigh in on that report. He said the Governor will have this report finalized
before the end of December. Commissioners Conway, Freeman, and Kirkmeyer, engaged in a
conference call with Representative Shuster, Republican chairman of the House of Representatives',
and his staff, regarding getting 1-25 in the reauthorization bill, and yesterday they talked with CDOT's
consultant regarding the proposed improvements. Commissioner Conway also stated he attended the
Evans Chamber of Commerce's annual banquet, with a huge turnout. El Commissioner Freeman
stated in regard to the conference call that Rep. Shuster's staff understands the importance of the 1-25
4g Minutes, March 12, 2014 2014-0780
RM Page 1 BC0016
Corridor, and part of the reason they are interested in it is out of the respect they have for
Representative Cory Gardner. € Commissioner Conway said that the North 1-25 Coalition met and
agreed to support CDOTs request for RAMP grant funding for $75 million for a new toll lane and
another $15 million for a different corridor yet to be determined, and he noted there was complete
consensus. He also attended the Front Range NPO meeting last week. El Chair Rademacher said
the water meeting was to get input for the South Platte Basin in the Statewide Water Plan.
BIDS:
1) APPROVE BID #61400054, ASPHALT SUPPLY - HOT AND WARM MIX FOR 2014 -
DEPARTMENT OF PUBLIC WORKS: Trevor Jiricek, Director of General Services, stated staff is
recommending Martin Marietta Materials, Inc., be awarded materials for the northern section of the
County, and most of the materials for the southern part of the County will be awarded to Aggregate
Industries. Commissioner Garcia moved to approve said bids as recommended by staff. The motion,
which was seconded by Commissioner Freeman, carried unanimously.
NEW BUSINESS:
e 1) CONSIDER STATEMENT OF GRANT AWARD FOR INTERNET CRIMES AGAINST
CHILDREN (ICAC) TASK FORCE GRANT AND AUTHORIZE CHAIR TO SIGN - CITY OF
COLORADO SPRINGS POLICE DEPARTMENT: Ron Arndt, Director of the Regional Crime Lab,
explained they have been given the opportunity to send Detective Daren Ford to this training in
Colorado Springs. There are no matching funds from the County, and the award amount is $2,222.00.
Commissioner Garcia moved to approve said grant award and authorize the Chair to sign. The motion,
which was seconded by Commissioner Conway, carried unanimously.
El 2) CONSIDER TEMPORARY CLOSURE OF CR 86 BETWEEN CRS 37 AND 39: Amy Joseph,
Department of Public Works, reviewed this temporary closure for an irrigation culvert installation.
Commissioner Garcia moved to approve said temporary road closure. Seconded by Commissioner
Freeman, the motion carried unanimously.
• 3) CONSIDER CHANGE ORDER #1 TO CONTRACT FOR EROSION CONTROL AND
REVEGETATION (BID #61000075) AND AUTHORIZE CHAIR TO SIGN - ALL COWBOY EROSION
CONTROL, LLC: Wayne Howard, Department of Public Works, explained the existing contract for
seeding and mulching has been in place for four years with good results, and due to the recent flooding
the department would like to add to their workload. He said Base Tactical has met with the vendor
regarding FEMA guidelines for reimbursement. Public Works has outlined several project sites needing
stabilization before the spring run-off, which will be brought before the Board as detailed work orders for
approval, and work is anticipated to begin next week if possible. Mr. Jiricek said the contract is up for
renewal next month. Mr. Jiricek stated this vendor is 25 percent under the next lowest bidder and has
previously done excellent work for the County, and putting this out for bid would result in higher costs
and a troublesome delay. Commissioner Freeman moved to approve said change order and authorize
the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
e 4) CONSIDER ROAD MAINTENANCE AGREEMENT FOR PORTIONS OF CRS 29 AND 40
AND AUTHORIZE CHAIR TO SIGN - TOWN OF GILCREST / M SQUARED HOLDINGS, LLC: Rich
Hastings, Department of Public Works, explained this is for a facility located on the northeast corner of
County Roads 29 and 40, which allows the County, the Town of Gilcrest and M Squared Holdings, LLC,
to coordinate maintenance of this area. In response to Chair Rademacher, Mr. Hastings discusses the
haul route and clarified that Gilcrest takes care of CR 29 and Weld County maintains of CR 40. He also
confirmed that Gilcrest's traffic triggers are slightly different from Weld County's and legal language was
Minutes, March 12, 2014 2014-0780
Page 2 BC0016
added to the effect that no agriculture-related businesses would be held responsible for road upkeep.
In addition, Gilcrest will pay 100 percent of the dust abatement (if it is necessary). Commissioner
Conway moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Garcia, the motion carried unanimously.
PLANNING:
Fl 1) CONSIDER AMENDMENT TO IMPROVEMENTS AGREEMENT ACCORDING TO POLICY
REGARDING COLLATERAL FOR IMPROVEMENTS (PUBLIC ROAD MAINTENANCE) AND FINAL
RELEASE OF COLLATERAL FOR PLANNED UNIT DEVELOPMENT FINAL PLAN, PF-594 - TODD
MUCKLER, DEBRA EBERL-MUCKLER, AND ELI KREBS: Mr. Hastings requested a one-week
continuance of this release of collateral due to the current unavailability of the Homeowner's
Association President. The Department of Public Works intends to change the original agreement from
public to private maintenance of this road, which is for a nine-lot subdivision, and release their deed of
trust; the HOA President's signature is pending, but each property owner has been contacted, is in
support, and will sign the amendment. Commissioner Garcia also gave some history of the discussions
regarding this item. Commissioner Conway moved to continue this matter until March 19, 2014.
Commissioner Garcia seconded the motion and it carried unanimously.
e 2) CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING
COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT COLLATERAL
FOR HICKMAN MINOR SUBDIVISION, MINF12-0001 - BIG THOMPSON INVESTMENT HOLDINGS,
LLC: Mr. Hastings explained this facility is located at CR 33; and confirmed the letter of collateral has
been executed, but is not yet in hand, and therefore requested approval pending the receipt of said
collateral. Commissioner Freeman moved to approve said improvements agreement and authorize the
Chair to sign (conditional upon receipt of collateral). Commissioner Garcia seconded the motion and it
carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, March 12, 2014 2014-0780
Page 3 BC0016
There being no further business, this meeting was adjourned at 9:37 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: d / w, ; • L a6zo, D
Dougl2(s Rademacher, Chair
Weld County Clerk to the B a��
EXCUSED
BY: osPagk. 1 1 �. �..�.:, - Barbara Kirkmeyer, Pro-Tern
Depu Clerk to the B :"
0 ; Sean P. Conway
Mike Fre a
William F. Garcia
Minutes, March 12, 2014 2014-0780
Page 4 BC0016
Hello