HomeMy WebLinkAbout20141015.tiff RESOLUTION
RE: APPROVE APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE
PROGRAM GRANT FOR WELD COUNTY 2014/2015 OIL AND GAS HAUL ROUTE
PROGRAM (TIER II) AND AUTHORIZE ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with an Application for the Energy and Mineral
Impact Assistance Program for the Weld County 2014/2015 Oil and Gas Haul Route Program
Grant (Tier II) from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Finance and Administration, to
the Colorado Department of Local Affairs, commencing upon full execution, with further terms and
conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for the Energy and Mineral Impact Assistance Program
Grant for the Weld County 2014/2015 Oil and Gas Haul Route Program (Tier II) from the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Department of Finance and Administration, to the Colorado Department of Local
Affairs be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the electronic submittal of this application
be, and hereby is, authorized.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 31st day of March, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:', . p;ok rx: to na-u/N ✓
Dougl adem c er Chair
Weld County Clerk to the Board
nwia-
E La Barbara Kirkmey , Pro-Tem
BY:
Deputy CI to the Bo db 0 a P. Conway
APPROV*AS, FORM: On: YYL -e,
/'Mike Fr
C n Attorney
y/�//,! illiam . Garcia
Date of signature: 7
CCU d Eb et/PLO t�J(E2, dn) Fi, Rzc�F
""Q" 2014-1015
2•i4 FI0059
•
1 $ 61 - z ° 1 MEMORANDUM
TO: Board of County Commissioners
O U N T Y DATE: March 27, 2014
IFROM: Elizabeth Relford, Transportation Planner
SUBJECT: DOLA Application—2014 April Cycle
These proposed applications were discussed with the Commissioners in a work session
at Public Works on March 5, 2014. As a result, staff put together two DOLA applications
for the county and assisted with Town of Grover on a third Tier 1 application. The Town
of Grover is submitting their application. If approved, staff would submit both the Tier 1
and Tier 2 grant applications for the April cycle.
The proposed Tier 1 application is for a $200,000 CR 390 Improvement Project, which is
intended to cover a portion of the cost of materials. Pursuant to funding, this HARP
project is anticipated to begin in July.
The proposed Tier 2 application is for a $2,000,000 HARP Project List, which included
full depth reconstruction of portions of County Roads 126, 13, and 19. Depending on
contracting timelines this project is anticipated to begin in Spring of 2015.
Staff recommends authorization of signature on the DOLA applications. I am available
at your convenience to further discuss this matter.
Gory--/4V5
Rev.3/5/14
(For Use by State)
State of Colorado -Department of Local Affairs
ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM APPLICATION
Tier I or Tier II
Applications Must Be Submitted Electronically - Directions on Last Page
-You are Highly Encouraged to Work with your Regional Field Manager with Completing your Application-
A. GENERAL AND SUMMARY INFORMATION
1. Name/Title of Proposed Project: Weld County 2014/2015 Oil & Gas Haul Route Program
2. Applicant: Weld County
(In the case of a multi-jurisdictional application, name of the"lead"municipality,county,special district or other political subdivision).
In the case of a multi-jurisdictional application, provide the names of other directly participating political subdivisions:
3. Chief Elected Official (In the case of a multi-jurisdictional application, chief elected official of the "lead" political
subdivision):
Name: Douglas Rademacher Title: Chair
Mailing Address: 1150 O Street Phone:
City/Zip: Greeley, CO 80550 Phone: 970-356-4000
E-Mail Address: drademacher@weldgov.com
4. Designated Contact Person (will receive all mailings)for the Application:
Name: Barbara Connolly Title: Controller
Mailing Address: 1150 O Street Phone:
City/Zip: Greeley, CO 80550 Phone: 970-356-4000
E-Mail Address: bconnolly@weldgov.com
5. Amount of Energy/Mineral Impact Funds requested:
(Tier I; Up to $200,000 or Tier II; Greater than $200,000 to $2,000,000)
Tier 2 -$2,000,000
6. Brief Description of the Project Scope of Work:
(Give a brief introduction to the project in 100 words or less,including the various tasks involved in the project)
Weld County request funding to assist with road damage created from intense oil &gas truck activity. In 2009,
Weld County Commissioners implemented Public Works' Oil & Gas Haul Route (HARP) program. Oil and Gas
development shifts locations throughout the county. The HARP program is flexible enough to shift road
improvements with the activity. However, due to record breaking O&G activity in 2013,Weld County struggles to
keep up with road damage. The County cannot afford to pave every road and increased truck traffic is making it
difficult to maintain existing roads. Therefore, Public Works now uses cement treated base in new road projects
to reinforce the subgrade (below the asphalt) in order to support truck traffic. We call this program Full Depth
Reconstruction (FDR). This grant request is to reconstruct three existing paved roads into FDR roads.
7. Local priority if more than one application from the same local government(1 of 2,2 of 2,etc.) 1 of 2
2014-1015
Page 1 of 8
Rev.3/5/14
B. DEMOGRAPHIC AND FINANCIAL INFORMATION.
1. Population
a. What was the 2010 population of the applicant jurisdiction? 254,230
b. What is the current population? 276,076
(Current/most recent conservation trust fund/lottery distribution estimate is acceptable.)What is the source of the estimate?
c. What is the population projection for the applicant in 5 years? 319,286
What is the source of the projection? DOLA
2. Financial Information (Current Year):
In the column below labeled"Applicant"provide the financial information for the municipality,county,school district or special district directly
benefiting from the application. In the columns below labeled"Entity",provide the financial information for any public entities on whose behalf the
application is being submitted(if applicable).
Complete items "a through j"for ALL project types:
Applicant Entity Entity
a. Assessed Valuation (AV) Year: 2013 $7,014,069,937
b. Mill Levy 16.804
c. Property Tax Revenue(mill levy x AV) $117,864,431
d. Sales Tax(Rate/Estimated Annual Revenue) 0%/$0 %/$ %/$
e. Total General Fund Budget Revenue $107,005,862
f. Total Applicant Budget Expenditures $255,832,866
(Sum of General Fund and all Special Funds)
g. General Fund Balance as of January 1 of this $0
current calendar year.
h. General Fund Balance(Unrestricted) as of $0
January 1 of this current calendar year.
i. Total Multi-year Debt Obligations (all funds*) $0
j. Total Lease-Purchase and Certificates of $0
Participation obligations*
For projects to be managed through a Special Fund other than the General Fund (e.g. County Road and Bridge
Fund) or managed through an Enterprise Fund (e.g.water, sewer, county airport), complete items "k through o":
Identify the relevant Special Fund or Enterprise Fund:
k. Special or Enterprise Fund Budget Amount $55,581,423
I. Special or Enterprise Fund Multi-Year Debt $0
Obligations*
m.Special or Enterprise Fund Balance as of $28,000,000
January 1 of this calendar year
n. Special or Enterprise Fund Balance
(Unrestricted) as of January 1 of this calendar $0
year
o. Special or Enterprise Fund Lease-Purchase $0
and Certificate of Participation Obligations*
p. Special Fund Mill Levy (if applicable) $11,500,000
For Water and Sewer Project Only complete items "q through s":
q. Tap Fee
r. Average Monthly User Charge
(Divide sum of annual residential revenues by 12 and then
divide by the number of residential taps served.)
s. Number of Taps Served by Applicant
*Include the sum of the year-end principal amounts remaining for all multi-year debt obligations, lease purchase
agreements or certificate of participation notes
Page 2 of 8
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D. PROJECT INFORMATION.
The statutory purpose of the Energy and Mineral Impact Assistance program is to provide financial assistance to
"political subdivisions socially or economically impacted by the development, processing or energy conversion of
minerals and mineral fuels."
1. Demonstration of Need:
a. Why is the project needed at this time?
This project is needed to improve safety. Weld County is one of the most active oil and gas counties in the State.
As a result,the impact to county roads is significant and therefore difficult to maintain. Weld County has
approximately 3,000 miles of road,of which 800 of those miles are paved. Many of the county's existing paved
roads were not designed to withstand the increased oil and gas truck traffic and therefore; are deteriorating
rapidly. In order to handle truck traffic,these roads need to be rebuilt from the subgrade level up. Weld County
requests rebuilding 6.7 miles of the most deteriorated county roads supporting oil and gas activity. These roads
include portions of WCR 126 (2.2 miles),WCR 13 (2 miles), and WCR 19 (2.5 miles).
b. How does the implementation of this project address the need?
Implementation of this project addresses the immediate need for safety improvements.
c. Does this project, as identified in this application, completely address the stated need? If not, please describe
additional work or phases and the estimated time frame. Do you anticipate requesting Energy and Mineral Impact
Assistance funds for future phases?
Yes,this project addresses the identified need. Once these roads are rebuilt the grant will be closed out.
d. What other implementation options have been considered?
The County is using a significant amount of oil and gas property taxes and direct distribution severance funds
for county-wide road improvements. This funding assists Public Works road improvements,which have
increased significantly. In order to keep up with road improvements,Weld County has hired additional crews
and bought more equipment to help off-set oil and gas impacts.
e. What are the consequences if the project is not awarded funds?
If funding is not awarded, these roads will continue to deteriorate. Weld County may have to reduce the speed
limit and continuing signing the area with "road damage"signs.
2. Measurable Outcomes:
a. Describe measurable outcomes you expect to see when implementation of this project is complete. How will the
project enhance the livability* of your region, county, city, town or community (e.g. constructing a new water plant will
eliminate an unsafe drinking water system and provide safe and reliable drinking water; the construction of a new
community center will provide expanded community services, or projects achieving goals regarding energy conservation,
community heritage, economic development/diversification, traffic congestion, etc.)?
*(Livability means increasing the value and/or benefit in the areas that are commonly linked in community development such
as jobs, housing,transportation,education, emergency mitigation, health and environment)
These road improvements will make the roadway safer for all motorists and add years of life to the existing
roadway by using new technology at the subgrade level.
b. How many people will benefit from the project? (i.e., region, county, city, town, community, subdivision, households or
specific area or group; or any portion thereof)
County Roads 13 and 19 are arterial roads carrying more than 1600 vehicles per day. CR 126 is an important
collector road connecting an Interstate and a US Federal Highway. This collector carries 400 vehicles per day, but
43-52% of these vehicles are combination trucks.
c. How will the outcome of the project be measured to determine whether the anticipated benefits to this population
actually occur?
Traffic counts will continue to be collected to determine if traffic increases.
d. Does this project preserve and protect a historic building, facility or structure? If yes, please describe.
N/A
e. Will this project implement an energy efficiency/strategy that could result in less carbon footprint or conserve energy
use or capitalize on renewable energy technology? If yes, please describe.
By utilizing Concrete Treated Base(CTB)with a GPS motor grader it will reduce the number of grader passes,
which reduces pollution therefore providing an improved air quality benefit.
3. Relationship to Community Goals
a. Is the project identified in the applicant's budget or a jurisdictionally approved plan (e.g. capital improvement plan,
equipment replacement plan, comprehensive plan, utility plan, road maintenance and improvement plan or other local or
regional strategic management or planning document)? What is its ranking?
Yes, this project has been identified in Public Works HARP budget.
Page 4 of 8
Rev.3/5/14
4. Local Commitment and Ability to Pay/Local Effort
a. Why can't this project be funded locally?
This project can't be entirely funded locally because the oil and gas impacts to the County are so significant that
we cannot use all of our resources on every road annually,
b. Has this project been deferred because of lack of local funding? If so, how long?
Yes,this project has been deferred from last year's HARP program. Due to increased truck traffic,these roads
have emerged with emergency repair needs that Public Works cannot solely address.
c. Explain the origin of your local cash match. (Note: Whenever possible, local government cash match on a dollar for
dollar match basis is encouraged.)
I The Commissioners fund the Harp Program annually with $4 million dollars in local property tax.
d. What other community entities, organizations, or stakeholders recognize the value of this project and are
collaborating with you to achieve increased livability of the community? Please describe how your partners are
contributing to achieve the improvement to the livability of the community through this project. If in-kind contributions are
included in the project budget, detailed tracking will be required on project monitoring report.
All motorists utilizing these roads recognize the value of this safety project.
i. Please describe the level of commitment by each collaborator. (e.g. fee waivers, in-kind services, fundraising,
direct monetary contribution, policy changes.)
I Weld County will fund the cash match from Public Works Fund.
H. Please list the value of the resources that each collaborator is bringing to the program.
e. Has the applicant dedicated the financial resources in their current budget, reserve funds and/or unused debt capacity
that are being used for the local matching funds? Explain if No
I Yes,the funds have been dedicated to the 2014 budget.
f. Have the applicant's tax rates, user charges or fees been reviewed recently to address funding for the proposed
project?
Weld County has so many impacted roads that all available funding is going into the HARP Program to improve
as many county roads as possible. This grant will help us accomplish more critical needs than we can
accomplish in house.
g. If the tax rate, user charges or fees were modified, what was the modification and when did this change occur?
N/A
h. Has the applicant contacted representatives from local energy or mineral companies to discuss the project? If yes,
when was the contact and what was discussed.
The HARP activities are discussed at Weld County's Oil and Gas Working Group bi-monthly meeting. The O&G
Working Group is made up of industry partners where we discuss impacts affecting us all in the field and
problem solve how we can work together to minimize or remediate the problem. The industry typically helps
Weld County project with in-kind support such as water hauling, gravel, trucking, and stock piling.
i. Has the applicant requested financial support from the industry? If yes, when was the contact, what amount did you
request? What were the results? If no, why not?
Yes, Weld County asked the industry for monetary support. However, over the past five years it has become
apparent it is easier for the industry to provide in-kind support rather than monetary support. Therefore,the
reciprocity of these relationships continues to improve and expand.
5. Readiness to Go
a. Assuming this project is funded as requested, how soon will the project begin? Select One (jWithin 3 months,
(_)3-6 months, (_)6-9 months or(J9-12 months? What is the time frame for completion? Select One (_)Within 3 months,
(_)3-6 months, (_)6-9 months, (X)9-12 months or(_) >12 months.
b. Describe how you determined that the project can be completed within the proposed budget as outlined in this
application? Are contingencies considered within the project budget?
By the time you can get this project under contract it will be winter and the asphalt plants will be closed.
Therefore,the soonest paving of the roads could occur is April of 2015 when the asphalt plants reopen.
c. Has the necessary planning been completed? How? What additional design work or permitting must still be
completed, if any? When? How did the applicant develop project cost estimates? Is the project supported by bids,
professional estimates or other credible information? Please attach a copy of any supporting documents.
Since the construction project occurs within the existing right-of-way limits. No design is needed. This is a true
construction project, which could be completed by August of 2015.
6. Energy & Mineral Relationship
Page5 of 8
Rev.3/5/14
a. Describe how the applicant is, has been, or will be impacted by the development, production, or conversion of energy
and mineral resources.
Weld County accounts for almost fifty percent of all oil and gas activity for the entire state,and therefore, is
extremely impacted. The O&G activity continues to increase and so does ancillary uses associated with it.
b. To further document the impact in the area, name the company or companies involved, the number of employees
associated with the activities impacting the jurisdiction and other relevant, quantitative indicators of energy/mineral impact.
County Roads 13 & 19 are in the heart of the Wattenburg Energy Field,which is the 7`" largest reserve in the
nation. County Road 126 is seeing increased activity due to the new horizontal drilling technology associated
with the Niobrara Play.
7. Management Capacity
a. How will you separate and track expenditures, maintain funds and reserves for the capital expenditures and
improvements as described in this project?
Weld County's Accounting Department is recognized as a Tier 3 local government by the State and can manage
all invoicing information through Banner Accounting System. In addition, Public Works will use the project
management software PubWorks to assist in administering the project.
b. Describe the funding plan in place to address the new operating and maintenance expenses generated from the
project?
Once the road is construction,Weld County will continue to utilize local property tax and the Highway Users Tax
Fund (HUTF) revenues for maintenance expenses.
c. Describe the technical and professional experience/expertise of the person(s) and/or professional firms responsible to
manage this project.
Weld County has proven expertise in roadway improvement projects. Elizabeth Relford,Transportation Planner
with Weld County will be responsible for managing this project.
d. Does the project duplicate service capacity already established? Is the service inadequate? Has consolidation of
services with another provider been considered?
This is a safety project and does not duplicate service capacity but creates it. Current service is inadequate and
inefficient to meet existing traffic demands.
E. HIGH PERFORMANCE CERTIFICATION (HPCP) PROGRAM COMPLIANCE.
Colorado Revised Statutes (C.R.S. 24-30-1301 to 1307) require all new facilities, additions, and renovation projects
funded with 25% or more of state funds to conform with the High Performance Certification Program (HPCP) policy
adopted by the Office of the State Architect(OSA) if:
• The new facility, addition, or renovation project contains 5,000 or more building square feet; and
• The project includes an HVAC system; and
• In the case of a renovation project, the cost of the renovation exceeds 25% of the current value of the property;
and
• The project has NOT entered the design phase prior to January 1, 2008.
The HPCP requires projects achieve the highest possible LEED certification with the goal being LEED Gold. Projects are
strongly encouraged to meet the Office of the State Architect's (OSA) Sustainable Priorities in addition to the LEED
prerequisites. Projects funded through DOLA are required to participate in the OSA's registration and tracking process.
See DOLA's HPCP web page for more information or contact your DOLA regional manager.
In instances where achievement of LEED Gold certification is not practicable, an applicant may request a modification of
the HPCP policy or a waiver if certain conditions exist.
Please answer the following questions:
1. What is the total building square footage of the new facility, addition, or renovation?
2. Does the project include an HVAC system? Yes No
3. Is the project a renovation? (If no, please skip to Question 6 below.) Yes No
4. What is the current property value*? $
5. What is the total project cost for the renovation? $
6. Will you need assistance locating resources, third party consultants, or technical assistance for LEED requirements,
preparing cost estimates, or otherwise complying with the HPCP?
Yes No Explain
Page 6 of 8
Rev.3/5/14
F. TABOR COMPLIANCE.
1. Does the applicant jurisdiction have the ability to receive and spend state grant funds under TABOR spending
limitations? Explain:
Yes
2. If the applicant jurisdiction receives a grant with State Severance funds, will the local government exceed the TABOR
limit and force a citizen property tax rebate?
No
3. Has the applicant jurisdiction been subject to any refund under TABOR or statutory tax limitations? Explain.
NO
4. Has the applicant sought voter approval to keep revenues above fiscal spending limits? Explain.
I Yes
5. Are there any limitations to the voter approved revenues? (e.g., Can revenues only be spent on law enforcement or
roads?)
All Weld County ad valorem tax levies for county purposes,when applied to the total valuation for assessment of
the County, shall be reduced so as to prohibit the levying of a greater amount of tax revenue than was levied
from ad valorem taxation in the preceding year plus five percent(5%) except to provide for the payment of bonds
and interest thereon.
6. If the applicant jurisdiction is classified as an enterprise under TABOR, will acceptance of a state grant affect this
status? Explain.
NO
G. ENVIRONMENTAL REVIEW.
Indicate below whether any of the proposed project activities:
1. Will be undertaken in flood hazard areas. Yes No X
List flood plain maps/studies reviewed in reaching this conclusion. Describe alternatives considered and mitigation
proposed.
2. Will affect historical, archeological or cultural resources, or be undertaken in geological
hazard area? Yes No X
Describe alternatives considered and mitigation proposed.
3. Address any other related public health or safety concerns? Describe. Yes No X
Page 7 of 8
Rev.3/5/14
APPLICATION SUBMISSION INSTRUCTIONS
AND
OFFICIAL BOARD ACTION DATE (REQUIRED)
Application and attachments must be submitted electronically in
WORD .DOC (Preferred) or .PDF Format (Unsecured) to:
ImpactGrants@state.co.us
Please Cc your Regional Field Manager all documents as well to ensure receipt.
In email subject line include: Applicant Local Government name and Tier for which you are applying
-example-Subject: Springfield County EIAF Grant Request, Tier 1
NOTE: Please do not submit a scanned application (scanned attachments ok).
(If you are unable to submit electronically please contact your DOLA regional manager)
For any questions related to the electronic submittal please call Bret Hillberry @ 303.866.4058
Attachments List(Check and submit the following documents, if applicable):
► Preliminary Engineering Reports
► Architectural Drawings
► Cost Estimates
D. Detailed Budget
D. Map showing location of the project
► Attorney's TABOR decision
*****************************************************************************************************************************************
Official Board Action taken on
March 31, 2014
Date
Submission of this form indicates official action by the applicant's governing board
authorizing application for these funds.
Page 8 of 8
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but not limited to,electronic,mechanical,photocopying,recording,scanning, Weld County GIS,1400 N nth Ave,Greeley,CO
or by any information retrieval system or any non-approved purpose without the maps@comeld.co.us;970-304-6570 x 2520
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