HomeMy WebLinkAbout20142722.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
SEPTEMBER 3, 2014
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, September 3, 2014, at the hour of 9:00 a.m.
IR ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem - EXCUSED
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner William F. Garcia
Also present:
County Attorney, Bruce T. Barker
Clerk to the Board, Esther Gesick
Accounting Staff, Chris D'Ovidio
El MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of August 27, 2014, as printed. Commissioner Garcia seconded the motion,
and it carried unanimously.
e AMENDMENTS TO AGENDA: There were no amendments to the agenda.
SE CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed.
Commissioner Freeman seconded the motion, and it carried unanimously.
PROCLAMATIONS:
IR 1) INFANT SAFE SLEEP AWARENESS MONTH - SEPTEMBER, 2014: Commissioner Garcia
read the certificate for the record. Kathi Brown, Department of Human Services - Prevention Partners
Program Supervisor for Child Welfare, stated this issue became very apparent last year when four
infants lost their lives due to unsafe sleep conditions; she reported this year there has been only one
unfortunate death. She stated Weld County has been recognized by other counties and the State for
being on the forefront of prevention measures and the promotion of safe sleep efforts. E Melanie
Cyphers, Department of Public Health and Environment, thanked the Board for issuing a proclamation
bringing attention and awareness to the Safe Sleep campaign. IE Caroline Gelatt, United Way of
Weld County - Promises for Children, expressed her thanks for the support of the mission to ensure
Weld County children are healthy, safe and thriving. 11 Commissioner Conway thanked each of the
agencies for identifying the problem and promoting the awareness campaign through a collaborative
effort to bring it to the publics' attention and make a difference.
Minutes, September 3, 2014 2014-2722
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PRESENTATIONS:
le 1) RECOGNITION OF SERVICES, SHERIFF'S OFFICE — RICK FEIT: Chair Rademacher read
the certificate recognizing Mr. Feit for his years of service to the citizens of Weld County. Steve
Reams, Sheriffs Office, stated Mr. Feit is an expert in indentifying and enforcing DUI's, and he will be
continuing his service to the community in a new position with the Town of Windsor Police Department.
IFJ The Commissioners expressed their thanks and appreciation.
la 2) CERTIFICATE OF APPRECIATION —THE WING SHACK: Commissioner Freeman read the
certificate recognizing The Wing Shack for their voluntary provision of food for the Weld County EOC
(Emergency Operations Center) during the 2013 Flood event. Commissioner Garcia said the
atmosphere in the EOC was very demanding and it was essential for the workers to take a break, so
the provision of great food from The Wing Shack was very much appreciated. Commissioner Conway
noted The Wing Shack has been honored by other local organizations for their contributions and they
represent the best of Weld County in serving their community. Chair Rademacher presented a plaque
and 2013 Flood Challenge Coin. Brian Seifried and Doug Baker were present to receive the
recognition. Mr. Seifried thanked the Board, staff and emergency responders for their service to the
community during and following the flood event. He stated they are honored to do business with three
restaurants headquartered here in Weld County.
e PUBLIC INPUT: No public input was given.
El COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator
Reports.
BIDS:
II 1) APPROVE BID #61400100, PRETRIAL SERVICES CASE MANAGEMENT SYSTEM -
DEPARTMENT OF INFORMATION TECHNOLOGY (JUSTICE SERVICES) (to be con? to 9/17/2014):
Ryan Rose, Director of Information Technology, requested this matter be continued to allow additional
time to review the various proposals. Commissioner Garcia moved to continue the matter to
September 17, 2014. The motion was seconded by Commissioner Conway, and it carried
unanimously.
El 2) APPROVE BID #61400165, LEAP PROGRAM (LOW-INCOME ENERGY ASSISTANCE
PROGRAM) FOR 2014-2015 - DEPARTMENT OF HUMAN SERVICES: Trevor Jiricek, Director of
General Services, stated staff recommends approval of sole bidder, Discover Goodwill of Southern and
Western Colorado, which provides services for 20 other counties throughout Colorado. Commissioner
Conway stated they have provided excellent services for the past two years and he moved to approve
said bid as recommended by staff. The motion was seconded by Commissioner Garcia, and it carried
unanimously.
ID 3) PRESENT AND APPROVE EMERGENCY BID #B1400141, (CNG) 1/2 TON 4X4, 4-DOOR
EXTENDED CAB SHORT BOX (QTY 3) - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek stated staff
recommends approval of the sole bid from Spradley Barr Ford, in the amount of$36,344.00 each, for a
total of $109,032.00. Elizabeth Relford, Department of Public Works, explained this is being requested
on an emergency basis to meet the factory ordering deadline of September 12th; she explained that
missing the deadline could cause a delay of six months to a year. Commissioner Conway moved to
waive the ten-day waiting period and approve said bid on an emergency basis as recommended by
staff. The motion was seconded by Commissioner Garcia, and it carried unanimously.
Minutes, September 3, 2014 2014-2722
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F 4) PRESENT BID #61400142, (CNG) 3/4 TON 4X4, FULL SIZE PICKUP, LONG BED CREW
CAB - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek presented the two bids received and stated
staff will make a recommendation on September 17, 2014.
F 5) PRESENT BID #B1400143, (CNG) 1 TON 4X4, CREW CAB-FLAT BED-DUAL WHEELS -
DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek presented the two bids received and stated staff will
make a recommendation on September 17, 2014.
F 6) PRESENT BID #61400144, (CNG) TANDEM AXLE DUMP TRUCK - REGULAR CAB - DUAL
AXLES/SANDER/PLOW(QTY 2) - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek presented the six
bids received and stated staff will make a recommendation on September 17, 2014.
F 7) PRESENT AND APPROVE EMERGENCY BID #B1400145, (CNG) 1/2 TON 4X4 PICKUP
WITH EXTENDED CAB LONG BOX - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek stated staff
recommends emergency approval of the sole bid from Spradley Barr Ford, in the amount of
$38,966.00, based on the reasons previously cited by Ms. Relford. Commissioner Freeman moved to
waive the ten-day waiting period and approve said bid on an emergency basis as recommended by
staff. The motion was seconded by Commissioner Conway, and it carried unanimously.
F 8) PRESENT BID #61400146, 3/4 TON 4X4 FULL SIZE PICKUP, LONG BED, EXTENDED CAB
(QTY 6) - DEPARTMENT OF PUBLIC WORKS / MULTIPLE COUNTY DEPARTMENTS: Mr. Jiricek
presented the three bids received and stated staff will make a recommendation on September 17,
2014.
ID 9) PRESENT BID #61400147, (CNG) SUV'S SPORT UTILITY VEHICLES (QTY 3) - CITY OF
FORT LUPTON POLICE DEPARTMENT: Mr. Jiricek presented the sole bid received and stated staff
will make a recommendation on September 17, 2014.
10) PRESENT BID #B1400148, (CNG) 1 TON 4X4 STANDARD CAB SINGLE WHEEL -TOWN
OF KEENESBURG: Mr. Jiricek presented the three bids received and stated staff will make a
recommendation on September 17, 2014.
F 11) PRESENT AND APPROVE EMERGENCY BID #61400149, (CNG) 1/2 TON 4X4, 4-DOOR
SUPER CAB LONG BOX (QTY 2) - TOWN OF HUDSON: Mr. Jiricek stated staff recommends
emergency approval of the sole bid from Spradley Barr Ford, in the amount of $37,682.00 each, for a
total of $75,364.00, based on the reasons previously cited by Ms. Relford. He also noted the Town of
Hudson has reviewed the proposal and has provided a letter of support. Commissioner Conway moved
to waive the ten-day waiting period and approve said bid on an emergency basis as recommended by
staff. The motion was seconded by Commissioner Freeman, and it carried unanimously.
12) PRESENT BID #B1400150, (CNG) 1 TON 4X4 PICKUP EXTENDED CAB (QTY 2) —TOWN
OF PLATTEVILLE: Mr. Jiricek presented the three bids received and stated staff will make a
recommendation on September 17, 2014.
F 13) PRESENT AND APPROVE EMERGENCY BID #61400151, (CNG) 1/2 TON 4X4 PICKUP
CREW CAB, SHORT BOX — TOWN OF PLATTEVILLE POLICE DEPARTMENT: Mr. Jiricek stated
staff recommends emergency approval of the sole bid from Spradley Barr Ford, in the amount of
Minutes, September 3, 2014 2014-2722
Page 3 BC0016
$38,528.00, based on the reasons previously cited by Ms. Relford. He also noted the Town of
Platteville Police Department has submitted a letter indicating the specifications are adequate and they
will be paying their local match percentage. Commissioner Garcia moved to waive the ten-day waiting
period and approve said bid on an emergency basis as recommended by staff. The motion was
seconded by Commissioner Conway, and it carried unanimously.
IR 14) PRESENT BID #61400152, (CNG) CONVERSION KITS (QTY 6) - MULTIPLE COUNTY
DEPARTMENTS: Mr. Jiricek presented the sole bid received and stated staff will make a
recommendation on September 17, 2014. In response to Chair Rademacher, Ms. Relford explained
the older vehicles do not meet the FHWA requirements, so they can only pay for the incremental cost
for the conversion of the vehicles.
F 15) PRESENT BID #61400156, ELEVATOR MODERNIZATION FOR HUMANS SERVICES
BUILDING A - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek presented the sole bid
received and stated staff will make a recommendation on September 17, 2014.
F 16) PRESENT BID #61400157, TREE DISPOSAL SERVICES - DEPARTMENT OF PUBLIC
WORKS: Mr. Jiricek presented the two bids received and stated staff will make a recommendation on
September 17, 2014.
NEW BUSINESS:
ER 1) CONSIDER PERMIT FOR TEMPORARY ASSEMBLY ON SEPTEMBER 20, 2014 -
AMERICAN CANCER SOCIETY, INC.: Bob Choate, Assistant County Attorney, introduced this
application for the Cattle Baron's Ball, which is the annual fundraising event for the American Cancer
Society, and stated no concerns. Nancy Clark, Events Coordinator, stated this is the 22nd year and
they will be hosting 1,000 guests at the St. Michael's Reservoir Estate. Commissioner Conway
referenced the current closure of the intersection at 37th Street and 65th Avenue. Ms. Clarke stated
she has been working closely with the construction company which has confirmed there will be a solid
road base by September 11th, and a good possibility that it may be partially paved during the week of
the event, weather permitting. She said all of the guests will be reminded to come from
U.S. Highway 34 south on 65th Avenue, and exiting should be easier since there will be no traffic
coming from the south. Commissioner Conway moved to approve said permit. Seconded by
Commissioner Freeman, the motion carried unanimously.
EI 2) CONSIDER SPECIAL EVENTS PERMIT AND AUTHORIZE CHAIR TO SIGN - AMERICAN
CANCER SOCIETY, INC.: Mr. Choate stated the referral comments expressed no concerns.
Commissioner Conway moved to approve said permit and authorize the Chair to sign. The motion was
seconded by Commissioner Freeman. In response to Commissioner Conway, Ms. Clarke stated over
the past 21 years this event has resulted in the donation of $4.7 million to the American Cancer
Society. It is the premier event for the State of Colorado and 12-State Great West area, with an
extensive guest list from all around the state and the nation. Commissioner Conway agreed it is a
premier event and he is very proud to have it hosted in Weld County. He also commended Ms. Clark
for her years of service and also the hundreds of the volunteers who help make it possible. There
being no further discussion, the motion carried unanimously.
F 3) CONSIDER TEMPORARY PERMIT FOR A HOTEL AND RESTAURANT LIQUOR LICENSE
AND AUTHORIZE CHAIR TO SIGN - RAYHEL ENTERPRISES, LLC, DBA OLE HICKORY
SMOKEHOUSE AND TAVERN, C/O ROBERT RAYHEL: Mr. Choate explained that the Ole Hickory
Smokehouse is being sold, and this temporary permit will allow it to continue to operate until the new
Minutes, September 3, 2014 2014-2722
Page 4 BC0016
owners get their license. Commissioner Garcia moved to approve said temporary permit and authorize
the Chair to sign. Seconded by Commissioner Freeman, the motion carried unanimously.
4) CONSIDER ACKNOWLEDGING CANCELLATION OF TAX LIEN SALE CERTIFICATE
(TS CERT 2001-0117): Renee Fielder, Deputy Treasurer, explained this will cancel a duplicate parcel
that was created in error in 2001. Commissioner Garcia moved to approve said cancellation of
certificate. The motion, which was seconded by Commissioner Conway, carried unanimously.
5) CONSIDER VETERANS SERVICE OFFICERS MONTHLY REPORT AND CERTIFICATIONS
OF PAY FOR JULY, 2014, AND AUTHORIZE CHAIR TO SIGN: Toby Taylor, Veterans Officer,
presented the monthly report. Commissioner Conway commended staff for their fine service and
moved to approve said report and certifications of pay, and authorize the Chair to sign. The motion
was seconded by Commissioner Garcia, and it carried unanimously.
6) CONSIDER LEASE AGREEMENT FOR TEMPORARY OFFICE SPACE AND AUTHORIZE
CHAIR TO SIGN - OFFICE OF REPRESENTATIVE COREY GARDNER: Mr. Taylor requested this
matter be continued since a signed copy has not been received. Following discussion, Commissioner
Conway moved to approve said lease agreement and authorize the Chair to sign, conditional upon
receipt of a signed original from Representative Gardner with no major content changes. The motion,
which was seconded by Commissioner Freeman, carried unanimously.
7) CONSIDER TEMPORARY CLOSURE OF CR 42 BETWEEN CRS 37 AND 39: Janet
Lundquist, Department of Public Works, reviewed the temporary road closure. Commissioner Freeman
moved to approve said temporary road closure. The motion was seconded by Commissioner Conway,
and it carried unanimously.
8) CONSIDER TEMPORARY CLOSURE OF CR 73 BETWEEN CR 18 AND FRONT STREET:
Ms. Lundquist reviewed the temporary road closure and stated staff will ensure the project does not
significantly impact irrigation or harvest activities. Commissioner Conway moved to approve said
temporary road closure. The motion was seconded by Commissioner Garcia, and it carried
unanimously.
19 9) CONSIDER AGREEMENT FOR USE OF WELD COUNTY PROPERTY AND AUTHORIZE
CHAIR TO SIGN - BRUCE JOHNSON, PLANNING COMMISSIONER: Commissioner Conway moved
to approve said agreement for use of a Planning Commission i-Pad and authorize the Chair to sign.
Seconded by Commissioner Garcia, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Code Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, September 3, 2014 2014-2722
Page 5 BC0016
There being no further business, this meeting was adjourned at 10:00 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, LORADO
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ATTEST: d ;6e �(� c b'�'L�Y`
ouglas ademacher, hair
Weld County Clerk to the Board
EXCUSED
Barbara Kirkmeyer, Pro-Tern
BY. rDe'u Clerk tot a Bo. "�1
can P. Conway
Y' \� Mike Fre
William F. Garcia
Minutes, September 3, 2014 2014-2722
Page 6 BC0016
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