HomeMy WebLinkAbout20143849.tiff RESOLUTION
RE: APPROVE INTERGOVERNMENTAL AGREEMENT FOR THE DISTRIBUTION OF
EMPLOYMENT FOCUSED FUNDS WITH THE NORTHEASTERN COUNTIES
CONSORTIUM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Intergovernmental Agreement for the
Distribution of Employment Focused Funds between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and the Northeastern Consortium of Counties, commencing August 1, 2014,
and ending June 30, 2015, with further terms and conditions being as stated in said
intergovernmental agreement, and
WHEREAS, after review, the Board deems it advisable to approve said intergovernmental
agreement, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Intergovernmental Agreement for the Distribution of Employment
Focused Funds between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, and the
Northeastern Consortium of Counties be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said intergovernmental agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 15th day of December, A.D., 2014, nunc pro tunc August 1, 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,,COLORADO
ATTEST: Jeida
QV
'' �•�.� ou•las ademacher, ir
Weld County Clerk to the Bo- P• ' 1.. /
arbara Kirkmeyer, P -Tem
D p Clerk to the r ''��'�. �
oil,•• '' jSean P. Conwaytut 11 as
APPROVED AS TO FORM:
Mike Freeman
County Attorney EXCUSED
William F. Garcia
Date of signature:
c29
l o/i.I/ 5 2014-3849
CC I HR0085
MEMORANDUM
DATE: December 4, 2014
TO: Douglas Rademacher, Chair, Board of County Co is 'oners
LCOUNTYI
FROM: Judy A. Griego, Director, Human Servi s ep
RE: Memorandum of Understanding on be f of the Northeastern
Counties Consortium
Enclosed for Board approval is a Memorandum of Understanding on behalf of the Northeastern
Counties Consortium. This MOU was reviewed under the Board's Pass-Around Memorandum
dated October 30, 2014, and approved for placement on the Board's Agenda.
Weld County was recently approved to receive $329,366 as the Fiscal Representative of the
Northeastern Counties Consortium for providing services under the Employment Focused Funding
component of the Colorado Works 2014-15 Block Grant. This Memorandum of Understanding
establishes the terms of the relationship between Weld County and the other member counties, in
order to allow those counties to be reimbursed for services under the program and in order for
Weld County to report those services and expenditures to the Colorado Department of Human
Services (CDHS) for reimbursement.
The term of this agreement is effective back to August 1, 2014, the date we submitted our Grant
Application to CDHS, through June 30, 2015, the end of the current Fiscal Year.
If you have any questions, please give me a call at extension 6510.
2014-3849
INTERGOVERNMENTAL AGREEMENT FOR THE DISTRIBUTION OF EMPLOYMENT
FOCUSED FUNDS BETWEEN WELD COUNTY AND CHEYENNE, KIT CARSON, LOGAN
MORGAN, PHILLIPS, SEDGWICK, WASHINGTON, AND YUMA COUNTIES.
THIS AGREEMENT is made and entered into this /51-iday of 2 ec6E,<t -- , 2014, by
and between the COUNTY OF WELD, COLORADO, by and through the Weld County Board of
Commissioners (hereinafter"Weld"), and the Counties of Cheyenne, Kit Carson, Logan, Morgan,
Phillips, Sedgwick, Washington, and Yuma, COLORADO, by and through their respective Boards of
County Commissioners (hereinafter"Northeastern Counties") for the distribution of Employment
Focused Funds.
RECITALS
WHEREAS, the parties, as the Northeastern Consortium, have collectively applied to the State of
Colorado for Employment Focused Funds, and
WHEREAS,the parties have received $329,366 in funding to be distributed, and
WHEREAS, the parties agree that it is in their best interest to have to have Weld County act as
the fiscal agent with regard to the distribution of the funds, and
WHEREAS, Weld County and the Northeastern Counties are authorized to enter into this
Agreement pursuant to § 29-1-203, C.R.S., Article II, § 2-3 of the Weld County Home Rule Charter,
NOW, THEREFORE, in consideration of the following mutual agreements and covenants, Weld
County and the Northeastern Counties hereby agree as follows:
1. Agreement. The terms of this Agreement are outlined below, and include the Grant Application
for HB14-1335 Employment-Focused Programming Funding, dated August 1, 2014 and Dear
Director Letter, dated October 20, 2014, which are attached and hereby incorporated by
reference.
2. Description of Services. Weld County will function as the fiscal agent for the distribution of the
Employment Focused Funds. The Northeastern Counties shall submit documentation of
payment for qualified expenses to Weld County, either electronically or in hard copy, including
evidence of payment, details regarding payment(Name and address of payee; amount paid, date
paid, etc.), and basic information regarding clients served(Name, means of verification of
eligibility for assistance). Weld County will then notify the State of Colorado of the request for
reimbursement, and upon receipt shall forward the reimbursement to the appropriate
Northeastern County. All transactions shall take place through the Weld County Accounting
System (Banner Financial) and will be reported and tracked through the County Financial
Management System (CFMS). All submissions must adhere to the requirements outlined in the
Award Letter and Grant Application. Weld County is not responsible for expenses incurred that
,2o/9'- 3&y9
do not meet the State's requirements and are not reimbursed through the Employment Focused
Funds. Each Northeastern County is responsible for providing sufficient documentation that the
expense meets the qualifications of the State, and falls within the scope of the Employment
Focused Funds Award.
3. Term: The Agreement becomes effective upon signature of the Weld County Board of County
Commissioners. The Agreement is effective as to each county who has approved the Agreement,
and it is not necessary that each county approve in order for the Agreement to be effective. If a
County is not a signatory at the time the Agreement is approved by Weld County, that County
shall not be a party to the Agreement. The grant period ends June 30, 2015. Eligible services are
limited to those provided during the term of the Grant, which is August 1, 2014 through June 30,
2015. All submissions must be made prior to that date. The last reimbursements will be issued
on July 31, 2015.
4. Termination: Each County has the right to terminate this agreement, with regard to itself, with
or without cause, upon (30)thirty days written notice. Each County may be terminated, without
notice, upon breach of this Agreement.
in writingand
5. Modification: Any amendments or modifications to this agreement shall be made
g
signed by all parties.
6. Indemnity: Each County agrees to indemnify, defend, and hold each other County, its officers,
employees, and agents, harmless from and against any and all claims, suits, expenses, damages,
or any injury to persons, entities, or property arising from any and all acts, omissions, or failure
to act during the provision of services by the County pursuant to this Agreement.
7. Non-Liability: The parties agree that in no event shall a County be liable due to any stoppage,
delay, or any impairment in the provision of the services pursuant to this Agreement where such
stoppage, delay, or impairment result from acts of God, fire, war, legal or equitable proceeding,
or any other cause which is outside the control of the County.
8. Governmental Immunity: No portion of this Agreement shall be deemed a waiver, express or
implied, of any immunities, rights, benefits, protections, or other provisions which a County, or
its officers, employees, or agents, may possess pursuant to the Colorado Governmental Immunity
Act § 24-10-101, et seq., C.R.S., as applicable now or hereafter amended.
9. Choice of Law/Venue/Compliance with Law: Colorado law, and rules and regulations
established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of
this Agreement. Any provision included or incorporated herein by reference which conflicts with
said laws, rules and/or regulations shall be null and void. The proper venue for any action
•
regarding this agreement shall be Weld County. All parties agree to comply with any applicable
federal, state, or local laws, rules, and regulations.
10. Severability: If any section, subsection, paragraph, sentence, clause or phrase of this Agreement
is for any reason held or decided to be invalid or unconstitutional, such a decision shall not affect
the validity of the remaining portions. The parties hereto declare that they would have entered
into this Agreement and each and every section, subsection, paragraph, sentence, clause, and
phrase thereof, irrespective of the fact that any one or more sections, subsections, paragraphs,
sentences, clauses, or phrases might be declared to be unconstitutional or invalid. If any County
is terminated from this Agreement or fails approve this Agreement, the Agreement shall remain
effective as to the other parties.
11. Third Party Beneficiary Enforcement: It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action relating to
such enforcement, shall be strictly reserved to the undersigned parties and nothing in this
Agreement shall give or allow any claim or right of action whatsoever by any other person not
included in this Agreement. It is the express intention of the undersigned parties that any entity
other than the undersigned parties receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
12. Confidentiality: Each County agrees to abide by the terms of C.R.S. 24-72-201, et seq. Each
County shall be responsible for protecting the confidential information of its citizens, and shall
follow commonly accepted procedures and standards for maintaining such confidentiality.
13. Employee Financial Interest/Conflict of Interest: The signatories to this Agreement aver that
to their knowledge, no employee, officer, or agent of any included County has any personal,
beneficial interest whatsoever in the distribution of the funds that are the subject matter of this
Agreement. No member of a County employee, officer, or agent's immediate family shall
benefit financially from this Agreement or the distribution of the available funds.
14. Allocation of Funds: The Funds will be allocated on a first come, first served basis. Each
County is responsible for providing timely submission of appropriate documentation in order to
receive reimbursement. Weld County will provide a monthly report as to the remaining amount
of funds available. Each County is responsible for verifying the availability of the remaining
funds. Weld County will not reimburse any County for expenses incurred beyond the Award
amount. All compensation for expenses related to this Agreement shall come directly from the
Employment Focused Funds Award.
15. Notice: Each County shall designate a representative, who shall make, within the scope of his or
her authority,all necessary decisions with respect to this Agreement. This representative also
shall serve as the contact point for communications regarding this Agreement.
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I WITNESS WHERE 0F, the parties hereto have signed this Agreement this /5 - day of
ATTEST: ddrifet) y Fes. BOARD OF COUNTY COMMISSIONERS
Weld u ty erk to the B :.y ELD COUNTY, COLORADO
BY: _
Deputy Cler to the B d ougla Rade cher, Chair DEC 1 5 2014
APPROVED AS TO FUNDING: APPROVED AS O SU TANCE:
)
Controller EIe t d ffici I or Depa ent He
APPROV AS T FOR
IA
Director of General Services
County Attorney
co/4- .34'/ S
IN WITNESS WHEREOF,the parties hereto have signed this Agreement this :1S+14 day of
lyu , 201 .
MORGAN COUNTY:
ATTEST: BOARD OF COUNTY COMMISSIONERS
MORG N COUNTY
�COLO' ►0
BY:
D,,pLLty Clerk to the Boaz C a'
SEAL
0
• IN WITNESS WHEREOF, the parties hereto have signed this Agreement this .2l day of
�,4U. , 201Y
CHEYENNE COUNTY:
ATTEST: BOARD OF COUNTY COMMISSIONERS
CHEYENNE yO TY, COLORADO
BY: k- 1 � ,
Deputy Clerk to the Board Chair
•
•
IN WIT ESS WHEREOF, the parties hereto have signed this Agreement this / day of
, 2011
(',III 13. 58
WASHINGTON COUNTY:
ATTEST: BOARD OF COUNTY COMMISSIONERS
WAS GTON COUNTY, COLORADO
,Ieputy Cleric- the Board Chair
a of
IN WITNESS WHEREOF, the parties hereto have signed this Agreement this �� — day
V7 , 2014:
KIT CARSON COUNTY:
ATTEST: BOARD OF COUNTY COMMISSIONERS
KIT CARSON COUNTY, COLORADO
BY: %// Th (;;;_e/b?,Li
Deputy Clerk to the Board
Chair
a6,6 '
C SON n '••
, C 941
•4INID 411111.
[ SEAL **
COLoRJ
IN WITNESS WHEREOF, the parties hereto have signed this Agreement this a5♦S day of
Solse.+nbLr , 201q
SEDGWICK COUNTY:
ATTEST: BOARD OF COUNTY COMMISSIONERS
))‘&04,[16W-
�1 ;/�� �� SEDGWICKC/OU/�NTY, COLORADO
BY: l 1 . f'1(k�` /�- /5_.4
Deputy Cler o the Board air
text,
WITNESS WHEREJQF, the parties hereto have signed this Agreement this I day of
eVN0 ( , 201
YUMA COUNTY:
ATTEST: BOARD OF COUNTY COMMISSIONERS
YU COUNTY, COLOR O
Clerk to the Board Chair
IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 14th day of January,
2015.
LOGAN COUNTY:
ATTEST: BOARD OF COUNTY COMMISSIONERS
LOGAN COUNTY, COLORADO
BY: '� �� % /,//L. / = 6�
DPI AV/ela to the Board Chair, Rocky Samber
✓l��E �t�/�rl�� �RV!!D
•
IN WITNESS WHEREOF, the parties hereto have signed this Agreement thisc3O day of
, 2015
PHILLIPS COUNTY:
ATTEST: BOARD COUNT CON, ISSIONERS
PHI W' COU T , COL O
Deputy CIerk( the Board Chair
COY.5 COLORADO
co'caN NW
-� Office of Economic Security
Division of Emptapnent 6 Benefits
Operations Section
Director Judy Griego
Northeast Consortium
PO Box A
Greeley, CO 80631
Dear Director Griego,
This letter is to confirm an increase to your block grant for the purpose of your proposed
"employment focused program" enhancement. The Works Allocation Committee decided to
increase your County block grant by$329,366 in Federal-only funds to be used in the manner
outlined in your proposal submitted to the Department.
These funds should be used for the activities outlined in your proposal. If you deviate from the
proposed activities or in any of your budget lines, you must notify the State.
These special purpose funds are intended to be spent by June 30, 2015. The Federal TANF
requirements and State fiscal rules apply. Any unspent funds will be treated like regular reserves
subject to the TANF Reserve cap.
Separate CFMS codes must be used to record/report these expenditures. All funds approved from
this distribution must use these codes for Federal and State reporting purposes. They are attached
to this correspondence.
The Department will report to the WAC spending to date in March 2015 and again in June. The
County must submit a narrative report no longer than 12 pages and no later than August 1, 2015
to the Department and the WAC describing how these funds were utilized and the employment
outcomes achieved, as indicated on the County application.
If you have any questions regarding the use of these funds,please contact Jessica Valand
(iessica.valand@state.co.us). For any fiscal questions, please contact Luis Garcia
(luism.garcia@state.co.us).
Please sign below to acknowledge your receipt and your intent to comply and return by e-mail,
to Luis Garcia,prior to expending these funds.
Sincerely,
nc �
„ e
Katie Griego,
Acting Director
Employment&Benefits Division
e� i1
1575 Sherman Street,Denver,CO 80203 P 303.866.5700 www.cotorado.gov/cdhs � fir- . , �$
John W.Hickenlooper,Governor I Reggie Bicha,Executive Director 1?‘,•,;, "•
v:'r
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Employment Focused Funds
Northeast Consortium County has reviewed the requirements of the Employment Focused
funding as outlined by the Works Allocation Committee and acknowledges the following:
• The Employment Focused Funds allocation was determined by the Works Allocation
Committee(WAC).
• These funds are bound by all Federal TANF program requirements and State rules.
• All expenditures will use the Special Purpose CFMS codes for reporting purposes. ,
• The County will provide a narrative report to the Department and the WAC by August 1, I
2015 indicating how funds were utilized and outcomes achieved.
County Director Signature h'L 10pcY`f
!ro Cpl
R� R
1575 Sherman Street, Denver,CO 80203 P 303.866.5700 www.colorado.gov/cdhs I N; .'.i
John W. Hickenlooper,Governor I Reggie Bicha,Executive Director *43. j:r+
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