HomeMy WebLinkAbout20143127.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
OCTOBER 13, 2014
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, October 13, 2014, at the hour of 9:00 a.m.
IR ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair- EXCUSED
Commissioner Barbara Kirkmeyer, Pro-Tern
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner William F. Garcia - EXCUSED
Also present:
County Attorney, Bruce T. Barker
Clerk to the Board, Esther Gesick
Accounting, Chris D'Ovidio
El MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of October 8, 2014, as printed. Commissioner Freeman seconded the motion,
and it carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
Ei CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed.
Commissioner Freeman seconded the motion, and it carried unanimously.
PUBLIC INPUT: No public input was given.
BIDS:
I--�- 1) APPROVE BID #B1400166, LIVE SCAN BOOKING STATIONS - SHERIFF'S OFFICE:
Sterling Geesaman, Sheriff's Office, stated staff recommends approval of the qualifying bid from
MorphoTrust USA, in the amount of $123,237.00. In response to Commissioner Conway, Ryan Rose,
Director of Information Technology, confirmed the current system is no longer supported, the request
for proposals lowered the cost to allow replacement of all the stations at one time, the equipment will
have a 6-7 year lifespan, and the future replacements will be accommodated through the budget
process. Commissioner Freeman moved to approve said bid as recommended by staff. The motion
was seconded by Commissioner Conway. Commissioner Kirkmeyer commented although this was
initially in the 2015 budget, it is now being funded by the 2014 budget and the scope has been
Minutes, October 13, 2014 2014-3127
�(7la Page 1 BC0016
expanded, therefore, she requested that in the future any capital items be vetted through the budget
process. There being no further discussion, the motion carried unanimously.
NEW BUSINESS:
El 1) CONSIDER REVISIONS TO OPERATIONS MANUAL, SECTION 8.100, EXPENSE REPORT
AND TRAVEL REIMBURSEMENT: Judy Griego, Director of the Department of Human Services,
reviewed the proposed revisions for the record. Commissioner Conway moved to approve said
revisions. Commissioner Freeman seconded the motion, which carried unanimously.
Ea 2) CONSIDER PROFESSIONAL SERVICES AGREEMENT AND AUTHORIZE CHAIR TO SIGN
- KENNETH NICKERSON: Ms. Griego gave a brief summary of the terms of the agreement for
coaching and training of Supervisors/Managers, and she noted this was also reviewed by the
Department of Human Resources. Commissioner Freeman moved to approve said agreement and
authorize the Chair to sign. The motion, which was seconded by Commissioner Conway, carried
unanimously.
El 3) CONSIDER TWO (2) CHILD PROTECTION AGREEMENTS FOR SERVICES AND
AUTHORIZE CHAIR TO SIGN - NORTH RANGE BEHAVIORAL HEALTH: Ms. Griego reviewed the
terms and provisions of the agreements, as further detailed in her memorandum, dated October 2,
2014. Commissioner Conway moved to approve said agreements and authorize the Chair to sign. The
motion was seconded by Commissioner Freeman and it carried unanimously.
E 4) CONSIDER STANDARD FORM OF AGREEMENT FOR SAMPLING AND ANALYSIS OF
DRINKING WATER AND/OR WASTEWATER WITH VARIOUS CLIENTS AND AUTHORIZE THE
DIRECTOR OF THE DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT TO SIGN
AGREEMENTS CONSISTENT WITH SAID FORM: Dr. Mark Wallace, Director of the Department of
Public Health and Environment, explained the purpose of the agreement, which has been reviewed by
the County Attorney's Office. Bob Choate, Assistant County Attorney, explained all forms of
agreements which have previously been delegated to other elected officials or department heads for
signature are currently being reviewed and brought up to date. In response to Commissioner
Kirkmeyer, Mr. Choate acknowledged a correction to be made in the opening paragraph.
Commissioner Freeman moved to approve said form and authorize the Director of the Department of
Public Health and Environment to sign agreements consistent with said form. Seconded by
Commissioner Conway, the motion carried unanimously.
El 5) CONSIDER TEMPORARY CLOSURE OF CR 29 BETWEEN CRS 40 AND 44, AND CR 42
BETWEEN CR 31 AND STATE HIGHWAY 60: Janet Lundquist, Department of Public Works,
reviewed the provisions of the temporary closure necessary for a large box culvert replacement.
Commissioner Conway moved to approve said temporary closure. Commissioner Freeman seconded
the motion, which carried unanimously.
El 6) CONSIDER ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM GRANT
CONTRACT AMENDMENT#1 FOR CR 49 EXTENSION PROJECT (PHASE 2 - CACHE LA POUDRE
BRIDGE) AND AUTHORIZE CHAIR TO SIGN: Elizabeth Relford, Department of Public Works, stated
this is the first of three requests for contract extensions due to delays resulting from the 2013 flood.
Commissioner Conway moved to approve said amendment and authorize the Chair to sign.
Commissioner Freeman seconded the motion, which carried unanimously. Commissioner Conway
commended staff for their work. In response to Commissioner Freeman, Ms. Relford confirmed the
work is anticipated to be completed by July, 2015.
Minutes, October 13, 2014 2014-3127
Page 2 BC0016
El 7) CONSIDER CHANGE ORDER NO. 1 TO WORK ORDER FORM (FLOOD REPAIRS -
BRIDGE EM-BR3/42A PHASE 1 - PRIOR TO SPRING RUNOFF) AND AUTHORIZE CHAIR TO SIGN
- AYRES ASSOCIATES, INC.: Clay Kimmi, Department of Public Works, explained additional
damages were discovered and resulted in further work that was completed and requires payment
beyond the scope of the original contract work order. Commissioner Kirkmeyer expressed opposition
to granting retroactive approval for work completed outside the terms of the original contract. Bruce
Barker, County Attorney, confirmed three affirmative votes are required to take action. With only three
Commissioners present and Commissioner Kirkmeyer opposed to the request, Commissioner Conway
moved to continue the matter to October 15, 2014, at 9:00 a.m. Commissioner Freeman respectfully
agreed that the process was flawed and the work was not authorized by the Board; however, the
company did complete the work at the instruction of staff and they should be compensated. The motion
carried unanimously.
E-9----- 8) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR15.5/52.0) PURSUANT TO
AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - AYRES
ASSOCIATES, INC.: For the reason previously discussed, Commissioner Conway moved to continue
the matter to October 15, 2014, at 9:00 a.m. Seconded by Commissioner Freeman, the motion carried
unanimously.
El 9) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR13/54A) PURSUANT TO
AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - AYRES
ASSOCIATES, INC.: For the reason previously discussed, Commissioner Conway moved to continue
the matter to October 15, 2014, at 9:00 a.m. Seconded by Commissioner Freeman, the motion carried
unanimously.
El 10) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR19/46.5A) PURSUANT TO
AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - AYRES
ASSOCIATES, INC.: For the reason previously discussed, Commissioner Conway moved to continue
the matter to October 15, 2014, at 9:00 a.m. Seconded by Commissioner Freeman, the motion carried
unanimously.
Fl 11) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM-BR5/42A) PURSUANT TO
AGREEMENT FOR DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - AYRES
ASSOCIATES, INC.: For the reason previously discussed, Commissioner Conway moved to continue
the matter to October 15, 2014, at 9:00 a.m. Seconded by Commissioner Freeman, the motion carried
unanimously.
Fl 12) CONSIDER COST TARGET ADJUSTMENT FOR 2014-2015 FLEET MAINTENANCE-G4S
INTEGRATED FLEET SERVICES, LLC: Don Warden, Director of Budget and Management Analysis,
explained the cost target adjustment is subject to annual renewal and the overall maintenance
agreement expires September 30, 2017. He stated G4S is requesting an adjustment of 2.8 percent, in
accordance with the Consumer Price Index (CPI), and staff recommends approval. Commissioner
Freeman moved to approve said adjustment. Seconded by Commissioner Conway, the motion carried
unanimously.
13) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL
AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN
- PDC ENERGY, INC.: Esther Gesick, Clerk to the Board, presented the terms of the Small Tract
Lease, which meets the minimum requirements. Commissioner Freeman moved to waive the bid
Minutes, October 13, 2014 2014-3127
Page 3 BC0016
procedure, accept the lease offer, and authorize the Chair to sign. The motion was seconded by
Commissioner Conway and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: da ;r. . EXCUSED
Douglas Rademacher, hair
Weld County Clerk to the Board
arbara Kirkmeyer, ro-Tem
De u lerk to the Boar
can P. Conway
ke Freeman
®CI N'Q � EXCUSED
William F. Garcia
Minutes, October 13, 2014 2014-3127
Page 4 BC0016
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