HomeMy WebLinkAbout20143929.tiff RESOLUTION
RE: APPROVE GRANT CLOSEOUT AND FINANCIAL RECONCILIATION FOR 2011
CONGRESSIONAL SELECT GRANT AND AUTHORIZE ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Closeout and Financial
Reconciliation for the 2011 Congressional Select Grant(Grant#2011-DD-BX-0017)from the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on
behalf of the Northern Colorado Regional Crime Laboratory, to the U.S. Department of Justice,
Office of Justice Program, and
WHEREAS, after review, the Board deems it advisable to approve said grant closeout, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the Grant Closeout and Financial Reconciliation for the 2011 Congressional
Select Grant (Grant #2011-DD-BX-0017) from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Northern Colorado
Regional Crime Laboratory, to the U.S. Department of Justice, Office of Justice Program, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Clerk to the Board be, and hereby is,
authorized to electronically submit said grant closeout.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 22nd day of December, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: (a(e Cd �� �r �a� _,(AL„„ -✓
CC11 Douglas1Rademach r, Chair
Weld County Clerk to the Board I � I / /® /(
0,4
1-14h
j ra Kirkmey , Pro-Tem 7
BY: (),.kri Lk, 1- 4h ( 11 .4-4'
De ty(clerk to the and 1 a. �
.e. P. Conwa�
APPROVED AS
TTOO FORM: �1 `
�-� ike Fr e
County Attorney
William F. Garcia
Date of signature: (-1-0--/5-
CG, ,w-, So((L. ArncLk-) •CA 'Ut 2014-3929 SO0035
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW/ WORK SESSION REQUEST
RE: Congressional Select Grant Close out
DEPARTMENT: Sheriff's Office DATE: 12/11/2014
PERSON REQUESTING: Ronald Arndt
Brief description of the problem/issue: On September 30. 2014 the 2011 Congressional Select Grant was
closed. At that time we had spent down the funds and I am now in the process of doing the final close out of
that grant.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
Recommendation:
Approve the close out of the 2011 Congressional Select Grant.
Funds have been spent as approved, by the County Commissioners in the work sessions and formal hearings,
and by the Federal agency monitoring the grant in Washington DC.
I have attached the final narrative and list of items purchased on this grant.
Approve Schedule
Recommendation Work Session Other/Comments:
Douglas Rademacher.Chair
Barbara Kirkmeyer
Scan P. Conway
Mike Freeman innf'
William F. Garcia l
2014-3929
Weld County Sheriff's Office
Congressional Select Grant# 2011-DD-BX-0017
11 December 2014
NARRATIVE: FINAL/ CLOSE OUT
PROGRESS TOWARDS GOALS/OBJECTIVES
GOAL: The goal of this grant is to provide the foundational support for the future
sustainability of the Northern Colorado Regional Forensic Laboratory so as to:
I. reduce the backlog of submitted cases coming from law enforcement agencies in the
region
2. Enhance the quality of the forensic laboratory through ISO 17025 accreditation
3. Improve the responsiveness of the lab to submitting agencies. and
4. Improve the overall efficiencies in the laboratory.
Thereby improving the functions of the criminal justice system in the region and
increasing the confidence of the communities in the criminal justice system as a whole.
OBJECTIVE I: To provide funds to support the equipment needs associated with centralizing
the Northern Colorado Regional Forensic Lab into a single facility.
a. Activities implemented:
I. Over the course of the past 18 months, once we had a designated date for
building completion. we began to purchase items that were initially identified
and approved, by the grant manager and Weld County Commissioners. We
1 ;70*
2 p/
started the purchasing those items in the spring of 2013, going through the
hid process as required by Weld County. Once bids were approved. purchase
orders were sent to the tendon and in the summer of 201 3 products +y ere
shipped to the lab. By the end of 2013 the lab had obtained the items
identified, except for those needed in Ibrensic hiologs and a few items for the
digital multimedia evidence (Dy1E) unit.
In the summer of 2014 we began purchasing the forensic biology items that
had been identified for this section. In addition_ as the result of cost saving
measures taken and changes in equipment technology. there were additional
funds that remained allo++in_the lab to purchase additional items tiny the
regional lab. A budget modification was submitted. approved. and once
approved. final purchases v+ere made.
These items have been incorporated into the lab sv stem to enhance the
services offered by the regional lab to those agencies that submit evidence
into the lab system.
h. Problems encountered: Overall there were no problems in the process of securing
the items needed fir the lab. In the end the lah ++as able to expand its capacit
through the funds provided and theretiire the lab has been able to provide tiffensic
sea ices to the lay+ enlorcentent communities in the region.
Goal Outcome Measures:
a. Indicators:
Attached IA) is a listing of the items purchased obtained to enhance the capacity
of the regional lab.
2
h. Funds obligated or expended as of September i(1. 2014: S 299.583.b0.
All invoices ha\c been paid as of-December 10, 2014.
c. Significant changes: As mentioned above, through the use of the hid process we
\\ere able to obtain the best price for the items we purchased. Ibis allowed for the
lab to purchase additional items fOr the lab. In one instance. a change in
technologt. lead to a very significant savings in the cost of one piece of
equipment. As a result we were able to complete a project that we had anticipated
taking several sears.
d. Changes being proposed to improve the program: No changes are being
pro Tit
►,c:d.
ORJl.( TI\ F. 2: To offset the costs associated with unifying the Northern Colorado Regional
Forensic I.ah into a single tacilit\ funding the operator_ and maintenance cost during the third
war.
a. •\ch\isles implemented: Ibis ohtecti\e is no longer a part of the protect.
I libw ever. as the result of purchasing the equipment needed IM the lab. funds that
would ha\e been required from the participating agencies can be applied to assist
In p:►vin finmire () & \t co,t, h\ the agencies.
OBJECTIVE 3: To monitor the success of creating this single. central facllit\ with data to
reflect the impact of combining services into a single centrall\ located facility.
a. ‘cti\ities implemented
Each month .r report is prepared and provided to the Regional I ab Roard and a
siliiinar'\ of the past three \ears r;tlLcting (loth the submission to 'he regional lab
as well as the completion of casework by discipline. One of the aspects of having
a central facility was to create a location tier agencies in the region to easily
submit evidence to the lab for work in Greeley or transportation to the CBI in
Dent er. The year 2013 was a transition period in which the 4 labs were brought in
to a central facility and a Lab Information Management System (1_IMS) year
'aas implemented. Yet in comparing sear 2012 to 2014 we observed a significant
increase in submissions to the regional lab, with most of the increase is the result
ol'agencies taking advantage of the shortened travel to submit evidence to a
ti'rcnsic lab. Additionally. we hatc seen an increase in submission the ti%e
participating agencies to the regional lab tier forensic examinations. especially in
latent prints and D\1F
SUBMISSIONS
YEAR Oct to Sept 2012 2013 2014
TOTALS 959 1073 1374
Biological Sciences 147 205 382
Chemistry 152 180 184
OME Triage and AVP collections 12 24 41
Digital Multimedia Evidence (DME) 116 98 161
Firearms 22 35 34
Footwear and Tire Tracks 18 24 5
Latent Prints 492 507 567
COMPLETIONS
YEAR Oct to Sept 2012 2013 2014
TOTALS 1287 1558 1850
Chemistry 367 860 1128
DME Triage and AVP collections 12 24 41
Digital Multimedia Evidence 322 183 266
Firearms 20 20 77
Footwear and Tire Tracks 15 24 10
Latent Prints SS1 447 328
� 1
h. Problems encountered: None
(goal Outcome Measures:
a. Indicators:
fangihles: See above under activities implemented
Intangibles: One intangible impact to the lab has been the unproved
communication that has come about as the result of creating a central facility. It is
rather obvious. but, hay ing all examiners in a single facility has allowed for
improved and more effective communication. especially relative to the multi-
disciplined cases. Rather than having to tray el to another lab to 'iew evidence or
call Dyer the phone the analysts can sit down and discus; ease specifics. Vs,hen
necessary they can view the evidence and discuss possible options to optimize the
Information obtained from items of e'idence. In addition. something as simple as
eating lunch together and shanng experiences has helped expand the knowledge
base of all examiners
h. Funds expended: See Objective 1.
c. Significant changes: See ()hlecti�e I
d. (.'hanec, h.an4 prop ' d to improve the prouram: No changes are being priposed
OBJECTIVE E 4: l'o improve the capacity of the criminal_justice ststem through
tmproc Intents in laboratory services to the Northern Colorado Region. so as to reduce
the time span between evidence collection and identification and arrest of
perpetrators. reduce the time span het hkeen arrest and court tile and trials and to
ensure public safety tliroug.h the timely arrest and rent,‘al Irons the ci'nununrty those
or:\ine on that cuniniiuiit'
Activities implemented: All items have been purchased and placed in the lab. See
Items Purchased (Attachment A).
a. Problems encountered: There were no problems in the purchasing the item: or in
bringing the equipment on line in the lab.
h. (;o it Outcome Measures:
a. Indicators:
Case backlog
Discipline October 2013 October 2014
D,N1E- computers/cell phones 61 60
D\II Audio/sideo IS 13
l...atent prints/Shoe and Tire tracks 263 368
Firearms/T'oolmarks 10 20
1 comparison of the backlog in October of 21)1.; Versus 2014 indicates that while
the number of backlog eases in D\1L has been reduced the number of backlogged
latent print ea:es has increased. .this would suggest that a centralised lob was not
eftketi‘e in reducitn. baeklog. I low ever if factoring in the ti:+Ilow ing:
• there was a new report system implemented.
• a new SOP was implemented.
• there w as training on equipment along with validation work on that
equipment. and
• there was the implementation of a nest quality system.
6
It would not he unusual for there to he an increase in the backlog. We anticipate
with time, pros ided we do not see an increase in submissions that these backlog
numbers will decline. Funds expended: Sec Objective I.
b_ Significant changes: There were no significant changes relative to this objective.
e. Changes being proposed to improve the program: No changes are being proposed.
APPENDIX A : Purchase List
DESCRIPTION COST
('yanoacrylate fuming chambers A-SAFFFI'MFTRI SI(1.833.20
Fume hoods -Chemistry. Latent prints. Biolog\ (5) $61,663.01)
ALS ('rimesLope 5(H)-16 S I(1.995.0()
Cooler Sk9'3.44
N('RFL. Seri er set up . sen ers. tirewall . connections $6S.9Ip.?4
(4 Terabyte R:\11) Array S 13.600.0t)
D:\(' Cardinal Minil-ah Advanced workstation $6.585.15
Office. conference. and training room chairs (66) SS.514.0))
Small round tables (3) $693.U()
Rrectangular tables 14) S5M4 (H)
Lab stools(24) S4.656.( 1)
Training room tables S5.486.40
Dishwashers S 1.73 I.96
(irainger compressed air items S5_2.15
(irainger regulator S`+1.56
Files for I)\II- (7 each)
D\II: ('I) storage cabinet SS' 5.08
\I ireless controller with 15 licenses S2.25 ).l0
Firearms work bench SS I t+.1')
I)atalink firearms storage units S3.971.00
Freezer
Serolop workbenches (4) S'.,14.SO
('locks 7 ti;Z7.?6
['latetit_e S540.t !
.\utoclak e large
\utocla‘c small ti',74H),III)
Biohazard trash containers S4 1S.32
S.2
ortex (3) $507.08
PCR .et up hood 24 in ~'_00"'.5O
1'('R set up hood 4` in ~?.-60,55
Biological Science refrigerator 11.611-4.U'
Biological Science refrigerator ('reeler SQ)`i).I t)
Biological Science trccier S1,51'.14
Slide healer stirrer s'69.on
I leat scaler. small Ili .mcdium ( I ).large (1 ) S465.15
('rime light- 1I.S (2) with goggles S? 'I0.5o
Fppendorf cents tugs 5424 (2) S?,'I)ti.00
Pipet sets - Eppendorf(?) and shipping
Micro centrifuge- \'1i'R mini..star(6)
ppendorf ThcrntomI et (2 53,4 8.00
Repeat Pipette!. '47S Ott
Multichannel Pipet F:ppendorl tih�'.(itI
I raining s‘stein audio ideo tiff,i 14 ho
APPENDIX A : Purchase List (continued)
Training system audio video stand S356.51
AmPE.D FIVE S2.975.00
Resolution video Retrieval kit SI.X(►i.(► )
C'rcati‘re suite h production premium S I.899.O(
paper dispensers H-192 S174.00
Daetvloscopie Magnifier ( 5) $')50.t1O
Scanner tur tOotwcar analysis S?81.9)5
('omparator 54,975.00
Cart\VinPro '51.995.00
Microscope S1.423.71
Datalink firearms storage units S12.022.00
Adobe Photoshop (.'`h S590.58
TOTAL S299.583.60
Approval of the Pass around request to close out the 2011 Congressional
Select Grant
A ROV D AS TO STANC :
eriff John Cooke
APPROVED AS TO FUNDING:
e-B0 Ali./1 it_
Barb Connolly Controller
APPROVED AS TO FORM:
Ni /A
County Attorney
.0301171-32,
BJA FY 10 Congressionally Selected Page 1 of 1
BJA FY 10 Congressionally Selected 2011-DD-BX-0017
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at/ 39029
https://grants.ojp.usdoj.gov/gmsexternal/progressSubmit.do 12/29/2014
Jennifer Fuller
From: Jennifer Fuller
Sent: Wednesday, December 17, 2014 4:28 PM
To: Ronald Arndt
Cc: Don Warden; Esther Gesick
Subject: RE: Pass-around Form
Attachments: 2675_001.pdf
Flt Ron,
Pass-around was approved, no need for work session. Please work with Esther in the CTB office to get this listed on the
agenda.
Thanks.
Jenny Fuller
:: Office Manager, Board of Weld County Commissioners::
:: 970 336 7204::jfuller@co.weld.co.us :: www weidgov corn ::
:: 1150 0 Street, P.O. Box 758, Greeley, Colorado 80631 ::
Con/ider t'a0ty Notre: This eiec tic nic transnliss oc and 3'y a7acirec documents Or yh9r w'rtmy, -a e intended only for cite person or entity to whim it-s
addres,ed and a✓contain i /Or a s t'of cc v-Ic' T T,.er,t,a ,. )r ,��rn e . t ter^d vJ dis:Tocc n !T.tic. hare rcr cod t7is_cmmun,caton
Jr error, ;Tease mmediately notiv hv ^`crn e mad and des?'cr „c,rm/.r, anon. A;, Asresure. acv ng, distrbo hor-or the taking ofdnv
action conferring the contents '^rs rot u, r,torr Jr dn.attach.ne,t lnydrd ot.,'r r,a r,e^amCd-u^Orent IS a:'ct'y prohrbrrod
From: Ronald Arndt
Sent: Friday, December 12, 2014 4:53 PM
To: Jennifer Fuller
Subject: FW: Pass-around Form
FYI from Bruce
Ronald F Arndt. Lab Director
Northern Colorado Regional Forensic Lab
2329 115th Ave, Greeley CO 80634
Office (970)356-4015 ext 3638
Mobile (970) 590-1902
FAX (970)304-6447
From: Bruce Barker
Sent: Friday, December 12, 2014 4:30 PM
To: Ronald Arndt; John Cooke; Barb Connolly
Cc: Robert J. Frick
Subject: RE: Pass-around Form
Ron:
No need for the County Attorney to sign off on this.
Bruce T. Barker, Esq.
Weld County Attorney's Office
Jennifer Fuller
From: Ronald Arndt
Sent: Thursday, December 11, 2014 10:15 AM
To: Jennifer Fuller
Subject: RE: Pass-around Form
Attachments: 14.12.11 2011 Congressional grant passaround for Commissioners..doc, 14.11.25 Close out
narrative_na rrative_C ONG_2011.pdf
Jenny,
I have attached both the passaround and the close out Narrative for the commissioner to review.
I know that there was a requirement to obtain signatures for the Sheriff, Barb Connolly, and Bruce before I submitted a
work session. Do I still need those signatures.
Ronald F Arndt, Lab Director
Northern Colorado Regional Forensic Lab
2329 115th Ave, Greeley CO 80634
Office (970)356-4015 ext 3638
Mobile (970) 590-1902
FAX (970)304-6447
From: Jennifer Fuller
Sent: Thursday, December 11, 2014 9:59 AM
To: Ronald Arndt
Subject: Pass-around Form
Jenny Fuller
:: Office Manager, Board of Weld County Commissioners
::970 336 7204 ::,rfuller@co weld co us ::www weldgov corn ::
:: 1150 0 Street, P.O. Box 758, Greeley, Colorado 80631 ::
Wftitjfj
Q�n`dwrCa[t/Not.( This PIP(r )n r :ransnissior a9L d , 3t'acoed documents or(then✓✓ri6ngs are mtei ded only for the thr person or retry in rvhch't rs
addrtss.'d and ai ertarn nrormaton thats.-rr 'aria di or otherw.,e protected from disclosure IT yon have received this O1'rnunicatioe
in i or wr.asc IITIPECIdr2ly notify sender by Icro erndli dnc destroy The dui-sonic-a(GI' Any disclosure, copyrn9, d/snrbohon or We taking of ary
i10 1' ors arv.i, y l r _-irrerrs;/Nvs commun,(afron r any artacnments by anyrne other than the earned recipient rs strcfly prohibited.
1
Esther Gesick
From: Ronald Arndt
Sent: Tuesday, December 30, 2014 9:49 AM
To: Esther Gesick
Subject: FW: Grant Report Number 7: Report Approved
Esther,
I do not know if this is regarding the closeout as well. I will keep you posted, but I assume
that I will hear if there are other things required which I did not see when I read through
the close out requirements.
Ronald E Arndt, Lab Director
Northern Colorado Regional Forensic Lab
2329 115th Ave, Greeley CO 80634
Office (970) 356-4015 ext 3638
Mobile (970) 590-1902
FAX (970) 304-6447
From: donot-reply@ojp.usdoi.gov [donot-reply@ojp.usdoj.gov]
Sent: Tuesday, December 30, 2014 6:24 AM
To: Ronald Arndt; Douglas Rademacher
Subject: Grant Report Number 7: Report Approved
Grant Report Number 7
We have received your Grant Report Number 7 for Award Number 2011-DD-BX-0017. Our review of
this report is complete and the Program Office Grant Manager has accepted the PR or Final
Report.
1
Esther Gesick
From: Ronald Arndt
Sent: Tuesday, January 20, 2015 12:11 PM
To: Esther Gesick
Subject: FW: Closeout package has been Closed
FYI
Ronald E Arndt, Lab Director
Northern Colorado Regional Forensic Lab
2329 115th Ave, Greeley CO 80634
Office (970) 356-4015 ext 3638
Mobile (970) 590-1902
FAX (970) 304-6447
From: donot-reply@ojp.usdoj.gov [donot-reply@ojp.usdoj.gov]
Sent: Tuesday, January 20, 2015 12:10 PM
To: drademacher@co.weld.co.us; Ronald Arndt
Subject: Closeout package has been Closed
The request for Closeout package for 2011-DD-BX-0017 has been approved. Please access GMS
for more information: https://grants.ojp.usdoj.gov/.
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