HomeMy WebLinkAbout20140914.tiff RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR DISABLED VETERANS
OUTREACH PROGRAM, OPERATING - COMPUTER EQUIPMENT AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for the
Disabled Veterans Outreach Program, Operating — Computer Equipment, between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, Employment Services of Weld County,
and the Colorado Department of Labor and Employment, with terms and conditions being as
stated in said expenditure authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Expenditure Authorization for the Disabled Veterans Outreach
Program, Operating — Computer Equipment between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department
of Human Services, Employment Services of Weld County, and the Colorado Department of
Labor and Employment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 24th day of March A.D., 2014, nunc pro tunc January 21, 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: [ �L _ , 0. �'cC EXCUSED
c%a�.nN/ Douglas Rademacher, Chair
Weld County Clerk to the Board
adN EXCUSED
o t-arbara Kirkmeyer, Pro-Tem
BY: ► _ � r I lw• , D. 1•`' t
t
.ou y Clerk to the Boar ( I �-
an P. Conway
APP A T M:
Mike Free
ttorney
William . Garcia, Acting Chair Pro-Tem
Date of signature: 43.iq CC O5b YRB
2014-0914
HR0085
18b1 , MEMORANDUM
UEYDATE: March 20, 2014
_cg Li '
TO: Douglas Rademacher, Chair, Boardi of County Commissioners
FROM: Judy A. Griego, Director, Human; ery s C; �3
I J
RE: Weld County Department of Human Services' Employment
Authorizations (EAs)
Expenditure i ( )
Enclosed for Board approval is the Department's Employment Services Expenditure Authorization(EA)for
the FY13 DVOP Operating— Computer Equipment. This Expenditure Authorization was reviewed under
the Board's Pass-Around Memorandum dated March 14, 2014, and was approved for placement on the
Board's Agenda.
FY13 DVOP Operating—Computer Equipment—$4,000.00 (Period of Performance 1/21/14 to
3/31/14). These funds have been specifically designated by the State to purchase computers, laptops,
tablets, scanners, workstations, and or other information technology equipment to be used by the State
Disabled Veterans Outreach Program (DVOP) representative. A portion of the funds can be used to
provide continued support for the administrative and operational costs associated with the DVOP staff
person located at Employment Services. The goal of the grant is to improve quality of service to local
veterans and increase the mobility of the DVOP in providing those services.
If you have any questions, please contact me at extension 6510.
2014-0914
Workforce Region:Weld
WDP Agreement CMS#:54599
EXPENDITURE AUTHORIZATION(EA)
This Expenditure Authorization(EA)covers the following Funding Streams:
Workforce Region: Weld CMS#54599
Funding Source Term Vax# $Amount
FYI3 DVOP Operating—Computer 1/21/14 to 3/31/14 2294 $4,000.00
Equipment'
Total EA $4,000.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs(WDP)Agreement as an attachment and is subject to
the provisions of the executed WDP Agreement referenced above.This Expenditure Authorization is not valid
until it has been approved by the State Controller or designee.
•
By: MAP 2. 42014_ B
3-ae-I`'1
William F. Garcia, Acting Chair Pro— ,em i am B.Dow g, Director Date
Weld County Board of County Commissioners Division of Employment and Training
Colorado Dept.of Labor and Employment-244
By: Ma rei g,Chair Date
Weld Co my Workforce Investment Board
By.. �:��s2 3-644
Li da Perez, Division ad Date
Employment Services of Weld County
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the executed WDP Agreement,
the contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins
prior to the date below,the State of Colorado may not be obligated to pay for the goods and/or services provided.
STATE C NTROL R:
ERT "TA A,JD
ho—
Date 3/ /r
'The initial allocation provided on NFA#14-05 was$8,000.00.Employment Services of Weld County is submitting this EA
for only$4,000.00,affirming that no EA will be submitted for the other$4,000.00 of the initial allocation.
Pagel of7
&o/9- 09/f
Region:Weld
WDP Agreement CMS#:54599
NFA# 14-05
I. BUDGET CHARTS:
Workforce Region: Weld CMS#54599
Funding Source Term Vax# $Amount
FYI3 DVOP Operating—Computer 1/21/14 to 3/31/14 2294 $4,000.00
Equipment 2
II. BUDGET INFORMATION:
A. ❑ This EA includes a transfer between the Adult and Dislocated Worker/25%
Enhanced Dislocated Worker funding streams.
a Discretionary® This EA covers Grant.
1. ❑ The Line Item Budget for this Discretionary Grant is included in the
Approved Grant Proposal which is attached to this EA(required).
2. ® The Line Item Budget for this Discretionary Grant is as follows:
Budget Line Items Planned Expenditures
Salaries, Fringe Benefits, Travel $ 0.00
Equipment $3,350.00
Supplies
Subcontracting arrangements
Operating/Overhead* $ 650.00
Direct Training
Program Related Supportive Services
Other Participant Related Services
Total Cumulative Expenditures $4,000.00
*This line item includes $400 for IT salaries and $250 for DVOP Operating Costs.
III. STATEMENT OF WORK:
Project Contact Information:
For each funding stream listed on this EA, complete the chart below.
Program #1 Region Project Coordinator CDLE Project Coordinator
DVOP Operating Name: Heather Kreeger Name: Sherman Swafford
—Computer Phone: (970)353-3800 x6756 Phone: (303) 318-8813
Equipment:
A. ® The Statement of Work for this EA is as follows:
2 The initial allocation provided on NFA#14-05 was$8,000.00. Employment Services of Weld County is submitting
this EA for only$4,000.00, affirming that no EA will be submitted for the other$4,000.00 of the initial allocation.
Page 2 of 7
Region:Weld
WDP Agreement CMS#:54599
Describe the services, program activities, and/or training that will be provided using these
funds. Identify whether the primary focus is participant services,program planning,
capacity building, supportive services,training, etc., and/or if there are specific intended
outcomes.
1. The Employment Services of Weld County shall purchase computer equipment
and other IT equipment pursuant to the funding provisions in section V.A.
2. The Employment Services of Weld County shall contact the Project Coordinator,
Elaine Edon(the CDLE State Veterans Program Coordinator) to discuss the proposed
equipment purchases that have been negotiated between the local workforce region and
the State Regional Director PRIOR to proceeding with the purchase requisition for final
review and acceptance.
3. The Employment Services of Weld County shall make best efforts to buy up-to-
date computer and other IT equipment that is mobile(e.g. iPads, laptops, wireless
workstations, etc.)and will allow flexibility for the DVOP staff to serve its customers in
locations within the workforce center that may not be connected directly into the IT
network, i.e. in a public meeting room, outside of a closed office with connectivity, in the
waiting area, etc.
4. Funds will be used to purchase up-to-date technology and computer equipment to
support veterans services currently provided through the local DVOP representative.
This technology will enable the DVOP to more effectively and efficiently serve clients
in- and out-of-the-office. At the regional office,the DVOP will be able to process and
digitize client paperwork quickly, allowing more time for discussion of substantive issues
and barriers of the client. The technology will also increase the mobility of the DVOP as
portable technologies add the capability to provide a wider range of services on-the-go at
places like job fairs. Expected outcomes include an increase in the quantity and quality
of service provided to veterans within the Workforce region.
Planned equipment purchases include:
• Top-loading desk scanner
• Wireless keyboard/mouse
• Desktop personal computer
• Large computer monitor
• Card scanner
• iPad Air
• iPad Air accessories and warranties, including iPad case, wireless Apple
keyboard, and 1 year of AppleCare
• Wireless printer
• Computer software, including Microsoft OneNote and Adobe XI Pro.
2. Program Integration.If this is a discretionary grant, describe how this discretionary grant
is leveraged by and integrated with other workforce development and/or other partner
programs. Include a description of the value added as a result of this leveraging and
integration.
Equipment purchased through this grant is fully integrated with the on-going services
provided by the local DVOP. Because veterans priority is an integral part of many
Page 3 of 7
Region:Weld
WDP Agreement CMS#:54599
different workforce programs,this technology will increase the speed of service and help
ensure that veterans receive this priority. The DVOP will be able to quickly share client
information with other workforce programs to which clients are referred.
3. If this EA includes a transfer between the Adult and Dislocated Worker/25%Enhanced
Dislocated Worker funding streams, explain the impact of this transfer on program
activities and performance outcomes for each program(e.g. how will the participant
numbers or carry in numbers change, what will the impact be on the program versus
administrative budgets,projected quarterly expenditures, etc.).
Not applicable
B. n The Statement of Work for this EA is included in the attached Discretionary Grant
Proposal.
Refer to page numbers:
C. n The Performance Outcomes for this EA are identified in the Program Charts in
Section VII of this EA.
D. n The Performance Outcomes for this EA are included in the attached Discretionary
Grant Proposal or are included in D.I. below in an Alternative Performance
Outcomes Chart required by the specific discretionary grant.
Refer to page numbers:
1. If the Performance Outcomes are not identified in the Program Charts or in the attached
approved Discretionary Grant proposal, describe the performance outcomes that shall be
completed with these funds and insert the Alternative Performance Outcomes Chart here.
IV. EA MODIFICATION(S):
A. El This EA Increases the amount of funding.
B. n This EA Decreases the amount of funding.
C. n This EA Modifies the Budget
1. The Purpose and Rationale for this modification is:
D. El This EA modifies the Budget Line items for the Discretionary Grant as shown in the
Table Below:
Budget Line Items Planned Expenditures
Salaries, Fringe Benefits,Travel
Equipment
Supplies
Subcontracting arrangements
Operating/Overhead
Direct Training & Program Related Supportive Services
Page 4 of 7
Region:Weld
WDP Agreement CMS#:54599
Other Participant Related Services
Total Cumulative Expenditures
E. n This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
2. The Impact of this modification on the Delivery of Services, Program Activities, and
Training is:
F. n Changes to the Performance Outcomes are shown in the modified Program Charts in
Section VII of this EA or here in the Alternative Performance Outcomes Chart required
by the specific discretionary grant.
V. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS
The services provided and work performed as described in this EA document shall be completed
pursuant to the terms and conditions of the WDP Agreement and any Federal and State laws and
requirements, including, but not limited to, Federal guidance documents, relevant State-issued
Policy Guidance Letters, Program Information and Operations Manuals, and/or specifications
identified in the Notice of Fund Availability(NFA)or in the funding provisions below.
A. ® The following Additional Funding Provisions apply to this EA:
The Local Workforce Region shall provide services pursuant to the terms and conditions of the executed
WDP Agreement and any Federal and State laws and requirements, including, but not limited to, Federal
guidance documents,relevant State-issued Policy Guidance Letters(PGLs), Program Information, and/or
specifications identified in the provisions below.
1. Statutory Reference: PL 107-288 Jobs for Veterans Act of 2002; Title 38, United States Code,
Chapter 41; 20 CFR 1001.120, and 20 CFR 1010.
2. Purpose of Funding: FY13 DVOP Operating Computer Equipment funds are provided to the
Local Workforce Region to purchase computer equipment and/or other Information Technology (IT)
equipment for use by the State's DVOP representatives who are working in the local workforce region's
workforce centers.
3. Required Program Elements.
a. The Local Workforce Region shall purchase computers, laptops,tablets, scanners,workstations,
and/or other Information Technology equipment(hereafter referred to as "Equipment")to be used by the
State Disabled Veterans Outreach Program(DVOP)representatives. Purchase of the Equipment shall
include all necessary software licenses and applicable warranties covering the use and maintenance of the
Equipment.
b. The Local Workforce Region will negotiate with the State Regional Director to determine the
specific equipment most needed to enhance service delivery to Veteran customers. The Local Workforce
Region shall have the right to select the Equipment to be purchased based on these negotiations, existing
County Information Technology(IT) infrastructure requirements, and the specific needs of the Local
Workforce Region.
c. The Local Workforce Region shall purchase equipment by March 31,2014.
Page 5 of 7
Region:Weld
WDP Agreement CMS#:54599
d. The Local Workforce Region shall be responsible for equipment set up and Information
Technology support to connect the Equipment to the Local Workforce Region's IT infrastructure and
network. The Local Workforce Region's IT department shall provide training to the DVOPs, as needed,
in the use and appropriate operation of the Equipment. (No additional cost shall be charged by the Local
Workforce Region for providing necessary training to State DVOP staff. This cost is included in the IT
Staff salaries described in 4.b. below).
e. The Local Workforce Region shall be responsible for on-going maintenance and connectivity of
the Equipment to its IT infrastructure and network to ensure day to day operating capabilities and usage
by the State DVOP staff.
4. Allowable Costs:
a. The Local Workforce Region shall maximize the computer and/or IT equipment purchased for
the given amount of funds. Any remaining unspent funds (after IT salaries and Equipment costs) up to
$500.00 may be used during the time period for costs typically incurred as"DVOP Operating costs".
b. Up to 10% of the allocation not to exceed One Thousand Dollars ($1,000.00) may be used to pay
for IT staff salaries for time required to review, negotiate, approve and coordinate equipment purchases
and connect the Equipment to the Local Workforce Region's IT infrastructure and network.
5. Request for Payment.Payment to the Local Workforce Region shall occur based on an
approved invoice submitted by the Local Workforce Region showing an inventory of equipment
purchased,total IT personnel time charges, and confirming that the purchase and receipt of equipment has
been completed. Invoices for review and approval shall be sent to: Elaine Edon, State Veterans Program
Coordinator, 633 17th Street, 7th Floor,Denver, CO 80202-3627.
6. Restrictions on Funding: The funds shall be used only for the stated purpose identified in these
funding provisions. Funds may not be used for other local administrative and/or indirect costs.
B. This EA includes the following subcontracting arrangements for delivery of
services: (See definition in the EA PGL Attachment A).
CI I This EA includes the following Other Internal Financial Resources to support this
initiative/discretionary,grant: (See definition in the EA PGL Attachment A).
D. This EA includes the following Other External Financial Resources to support the
initiative/discretionary grant: (See definition in the EA PGL Attachment A).
E. n There is a Cost Sharing/Match Requirement for this Grant.
Cost Sharing/Matching/Leverage Summary Table
Name of Planned Match Source Type of Leverage(Cash, In-
Collaborating Contribution(s) (Federal/State/Private) kind, Staff Time,
Entity Materials/Supplies,
P Other)
•
Page 6 of 7
Region:Weld
WDP Agreement CMS#:54599
VI. PROJECTED QUARTERLY EXPENDITURES-CUMULATIVE FOR PY12
Funding Stream: DVOP Operating—Computer Equipment(include all years of Adult funding and
PY12/FY13 funds when received)
Expenditures 1st Quarter Projections
January 21 to March 31,
2014
Administration $0
Program $4,000
Total $4,000
Carry In/Carry Out 0
Page 7 of 7
Rafaela Martinez
From: Rafaela Martinez
Sent: Monday, September 22, 2014 3:22 PM
To: Susan Talmadge
Subject: (3) Grants for Department Employment Services of WC
Hi Susan,
I have three Grant Expenditure Authorizations that are pending signatures still.
Document 2014-0795, approved by the Board of Commissioners on March 17, 2014; needs William B. Dowling's
signature. He is the Director of Employment and Training for Colorado Department of Labor and Employment.
Document 2014-0914; approved by the Board of Commissioners on March 24, 2014; also needs William B. Dowling's
Signature on it.
Document 2014-1293, approved by the Board of Commissioners on April 28, 2014; follows the same, and requires
William B. Dowling's signature.
Could you please take a look at your files and let me know if you come across any of those three signature pages?
Thanks you!
Rafaela.4. Martinez
Deputy Clerk to the Board
1150 O Street P.O. Box 758)Greeley, CO 80632
tel: (970)336-7215 X5226
yket arj ,
Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please
immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents
of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
1 02011-f—octiq
Rafaela Martinez
From: Rafaela Martinez
Sent: Friday, January 16, 2015 3:10 PM
To: HS-Human Capital Management
Cc: Rafaela Martinez
Subject: CTB Documents Needed -CTBTemp
Attachments: 20142177 EA for PY 13 Wagner Peyser(MSFW) Program.pdf; 20141293 Expenditure
Authorizations for Various Employment Services Programs.pdf; 20140914 Disabled Veterans
Outreach Program.pdf; 20140795 Expenditure Authorizations for various workforce
development programs.pdf; 20140712 Colorado Community Response Grant Contract.pdf;
20140110 MOU -Colorado Works Program and Child Care Assistance Program (1).pdf;
20132776.pdf
Good Afternoon,
Every so often I go back and pull a report on CTBTEMP Documents that are awaiting Signatures or other items.
Attached are copies of documents that CTB still needs Signatures for. If someone could please help me in the search, it
would be greatly appreciated.
The Documents Listed Below are what we require:
2013-2776 = Mutual Aid Agreement for Application Processing Assistance—Douglas County
2014-0110= Memorandum of Understanding for the Colorado Works Program and the Child Care Assistance Program
2014-0712= Contract for Colorado Community Response Grant—Office of Early Childhood
2014-0795=Three Expenditure Authorizations for Various Workforce Development Programs
2014-0914= Expenditure Authorization for Disabled Veterans Outreach Program,Operating—Computer Equipment
2014-1293 =Two Expenditure Authorizations for Various Employment Services Programs—Employment Services
2014-2177 = Expenditure Authorization for PY 13 Wagner Peyser 10% Migrant and Seasonal Farm Worker(MSFW)
Program—Employment Services
Once again,thanks in advance for all the help.
Thank you,
Ra{faela.l .Martinez
Deputy Clerk to the Board
1150 O Street)P.O. Box 758(Greeley, CO 80632
tel: (970)336-7215 X5226
r
if:it
Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please
immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents
of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
1 OP/4-094
Hello