HomeMy WebLinkAbout20142194.tiff NOTICE OF
FINAL READING OF ORDINANCE
Pursuant to the Weld County Home Rule Charter, Ordinance Number 2014-9 was introduced on
first reading on June 30, 2014, and a public hearing and second reading was held on
July 21, 2014. A public hearing and final reading was completed on August 11, 2014, with no
change being made to the text of said Ordinance, and on motion duly made and seconded, was
adopted. Effective date of said Ordinance is listed below.
Any backup material, exhibits or information previously submitted to the Board of County
Commissioners concerning this matter may be examined in the office of the Clerk to the Board
of County Commissioners, located within the Weld County Administration Building, 1150 O
Street, Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday,
or may be accessed through the Weld County Web Page (www.co.weld.co.us). E-Mail
messages sent to an individual Commissioner may not be included in the case file. To ensure
inclusion of your E-Mail correspondence into the case file, please send a copy to
egesick@co.weld.co.us.
ORDINANCE NO. 2014-9
ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING, WITH
AMENDMENTS, CHAPTER 5 REVENUE AND FINANCE, AND CHAPTER 9 INFORMATION
SERVICES, OF THE WELD COUNTY CODE
EFFECTIVE DATE: August 25, 2014
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: August 15, 2014
PUBLISHED: August 20, 2014, in the Greeley Tribune
.20)q- 2) 9q
Affidavit of Publication
STATE OF COLORADO - ..
ss.
County of Weld. - _. •-,_.--•:-_.-. -
.1 Desirea Larson
of said County of Weld, being duly sworn, say
that 1.am an advertising clerk of
THE GREELEY TRIBUNE.
lthat the same is a daily newspaper of general
circulation and printed and published in the City of
Greeley, in said county and state; that the notice or
advertisement, of which the annexed is a true copy,
FINAL REA D has been published in said daily newspaper for
t°wsualttto the Weld Courtly Howie flute •c consecutive(days): that the notice was published in
Number 20144 wile Nnrodu0la msecona ra
2014,.end a paw the regular and entire issue of every number of said
21,2014. A pyWta YIQ Ikea
1t. ut,me, newspaper during the period and time of
wii. end Oft IMO a 'wr publication of said notice, and in the newspaper
is aloud
mVw ,"" , er I n r ory submit.
` proper and not in a supplement thereof; that the
&only/b° ,r,�In the offkAcommiesione ta,�, t''a- first publication of said notice was contained in the
ostre"o"gm ,.tedG ''� +ele Twentieth day of August A.D. 2014 and the last
h�rcote:o0a.m.a�ysnpppm °i' be
publication thereof: in the issue of said newspaper
accessed through If*weld County WW
cawera.co.,y1.e- o rr 10ewintrnos a. bearing the date of the
Mauston may not be nenot "ri r Dees�,�T�e ensure
*tying t co. mo'hi cjw ensure oceans Twentieth day of August A.D. 2014 that said The
2014.0 Greeley Tribune has been published continuously
IN imE
MATTER t lF REPFAIlNt�AND
go, veLe AND pr yg rra y o aA�5 and uninterruptedly during the period of at least six
DATE:," Como months next prior to the first issue thereof
DATED,. aau contained said notice or advertisement above
°'t ' referred to; that said newspaper has been admitted
The from.au•t Al,> 4to the United States mails as second-class matter
under the provisions of the Act of March 3,1879,or
any amendments thereof; and that said newspaper
is a daily newspaper duly qualified for publishing
legal notices and advertisements within the
meaning of the laws of the State of Colorado.
August 20,2014
Total Charges: $7.05
20th day o u s 014
My Commission Expires 6/14/2017
•
• idef•e4Or
Notary Public
ROBERT LITTLE
NOTARY PUBLIC
STATE OF COLORADO
NOTARY ID 20014018494
MY COMMISSION EXPIRES JUNE 14,2017
NOTICE OF
SECOND READING OF ORDINANCE
Pursuant to the Weld County Home Rule Charter, Ordinance Number 2014-9 was introduced on
first reading on June 30, 2014, and a public hearing and second reading was held on
July 21, 2014, with no change being made to the text of said Ordinance. A public hearing and
third reading is scheduled to be held in the Chambers of the Board, located within the Weld
County Administration Building, 1150 O Street, Greeley, Colorado 80631, on August 11, 2014.
All persons in any manner interested in the next reading of said Ordinance are requested to
attend and may be heard.
Please contact the Clerk to the Board's Office at phone (970) 336-7215, Extension 4225, or fax
(970) 352-0242, prior to the day of the hearing if, as a result of a disability, you require
reasonable accommodations in order to participate in this hearing.
Any backup material, exhibits or information previously submitted to the Board of County
Commissioners concerning this matter may be examined in the office of the Clerk to the Board
of County Commissioners, located within the Weld County Administration Building, 1150 O
Street, Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday,
or may be accessed through the Weld County Web Page (www.co.weld.co.us). E-Mail
messages sent to an individual Commissioner may not be included in the case file. To ensure
inclusion of your E-Mail correspondence into the case file, please send a copy to
egesick@co.weld.co.us.
ORDINANCE NO. 2014-9
ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING, WITH
AMENDMENTS, CHAPTER 5 REVENUE AND FINANCE, AND CHAPTER 9 INFORMATION
SERVICES, OF THE WELD COUNTY CODE
DATE OF NEXT READING: August 11, 2014, at 9:00 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: July 25, 2014
PUBLISHED: July 30, 2014, in the Greeley Tribune
ao/1/- 2/99
Affidavit of Publication
STATE OF COLORADO
ss.
County of Weld,
I Desirea Larson
of said County of Weld, being duly sworn, say
that I am an advertising clerk of
THE GREELEY TRIBUNE,
that the same is a daily newspaper of general
circulation and printed and published in the City of
Greeley, in said county and state; that the notice or
advertisement, of which the annexed is a true copy,
Y' ANCE has been published in said daily newspaper for
pursuant to the Weld County Home Rule t ra;tot, ar,..:iiicu, consecutive (days): that the notice was published in
Niumberwas in educed on first reading on June 30.
21.2C:14,(+�and a public hearing and second.reading was held on �,, ,; the regular and entire issue of every number of said
20 4 with no change oeina made to the text of said Orbi-
t-lance. A public hearing and third reacting is scheduled to ,e newspaper during the period and time of
7 the Chamber's �f the Board, located within the vve
County f Administration Building, 1150 o Street, Greeley; Co t:- publication of said notice, and m the newspaper
r,&,:ie '06x1 ; or August 11 2014 Alt persons in and manner
r�rr es'ed in the next reading o; said Ordinance are requested o proper and not in a supplement thereof, that the
attend and may be neartl -, "
' ' %'�� first publication of said notice was contained in the
Pt>?ase contact the ;,lent to frig Board's Office of 'hone 6910 Thirtieth day
3361-7215, Extension 4225, r,r fax ta,;� 352-0242, prior to of July A.D. 2014 and the last
day of the hearing if. as a re5UJt 7T a disability. you �et�cri£e ,:-
scrabie accommodations rn order to participate in this hearing.
publication thereof in the issue of said newspaper
f^1,y ,-ckup ma.fer ial. exhibits Or irTforrnat,oa preViOliSiv. s .11 bearing the date of the
rr""r 10 :tie Board OT County Commissioners concerning this r .p:..
e -r .y be examined,in The office of the Clerk to he Boar r Thirtieth day of July A.D. 2O14 that said The
Commissioners., located within the Weid County Ater Greele Tribune has
s ''c n Building. 1150 a Street. Greeley, o�torad c, between Y been published continuously
hours of 8:00 a.m and 5:00 p.m.. Monday rhra Friday, o: may be and uninterruptedly d
a= cssea - r, rr nn the VVe;d Cou n . y ,Nei a„ p Y Ong the period of at least six
' ii'Oe CO.weld co .rae `• Maii messages sent to a ' individuai months next Cc r -iss'one ,nav not be included in the case `lie. To ensure prior to the first issue thereof
inclusion sion of your E-.Maii correspondence into me z_:caSe.file: please
send copy lc eaestck wco ;,,e ,.c contained said notice or advertisement above
p weld.cc
t ;xcw ;,�« 20-i x v referred to; that said newspaper has been admitted
ORDINANCECE O. ,1, , - to the United States mails as second-class matter
;,r NACTING, ^KITH ..AME IOMENTS, CHAPTE 5 REVENEALING A under the provisions of the Act of March 3,1879, or
,AN FINANCE, AND CHAPTER 9 tNFORMAT1ON SERVICE S
OF r IE WELD COUNTY :ODE any amendments thereof; and that said newspaper
is a daily newspaper duly qualified for publishing
'-„' 'fit= NEXT YT READING: .yaUUS I 1_0 4 a G"i.i a.m.
legal notices
s 1f,> O COUNTY COMMISSIONERS and advertisements within the
c,�U�T -DRAG meaning of the laws of the State of Colorado.
DATED: July 2 , =s
h t 'tbunle July 30, 2014
,J1' ter. 201Y , r i >' "�G tip;
i
Total Charges: $ 10.39
k \\ A i
r 1 Cha ' ;
_,,,,1 kafe r trot N1/4‘... .5).,..lbsi
30th day of Jul 201
My Commission Expires 6/14/2017
{'x 0 ,; .,„t . •01,0,6111
Notary Public
rO9ERTLLfl"
• NOTARY PUBLIC
STATE OF COLORADO
NOTARY 1O 20014018494
MY COMMisslQ.j EXPRES JUNE 14 2017
NOTICE OF
FIRST READING OF ORDINANCE
Pursuant to the Weld County Home Rule Charter, Ordinance Number 2014-9 published below,
was introduced and , on motion duly made and seconded , approved upon first reading on
June 30, 2014, A public hearing and second reading is scheduled to be held in the Chambers of
the Board , located within the Weld County Administration Building , 1150 O Street, Greeley,
Colorado 80631 , on July 21 , 2014. All persons in any manner interested in the reading of said
Ordinance are requested to attend and may be heard .
Please contact the Clerk to the Board's office at phone (970) 336-7215, Extension 4225, or fax
(970) 352-0242, prior to the day of the hearing if, as the result of a disability, you require
reasonable accommodations in order to participate in this hearing .
Any backup material , exhibits or information previously submitted to the Board of County
Commissioners concerning this matter may be examined in the office of the Clerk to the Board
of County Commissioners , located within the Weld County Administration Building , 1150 O
Street, Greeley, Colorado , between the hours of 8: 00 a. m . and 5 : 00 p. m . , Monday thru Friday,
or may be accessed through the Weld County Web Page (www. co .weld . co. us) . E-Mail
messages sent to an individual Commissioner may not be included in the case file. To ensure
inclusion of your E-Mail correspondence into the case file, please send a copy to
egesick@co.weld.co. us.
ORDINANCE NO. 2014-9
ORDINANCE TITLE : IN THE MATTER OF REPEALING AND REENACTING , WITH
AMENDMENTS , CHAPTER 5 REVENUE AND FINANCE , AND CHAPTER 9 INFORMATION
SERVICES , OF THE WELD COUNTY CODE
DATE OF NEXT READING : July 21 , 2014 , at 9 : 00 a . m .
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED : July 2, 2014
PUBLISHED : July 7 , 2014, in the Greeley Tribune
WELD COUNTY
CODE ORDINANCE 2014-9
IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 5
REVENUE AND FINANCE, AND CHAPTER 9 INFORMATION SERVICES, OF THE WELD
COUNTY CODE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
WELD, STATE OF COLORADO :
WHEREAS, the Board of County Commissioners of the County of Weld , State of
Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with
the authority of administering the affairs of Weld County, Colorado , and
2014-2194
WHEREAS, the Board of County Commissioners, on December 28, 2000, adopted Weld
County Code Ordinance 2000- 1 , enacting a comprehensive Code for the County of Weld ,
including the codification of all previously adopted ordinances of a general and permanent
nature enacted on or before said date of adoption , and
WHEREAS, the Weld County Code is in need of revision and clarification with regard to
procedures, terms, and requirements therein .
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the
County of Weld , State of Colorado, that certain existing Chapters of the Weld County Code be,
and hereby are, repealed and re-enacted , with amendments, and the various Chapters are
revised to read as follows.
CHAPTER 5
REVENUE AND FINANCE
Insert a new Sec. 5-4-180. Weld IT purchases.
The Weld County Department of Information Technology shall purchase all information
technology resources, including , but not limited to, electronic hardware , software and services.
All purchases shall be conducted in accordance with the policy and procedures set forth in this
Chapter and in the Information Technology Procurement Policy of Chapter 9, Article IX, of this
Code. All non-IT Resource purchases , such as furniture, office supplies , etc. , shall be
purchased by the Department of Purchasing .
Amend current Sec. 5-4-180. Purchasing Card ( P-Card) Program, to be renumbered as a
new Sec. 5-4-190.
CHAPTER 9
REVENUE AND FINANCE
Add a new Article IX as follows :
ARTICLE IX
Information Technology Procurement Policy
Sec. 9-9-10. Purpose.
The purpose of this policy is to promote good management practices with regard to
information technology resources (" IT Resource" or " IT Resources") and investment in
technology. The policy provides the requirements and guidelines necessary for the procurement
of electronic hardware, software, and services (collectively referred to as, " IT Resources") within
the County. It is imperative the assessment and procurement of IT Resources be coordinated
through the Weld County Information Technology Department ("Weld IT") . The goal of this
coordination would be to validate any IT Resource brought into the County. to meet the
following criteria :
A. The hardware or software requested meets the minimum specifications for use
within the County.
B. The hardware or software requested would not provide a security risk to the
customer, their clients, or the County as a whole .
C . The hardware or software requested would be able to be supported by Weld IT,
or a support agreement is included as part of the procurement.
D. The procurement of IT Resources must be coordinated and managed to obtain
the benefits of scale, interoperability, and interchangeability to promote maximum
benefits and returns on investments in Weld IT.
Sec. 9-9-20. Requirements for purchases of IT Resources.
All requests to purchase IT Resources will be reviewed by Weld IT prior to purchase.
The purpose of this review is to accomplish the following tasks :
A. To verify the IT Resource meets current standards within the County. If it does
not, a justification , provided by the requesting entity, will be needed to weigh the
merits of bringing non-supported IT Resources into the County.
B . To verify that current IT Resources will be able to support the purchased item , or
that a support component is included in the procurement.
C . To ensure that all contracts, purchases, or renewals of IT Resources are
approved by Weld IT.
D. If the request is from an entity outside of Weld IT, then Weld IT will complete the
review of the procurement request and submit a recommendation of approval or
denial to the requesting entity. If approved , the requesting entity will send written
authorization to Weld IT to proceed with the order. Any denial by the Weld IT
Director may be appealed to the Board of County Commissioners for pursuant to
the procedures set forth in Section 2-4- 10 of the Weld County Code.
E . In addition to an approval or denial , Weld IT can provide recommendations to the
requesting entity that may provide additional benefit to them during the
procurement process. Such things as brand reviews, applicable use elsewhere in
County government, and cost comparisons are examples of the possible
recommendations that could be sent back to the requesting entity.
F . For the purchase of IT Resources for the Weld County Public Safety IT function ,
the Director of Communications Public Safety shall independently perform the
above review and , where appropriate, coordinate with the Weld IT Director.
Sec. 9-9-30. Weld IT purchasing functions.
Weld IT shall perform the purchasing function for the County for all IT Resources by
performing the following tasks:
A. Represent the County to vendors of computer and data communications
equipment, systems and services.
B . Provide for the acquisition and administration of personnel , hardware, software,
contracts, and related services necessary to support the Weld IT requirements of
any user or the County in general .
C . Design , development or requisition of the same, for all computer systems.
D . Provide a centralized clearing house for all computer hardware, software and
service acquisition and purchases.
E . For the purchase of IT Resources for the Weld County Public Safety IT function ,
the Director of Communications Public Safety shall independently perform the
above functions and , where appropriate, coordination with the Weld IT Director.
Sec. 9-9-40. Procedures for purchasing IT Resources.
All purchases made by Weld IT will follow the procedures in the Purchasing Policy
outlined in Chapter 5, Article IV, of the Weld County Code . However, the following also applies :
A. Given unique and limited number of vendors for certain software and other IT-
related products, Weld IT shall develop request for proposals (" RFP's") from user
requirements and send to known vendors who provide such solutions. Weld IT
should consider the use of Rocky Mountain E-Purchasing application when in the
best interest of the County.
B. Recommendations for purchase of IT Resources must be presented to the Board
of County Commissioners for approval .
C. Annual requests for hardware, such as PC and laptop replacements , must go
through a bid process . A request for quote must include hardware specifications ,
and verbiage so that the quote can be used throughout the year approved .
Vendor responses must be presented to the Board of County Commissioners for
selection and approval .
D. For the purchase of IT Resources for the Weld County Public Safety IT function ,
the Director of Communications Public Safety shall independently follow the
same procedures and, where appropriate, coordinate with the Weld IT Director.
E. The Board of Weld County Commissioners has delegated to the Weld IT Director
the authority to sign on behalf of the County any IT license agreements or IT
maintenance agreements under the amount established by Appendix 5-L of this
Code.
F. Weld IT shall use Weld County Purchasing for all non-IT Resource purchases ,
such as furniture, office supplies, etc.
G . All IT Resources must be disposed of in accordance with the Weld County
surplus property policy and procedures set forth in Section 5-4- 160 of the Weld
County Code, after IT approval is obtained to ensure appropriate removal of any
data contained on the device. This includes IT Resources to be traded or
returned at the time of a new equipment purchase .
BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be, and hereby
is, directed to arrange for Colorado Code Publishing to supplement the Weld County Code with
the amendments contained herein , to coincide with chapters, articles, divisions , sections, and
subsections as they currently exist within said Code; and to resolve any inconsistencies
regarding capitalization , grammar, and numbering or placement of chapters, articles, divisions ,
sections, and subsections in said Code.
BE IT FURTHER ORDAINED by the Board if any section , subsection , paragraph ,
sentence, clause, or phrase of this Ordinance is for any reason held or decided to be
unconstitutional , such decision shall not affect the validity of the remaining portions hereof. The
Board of County Commissioners hereby declares that it would have enacted this Ordinance in
each and every section , subsection , paragraph , sentence, clause, and phrase thereof
irrespective of the fact that any one or more sections , subsections, paragraphs, sentences,
clauses , or phrases might be declared to be unconstitutional or invalid .
Affidavit of Publication
STATE OF COLORADO
ss.
County of Weld,
1 Desirea Larson
of said County of Weld, being duly sworn, say
that I am an advertising clerk of
THE GREELEY TRIBUNE,
1 that the same is a daily newspaper of general
circulation and printed and published in the City of
Greeley, in said county and state; that the notice or
advertisement, of which the annexed is a true copy,
has been published in said daily newspaper for
consecutive (days): that the notice was published in
the regular and entire issue of every number of said
newspaper during the period and time of
publication of said notice, and in the newspaper
proper and not in a supplement thereof; that the
first publication of said notice was contained in the
Seventh day of July A.D. 2014 and the last
publication thereof: in the issue of said newspaper
bearing the date of the
Seventh day of July A.D. 2014 that said The
Greeley Tribune has been published continuously
and uninterruptedly during the period of at least six
months next prior to the first issue thereof
contained said notice or advertisement above
referred to; that said newspaper has been admitted
to the United States mails as second-class matter
under the provisions of the Act of March 3,1879, or
any amendments thereof; and that said newspaper
is a daily newspaper duly qualified for publishing
legal notices and advertisements within the
meaning of the laws of the State of Colorado.
July 7, 2014
Total Charges: $62. 14
Uthi JJ\JLQ
7th day of J v 2 1
My Commission Expires 6/14/2017
•
Notary Public
ROBERT LITTLE
NOTARY PUBLIC
STATE OF COLORADO
NOTARY I
MY' COh1MISS ONEXPRES JUNE 14, 2017
NOTICE OF
FIRST READING OF ORDINANCE
Pursuant 10 die Weld County Home Rule Charter,Ordinance Number 2014.9 published below.was
introduced and,on motion duty made and seconded.approved upon lust reading on June 30.
2014,A public hearing and second reading is scheduled to be held in the Chambers 01 the Board.
located within the Weld County Administration Building. 1150 O Street.Greeley.Colorado 80631.
on July 21.2014 All persons in any manner interested in the reading ol said Ordinance are re-
quested to attend and may be heard Please contact the Clerk to the Board's once at phone(970)
336.7215,Extension 4225,or tax(970)352-0242,prior to the day o1 the hearing a,as me result ol
a disability,you require reasonable accommodations in order to participate in this hearing Any
backup malenal.exhibits or information previously submitted to the Board of County Commission-
ers concerning this matter may be examined in the office of the Clerk to the Board of County Com-
missioners.located warn the Weld County Administration Building, 1150 O Street,Greeley.Colo-
rado,between the hours of 8.00 a m and 5:00 p.m,Monday thru Friday.or may be accessed
through the Weld County Web Page(www.co.weld.cous) E-Mail messages sent to an individual
Commissioner may not be included in the case fee. To ensure inclusion of your E-Mail correspon-
dence into the case tile,please sand a copy to egesick Oco.weld.Co us.
ORDINANCE NO. 2014-9
ORDINANCE TITLE IN THE MATTER OF REPEALING AND REENACTING,WITH AMEND-
MENTS.CHAPTER 5 REVENUE AND FINANCE,AND CHAPTER 9 INFORMATION SERVICES,
OF THE WELD COUNTY CODE
DATE OF NEXT READING: July 21,2014,at 9.00 am
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY.COLORADO
DATED. July 2,2014
PUBLISHED July 7,2014.in the Greeley Tribune
WELD COUNTY
CODE ORDINANCE 2014-9
IN THE MATTER OF REPEALING AND REENACTING,WITH AMENDMENTS.CHAPTER 5
REVENUE AND FINANCE.AND CHAPTER 9 INFORMATION SERVICES.OF THE WELD
COUNTY CODE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
WELD.STATE OF COLORADO:
WHEREAS.the Board at County Commissioners ot the County of Weld.Stale of Colorado.pursu-
ant to Colorado statute and the Weld County Home Rule Charter,is vested with the authority of
adminlstenng the attains ot Weld County.Colorado.and
WHEREAS,the Board of County Commissioners.on December 28,2000,adopted Weld County
Code Ordinance 2000-1,enacting a comprehensive Code tor me County o1 Weld,including the
codflication of all previously adopted ordinances of a general and permanent nature enacted on or
before said date of adoption,and
WHEREAS,the Weld County Code is in need of revision and clantication with regard to proce-
dures.terms.and requirements therein
NOW.THEREFORE,BE IT ORDAINED by the Board o1 County Commissioners of ire County o1
Weld.Stale of Colorado,that certain existing Chapters of the Weld County Code be.and hereby
are,repealed and re-eracied,with amendments,and the venous Chapters are revised to read as
lodows
CHAPTERS
REVENUE AND FINANCE
Insert a new Sec 5.4.180 Weld IT purchases.
The Weld County Department of Information Technology shall purchase all information technology
resources.Including.but not limited to,electronic hardware,software and services. All purchases
shall be conducted in accordance with the policy and procedures set forth in this Chapter and in the
Information Technology Procurement Policy of Chapter 9,Article IX,of this Code All non-IT Re-
source purchases,such as furniture.dice supplies,etc_shall be purchased by the Department of
Purchasing
Amend current Sec. 5-4.190 Purchasing Card(P-Card)Program.to be renumbered as a new Sec
5-4-190.
CHAPTER 9
REVENUE AND FINANCE
Add a new Article IX as loaows
ARTICLE IX
Information Technology Procurement Policy
Sec.9.9.10. Purpose
The purpose of Uus policy is to promote good management practices with regard to information
technology resources f IT Resource or'IT Resources')and investment in technology The policy
provides the requirements and guidelines necessary for the procurement o1 electronic hardware,
software,and services(collectively referred to as."IT Resources')within the County. It is
imperative the assessment and procurement ot IT Resources be coordinated through the Weld
County Information Technology Department('Weld in The goal of this coordination would be to
validate any IT Resource brought into the County.to meet the following criteria
A The hardware or software requested meets the minimum specifications for use within the County.
B.The hardware or software requested would not provide a security nsk to the customer,their
clients,or the County as a whole.
C.The hardware or software requested would be able to be supported by Weld IT,or a support
agreement is included as part ol the procurement.
D.This procurement d IT Resources must be coordinated and managed to obtain the benefits of
scale,interoperabiliy,and Interchangeability to promote maximum benefits and returns on
investments in Weld IT.
Sec.9.9.20. Requirements for purchases ot IT Resources.
All requests to purchase IT Resources will be reviewed by Weld IT pnor to purchase The purpose
01 this review is to accomplish the following tasks:
A.To verity the IT Resource meets current standards within the County. If d does not,a lustilication,
provided by the requesting entity,will be needed to weigh the merits of bringing non-supported IT
Resources into the County.
B.To veny that current IT Resources will be able 10 support the purchased item,or that a support
component is included in the procurement
C To ensure that all contracts,purchases.or renewals of IT Resources are approved by Weld IT.
D II the request is from an entity outside of Weld IT,then Weld IT will complete the review of the
procurement request and submit a recommendation of approval or denial to the requesting entity ft
approved.the requesting entry will send written authorization to Weld IT to proceed with the order.
Any denial by the Weld IT Director may be appealed to the Board of County Commissioners for
pursuant to the procedures set forth in Section 2.4.10 of the Weld County Code.
E In addition to an approval or denial,Weld IT can provide recommendations to the requesting
entity that may provide additional benefit to them during the procurement process.Such things as
brand reviews.applicable use elsewhere in County government,and cost compansons are
examples of the possible recommendations that could be sent back to the requesting entity.
F For the purchase of IT Resources for the Weld County Public Safely IT function,the Director of
Communications Public Safety shall independently perform the above review and,where
appropriate,coordinate with the Weld IT Director
Sec.9.9.30 Weld IT purchasing functions.
Weld IT shall pertain)the purchasing function for the County for all IT Resources by performing the
following asks'
A Represent the County to vendors of computer and data communications equipment,systems and
services
B.Provide for the acquisition and administration of personnel.hardware.software,contacts.and
related services necessary to support the Weld IT requirements at any user or the County in
general
C Design,development or requisition of the same,for an computer systems
0.Provide a centralized cleanng house or all computer hardware, software and service acquisition
and purchases
E For the purchase of IT Resources for the Weld County Public Safety IT function,the Director of
Communications Public Safety shall independently perform the above tuncons and,where appro-
pnate.coordination with the Weld IT Director.
Sec 9-9-40. Procedures lot purchasing IT Resources
All purchases made by Weld IT will follow the procedures in the Purchasing Policy outlined in
Chapter 5,Article IV,of the Weld County Code. However,the following also applies'
A.Given unique and tanned number of vendors for certain software and other IT-related products.
Weld IT shall develop request to proposals CAFE?)from user requirements and send to known
vendors who provide such solutions. Weld IT should consider the use o1 Rocky Mountain
E-Purchasing application when in the best interest of the County.
B.Recommendations for purchase of IT Resources must be presented to the Board of County
Commissioners for approval
C Annual requests for hardware,such as PC and laptop replacements.must go through a bid
process.A request for quote must include hardware specifications.and verbiage s0 that the quote
can be used throughout the year approved. Vendor responses must be presented to the Board of
County Commissioners for selection and approval
D For the purchase of IT Resources for the Weld County Public Safety IT function,the Director of
Communications Public Safety shall independently follow the same procedures and,where
appropriate,coordinate with the Weld IT Director
E The Board ol Weld County Commissioners has delegated to the Weld IT Director the authority to
sign on behalf of the(-4-minty any IT license agreements or IT maintenance agreements under the
amount established by Appendix 5-L of this Code.
F Weld IT shall use Weld County Purchasing for all non-IT Resource purchases.such as furniture,
office supplies,etc.
G All IT Resources must be disposed of in accordance with the Weld County surplus property
policy and procedures set lonh in Section 5.4.160 of the Weld County Code,after IT approval is
obtained to ensure appropriate removal of any data contained on the device This includes IT
Resources to be traded or returned at the time of a new equipment purchase
BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be.and hereby is,directed
to arrange for Colorado Code Publlshung to supplement the Weld County Code with the
amendments contained herein,to coincide with chapters,articles,divisions,sections,and
subsections as they currently exist within said Code.and to resolve any inconsistencies regarding
capitakzation,grammar,and numbering or placement of chapters.asides,divisions,sections,and
subsections in said Code.
BE IT FURTHER ORDAINED by the Board if any section,subsection,paragraph,sentence,clause,
or phrase of this Ordinance is for any reason held or decided to be unconstitutional,such decision
shat not allied the validity of the remaining portions hereol The Board of County Commissioners
hereby declares that it would have enacted this Ordinance in each and every section,subsection,
paragraph,sentence.clause.end phrase thereol irrespective of the lad that any one or more
sections,subsections.paragraphs,sentences,clauses.or phrases might be declared to be uncon-
stitutional or invalid
The Tribune
July 7.2014
Hello