HomeMy WebLinkAbout20142675.tiff RESOLUTION
RE: APPROVE HAZARD MITIGATION GRANT APPLICATION FOR CRITICAL
INFRASTRUCTURE TRANSPORTATION SUPPORT FACILITIES - AT AULT AND
JOHNSTOWN (5% INITIATIVE GENERATORS)AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Hazard Mitigation Grant Application for
the Critical Infrastructure Transportation Support Facilities at Ault and Johnstown (5% Initiative
Generators) from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Office of Emergency Management, to the
Colorado Division of Homeland Security and Emergency Management, with terms and conditions
being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Hazard Mitigation Grant Application for the Critical Infrastructure
Transportation Support Facilities at Ault and Johnstown (5% Initiative Generators) from the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Office of Emergency Management,to the Colorado Division of Homeland
Security and Emergency Management be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of August, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
ELD COUNTY COLORADO
ATTEST: Watley cz, SerCkb-G1cukY
DouglastRademach r, phair
Weld County Clerk to the B•,;f E ♦ "'
1 I •;,• ��Barbara Kirkmeyer,fPro-Tem
BY 'S •1ty Clerk to a = •a F
Sean P. Conway
137/EC rRM: ♦� .. EXCUSED
C/ Mikk Free
o ty Attorney
William F. Garcia
Date of signature: I f(�
CC' Ptol- (66) OErn e2R) 2014-2675
1/15 EM0016
J
Colorado
'+- ,.,,� Leading with ref"ponsive,innovative and cost effective services:
Critical Infrastructure
Transportation Support Facilities at Ault & Johnstown
Hazard Mitigation Grant Program Application
FEMA-4145-DR-CO
August 29, 2014
5% Initiative Project
Generator Application
' �
. tg&r -
r' UN'•
2014-2675
Colorado Division of Homeland Security Hazard Mitigation Application
ti.�:.-r and Emergency Management Other Project Type
EXHIBIT D-OT
THIS SECTION FOR STATE USE ONLY
DISASTER:4145
FEMA Identification Number: Colorado Point of Contact:
State Hazard Mitigation Officer
Date Application Received: Colorado DHSEM
9195 East Mineral Avenue, Suite
Date State Approved: 200 Centennial,Colorado 80112
III
Office: 720.852.6600
Colorado Identification Number: Fax: 720.852.6750
E-mail: Sean.Settle@state.co.us
FEMA Application Submittal Date:
NOTE:Application must be submitted in digital form.
PROJECT OVERVIEW
1. Applicant Legal Name: Weld County, Colorado
2. Applicant Type: Q Local Government I Native American Tribe
IIII State Government I Private Non-Profit(Attach copy of 501c3)
3. Project Title: Critical Infrastructure Transportation Support Facilities-Ault&Johnstown
4. Proposed Project Total Cost: $ 28,704.04 The Stale of Colorado I Lazard Mitigation Grant Program
Federal Share(75%): $ 21,528.03 Scoring Sheet accompanies this application. For other project
type applications.the applicant request technical assistance
State Match(12.5%) $ 3,588.01 from the Division of I limieland Security&Emergency
Local Match(12.5%): $3,588.01 Management by e-mail or phone.
5. Projects submitted under the HMGP 5%Initiative Program are exempt from Benefit Cost Analysis requirements. For Other
Project Types not submitted on a state designed specific project type application enter the Benefit Cost benefits,cost,and
ratio determined prior to application. Export the Benefit Cost file and provide in electronic format,along with all supporting
documentation used to develop the ratio. If Benefit Cost Analysis was waived, place an"N/A"in the blanks,and provide
explanation below for the exemption. Attach documentation.
Benefits: $n/a Cost: $n/a Ratio: Na
El Waiver Used: n Initiative 5%Project (No BCA Required) n Cost Effectiveness Policy n Other(explain)
Although these generators are for continuity of operations at critical facilities and for reduced emergency response time,there is no acceptable methodology to produce a positive benefit-cost ratio..
6. Certifications:
The undersigned assures fulfillment of all requirements of the Hazard Mitigation Grant Program as contained in the program
guidelines and that all information contained herein is true and correct to the best of my knowledge. The governing body of
the applicant has duly authorized the document,commits to the non-Federal share identified in the Scope of Work/Budget,and
hereby applies for the assistance documented in this application. Also,the applicant understands that the project may proceed
ONLY AFTER FEMA/STATE APPROVAL is gained.
Douglas Rademacher Chairman,Weld County Commissioner 970-336-7204
Typed Name of Authorized Represenlative,Applicant Agent Title Telephone Number
AUG 2 7 2014
tea
Signs re of Authorize tepresentative Applicant Agent Date Signed
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Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
APPLICANT INFORMATION
1. Does your community have a current FEMA approved multi-hazard mitigation plan? ✓❑ Yes No
Location of proposed project in mitigation plan strategies Page 5.3-5.4 Section/Part 5.1.1
2. Is the community a member of good standing with the National Flood Insurance Program? n Yes n No
3. Has the community adopted the IBC nationally recognized building code? Q ^Yes I I No
4. FIPS Code: 123 DUNS Number: 075754955
5. U.S. Congressional District: 4th Congressman Name: Mr. Cory Gardner
6. State Senatorial District: 1 Senator Name: Senator Greg Brophy
7. State Legislative District: 50 Representative Name: Rep. David Young
8. Primary Point of Contact:
The Primary Point of Contact is the person responsible for coordinating the implementation of this proposal, if approval
is granted. l�
n Ms. n Mr. 1 1 Mrs. First Name: Roy Last Name: Rudisill
Title: Director,Weld Co. OEM Organization: Weld County,Colorado
Street Address: 1150 O Street
City: Greeley State: Colorado Zip Code: 80632
Telephone: 970-304-6540 Fax: 970-336-7233 Mobile: 970-381-0417 E-mail Address: rrudisill@weldgov.com
9. Alternate Point of Contact:
The Alternate Point of Contact is the person that can address questions or concems in the Primary Point of Contact's
absence.
In Ms. M Mr. n Mrs. First Name: Merrie Last Name: Leach
Title: OEM Coordinator Organization: Weld County, Colorado
Street Address: 1150 O Street
City: Greeley State: Colorado Zip Code: 80632
Telephone: 97"584")"1.3"6 Fax: 970-336-7233 Mobile: E-mail Address: mleach@weldgov.com
10. Application Prepared by:
I I
D Ms. 0 Mr. Mrs. First Name: Aaron Last Name: Henderson
Title: Hazard Mitigation Planner Organization: Arcadis US, Inc.
Street Address: 3522 Thomasville Rd.
City: Tallahassee State: Florida Zip Code: 32309
Telephone: 850-895-4709 Fax: Mobile: E-mail Address: aaron.henderson@aroadia-us.com
II. Authorized Applicant Agent:
The Authorized Applicant Agent MUST be the chief executive officer, mayor, etc. This person must be able to sign
contracts,authorize funding allocations or payments,etc.
cl p Ym ,
Ms ✓ . Mr. Mrs. First Name: Douglas Last Name: Rademacher
Title: Chairman,Weld Co.Commission Organization: Weld County,Colorado
Street Address: 1150 O Street
City: Greeley State: Colorado Zip Code: 80632
Telephone: 970-336-7204 Fax: 970-336-7233 Mobile: E-mail Address: drademacher@weldgov.com
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Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
PROJECT DESCRIPTION
1. Type of Project Permanently installed generators (2 sites)
2. Site Address: (No PO or Route No.) Ault&Johnstown--see worksheets attached
3. City, State,Zip Code:
4. Tax Parcel ID: See each worksheet 5. Property Tax ID:
6. Latitude(in decimal form): Worksheets 7. Longitude (in decimal form):
8. Flood Zone Designation: AE or A 1-30 A(no base flood elevation given)
B or X(shaded) X C or X(un-shaded)
9. Panel Number of the FIRM used to determine the above: See each worksheet 10. Date of FIRM:
11. Describe, in detail,the proposed project. Explain how the proposed project will solve the problem(s)and provide the
level(s)of protection.Include a description of the desired outcome and methodology of the mitigation activity in terms
of mitigation objectives to be achieved. Please see attached scope of work.
12. Is this a new or revised application? NI New f-1 Revised
box: Funding Change Timeline Extension
If revised,check appropriate � g I I
n Change in Scope of Work n Other(specify below)
13. Is this a Phased Project application? n Yes Fen No
If Phased,check appropriate box: n 2 Phase(list phases I�l 3/4 Phase(list phases
below) I I below)
f-1 Includes Acquisition El Includes Easements
Involves Relocating In Other(specify below)
Utilities
14.Other Federal Agency(OFA)Partner? I n Yes I No
^If yes, check appropriate box: I I FEMA is primary agency n FEMA has a limited role
nDuplication of Programs review process has been established.
Provide name(s)of all OFAs
15. Will all partners use ASCE/SEI 24-05? Yes 171 No
If yes,check appropriate box(es): 1.5 Basic Design 2.0 Basic Requirements
(11.drologic I1)drotropic projects only1 3.0 High Risk Flood Hazard 5.0 Materials
ASCE 24-05 is not applicable to this project type
❑ Other ASCE commentary data/addendum
or site(s.) None are in the floodplain.
16. Describe yes answers to questions 13, 14,and/or 15.
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Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
17. Site Plan For projects that will change the function /functionality of land surfaces to include easements):
A site plan (engineering report, feasibility study report), with alignment drawings, that include the location, plan view
and cross-section of cuts, fills and control structures, is required. Include the type, and measurement, of all pipes,
culverts,ditches,swales and detention/retention basins and ponds. Send the following engineering as appropriate.
Calculations used to determine the sizes of any culverts in the project (drainage area, amount of flow, slope of
culvert,invert elevations).
nCalculations used to determine the sizes of any ditches and swales in the project (drainage area, amount of flow,
slope and depth of the ditch).
niCalculations used to determine the sizes of any detention/retention basins and ponds in the project (drainage area,
amount of flow,stage-storage,and stage-discharge).
18. Structural Plan (For projects that will change.the function/ functionality of buildings and other suventres—to include retrofitting):
A structural plan (engineering report, feasibility study report), with architectural drawings, that include the location, a
topographical view and a view of existing structures, is required. Include the following engineering as appropriate.
nCalculations used to determine the necessary strength,densities,composition and sizes of any structural construction
materials proposed for use in the project.
nCalculations used to determine the sizes of any storm-water control systems proposed in the project (to include
ditches, culverts,detention ponds,swales,etc.).
nAll other pertinent calculations developed to support the need for the project to be considered as proposed
19. Describe answers to questions 18 as necessary.
TIMELINE / MAINTENANCE
Insert the proposed work schedule as tasks to accomplish the overall goal of the proposed activity, i.e.,appraisals,title
search,closing,etc.,and provide a description of the task's purpose. This timeline will be used as a measurement tool for
progress in the project's implementation and is included in the required Quarterly Reports. Also,FEMA uses the timeline
for determining the approved period of performance. It will be the basis used to justify delays or extensions,if necessary,
and should be estimated carefully. The first and last entries are state requirements and have already been entered.
1. Task 1: Colorado State Contract Process Timeframe: 3 Months
The State contract is the State's legal mechanism required to ensure funding or services to the
applicant. The timeframe reflects up to a 3 month period.
Task 2: Design &permitting, beginning after award,within 90 days Timeframe: 3 months
Task 3: Procurement of equipment/contractual services,within 60 days of contract Timeframe: 2 months
Task 4:Vendor selection/contracting,within 60 days after task 3 Timeframe: 2 months
Task 5: Project implementation,within 8 months of state contract Timeframe: 3 months
Task 6:Weather delays may add as much as 60 days Timeframe: 2 months
Task 7: State/local inspections,within 30 days of implementation Timeframe: t month
Task 8: State Compliance Review and Closeout Timeframe: 3 Months
Financial and project recondliation with local,state,and federal concurrence.
Total Timeframe(must not exceed 1,095 days,36 months,or 3 years) Timeframe: 19 months
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Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
2. The start date for any proposed project begins upon FEMA approval. If a specific timeframe is needed, provide the
timeframe and an explanation.
n/a
3. An Operations and Maintenance(O&M) plan must be developed for each project.For application purposes,there
must be an assurance acknowledging that the project will be operated and maintained in a manner that will achieve the
proposed hazard mitigation.The final plan must be submitted prior to project closeout,because FEMA will review the
final O&M plan during project closeout.
For the application,do you provide assurance that:
A. The project will be operated and maintained in a manner that will achieve the proposed in Yes in No
hazard mitigation?
B. The final O&M Plan will be provided prior to project closeout,for review by FEMA? n Yes n No
C. Is a signed Maintenance Agreement attached to this application? J I Yes n No
4. In addition to#3 above, the following questions are to give assurance on the project's maintenance over its useful life.
Please answer each question and give a brief explanation.
a. Who will be responsible for providing any needed maintenance for the project?
Both the Weld Co.Office of Emergency Management and the Weld Co.Dept of Buildings&Grounds wil shale responsibility for the maintenance and exercise of these generator.
b. What is the cost of maintenance on an annual basis?
$544.00/year/site
Note: The cost of maintenance is considered an application prioritization weighting factor. Projects containing high
maintenance costs have a greater risk of future failure due to deterred maintenance. Therefore.the responses
provided above should be as complete and verifiable as possible in order to minimize the likelihood of ranking points
reductions due to maintenance concerns.
ALTERNATIVE ACTIONS
List two feasible alternative projects to mitigate the hazard(s)in the project area. One alternative is the"No Action
Alternative."
1. No Action Alternative
Discuss the impacts on the project area if no action is taken. Please see attached no action/alternative action projects.
2. Other Feasible Alternative Project Title: Please see attached no action/alternative action projects.
a. Project Description and Scope of Work
Discuss a feasible alternative to the proposed project. This could be an entirely different mitigation method or a
significant modification to the design of the current proposed project. Please include scope of work, engineering
details(if applicable),estimated budget and the impacts of this alternative. Also,explain how the alternative project
will solve the problem(s)and/or provide protection for the hazard(s).
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Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
SCOPE OF WORK / BUDGET
In this section,provide the details of all costs of the project. For estimates,reasonable projections are essential.
1. If this is NOT a PHASED PROJECT,enter the estimated costs beginning on line 2. If acquisition is part of the
non-phased project,also enter acquisition related costs on Line lb.
2. If this is a PHASED PROJECT—enter the estimated costs for Phase 1 beginning on Line la.
la. Pre-Construction Cost(include any planning,study fees,architectural and/or engineering design costs, costs
permit costs, etc.)—(indicate if item will be used as in-kind or pre-award)
Description Hours Rate Cost
Units
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
Total Cost $ $
la. Total Pre-Construction Cost la. $
lb. If real property acquisition or real property easement is proposed as part of the project,list each property on the
Property Inventory Worksheet(attached)and tabulate all property costs here.
1. Estimated Pre-Event Fair Market Value $
2. Estimated Cost for Demolition $ If CDBG-DR funds are included in
this cost estimate. the value of general
3. Estimated cost for Structure Relocation $ and/or professional labor Wages must
4. Estimated Appraisal Cost $ he tabulated in accordance with the
5. Estimated Closing Costs/Legal Fees $ Davis Bacon Act of 1931.
6. Uniform Relocation Assistance $
7. Comparable Housing $
8. Other(specify below) $ (a)Total of 1-8 $
9. Program Income $
10. Duplication of Benefits $ (b)Total of 10-11 $
11. Subtract(b)from (a)to determine Total Cost to Acquire Property lb. $
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Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
2. Phase H Costs(of if the proposal is for a NON-PHASED Project): Please see attached cost estimate,tab 2.
a. Materials(indicate if item will be used as in-kind offset)
Item Dimension Quantity Cost per Unit Cost
20 Kw single-phase permanent generator 2 $6621.60 $13,243.20
Transfer switch,wiring,conduit 2 $791.50 $1,583.00
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
Total Cost 2a. $ $14,826.20
b. Labor—include equipment costs—(indicate if item will be used as in-kind)
Description Hours Rate Cost
Electrical design,engineering,permits 11 $272.73 $3,000.00
Generator installation:2 sites 44 $204.55 $9,000.00
$ $
$
$ $
$ $
$ $
$ $
$ $
$ $
Total Cost 2b. $ $12,000.00
c. Fees Paid(include any other costs associated with the project, i.e.,project management, inspection services, permit
costs, etc.)—(indicate if item will be counted as in-kind offset)
Description Hours Rate Cost
Overall Project management $ 7%of total project $1,877.84
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
Total Cost 2c. $ $1,877.84
2d. Total Construction (or Phase II)Cost (2a+2b+2c) 2d. $ 28,704.04
3. Phase III Costs(generally final& de-mobilization costs. If another Phase exists,copy and paste the details):
a. Materials(indicate if item will be used as in-kind offset)
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Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
Item Dimension Quantity Cost per Unit Cost
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
Total Cost 3a $ $
b. Labor—include equipment costs—(indicate if item will be used as in-kind)
Description Hours Rate Cost
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
Total Cost 3b $ $ T
c. Fees Paid(include any other costs associated with the project,i.e.,project management,inspection services,permit
costs,etc.)—(indicate if item will be counted as in-kind offset)
Description Hours Rate Cost
$ $
$ $
$
$ $
$ $
$21,528 $
� $ $
Total Cost 3c $ $
2d. Total Construction(or Phase III)Cost (3a+3b+3c) 3d. $
4. Total Project Cost(la+lb+2d+3d) $28,704.04
5. Total Project Cost(A+B)
75%Federal Share: $21,528 Round Federal Share to nearest dollar
12.5%State Match: $3,588
12.5%Local Match: $3,588
NOTE:Round figures to the nearest dollar.
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Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
6. Non-Federal Funding Share(25%of Total Cost)
List all sources and amounts utilized in the non-federal share including all in-kind services. In-kind services may not
exceed the 25%non-federal share. If any portion of the non-Federal share will come from non-applicant sources
(donated services,private donation,etc.),attach letters of funding commitment for each non-applicant source.
Commitment
Source Name of Source Agency Type Funding Amount
Letter Attached
Weld County Weld County Commission Cash $3,588.01 Yes
State of Colorado Division of HS/EM $ 3,588.01
Source=State,Local,Private Non-Profit,Other
Source Agency=Specific entity providing match
Type Funding=Administration,Cash,Consulting Fees,Engineering Fees,Equipment Operation/Rental,Labor,Supplies,Other
7. Describe how you will manage the costs and schedule,and how you will ensure successful performance.
Please see attached scope of work/ project description.
8. Would the applicant consider a reduced federal&state cost share in full project funding was not available?
Yes,a reduction up to %or up to$ would be acceptable.
n No
9. Additional Comments Please see attached further comments regarding applicant willingness to accept reduced costs.
Enter any additional comments related to the proposed project's funding,if desired.
This is the #1 priority generator project.
CDBG-DR FUNDING FOR NON-FEDERAL SHARE
Grant recipients may be eligible to use Community Development Block Grant—Disaster Recovery(CDBG-DR)funds for a
portion,or all,of the non-Federal share match requirement to FEMA's Hazard Mitigation Grant Program (I-IMGP). The
physical location of the activity must be within a county listed in FEMA Presidential Declaration FEMA-DR-4145-CO. This
section of the application should be filled-in only if you are seeking to obtain CDBG-DR funds for this purpose.
An activity may be assisted in part with CDBG-DR funds only if ALL of the following requirements are met.
1. Connection to FEMA-DR-4145-CO
CDBG's Disaster Recovery funds must be used for necessary expenses related to disaster relief, long-term recovery,
restoration of infrastructure and housing,and economic revitalization. The activity must show a direct link to damages
received during the September 11-30,2013 flooding,which resulted in FEMA Presidential Declaration FEMA-DR-
4145-CO. Please provide a brief explanation of how the proposed acquisition activity: (1)was a result of this flooding
event;and(2)will restore housing or infrastructure,or revitalize the economy.
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Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
2. Compliance with national objectives
State recipients receiving allocations under the CDBG-DR program must certify that their projected use of funds will
ensure, and maintain evidence, that each of its activities assisted with CDBG-DR funds meets at least one of the three
below national objectives.
a. Which of the national objectives will the proposed project meet?
nWill benefit to low-and moderate-income persons;
FWill aid in the prevention or elimination of slums or blight;or
May also include activities that the State and its State grant recipient certifies are designed to meet other
community development needs having a particular urgency because existing conditions pose a serious and
immediate threat to the health or welfare of the community where other financial resources are not available
to meet such needs.
b. How will the proposed project meet the above checked national objective(s).
3. Compliance with the primary objective
The primary objective for using CDBG Disaster Recovery funds is benefitting,by at least 51 percent,persons of low-
and moderate-income. The following provides the information necessary to complete this requirement.
a. Is the proposed activity: ❑ jurisdiction wide ❑ specified target area
If you checked specified target area,which data source was used?(Note:select the smallest unit of Census data that
encompasses your proposed target area.)
b. Enter the number of households involved in the proposed project.
c. In the space below, describe how the applicant will comply with the requirement that at least 51 percent of CDBG-
DR dollars will principally benefit low-and moderate-income households and persons.
d. Enter the number of households within each income category expected to benefit from the proposed project.
Incomes above 80%of the County Median
Incomes above 50%and up to 80%of the County Median
Incomes at or below 50%of the County Median
e. Which type of income was used to determine the above? (Check only one)
I I Annual income as defined for Public Housing and Section 8
7 Annual income as reported under the Census long form
in Adjusted gross income as defined for reporting under IRS
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Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
ENVIRONMENTAL/CONSULTATION REQUIREMENTS
Regulations governing the Hazard Mitigation Grant Program(HMGP)state that any project must"be in conformance with 44
CFR part 9, Floodplain Management and Protection of Wetlands, and 44 CFR part 10, Environmental Considerations." To
comply with this mandate, written coordination must occur with the state and Federal agencies listed below to provide
documentation relative to its potential effect on the physical,biological and built environment.
NOTE: In coordinating with the below listed agencies, please provide photographs of the project site and adjacent
area/structures, a description of the project referencing structure/site addresses, site map,property map and USGS
map with the property location marked Maps must be of sufficient scale and detail that show the project site and
surrounding project area(area of potential effects).
Attach copies of the correspondence sent and received from below agencies (letters, permits, etc.). A list of contacts,
addresses,and phone numbers,as well as an example letter,are provided in the Applicant Handbook.
State Historical Preservation Office
Environmental Requirement: National Historic Preservation Act:Historical Structures and Archeological Resources
Questions Addressed: Does your project affect or is it in close proximity to any buildings or structures of any kind?
Does your project involve disturbance of ground?
Colorado Division of Wildlife-T&E Species AND U.S. Department of the Interior(Fish and Wildlife Service)
Environmental Requirement: Endangered Species Act and Fish and Wildlife Coordination Act
Questions Addressed: Does your project remove vegetation?
Is your project in or near any type of waterway or body of water?(within'/z mile)
Is the project not contained within existing structures, or may it result in changes or potential effects to
the natural environment?
Are there threatened or endangered species or their critical habitat present in the project area or within
the county the project is located within?
Will this activity require an Aquatic Resource Alteration Permit?
Colorado Department of Public Health and Environment AND U.S.Army Corps of Engineers
Environmental Requirement: Clean Water Act, Rivers and Harbors Act,and Executive Order 11990(Protection of Wetlands)
Executive Order 11988(Floodplain Management)
Questions Addressed: Will the project involve work near or in a waterway, dredging or disposal of dredged material,
excavation,adding fill material or result in any modification to water bodies or wetlands designed as
"waters of the U.S"as identified by the US Army Corps of Engineers or on the National Wetland
Inventory?
Will the project require a National Pollutant Discharge Elimination System (NPDES) permit from the
U.S.Environmental Protection Agency?
Will this activity require a Construction Storm-water Permit?
Does the project alter a watercourse,water flood patterns,or a drainage way,regardless of its floodplain
designation? Will the activity require a CLOMR(Conditional Letter of Map Revision)?
U.S.Department of Agriculture(Natural Resources Conservation Services)
Environmental Requirement: Farmland Protection Policy Act
Questions Addressed: Will the project convert more than 5 acres of farmland outside community limits and require
documentation from the USDA Natural Resource Conservation Service (Prime, Unique or other
Important Farmlands)?
U.S. Army Corps of Engineers AND Colorado Department of Transportation
Regulatory Requirement: 44 CFR§80.13(b): Consultation regarding other ongoing Federal Activities
Question Addressed: (1)The sub-applicant must demonstrate that is has consulted with USACE regarding the subject land's
potential future use for the construction of a levee system. The subapplicant must also demonstrate
that it has, and will, reject any future consideration of such use if it accepts FEMA assistance to
convert the property to permanent open space.
(2)The sub-applicant must demonstrate that it has coordinated with its State Department of
Transportation to ensure that no future, planned modifications, improvements, or enhancements to
Federal aid systems are under consideration that will affect the subject property.
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Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
Additional Comments
Enter any additional comments related to environmental concerns for the proposed project if desired.
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Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
ASSURANCES
Construction Programs
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including
time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. Send comments regarding the burden estimate or any other
aspect of this collection of information, including suggestions for reducing this burden,to the Office of Management
and Budget, Paperwork Reduction Project(0348-0042),Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact
the Awarding Agency. Further, certain Federal assistance awarding agencies may require applicants to certify to
additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance, one of the 19 statutes or regulations specified in
and the institutional,managerial and financial capability Appendix A of OPM's Standards for a Merit System of
including funds sufficient to pay the non-Federal share Personnel Administration(5 C.F.R.900, Subpart F).
of project costs to ensure proper planning, management 9. Will comply with the Lead-Based Paint Poisoning
and completion of the project described in this Prevention Act(42 U.S.C. §§4801 et seq.)which
application.
prohibits the use of lead-based paint in construction or
2. Will give the awarding agency, the Comptroller General rehabilitation of residence structures.
of the United States and, if appropriate,the State, 10. Will comply with all Federal statutes relating to non-
through any authorized representative, access to and
the right to examine all records, books, papers, or discrimination. These include but are not limited to: (a)
documents related to the assistance; and will establish a Title VI of the Civil Rights Act of 1964(P.L. 88-352)
proper accounting system in accordance with generally which prohibits discrimination on the basis of race, color
accepted accounting standards or agency directives, or national origin; (b)Title IX of the Education
Amendments of 1972, as amended(20 U.S.C. §§1681-
3. Will not dispose of,modify the use of,or change the 1683,and 1685-1686),which prohibits discrimination on
terms of the real property title, or other interest in the the basis of Sex; (c) Section 504 of the Rehabilitation
site and facilities without permission and instructions Act of 1973, as amended (29 U.S.C. §794),which
from the awarding agency. Will record the Federal prohibits discrimination on the basis of handicaps; (d)
interest in the title of real property in accordance with the Age Discrimination Act of 1975,as amended(42
awarding agency directives and will include a covenant U.S.C. §§6101-6107),which prohibits discrimination on
in the title of real property acquired in whole or in part the basis of age; (e)the Drug Abuse Office and
with Federal assistance funds to assure non- Treatment Act f 1972(P.L. 92-255), as amended,
discrimination during the useful life of the project. relating to nondiscrimination on the basis of drug abuse;
(f)the Comprehensive Alcohol Abuse and Alcoholism
4. Will comply with the requirements of the assistance
Prev970
awarding agency with regard to the drafting, review and (P.L. 91-616),1 T as amended,and Rehabilitation no nondiscrimination
o 1
approval of construction plans and specifications. on thebasis asalcohol relating oralcoholism;
h m; 23
on basis of abuse or alcoholism; (g)§§523
5. Will provide and maintain competent and adequate and 527 of the Public Health Service Act of 1912(42
engineering supervision at the construction site to U.S.C. §§290 dd-3 and 290 ee-3), as amended, relating
ensure that the complete work conforms with the to confidentially of alcohol and drug abuse patient
approved plans and specifications and will furnish records; (h)Title VIII of the Civil Rights Act of 1968(42
progress reports and such other information as may be U.S.C. §§3601 et seq.),as amended, relating to
required by the assistance awarding agency or state. nondiscrimination in the sale, rental or financing of
housing; (i) any other nondiscrimination provisions in the
6. Will initiate and complete the work within the applicable specific statute(s) under which application for Federal
time frame after receipt of approval of the awarding assistance is being made; and Q)the requirements of
agency. any other nondiscrimination statute(s)which may apply
7. Will establish safeguards to prohibit employees from to the application.
using their positions for a purpose that constitutes or 11. Will comply, or has already complied,with the
presents the appearance of personal or organizational requirements of Titles II and III of the Uniform
conflict of interest,or personal gain. Relocation Assistance and Real Property Acquisition
8. Will comply with the Intergovernmental Personnel act of Policies Act of 1970(P.L. 91-646)which provide for fair
1970(42 U.S.C. §§4728-4763) relating to prescribed and equitable treatment of persons displaced or whose
standards for merit systems for programs funded under property is acquired as a result of Federal and federal-
Attach any continuations or additional items to this page. Page I3 of 20
Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
assisted programs. These requirements apply to all approved State management program developed under
interests in real property acquired for project purposes the Coastal Zone Management Act of 1972(16 U.S.C.
regardless of Federal participation in purchases. §§1451 et seq.); (f)conformity of Federal actions to
12. Will comply with the provisions of the Hatch Act(5 State(Clean Air) Implementation Plans under Section
U.S.C. 1y with
ov 73247328)fich limit the 176(c)of the Clean Air Act of 1955,as amended(42
§§ U.S.C. §§7401 et seq.); (g)protection of underground
political activities of employees whose principal sources of drinking water under the Safe Drinking Water
employment activities are funded in whole or in part with Ad of 1974, as amended (PL. 93-523); and, (h)
Federal funds. protection of endangered species under the
13. Will comply, as applicable,with the provisions of the Endangered Species Act of 1973, as amended(P.L. 93-
Davis-Bacon Act(40 U.S.C. §§276a to 276a-7),the 205).
Copeland Act(40 U.S.C. §276c and 18 U.S.C. §874), 16. Will comply with the Wild and Scenic Rivers Act of 1968
and the Contract Work Hours and Safety Standards Act (16 U.S.C. §§1271 et seq.)related to protecting
(40 U.S.C. §§327-333)regarding labor standards for components or potential components of the national wild
federally-assisted construction sub-agreements. and scenic rivers system.
14. Will comply with flood insurance purchase requirements 17. Will assist the awarding agency in assuring compliance
of Section 102(a)of the Flood Disaster Protection Act of with Section 106 of the National Historic Preservation
1973(P.L. 93-234)which requires recipients in a special Act of 1966, as amended(16 U.S.C. §470), EO 11593
flood hazard area to participate in the program and to (identification and protection of historic properties), and
purchase flood insurance if the total cost of insurable the Archaeological and Historic Preservation Act of
construction and acquisition is$10,000 or more. 1974(16 U.S.C. §§469a-1 et seq.).
15. Will comply with environmental standards which may be 18. Will cause to be performed the required financial and
prescribed pursuant to the following: (a)institution of compliance audits in accordance with the Single Audit
environmental quality control measures under the Act Amendments of 1996 and OMB Circular No.A-133,
National Environmental Policy Act of 1969(P.L. 91-190) "Audits of States, Local Governments, and Non-Profit
and Executive Order(EO) 11514; (b) notification of Organizations."
violating facilities pursuant to EO 11738; (c) protection
of wetlands pursuant to EO 11990; (d)evaluation of 19. Will comply with all applicable requirements of all other
flood hazards in floodplains in accordance with EO Federal laws, executive orders, regulations, and policies
11988; (e)assurance of project consistency with the governing this program.
Chairman, Weld County BOCC
OGNATUR OF AUTHOR ZED CERTIFYING OFFICIAL TITLE
Weld County, Colorado AUG 2 7 2014
APPLICANT ORGANIZATION DATE SUBMITTED
SF-4240(Rev.7-97)Back
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Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
ASSURANCES CONTINUED
Certifications Regarding Lobbying; Debarment,Suspension and Other Responsibility Matters;and Drug-Free
Workplace Requirements
Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal
fiscal year. A copy of which should be included with each application for FEMA funding. States and State agencies may elect
to use a Statewide certification.
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest.
Applicants should also review the instructions for certification included in the regulations before completing this form. Signature
on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying;and
28 CFR Part 17,"Government-wide Debarment and suspension(Non-procurement)and Government-wide Requirements for
Drug-Free Workplace(Grants)."The certifications shall be treated as a material representation of fact upon which reliance will
be placed when the Federal Emergency Management Agency (FEMA) determines to award the covered transaction,grant, or
cooperative agreement.
1. LOBBYING
A. As required by the section 1352,Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons entering
into a grant or cooperative agreement over$100,000,as defined at 44 CFR Part 18,the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of congress, or an employee of a Member of Congress in connection with the making of any
Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal, amendment,
or modification of any Federal grant or cooperative agreement;
(b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency,a Member of Congress, an officer or employee of
Congress,or an employee of a Member of Congress in connection with this Federal grant or cooperative
agreement,the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities",
in accordance with its instructions;
(c) The undersigned shall require that the language of this certification be included in the award documents for all
the sub awards at all tiers(including subgrants, contracts under grants and cooperative agreements, and
subcontract(s))and that all subrecipients shall certify and disclose accordingly.
2. DEBARMENT,SUSPENSION AND OTHER RESPONSIBILITY MATTERS(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension,and implemented at 44 CFR Part 67,for prospective
participants in primary covered transactions,as defined at 44 CFR Part 17, Section 17.510-A The applicant certifies that
it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of
Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal
department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or perform a public(Federal, State, or local)transaction or contract under a public transaction; violation of
Federal or State antitrust statutes or commission of embezzlement, theft,forgery, bribery,falsification or
destruction of records,making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State,
or locally)with commission of any of the offenses enumerated in paragraph(1)(b)of this certification; and
(d) Have not within a three-year period preceding this application had one or more public transactions(Federal,
State, or local)terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
3. DRUG-FREE WORKPLACE(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F,for grantees, as
defined at 44 CFR part 17, Sections 17.615 and 17.623:
(A) The applicant certifies that it will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,dispensing, possession,
or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be
taken against employees for violation of such prohibition;
(b) Establishing an on-going drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
Attach any continuations or additional items to this page. Page IS of 20
Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of
the statement required by paragraph(a);
(d) Notifying the employee in the statement required by paragraph(a)that, as a condition of employment under the
grant,the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction.
(e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph(d)(2)from an
employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must
provide notice, including position title,to the applicable FEMA awarding office, i.e. regional office or FEMA office.
(f) Taking one of the following actions against such an employee, within 30 calendar days of receiving notice under
subparagraph(d)(2),with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973,as amended; or
(2) Require such employee to partidpate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate
agency.
(g) Making a good effort to continue to maintain a drug free workplace through implementation of paragraphs(a),
(b), (c), (d),(e), and(0.
(B) The grantee may insert in the space provided below the site(s)for the performance of work done in connection with
the specific grant:
Place of Performance Street City State Zip Code
Ault CITS Station 16331 Highway 14 Ault CO 80610
Johnstown CITS Station 100 South 2nd Street Johnstown CO
ott>
p-k Chairman, Weld County BOCC
DNATU OF AUTH 1 D CERTIFYING OFFICIAL TITLE
Weld County, Colorado AUG 2 7 2014
APPLICANT ORGANIZATION DATE SUBMITTED
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Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
PROPERTY OVERVIEW (If property surface rights or easements are to be acquired)
The following table should be a compilation of all properties to be included in the proposed project. In the Property ID#
column, assign a unique ID number to each property in the project(i.e., Property#01, 02, 03,etc.)and refer to this number
in the information listed under Individual Property Worksheets on the following page. Not applicable to this project.
ID# Owner of Property Street Address Total Property Cost
(Do not use ROUTE or PO BOX)
$
S
$
$
$
$
$
$
S
$
$
$
$
$
$
$
f
$
$
$
$
S
$
$
$
$
$
$
$
$
$
$
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Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
Special Consideration Properties (If property sub-surface rights or easements are
to be acquired) — Complete Individual Property Worksheet for each.
Not applicable to this project.
Owner of Property Street Address
(Do not use ROUTE or PO BOX)
Special Consideration Properties (If transportation or public access easements are
necessary) — Complete Individual Property Worksheet for each.
Not applicable to this project.
Street Address
Owner of Property
(Do not use ROUTE or PO BOX)
Attach any continuations or additional items to this page. Page IS of 20
Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
INDIVIDUAL PROPERTY WORKSHEET No properties are being acquired in this project.
This section must be filled out for each individual property to be acquired. Make as many copies as needed and be sure to
label each sheet with its corresponding Property ID#(given on the previous page)for reference. Homeowners should be able
to assist you in filling in the information requested.
I. Property ID: 2. Property Owner
3. Property Address: (No PO or Route No.)
4. City, State,Zip Code:
5. Tax Parcel ID: 6. Property Tax ID:
7. Latitude: 8. Longitude:
Pro lerty Data
9. Property owner have flood insurance? 10. If Yes,Insurance Policy Provider:
11. If Yes,NFIP Policy Number: 12. Repetitive Loss Number:
13. Is property in a In Floodway n Floodplain II Other High Hazard Area II Not Applicable
14. Flood Zone Designation: AE or A 1-30 A(no base flood elevation given
B or X(shaded C or X(unshaded)
15. Panel Number of the FIRM used to determine the above: 16. Date of FIRM:
17. Construction Date of Structure:
18. Building Type: n 1-story with basement n 2-story with basement n Split level with basement
n1-story w/o basement n 2-story w/o basement n Split level w/o basement
nManufactured Home [ Other(specify)
19. Construction Type: [ Wood Frame n Concrete Block n Other(specify)
20. Foundation of Building: 7 Basement n Crawl Space n Elevated on Piers,Piles,Posts,or Columns
n Slab or Grade n Vacant Land n Other(Specify Below)
21. Type of Residency: n Owner Occupied [Principal Residence [ R• ental Property
nOwner Occupied In Secondary Residence n N• ot Applicable
n Other(Specify)
22. If Rental,how many units are occupied?
23. If Rental,tenant names:
24. If property is a critical facility,what type? [ H• azardous Materials Facility n Emergency Operations Center
n P• ower Facility n Water Facility
n S• ewer/wastewater treatment facility n Communications Facility
[ Emergency Medical Care Facility n Fire Protection
n Other(Specify)
25. Historic bldg controls(easements): n
26. Percent of Structure's Damage n 0-49% In 50-99% n 100%
27. How many times has the property flooded?
n2-3 insured losses cumulatively=<than building fair market value n� 4 or more insured losses since 1978
I
n 2-3 insured losses cumulatively=>than building fair market value I Not Applicable
28. What is the source of flooding: [ Riverine Flooding n Storm-water Runoff [ Closed Basin
n Other(Specify)
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Hazard Mitigation Application Continued Colorado Division of Homeland Security&Emergency Management
Proposed Cost to Act wire Properly
In this section,provide the details of all costs of the project. For estimates,reasonable projections are essential.
29. Estimated Appraisal Cost $
30. Estimated Pre-Event Fair Market Value $
31. Estimated Closing Costs/Legal Fees $
(includes all costs necessary, including:title
search,title insurance,settlement statement,
deed preparation and recording,release of
liens)
32. Estimated Cost for Demolition $
(consists of all costs necessary for demolition
of structure, including:hazardous materials
inspection,testing,abatement,clearance,and
disposal to approved landfill)
33. Uniform Relocation Assistance $
34. Comparable Housing $
35. Other(specify below) $
36. Total of 29-35 $
37. Duplication of Benefits $
38. Subtract 37 from 36 to determine Total Cost to Acquire Property $
Attach the following:39. Declaration and Release form for property owner: 40. Elevation Certificate,if available: El
41. Declaration and Release form for each tenant household: n 42. Duplication of Benefits Affidavit: n
43. Hazardous Materials Certification: ❑ 44. Signed Notice of Voluntary Interest: n
45. Pictures showing front,back and side view: C
Attach any continuations or additional items to this page. Page 20 of 20
Alternative Project Cost Estimate for 2 Portable Generators
between 10 additional stations listed in this application
Materials
Item Description Quantity Cost per Unit Cost
1 Single-Phase Portable Gas Generator 2 $ 3,916.80 $ 7,833.60
2 Portable Generator Manual Transfer Switch 2 $ 474.75 $ 949.50
Total Material $ 8,783.10
Labor
Item Description Quantity Cost per Unit Cost
3 Transfer Switch Installations 2 $ 500.00 $ 1,000.00
Total Labor $ 1,000.00
Fees Paid
Item Description Hours Rate Cost
4 Project Management 7%of project cost $ 684.82
Total Fees $ 684.82
TOTAL Alternative Estimated Cost $ 10,467.92
Estimated FEMAShare 75% $ 7,850.94
Estimated State Share 12.5% $ 1,308.49
Estimated Local Share 12.5% $ 1,308.49
CITS Generator Project Budget-Ault
Materials
jLyk 1'I 7fX3(1iF ;, fJ f? iE{a:kx' tr,lftir i? 1r ';::;
1 20kw,Single-Phase Generator 1 $ 6,621.60 $ 6,621.60
2 Transfer Switch,Wiring,and Conduit 1 $ 791.50 $ 791.50
Total Material $ 7,413.10
Labor
,` _" {ass;
4 Electrical Design/Engineering/Permits 5.5 $ 272.73 $ 1,500.00
5 Generator Installation 22 $ 204.55 $ 4,500.00
Total Labor $ 6,000.00
Fees Paid
ir-uro Jaw" `'l: 4
6 Project Management cost $ 938.92
Total Fees $ 938.92
TOTAL Estimated Project $ 14,352.02
Estimated FEMA Share 75% . $ 10,764.02
Estimated State Share 12.5% $ 1,794.00
Estimated Local Share 12.5% $ 1,794.00
CITS Generator Project Budget-Johnstown
Materials a.trre�
1 20kw,Single-Phase Generator 1 $ 6,621.60 $ 6,621.60
2 Transfer Switch,Wiring,and Conduit - 1 $ 791.50 $ 791.50
Total Material $ 7,413.10
Labor
4 Electrical Design/Engineering/Permits 5.5 $ 272.73 $ 1,500.00
5 Generator Installatidn 1,' 22 $ 204:5$ ' ,, 4,500.00
Total labor $ 6,000.00
Fees Paid
IMENI.,1411‘' .4; ' sr..'...., n • f .•s... .;.'^+r
6 Project Management - cost $ 938.92
Total Fees $ 938.92
TOTAL Estimated Project $ 14,352.02
Estimated FEMA Share 75% $ 10,764.02
Estimated State Share 12.5% $ 1,794.00
Estimated Local Share 12.5% $ 1,794.00
CITS Stations Generator Project Budget-Total Costs
.. .; ,. Total materials.$ 14,826.20
Total Labor $ 12,000.00
Total Fees Paid$ 1,877.84
Total Estimated Project Cost$ 28,704.04
Total Estimated FEMA Share 75% <'`$ 21,528.03
Total Estimated State Share 12.5% $ 3,588.01
Total Estimated Local Share 12.5% $ 3,588.01
Colorado DHSEM EXHIBIT C
Hazard Mitigation Application All Project Types
DESIGNATION OF AGENT
RESOLUTION
BE IT RESOLVED Board of County Commissioners OF Weld County
(Governing Body) (Public Entity)
THAT Douglas Rademacher , Chair,
(Name) (Title)
is hereby authorized to execute for and in behalf of
Weld County
a public entity established under the laws of the State of Colorado, all required forms and documents for the
purpose of obtaining financial assistance for the Hazard Mitigation Grant Program(HMGP) under the Robert
T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93-288 as amended)
Passed and approved this 27th day of August , 20 14 •
CERTIFICATION
I, Esther E. Gesick , duly appointed and Clerk to the Board
(Name) (Title)
of Weld County , do hereby certify that the above is a true and correct copy of
(Public Entity)
a resolution passed and approved by the Board of County Commissioners
(Governing Body)
of Weld County, Colorado on the 27th day of August 2014 .
,ci Clerk to the Board 8/27/2014
(Signature) (Official Position) (Date)
COLORADO
COPS
Division of Homeland Security
CO { &Emergency Management
-;. .'t I,it ltc .1t 1,
Hazard Mitigation Grant Program (HMGP)
Sub-Grantee Maintenance Agreement Certification
WHEREAS, the Board of Weld County County Commissioners [city/county] (herein after referred to as the Sub-grantee) and the
Colorado Division of Homeland Security & Emergency Management (DHSEM), (herein after referred to as the Grantee)desire to reduce
or eliminate future natural hazard damages in the best interest of the community,the State,and the federal government;and
WHEREAS, the FEMA Hazard Mitigation Grant Program (HMGP) provides funding to Territories, Indian Tribal governments, local
governments, and eligible private non-profits (PNPs) following a Presidential major disaster declaration. The cost-shared federal funding
assists projects that meet FEMA Benefit Cost Analysis(BCA)methodologies for mitigation projects.These projects reduce or eliminate the
long-term risk of natural hazard damage through a national competitive process;and
WHEREAS,the FEMA Hazard Mitigation Grant Program(HMGP)allows funds to be used to procure property,equipment,and allow for the
modification of property(herein after referred to as the Property)to assist in the Applicant's statewide mitigation goals:
Goal I -Reduce the loss of life and personal injuries from natural hazard events,
Goal 2-Reduce damage to local government assets;
NOW,THEREFORE,the Grantee and the Sub-grantee agree to participate in the FEMA Hazard Mitigation Grant Program(HMGP)funded
by the U. S. Department of Homeland Security, Federal Emergency Management Agency (FEMA) based upon the Hazard Mitigation
Assistance Unified Guidance(2013),and:
. The Sub-grantee agrees to install(if applicable)and maintain the Property as in functional working order and/or as specified in the HMA
Guidance,at their own expense as specified in the project scope for the duration of the BCA or manufacture's guidelines useful life;
2.The Sub-grantee agrees the routine maintenance requirements will be sufficiently identified, and the sub-grantee or another authorized
entity has accepted the maintenance responsibility. This shall include, but not be limited to, as maintaining generators or other purchased
equipment/systems as specified by the manufactures specifications,keeping vacant land clear of debris,garbage,and vermin;keeping stream
channels,culverts.and storm drains clear of obstructions and debris;and keeping detention ponds free of debris,trees,and woody growth;
3.The Sub-grantee agrees it is required to undertake periodic inspections of the Property to ensure that compliance is being maintained;
4.The Sub-grantee discovers that if the Property is out of compliance(or is informed of same at any time),the Sub-grantee shall notify the
Grantee of the violation and indicate what steps are being taken to remedy the situation;
5.The Sub-grantee will then have 60-days to bring the Property back into compliance. If compliance cannot be achieved within the 60-day
timeframe,the Grantee will notify the FEMA Regional Administrator of the violation and must also outline how the matter will be resolved;
6.The Sub-grantee,agrees if enforcement action is needed, the FEMA Regional Administrator may direct that future FEMA grant funds be
withheld pending corrective action; that the sub-grantee reimburse FEMA and the Grantee prorated portion of the expended project funds
equal to all of the costs necessary to cure the violated property;and/or require the transfer of Title to another eligible entity;
7.The Sub-grantee agrees if none of these actions brings the Property back into compliance,the FEMA Regional Administrator may refer the
matter to the Office of Chief Counsel for criminal and civil prosecutions in a court of competent jurisdiction(44 CFR§80.19).
;teLciziolvt:u.k.\14...... AUG 272014
Date:
Signature o Sub-Grantee( r Authorized Agent)
Douglas Rademacher Chair
Sub-Applicant(Type Name and Title)
7/2014 DHSEM Maintenance Agreement
•pf•C(,j��k..
700 Kipling Street Suite 1000, Lakewood, CO 80215 P 303.239.4398 F 303.239.4670 cdpsweb.state.co.us �� . � 7C,
John W. Hickenlooper, Governor I Stan Hickey, Executive Director *•-•
li OEM — Office of Emergency Management
IAN a' Director: Roy Rudisill
Iw
1150 "O" Street
1 . 'r� PO Box 758
, ' ii,-... iiHp li�l IJ / Greeley, CO 80632-0758
S . .. a O U -N 1.' ,, Phone 970-304-6540
'%`Jr, ,r ` .1 Fax 970-336-7242
www.co.weld.co.us
EMERGENCY MANAGEMENT
Mrs. Marilyn Gaily
State Hazard Mitigation Officer
Colorado Department of Public Safety
Division of Homeland Security and Emergency Management
Office of Emergency Management
9195 E. Mineral Ave. Suite 200
Centennial, CO 80112-3556
Dear Mrs. Marilyn Gaily,
As part of the Hazard Mitigation Grant Program process, a local funding match is required to be
identified. This letter serves as Weld County commitment to meet the matching fund requirements for
the Hazard Mitigation Program project Ault-Johnstown Generator. The local matching fund requirement
is$ 3,588.01
Matching funds will come from Weld County General funds, at this time we are counting on CDBG-DR
funds for our match.
It is understood that 12.5%of the non-federal share of the HMGP projects will be contributed by the
State of Colorado.
Your assistance is greatly appreciated.
Sincerely,
Roy 6frieeddiojel
Rudisill - Director
Scope of Work PRIORITY #2
5% Projects, Weld County Permanent Generator for Two
Critical Infrastructure Transportation Support(CITS) Facilities:Ault&Johnstown
Identify hazards to be mitigated
• Lightning
• Flooding
• Severe winter storm, high winds
• Fire
What type of mitigation activities are you proposing?
Permanently installed 20 kilowatt single-phase generators for two critical facilities in Weld County
Provide a clear and detailed description of your proposed activity
Weld County,Colorado
The Weld County Office of Emergency Management proposes to purchase and install new 20 kW single-phase
generators for each of two critical infrastructure transportation support (CITS) facilities: the Ault refueling station
on Highway 14 in Ault and the Johnstown refueling station on South 2"d Street in Johnstown.
These fuel stations are used by Weld County Public Works staff to refuel snow removal and debris clearance
vehicles, as well as county transportation trucks used for emergency protective measures and traffic control during
disaster. All users of these refueling stations are conducting tasks that are critical to the safe and continuing
operations of area transportation, emergency response, and recovery operations. The loss of this fuel capacity due
to a power outage would critically reduce the response time year round for transportation and emergency services
as well as for snow removal/road clearance during winter storms and traffic control during flash flooding.
The Ault site holds a refueling capacity of 6,000 gallons of diesel fuel; the Johnstown site holds 4,000 gallons of
diesel fuel.
Currently there are no generators or other back-up power at these facilities. In the past 3 years,these sites have
experienced a total of 10 power outages for various reasons, including lightning strike. These outages are typically
brief, but in one case the outage lasted more than 9 hours.
Project Locations
Ite Permanent Generator Year
m_ _ Locations . Built,latitude _ Longitude Street Address
1 Ault CITS Refuel Station 1989 40.583238 -104.747647 16331 Highway 14,Ault,CO
2 Johnstown CITS Refuel Station 1960 40.332898 -104.902376 100 South 2n°Street,Johnstown,CO
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Need for Activity/Why Should it be Completed?
In the Weld County annex of the 2009 Northeast Colorado Regional Hazard Mitigation Plan, Section 5.1.1 is the
following goal and objective(pages 5.3- 5.4):
Goal 2: Improve County capability to reduce disaster losses.
Objective 2.4 "Reduce damage to and maintain functionality of critical facilities and
infrastructure."
It has been a priority of the County to ensure that all critical facilities are protected from loss of services/reduced
function due to natural hazards. These fuel stations are used by Weld County Transportation staff to refuel snow
removal and debris clearance vehicles, as well as county transportation trucks used for emergency protective
measures and traffic control during disaster. All users of these re-fueling stations are conducting tasks that are
critical to the safe and continuing operations of area transportation,emergency response and recovery operations.
The loss of this fuel capacity due to a power outage would critically reduce the response time year round for
transportation and emergency services as well as for snow removal/ road clearance during winter storms and
traffic control during flash flooding.
Currently there are no generators or other back-up power at these facilities. In the past 3 years, these sites have
experienced a total of 10 power outages for various reasons, including lightning strike. These outages are typically
brief, but in one case the outage lasted more than 9 hours.
Who will the mitigation activity benefit/impact?
This mitigation project will benefit a large percentage of the population within Weld County, as the public works
department and emergency response/recovery staffs serve the entire population after re-fueling at these two
stations. The population of Weld County is 269,785 (per US Census, estimated 2013 pop.) Without these refueling
stations, emergency and law enforcement vehicles will rely upon alternative fueling means, thereby greatly
reducing service efficiency and increasing response time in all scenarios.
Describe how the project is technically feasible and will be effective in reducing the risk by reducing or
eliminating damages to properly and/or loss of life in the project area.
The permanent installation of these generators is technically feasible and will be effective in reducing risk of loss of
life by allowing transportation and emergency services to operate without extended time due to returning to
central re-fueling stations. Transportation vehicles conduct emergency protective measures and traffic control
operations during disaster, winter snow and disaster debris removal, and Weld County Office of Emergency
Management staff conduct emergency response and recovery services post-disaster. These tasks will be able to be
completed most efficiently without having to rely upon a central re-fueling station farther away from the fueling
pumping station in order to continue their critical work throughout the county.
Who will manage and complete the project?
The Weld County Office of Emergency Management in coordination with the Weld County Department of Buildings
and Grounds will implement this project if awarded. After FEMA award notification and state contracting, Weld
County will employ its normal procurement methods to obtain two new 20 kilowatt, single-phase generators, all
accessories required for permanent installation, and the services of an experienced contractor to install the
generators at the Ault and Johnstown refueling stations. While the Johnston site is expected to use natural gas
from a piped in source,the Ault site may choose to use propane gas for operation (versus gasoline)due to a lack of
natural gas lines reaching this remote site. The selected contractor(s) will conduct all necessary inspections,
engineering, and permitting work, associated transfer switch installations, and generator pad site preparations.
This includes preparation of plans, schematics, or information required by the local building official to obtain
permits to complete the project. The generators will be installed in accordance with all applicable federal, state
local building and electrical codes.
Will the project address all the hazards identified and what risk will remain after implementation?
This mitigation project addresses a majority of the impacts for the hazards identified, but there will remain some
residual risk such as failure of equipment, an interruption in the natural gas line that feeds the generator at the
Johnston site, and risks associated with a propane tank at the Ault site.
When will the mitigation project take place?
Within one year after notice of award, presumably in 2015
Explain why this project is the best alternative. What other alternatives were considered and why was this
project chosen?
This project was selected as the best alternative because it allows for efficient continuity of critical services.
Without this mitigation project, emergency operations including response and recovery as well as traffic control,
emergency protective measures, and snow and post-disaster debris removal may operate under reduced capacity
due to power outages at these refueling stations. This would have the potential for loss of life if emergency
protective services were slowed down due to fuel replacement only in urban areas.
No Action Alternative: Without this mitigation project, emergency operations and emergency protective measures
(such as traffic control during disaster) and snow/ debris clearance may operate under reduced capacity due to
power outages at these remote refueling stations. Unmitigated, there would be a potential for loss of life if
emergency services vehicles were slowed down due to fuel replacement only in urban areas.
Feasible Alternative Proiect: An alternative project would be to use portable generators for these two sites, at a
reduced cost difference of $2,704 per generator. The County heavily uses these sites, however, and needs the
immediate power of a permanently-installed generator versus the human intervention required to connect a
portable unit. If this alternative is selected, it is estimated that the additional manpower to visit the site and
connect the generators when needed would more than offset savings within the first year.
Identify the entity that will provide long term maintenance?
For all sites, the Weld County Building and Grounds Department will develop and implement a generator
maintenance plan that includes routine monitoring of the generators plus periodic exercise of these generators
under load.
Other application requested information
An Operations & Maintenance Plan will be developed by the Weld County Dept. of Buildings& Grounds; this plan
will be delivered as a part of the final close-out of this project, and will be implemented in perpetuity immediately
upon completion of all project tasks. Additionally, a signed maintenance agreement has been submitted as a part
of this application. Both the Weld County Office of Emergency Management and the Dept. of Buildings&Grounds
will be responsible for the security, maintenance and exercising of this equipment. Annual estimated costs of
$544.00 per site include staff time to exercise and maintain equipment in coordination with local utilities.
A letter of match commitment from Weld County(12.5%cost share) is included in the application package.
Reduction in federal and state cost share option
This two-site request is the number two priority for Weld County. If a reduction of federal and/or state cost share
would be necessary, the County would prefer that these two generators not be cut from funding, but rather that
other sites be cut such as those in the Briggsdale or Southwest Services Center applications.
Explanation of estimated budget sheet
Costs for the two sites in this application are clearly demonstrated in the attached cost estimate table.
BOARD OF COUNTY COMMISSIONERS
1861 1150 O STREET
P.O. BOX 758
GREELEY, COLORADO 80632
PHONE: 970-336-7204
U] c O FAX: 970-352-0242
August 26, 2014
Environmental Justice Statement
The proposed project shall comply with Executive Order 12898, Environmental Justice and the
applicant certifies that:
I. There are no concentrations of low income or minority populations in or near the
Planning area that will be negatively impacted by this project.
2. The Project will not result in a disproportionately high or adverse effect on low income or
minority populations
3. As there are no concentrations of low income or minority populations in or near the
Planning area that will be negatively impacted by this project, there will be no actions
required to ensure achievement of environmental justice for low income and minority
populations.
Douglas Rademacher, Chairman
Board of County Commissioners of Weld County
Signature: �to7C41 ' p krc .)S`t
Date: C AUG 2 7 2014
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