HomeMy WebLinkAbout750552.tiff RESOLUTION
RE: WELD COUNTY PURCHASING RULES AND REGULATIONS
WHEREAS, it is apparent to the Board of County Commissioners,
Weld County, Colorado, that there is an urgent need for a County Central
Purchasing System, and
WHEREAS, the Board believes it to be in the best interest of the
County to formulate and adopt rules and regulations pertaining to all
purchases by Weld County, and
NOW, THEREFORE, BE IT RESOLVED, by the Board of County
Commissioners, Weld County, Colorado, that the following rules and
regulations shall be adopted as the purchasing rules for Weld County, to-wit:
1. AUTHORITY FOR PURCHASES:
All supplies, services, materials and equipment purchased for the
County, both emergency and regular purchases, shall be subject to
prior approval of the Board of County Commissioners.
2. EMERGENCY PURCHASES:
Purchases other than those supplies purchased pursuant to Title 30,
Article 11, Section 109 through 112, CRS 1974, of One Hundred Dollars
($100. 00) or less may be purchased on purchase order forms properly
signed by the Department Head. Such purchases of over One Hundred
Dollars ($100. 00) shall be made on purchase order forms signed by
the duly authorized purchasing agent and the Chairman of the Board
of County Commissioners.
3. ACCOUNTING INSTRUCTIONS:
Requisitions, purchase orders and material received reports must
be properly signed prior to the payment of County purchases. De-
tailed procedures to be issued by the County Commissioners and
Chief Accounting Officer.
4. CERTIFICATE OF NECESSITY AND FUNDS:
The Department Head shall certify that all purchases are necessary
for the proper operation of his department, and that funds for same
are available in the current budget.
5. REQUISITION TO PURCHASE:
The purchasing agent shall purchase only those supplies, material
and equipment requested by a using department. He should, how-
ever, keep the Department Heads informed on price changes,
deliveries and other information that would be in the interest of good
County operation.
6. QUOTATIONS:
On purchases other than those supplies purchased pursuant to Title
30, Article 11, Section 109 through 112, CRS 1974, over One Hundred
Dollars ($100. 00) but less than Two Thousand Dollars ($2, 000. 00),
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the purchasing agent shall request quotations in writing from three
or more suppliers, if possible, and shall purchase at the lowest and
best quotation, but ONLY with approval of the Board of County Com-
missioners. The County shall reserve the right to reject any and all
bids.
7. BIDS:
On purchases other than those supplies purchased pursuant to Title
30, Article 11, Section 109 through 112, CRS 1974, of Two Thousand
Dollars ($2, 000. 00) or more, the purchasing agent shall advertise
for sealed bids to be opened and read at a time and date as advertised.
The opening date shall not be less than twenty days after the first
advertisement. The County shall reserve the right to reject any and
all bids.
The above and foregoing Resolution was, on motion dul made and
seconded, adopted by the following vote on the 26th day of Faiti4y, A.D. ,
1975.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
1 , 7
(✓ f / / ) (1/c ; ;
ATTEST:
Weld County Clerk and Recorder
and-Clerk to the Board
•
eputy Cou ty Clerly/�
A-PROVETyAS TO FORM:
County Attorney
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