HomeMy WebLinkAbout20143907.tiff RESOLUTION
RE: APPROVE CHILD PROTECTION AGREEMENT AND AUTHORIZE CHAIR TO SIGN -
SPECIALIZED ALTERNATIVES FOR FAMILIES AND YOUTH (SAFY) OF AMERICA,
INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Child Protection Agreement between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Human Services, and Specialized Alternatives for
Families and Youth of America, Inc., commencing November 1, 2014, and ending May 31, 2015,
with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Child Protection Agreement between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, and Specialized Alternatives for Families and Youth of America,
Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 17th day of December, A.D., 2014, nunc pro tunc November 1, 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:tha _ , SIC ;� �� Ch viw
�/•�+K/ uglasi Radema h r, Chair
Weld County Clerk to the Board Ias% / /
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ara_Kirkmey , Pro-Te
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BY. \ 1 1 � I 1 l�r d i` .•0�4 �.
u 4uty Clerk tot - Boar w7 e +—+
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P. Conway
APPROVED AS TO FORM:
Mike Fre an
County Attorney
William F. Garcia
Date of signature: N igi
tISo '/u° 2014-3907
HR0085
�86t MEMORANDUM
•
In
DATE: December 11, 2014
GOUN1Y
TO: Douglas Rademacher, Chair Board of Cou Commissioners
FROM: Judy A. Griego, Director, e e
RE: Child Protection Agreem t for Services between the
Weld County Department of Human Services and
Specialized Alternatives for Families and Youth (SAFY) of
America, Inc.
Enclosed for Board approval is a Child Protection Agreements for Services between the
Department and Specialized Alternatives for Families and Youth (SAFY) of America, Inc. This
Agreement was reviewed under the Board's Pass-Around Memorandum dated October 8, 2014,
and approved for placement on the Board's Agenda.
The major provisions of this agreement are as follows:
No. Provider/Term Service/Funding Rates
I Specialized Alternatives Multi-Generational
for Families and Youth Treatment Services $1,895.00/Month (High Intensity.
(SAFY) of America, Inc. (Family Preservation/ Pro-rated for 15 days of service or
Family Reunification less)
November 1, 2014- Services) $1,375.00/Month (Low Intensity.
May 31, 2015 Pro-rated for 15 days of service or
Core less)
If you have any questions, give me a call at extension 6510.
RECEIVED
DEC 1 1 2014
WELD COUNTY
COMMISSIONERS
2014-3907
PY-14-15-CORE-0234
CHILD PROTECTION AGREEMENT FOR SERVICES BETWEEN
THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND SPECIALIZED ALTERNATIVES FOR FAMILIES AND YO��U��THH (SAFY)OF AMERICA, INC.
This Agreement,made and entered into they o 4p 7014, by and between the Board of Weld
County Commissioners,on behalf of the Weld County Department of Human Services,hereinafter referred to as
the"Department'and Specialized Alternatives for Families and Youth(SAFY)of America, Inc.,hereinafter referred
to as the"Contractor".
The parties to this Agreement understand and agree that the provisions of this Agreement specifically
include the following documents: Exhibit A, Contractor's Proposal, Exhibit B, Scope of Services, and Exhibit C,
Payment Schedule. Each of these documents is attached hereto and incorporated herein by this reference.
WITNESSETH
WHEREAS, required approval,clearance,and coordination have been accomplished from and with
appropriate agencies;and
WHEREAS,the Colorado Department of Human Services has provided Child Welfare Administration
funding to the Department for Sexual Abuse Treatment (Competency Restoration).
NOW THEREFORE, in consideration of the premises,the parties hereto covenant and agree as follows:
1. Term
This agreement shall become effective on November 1,2014, upon proper execution of this Agreement
and shall expire May 31,2015, unless sooner terminated as provided herein.
2. Scope of Services
Services shall be provided by the Contractor to any person(s)eligible for services in compliance with
Exhibit A, Contractor's Proposal,and Exhibit B,Scope of Services.
3. Referrals, Billing and Tracking
a. Contractor understands and will comply with all aspects of the referral authorization, billing and
tracking requirements as set forth by the Department. Failure to comply with all aspects may result
in a forfeiture of payment.
b. Contractor agrees to receive referrals for services through e-mail and will provide an identified e-mail
address prior to the start of this Agreement. Contractor acknowledges that services are not
authorized until the Contractor has received an authorized referral form from the Department.
Contractor further acknowledges that services provided prior to the authorized start date or outside
the scope of services on the referral form will not be eligible for reimbursement.
Contractor acknowledges that any and all modifications to an existing referral must be approved
through the Department's Resource Manager,Child Welfare Contract and Services Coordinator, or
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through a Team Decision Making(TDM)meeting or Family Team Meeting(FTM). No other
Department staff or other party to the case may authorize services or modifications to services.
c. Contractor agrees to submit an itemized complete billing statement by the 7th of the month,
following the month of service, utilizing billing forms required by the Department.
d. Contractor agrees to submit a monthly report with the billing statement by the 7`h of the month
following the month of service for each client receiving ongoing services. One-time services will be
verified through receipt of the completed product(ex. psychological evaluation,substance abuse
evaluation). Verification of Monitored Sobriety Services will be the test result.
Contractor will document in detail any and all observed or verbalized concerns regarding any child
whom the Contractor is working with under the Agreement. Areas of concern may include, but are
not limited to,any physical, emotional, educational or behavioral issues. Areas of concern should be
reported immediately to the caseworker AND on the required monthly report.
Monthly reports will be submitted through the Department's online reporting system,unless
otherwise directed or agreed to by the Department.
4. Payment
a. The Department and the Contractor agree that all benefits from private insurance and/or other
funding sources such as Medicaid(if Contractor is a Medicaid eligible provider)or Victim's
Compensation must be exhausted before Core Services or other Department funds can be accessed
for services.
b. Payment shall be made in accordance with Exhibit A,Contractor's Proposal, Exhibit B,Scope of
Services,and Exhibit C,Payment Schedule,attached hereto and incorporated herein by reference,so
long as services are rendered satisfactorily and in accordance with the Agreement.
c. Payment pursuant to this Agreement,whether in whole or in part, is subject to,and contingent upon,
the continuing availability of said funds for the purposes hereof.
d. The Department may withhold reimbursement if Contractor has failed to comply with any part of the
Agreement, including the Financial Management requirements,program objectives,contractual
terms,or reporting requirements. In the event of forfeiture of reimbursement,Contractor may
appeal such circumstance in writing to the Director of Human Services. The decision of the Director
of Human Services shall be final.
5. Financial Management
At all times from the effective date of the Agreement until completion of the Agreement,Contractor shall
comply with the administrative requirements,cost principles and other requirements set forth in the
Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds
expended under this Agreement must conform to the Single Audit Act of 1984 and OMG Circular A-133.
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6. Payment Method
Unless otherwise provided in Exhibit A,Contractor's Proposal, Exhibit B,Scope of Services,and Exhibit C,
Payment Schedule:
a. If services are funded through Core Services,Contractor agrees to accept reimbursement through
ACH direct deposit one time per month.
b. If Contractor is not currently set up with the State of Colorado to accept direct deposit,Contractor
agrees to complete and submit an ACH Form for Colorado Providers,which will be provided by the
Department. Contractor is solely responsible to submit the ACH Form to the State of Colorado per
the directions on the form. Failure to complete and submit this form in a timely and accurate manner
may result in a delay of payment.
c. Contractor agrees to accept payment through county warrant when funding source does not allow
for direct deposit.
7. Compliance with Applicable Laws
a. At all times during the performance of this Agreement,Contractor will strictly adhere to all applicable
Federal and State laws,order,and applicable standards, regulations,interpretations and/or
guidelines issued pursuant thereto. This includes protection of the confidentiality of all
applicant/recipient records, papers,documents,tapes and any other materials that have been or may
hereafter be established which relate to the Agreement. Contractor shall abide by all applicable laws
and regulations, including, but not limited to the following:
- Title VI of the Civil Rights Act of 1964,42 U.S.C.Sections 2000d-1 Title VI of the Civil Rights
Act of 1964,42 U.S.C.Sections 2000d-1 et.seq.and its implementing regulation,45 C.F.R.
Part 80 et.seg;and
- all provisions of the Civil Rights Act of 1986 so that no person shall,on the grounds of race,
creed,color,sex, or national origin, be excluded from participation in, be denied the benefits
of,or be otherwise subjected to discrimination under the approved Agreement.
- Section 504 of the Rehabilitation Act of 1973,29 U.S.C.Section 794,and its implementing
regulations,45 C.F.R. Part 84;and
- the Age Discrimination Act of 1975,42 U.S.C.Section 6101 et.seg and its implementation
regulations,45 C.F.R. Part 91;and
- Title VII of the Civil Rights Act of 1964; and
- the Age Discrimination in Employment Act of 1967;and
- the Equal Pay Act of 1963; and
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- the Education Amendments of 1972;and
- Immigration Reform and Control Act of 1986, P.L.99-603,42 C.F.R. Part 2;and
- all regulations applicable to these laws prohibiting discrimination because of race,color,
national origin,sex, religion,and handicap,including Acquired Immune Deficiency Syndrome
(AIDS)or AIDS related conditions covered under Section 504 of the Rehabilitation Act of
1973,as amended,cited above. If necessary,Contractor and the Department will resist in
judicial proceedings any efforts to obtain access to client records except as permitted by 42
C.F.R. Part 2. 45 C.F.R. Part 74,Appendix G 9,which requires that affirmative steps be taken
to assure that small and minority businesses are utilized,when possible,as sources of
supplies,equipment,construction and services. This assurance is given in consideration of
and for the purpose of obtaining any all Federal and/or State financial assistance.
- Colorado Revised Statute(C.R.S.)26-6-104,requiring criminal background record checks for
all employees,contractors and sub-contractors.
b. Contractor is further charged with the knowledge that any person who feels that s/he has been
discriminated against has the right to file a complaint either with the Colorado Department of Human
Services or with the United States Department of Health and Human Services, Office for Civil Rights.
c. Contractor assures that it will fully comply with all other applicable Federal and State laws which may
govern the ability of the Department to comply with the relevant funding requirements. Contractor
understands the source of funds to be accessed under the Agreement is Core Services.
d. Contractor assures and certifies that it and its principals:
- Are not presently debarred,suspended, proposed for debarment,declared ineligible,or
voluntarily excluded from covered transaction by a Federal or State department or agency;
and
- have not,within a three-year period preceding this Agreement, been convicted of or had a
civil judgment rendered against them for commission of fraud or criminal offense in
connection with obtaining,attempting to obtain,or performing a public(Federal,State or
Local)transaction or contract under public transaction;violation of federal or state antitrust
statutes or commission of embezzlement,theft,forgery,bribery,falsification or destruction
of records,making false statements,or receiving stolen property;and
- are not presently indicted for or otherwise criminally or civilly charged by a government
entity(federal, state or local)with commission of any of the offenses enumerated in this
certification;and
- have not,within a three-year period preceding this Agreement, had one or more public
transactions(federal,state,or local)terminated for cause or default.
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e. Contractor certifies that it shall comply with the provision of the Colorado Revised Statutes(C.R.S.)8-
17.5-101,et, seq. Contractor shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or enter into a contract with a subcontractor that fails to certify to the
Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement. Contractor represents, warrants,and agrees that it(a)has
verified that it does not employ any illegal aliens,through participation in the Basic Pilot Employment
Verification Program administered by the Social Security Administration and Department of
Homeland Security,and(b)otherwise will comply with the requirements of C.R.S.8-17.5-102(2)(b).
Contractor shall comply with all reasonable requires made in the course of an investigation under
C.R.S.8-17.5-102 by the Colorado Department of Labor and Employment. If Contractors fails to
comply with any requirement of this provision or C.R.S.8-17.5-101,et.sea.,the Department may
terminate this Agreement for breach and Contractor shall be liable for actual and consequential
damages to the Department.
Except where exempted by Federal law and except as provided in C.R.S. 24-76.5-103(3), if Contractor
receives federal or state funds under this Agreement,Contractor must confirm that any individual
natural person eighteen(18)years of age or older is lawfully present in the United States pursuant to
C.R.S.24-76.5-103(4)if such individual applies for public benefits provided under this Agreement. If
Contractor operates as a sole proprietor, it hereby affirms under penalty of perjury that s/he(a) is a
citizen of the United States or is otherwise lawfully present in the United State Pursuant to federal
law,(b)shall produce one of the forms of identification required by C.R.S.24-76.5-101,et. sea.,and
(c)shall produce one of the forms of identification required by C.R.S. 24-76.5-103 prior to the
effective date of this Agreement.
8. Compliance with Child and Family Services Review
The Child and Family Services Review(CFSR)examines child welfare service outcomes in three areas;
Safety, Permanency and Well Being of families. For each outcome,data and performance indicators
measure each state's performance according to national standards and monitor progress over time.
Following the review,a Program Improvement Plan(PIP)will be implemented for the state to enhance
services to families.
Contractor agrees to continually strive for positive outcomes in the areas of Safety, Permanency and Well
Being. Contractor will ensure that any employee or subcontractor of Contractor providing services under
this Agreement will work towards positive outcomes in the aforementioned three areas as outlined under
the Child and Family Services Review(CFSR),and will address the aforementioned three areas when
completing monthly reports as required by Paragraph 3(d)of this Agreement.
9. Insurance Requirements
Contractor and Department agree that Weld County,the Board of County Commissioners of Weld County,
its officers and employees,shall not be held liable for injuries or damages caused by any negligent acts or
omissions of the Contractor,it subcontractor,or their employees,volunteers,or agents while performing
duties described in this Agreement. Contractor shall indemnify,defend and hold harmless Weld County,
the Board of County Commissioners of Weld County,its employees,volunteers and agents.
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Contractor shall provide the liability insurances(including professional liability insurances where
necessary)and worker's compensation insurances for all its employees,volunteers, and agents engaged
in the performance of this Agreement which are required under Weld County's Request for Proposal,and
required by the Colorado Worker's Compensation Act. Contractor shall provide the Department with the
acceptable evidence that such coverage is in effect within seven (7)days of the date of this Agreement.
At a minimum,Contractor shall procure,either personally or through its employer as applicable to the
Contractor's business,at its own expense,and maintain for the duration of the work,the following
insurance coverage. Weld County,State of Colorado,by and through the Board of County Commissioners
of Weld County, its employees and agents,shall be named as additional named insured on the insurance,
where permissible the insurance provider.
a. General Requirements:Contractors/Contract Professionals must secure, at or before the time of
execution of any agreement or commencement of any work,the following insurance covering all
operations,goods or services provided pursuant to this request.Contractors/Contract
Professionals shall keep the required insurance coverage in force at all times during the term of
the Agreement,or any extension thereof,during any warranty period,and for three(3)years
after termination of the Agreement.The required insurance shall be underwritten by an insurer
licensed to do business in Colorado and rated by A.M.Best Company as"A"VIII or better. Each
policy shall contain a valid provision or endorsement stating"Should any of the above-described
policies by canceled or should any coverage be reduced before the expiration date thereof,the
issuing company shall send written notice to the Weld County Director of General Services by
certified mail,return receipt requested.Such written notice shall be sent thirty(30)days prior to
such cancellation or reduction unless due to non-payment of premiums for which notice shall be
sent ten (10)days prior. If any policy is in excess of a deductible or self-insured retention,County
must be notified by the Contractor/Contract Professional.Contractor/Contract Professional shall
be responsible for the payment of any deductible or self-insured retention. County reserves the
right to require Contractor/Contract Professional to provide a bond,at no cost to County,in the
amount of the deductible or self-insured retention to guarantee payment of claims.The insurance
coverages specified in this Agreement are the minimum requirements,and these requirements do
not decrease or limit the liability of Contractor/Contract Professional.Contractor/Contract
Professional shall maintain,at its own expense,any additional kinds or amounts of insurance that
it may deem necessary to cover its obligations and liabilities under this Agreement.
b. Types of Insurance: Contractor/Contract Professional shall obtain,and maintain at all times
during the term of any Agreement,insurance in the following kinds and amounts:
i. Workers'Compensation Insurance as required by state statute,and Employer's Liability
Insurance covering all of Contractor's Contract Professional's employees acting within
the course and scope of their employment. If Contractor is an Independent Contractor,
as defined by the Colorado Worker's Compensation Act,this requirement shall not apply.
Contractor must submit to the Department a Declaration of Independent Contractor
Status Form prior to the start of this agreement.
ii. Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93
or equivalent,covering premises operations,fire damage, independent Contractors,
products and completed operations, blanket contractual liability,personal injury,and
advertising liability with minimum limits as follows:
- $1,000,000 each occurrence;
- $2,000,000 general aggregate;
- $50,000 any one fire;and
- $500,000 errors and omissions.
iii. Automobile Liability: Contractor/Contract Professional shall maintain limits of
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$1,000,000 for bodily injury per person,$1,000,000 for bodily injury for each accident,
and$1,000,000 for property damage applicable to all vehicles operating both on County
property and elsewhere.
iv. Additional Provisions: Policies for all general liability, excess/umbrella liability, liquor
liability and pollution liability must provide the following:
- If any aggregate limit is reduce by twenty-five percent(25%)or more by paid or
reserved claims,Contractor shall notify County within ten(10)days and
reinstate the aggregates required;
- Unlimited defense costs in excess of policy limits;
- Contractual liability covering the indemnification provisions of this Agreement;
- A severability of interests provision;
- Waiver of exclusion for lawsuits by one insured against another;
- A provision that coverage is primary;and
- A provision that coverage is non-contributory with other coverage or self-
insurance provided by County.
v. For all general liability,excess/umbrella liability, liquor liability,pollution liability and
professional liability policies,if the policy is a claims-made policy,the retroactive date
must be on or before the contract date or the first date when any goods or services were
provided to County,whichever is earlier.
c. Contractors/Contract Professionals shall secure and deliver to County's Risk Administrator
("Administrator")at or before the time of execution of this Agreement,and shall keep in force at
all times during the term of the Agreement as the same may be extended as herein provided,a
commercial general liability insurance policy, including public liability and property damage,in
form and company acceptable to and approved by said Administrator,covering all operations
hereunder set forth in the related Bid or Request for Proposal.
d. Proof of Insurance: Contractor/Contract Professional shall provide a copy of this information to
its insurance agent or broker,and shall have its agent or broker provide proof of
Contractor/Contract Professional's required insurance. County reserves the right to require
Contractor/Contract Professional to provide a certificate of insurance,a policy,or other proof of
insurance as required by the County's Risk Administrator in his sole discretion.
e. Additional Insureds: For general liability,excess/umbrella liability, pollution legal liability, liquor
liability,and inland marine,Contractor/Contract Professional's insurer shall name County as an
additional insured as follows
f. Waiver of Subrogation: For all coverages, Contractor/Contract Professional's insurer shall waive
subrogation rights against County.
g. Subcontractors: All subcontractors,subcontractors,independent contractors, sub-vendors,
suppliers or other entities providing goods or services required by this Agreement shall be subject
to all of the requirements herein and shall procure and maintain the same coverages required of
Contractor/Contract Professional.Contractor/Contract Professional shall include all such
subcontractors, independent contractors,sub-vendors suppliers or other entities as insureds
under its policies or shall ensure that all subcontractors maintain the required coverages.
Contractor/Contract Professional agrees to provide proof of insurance for all such subcontractors,
independent contractors,sub-vendors suppliers or other entities upon request by the County.
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A provider of Professional Services(as defined in the Bid or RFP)shall provide the following coverage:
Professional Liability: Contract Professional shall maintain limits of$1,000,000 for each claim,and
$2,000,000 aggregate limit for all claims.
10. Certification
Contractor certifies that,at the time of entering into this Agreement,it has currently in effect all
necessary licenses,approvals, insurance,etc., required to properly provide the services and/or supplies
covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the
Contractor prior to the start of any Agreement.
11. Training
Contractor may be required to attend training that the request of the Department specific to services
provided under this Agreement. The Department will not compensate the Contractor for said training in
the form of registration fees,time spent traveling to and from training, attending the training or any other
associated costs unless otherwise agreed to by the Department.
12. Subpoenas
Contractor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the
Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For
this purpose,Contractor will designate an e-mail address prior to the start of this Agreement. If the
Contractor receives a subpoena via e-mail but will only accept personal service,the Contractor will
contact the Weld County Attorney's Office immediately at 970-352-1551,x6503,and advise that the
subpoena must be personally served.
13. Monitoring and Evaluation
Contractor and the Department agree that monitoring and evaluation of the performance of this
Agreement shall be conducted by the Contractor and the Department. The results of the monitoring and
evaluation shall be provided to the Board of Weld County Commissioners,the Department and the
Contractor.
Contractor shall permit the Department,and any other duly authorized agent or governmental agency,to
monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. As the
monitoring agency may in its sole discretion deem necessary or appropriate,such program data,special
analyses,on-site checking,formal audit examinations,or any other reasonable procedures. All such
monitoring shall be performed in a manner that will not unduly interfere with the work conducted under
this Agreement.
14. Modification of Agreement
All modifications to this Agreement shall be in writing and signed by both parties.
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15. Remedies
The Director of Human Services or designee may exercise the following remedial actions should s/he find
the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial
failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by
the Contractor. These remedial actions are as follows:
- Withhold payment to the Contractor until the necessary services or corrections in
performance are satisfactorily completed.
- Deny payment or recover reimbursement for those services or deliverables,which have not
been performed and which due to circumstances caused by the Contractor cannot be
performed or if performed would be of no value to the Department. Denial of the amount
of payment shall be reasonably related to the amount of work or deliverables lost to the
Department.
- Incorrect payment to the Contractor due to omission,error,fraud,and/or defalcation shall
be recovered from Contractor by deduction from subsequent payments under this
Agreement or other agreements between the Department and Contractor,or by the
Department as a debt due to the Department or otherwise as provided by law.
16. Representatives
For the purpose of this Agreement,the individuals identified below are hereby designated representatives
of the respective parties. Either party may from time to time designate in writing a new or substitute
representative(s).
For Department: For Contractor:
Heather Walker.Administrator Gwen E. Koenig,State Director
17. Notice
All notices required to be given by the parties hereunder shall be given by certified or registered mail to
the individuals at the addresses set forth below. Either party may from time to time designate in writing a
substitute person(s)or address to whom such notices shall be sent.
For Department: For Contractor:
Judy A.Grieeo, Director Scott Spangler, President and CEO
P.O. Box A SAFY of America
Greeley.CO 80632 10100 Elida Road
19701352-1551 Delphos,OH 45833
j4191 695-8010,x1057
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18. Litigation
Contractor shall promptly notify the Department in the event that Contractor learns of any actual
litigation in which it is a party defendant in a case that involves services provided under this Agreement.
Contractor,within five(5)calendar days after being served with a summons,complaint,or other pleading
which has been filed in any Federal or State court or administrative agency,shall deliver copies of such
document(s)to the Director of Human Services. The term "litigation"includes an assignment for the
benefit of creditors,and filings of bankruptcy,reorganization and/or foreclosure.
19. Termination
This Agreement may be terminated at any time by either party giving thirty(30)days written notice to the
individuals identified in paragraph 18. No portion of this Agreement shall be deemed to create an
obligation on the part of the County of Weld,State of Colorado,to expend funds not otherwise
appropriated in each succeeding year, as this Agreement is subject to the availability of funding.
Therefore,the Department may terminate this Agreement at any time if the source of funding for the
services made available to the Contractor is no longer available to the Department,or for any other
reason. Contractor reserves the right to suspend services to clients if funding is no longer available.
20. No Third Party Beneficiary Enforcement
It is expressly understood and agreed that the enforcement of the terms and conditions of this
Agreement,and all rights of action relating to such enforcement, shall be strictly reserved to the
undersigned parties and nothing in this Agreement shall give or allow any claim or right of action
whatsoever by any other person not included in this Agreement. It is the express intention of the
undersigned parties that any entity other than the undersigned parties receiving services or benefits
under this Agreement shall be an incidental beneficiary only.
21. Governmental Immunity
No term or condition of this contract shall be construed or interpreted as a waiver,express or implied,of
any of the immunities, rights,benefits,protections or other provisions,of the Colorado Governmental
Immunity Act of§§24-10-101 et.seq., as applicable now or hereafter amended.
22. Partial Invalidity of Agreement
If any section,subsection, paragraph,sentence,clause, or phrase of this Agreement is for any reason held
or decided to be unconstitutional,such decision shall not affect the validity of the remaining portions.
The parties hereto declare that they would have entered into this Agreement and each and every section,
subsection, paragraph,sentence,clause,and phrase thereof irrespective of the fact that any one or more
sections, subsections,paragraphs,sentences,clauses,or phrases might be declared to be unconstitutional
or invalid.
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23. Improprieties/Conflict of Interest
No officer,member or employee of weld County and no member of their governing bodies shall have any
pecuniary interest,direct or indirect,in the approved Agreement or the proceeds thereof.
The Appearance of Conflict of Interest applies to the relationship of a Contractor with the Department
when the Contractor also maintains a relationship with a third party and the two relationships are in
opposition. In order to create the appearance of a conflict of interest,it is not necessary for the
Contractor to gain from knowledge of these opposing interests. It is only necessary that the Contractor
know that the two relationships are in opposition. During the term of the Agreement,Contractor shall
not enter into any third party relationship that gives the appearance of creating a conflict of interest.
Upon learning of an existing appearance of a conflict of interest situation,Contractor shall submit to the
Department,a full disclosure statement setting forth the details that create the appearance of a conflict
of interest. Failure to promptly submit a disclosure statement required by this paragraph shall constitute
grounds for the Department's termination,for cause,of its Agreement with the Contractor.
Contractor certifies that Federal appropriated funds have not been paid or will be paid,by or on behalf of
Contractor,to any person for influencing or attempting to influence an officer or employee of an agency,
a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in
connection with the awarding of any Federal contract,the making of any Federal grant,the making of any
Federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal,
amendment,or modification of an Federal contract,loan,grant,or cooperative agreement.
24. Storage,Availability and Retention of Records
Contractor agrees that authorized local,Federal,and State auditors and representatives shall,during
business hours,have access to inspect and copy records,and shall be allowed to monitor and review
through on-site visits,all activities related to this Agreement,supported with funds under this Agreement,
to ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring and
evaluation of the performance of the Agreement shall be conducted by appropriate funding sources. The
results of the monitoring and evaluation activities shall be provided to the appropriate and interested
parties.
All such records,documents,communications,and other materials created pursuant or related to this
Agreement shall be maintained by the Contractor in a central location and shall be made available to the
Department upon its request,for a period of seven(7)years from the date of final payment under this
Agreement, or for such further period as may be necessary to resolve any matters which may be pending,
or until an audit has been completed with the following qualifications: If an audit by or on behalf of the
Federal and/or State government has begun but is not completed at the end of the seven (7)year period,
or if audit findings have not been resolved after a seven(7) period,the materials shall be retained until
the resolution of the audit finding.
25. Confidentiality of Records
Contractor shall protect the confidentiality of all applicant records and other materials that are
maintained in accordance with this Agreement except for purposes directly connected with the
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PY-14-15-CORE-0234
administration of Child Protection. No information about or obtained from any applicant/recipient in
possession of Contractor shall be disclosed in a form identifiable with the applicant/recipient or a minor's
parent or guardian unless in accordance with the Contractor's written policy governing access to,
duplication and dissemination of,all such information,in any form,including social networks. Contractor
shall advise its employees,agents,and subcontractor, if any,that they are subject to these confidentiality
requirements.
Contractor shall provide its employees,agents,and subcontractors,if any,with a copy or written
explanation of these confidentiality requirements before access to confidential data is permitted.
Contractor shall have its employees,agents,and subcontractors,if any,sign a written confidentiality
agreement and shall provide a copy of such agreement to the Department,if requested.
26. Proprietary Information
Proprietary information for the purposes of this Agreement is information relating to a party's research,
development,trade secrets, business affairs,internal operations and management procedures and those
of its customers, clients or affiliates,but does not include information(1) lawfully obtained from third
parties, (2)that which is in the public domain,or(3)that which is developed independently. Neither
party shall use or disclose directly or indirectly without prior written authorization any proprietary
information concerning the other party obtained as a result of this Agreement. Any proprietary
information removed from the Department's site by the Contractor in the course of providing services
under this Agreement will be accorded at least the same precautions as are employed by the Contractor
for similar information in the course of its own business.
27. Independence of Contractor: Not an Employee of Weld County
Contractor agrees it is an independent contractor and that its officers and employees do not become
employees of Weld County, nor are they entitled to any employee benefits as Weld County employees,as
the result of this Agreement.
28. Entire Agreement
This Agreement,together with all attachments hereto,constitutes the entire understanding between the
parties with respect to the subject matter hereof,and may not be changed or modified except as state in
Paragraph 14 herein. This Agreement shall be binding upon the parties hereto,their successors, heirs,
legal representatives,and assigns. The Contractor and the Department may not assign any of its rights or
obligations hereunder without the prior consent of both parties.
29. Agreement Nonexclusive
This Agreement does not guarantee any work nor does it create an exclusive agreement for services.
30. Warranty
The Contractor warrants that services performed under this Agreement will be performed in a manner
consistent with the professional standards governing such services and the provisions of this Agreement.
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PY-14-15-CORE-0234
The Contractor shall faithfully perform the work in accordance with the standards of care, skill, training,
diligence and judgment provided by highly competent individuals and entities that perform services of a
similar nature to those described in this Agreement including Exhibits A, B,and C.
31. Acceptance of Services Not a Waiver
Upon completion of the work,the Contractor shall submit to Department originals of all tests and results,
reports,etc.,generated during completion of this work.Acceptance by Department of reports and
incidental material(s)furnished under this Agreement shall not in any way relieve the Contractor of
responsibility for the quality and accuracy of the services. In no event shall any action by the Department
hereunder constitute or be construed to be a waiver by the Department of any breach of covenant or
default which may then exist on the part of the Contractor, and the Department's action or inaction when
any such breach or default shall exist shall not impair or prejudice any right or remedy available to the
Department with respect to such breach or default;and no assent, expressed or implied,to any breach of
any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a
waiver of any other breach.Acceptance by the Department of, or payment for,any services performed
under this Agreement shall not be construed as a waiver of any of the Department's rights under this
Agreement or under the law generally.
32. Employee Financial Interest/Conflict of Interest. C.R.S.§§24-18-201 et seq.and §24-50-507
The signatories to this Agreement aver that to their knowledge,no employee of Weld County has any
personal or beneficial interest whatsoever in the service or property which is the subject matter of this
Agreement.The Contractor has no interest and shall not acquire any interest direct or indirect,which
would in any manner or degree with the performance of the Contractor's services and the Contractor,
shall not employ any person having such known interests. During the term of this Agreement,the
Contractor shall not engage in any in any business or personal activities or practices or maintain any
relationships which actually conflict with or in any way appear to conflict with the full performance of its
obligations under this Agreement.Failure by the Contractor to ensure compliance with this provision may
result, in the Department's sole discretion, in immediate termination of this Agreement. No employee of
the Contractor nor any member of the Contractor's family shall serve on a County Board,committee or
hold any such position which either by rule, practice or action nominates,recommends,supervises
Contract Professional's operations,or authorizes funding to the Contractor.
33. Board of County Commissioners of Weld County Approval
This Agreement shall not be valid until it has been approved by the Board of County Commissioners of
Weld County, Colorado.
34. Choice of Law/Jurisdiction
Colorado law, and rules and regulations established pursuant thereto, shall be applied in the
interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated
herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the
event of a legal dispute between the parties, Contract Professional agrees that the Weld County District
Court shall have exclusive jurisdiction to resolve said dispute.
13
PY-14-15-CORE-0234
35. Attorneys Fees/Legal Costs
In the event of a dispute between County and Contract Professional,concerning this Agreement,the
parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs
incurred by or on its own behalf.
14
PY-14-15-CORE-0234
IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day,month,and year
first above written.
ATTEST: gaits& wI BOARD OF COUNTY COMMISSIONERS
Weld/Conty erk to the Boar• ,fi' ` WELD COUNTY,COLORADO
i
`t"1 f Douglas ademacher, hair DEC 1 7 20,4
APPROVED AS TO FUNDING: • APPROVED AS TO SUBSTANCE:
•
SFr. S1GN,rr-uR.t. ?f1,a L./
Controller Elected Official or Department Head
APPROVED TO FORM: KI in
Director of General Services
County Attorney
WELD COUNTY DEPARTMENT OF SPECIA IZED ALT RNATIVES F R FAMILIES AND
HUMAN SERVICE YOU (SAF ) AMERI , INC.
] y A.Grie o,Directo Scott Spangler resid t and CEO
15
904- 390-1
CONTRACTOR'S PROPOSAL
ORIGINAL Multi- Generational
Treatment Services
Proposal Presented to
Weld County Department
of Human Services
Specialized Alternatives for
Families and Youth of
America,Inc.
Contact:
Gwen E. Koenig, LCSW
T: 970.682.0715
E: koenigg@safy.org
Date: September 11, 2014
o1I"
` /
Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
Contents
Organization Overview 2
Capacity and Commitment 3
Family Preservation and Reunification Continuum of Services 3
Target Population 4
Program Overview 5
Service Duration/Frequency 8
Assessment 9
Clinical Framework 10
Service Planning 11
Family to Family Support 12
Aftercare 12
Staff 13
Key Leadership Staff 15
Outcomes 15
Quality Improvement Process 17
Customer Satisfaction 18
Qualitative Reviews 18
Database Software 18
Summary of Benefits 19
Cost Proposal 19
SAFY of America Page 1
Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
Organization Overview
Specialized Alternatives for Families and Youth of America, Inc. (SAFY) is a leading
national nonprofit organization providing a continuum of services for families and
children served through the child welfare and juvenile justice systems. SAFY has a
proven history of providing an array of comprehensive child welfare and
rehabilitative programming and currently serves over 1,200 children through foster
care and 1,500 families and children in community based programming each day.
SAFY of America and its network of state-based agencies are accredited by COA and
share the mission of "Fostering an environment that positively impacts the lives
of youth and their families, whether they are with us for an hour or a lifetime."
Our mission is achieved through evidence-based and informed practices and
programming designed and delivered with fidelity in order to best facilitate safe and
stable family environments and to achieve desired outcomes. Central to the
philosophy of treatment evidenced in all SAFY programs is to empower the family
and child(ren) in their own assessment and service planning process.
Founded in 1984, SAFY provides nationally-recognized family and children services
in 28 offices across eight states including Ohio, Indiana, Kentucky, South Carolina,
Alabama, Oklahoma, Texas and Nevada. SAFY has a history of effective design and
delivery of a range of comprehensive family-centered services including
preservation and reunification services, juvenile justice and post-adoption services.
Seeking safety, permanency and well-being for families and children, SAFY also
focuses on developing healthy, stable relationships for youth through our foster
care, independent living, teen parenting, adoption, mental health, runaway and
homeless youth (RHY), Medicaid rehabilitative services, and juvenile offender
programming.
SAFY of America serves as the managing services organization for the national
network of independently incorporated SAFY organizations. SAFY of America
provides administrative, financial and operational support for each state SAFY
organization that is separately and fully incorporated as a 501 (c) 3 non-profit
under its respective state laws and statutes. This unique organizational structure
allows for economies of scale and systems knowledge that translates to greater
efficiencies for each respective state organization while maintaining dedicated
executive leadership in each state.
SAFY's Board is comprised of contributing members with a variety of perspectives
that bring their individual education, experience and insight to helping to guide
SAFY's programs and services. Many of the board members have had personal
experience with foster care and adoption that provides invaluable insight in
program planning and delivery. SAFY's state organizations are each supported by an
advisory board consisting of local professionals located throughout the specific
operating area(s) that offer their expertise and regional knowledge to program
leadership and operations. Each state director reports to a SAFY of America vice
SAFY of America Page 2
Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
president of operations. The state director has clinical, administrative and fiscal
oversight of their state operations.
Capacity and Commitment
In pursuit of our mission, SAFY has established ourselves as an active member in
each and every community in which we provide services. The nature of the services
we provide mandate that our organization develop and maintain collaborative
relationships with child welfare agencies, juvenile justice agencies, community
mental health agencies, schools, medical facilities and other local resources. SAFY is
dedicated to working closely with the State of Colorado and Weld County, in
particular, to help advance accountable, sustainable, and effective services for the
families and children.
As an organization known for building partnerships with our stakeholders, SAFY's
proposed programming will assist in advancing both Colorado and Weld County's
efforts around increased Child and Family Service Reviews (CFSR) scores,
developing a trauma-informed system of care and meeting the indicators of the Title
IV-E waiver project. SAFY's family-centered programming will function
collaboratively with the Differential Response model because of our focus on
partnering with families to create meaningful change to promote permanency
through staying intact, reunifying or achieving other permanency. Key
administrative and clinical staff are in place and SAFY can begin accepting referrals
upon the successful execution of a contract to provide services. SAFY's service
model is flexible to meet the needs of referral sources and, therefore, staffing can be
increased to meet higher demand for services.
Family Preservation and Reunification Continuum of Services
The proposed service continuum for families, as outlined in greater detail below, is
centered on home-based family preservation and reunification services. Delivered
in a 24/7 flexible service and crisis support service paradigm, SAFY's services will
include respite services for families referred by Weld County DHS due to risk of
disruption or prolonged continuation in the foster care system. To fully develop our
continuum of care for at risk families, SAFY will apply for a Child Placing Agency
license to begin developing treatment foster care homes to meet the need for acute
placements of youth at risk. The goal of foster care placements would be short term
stabilization with family services aimed at reunification or other permanency
options beginning on the first day of placement.
SAFY believes that our vast experience at implementing and managing an expansive
array of home-based service programs across the country has provided us with the
detailed knowledge needed to seamlessly and successfully implement services in
Colorado. Based on the data collected from SAFY's similar family-centered
stabilization programming in Alabama over the last 5 years, SAFY has a program
SAFY of America Page 3
Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
success rate of 90% of families safely maintaining permanency at the time of case
closure.
Target Population
SAFY's program is designed to serve families as identified and referred for
preservation or reunification services. Due to the crisis stabilization nature of the
services, families need to be screened for safety and eligibility by the funding agency
prior to referral. Safety and eligibility will be confirmed by SAFY after the initial
home visit(s). Families referred to the program must meet each of the following
eligibility criteria:
1. A. The family has at least one child up to 18 years who is at risk of removal
from the home due to abuse, neglect, parent-child conflict or family
instability;
OR
1. B. Pre or post adoptive families with at least one child up to 18 years at risk
of disruption. NOTE: SAFY will also consider referrals for child(ren) up to
21 years of age as appropriate.
OR
1. C. Child(ren) are placed in foster care, congregate care or juvenile detention
with a permanency goal of returning to parent(s) or kinship placement.
AND
2. Children can be safely maintained in the home with services provided.
NOTE: Program exclusion criteria includes children living in any situation
where sexual or physical abuse could re-occur. Individual circumstances
may be reviewed with the referral source.
AND
3. Family and kinship members, including children, as age appropriate, are
willing to engage and commit to program participation. NOTE: Families will
receive program orientation and be asked to sign consent for services.
SAFY will work collaboratively with the referring agency to develop an appropriate
referral system. While referrals typically identify a target child(ren) for services, all
involved family and kinship members in the home are included in the assessment,
intervention and discharge planning and services. The Family Specialist will
attempt to hold a family meeting within 24 hours of receiving the referral to explain
services, complete intake documentation and begin the assessment process. SAFY
will contact the referring agency if the family is not available or willing to meet
within 72 hours of the referral.
SAFY of America Page 4
Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
Program Overview
SAFY utilizes a structured team approach that includes family and kinship as
colleagues in developing their own intervention goals and plans. In addition, SAFY
will maintain collaboration with the referring agency, other community providers
(i.e. counselors, school personnel, medical practitioners, therapist) and, as
applicable, faith-based providers/partners,to provide a coordinated program of
interventions designed to meet the needs of each family served and either prevent
removal from the caretaker or facilitate the reunification. Our experience has
shown that services are far more effective when there is cohesiveness between all
parties supporting the family. Each service plan is oriented to the unique needs of
the individual family as directed by the referral and the assessment process. All
services are provided in a culturally and linguistically responsive manner. Listed
below is a partial breakdown of the typical services families in this program may
receive:
• Integrated staffing team consisting of a master's level family specialist and a
bachelor level family coach.
• Evaluation of the safety of the child and ongoing safety planning.
• Assessment for trauma, family needs and service priorities.
• Coordination of the service planning process that includes the development
of an individualized service plan for each family that identifies specific
interventions, or skill-based strategies to assist the family in increasing
functioning and attaining the lasting change needed to successfully maintain
or reunify the children in their home.
• Documentation of program progress, including keeping the referring agency
abreast of changes that impede a child and family's success.
• Emergency/crisis support services available in-person and via telephone 24
hours day/7 days a week.
• Flexible staff work schedule in order to meet the needs of each family.
• Communication with school, employer, counselor, and/or any other
identified relationship/provider for which intervention is necessary.
• Attendance of family team meetings and court hearings to provide relevant
information
• Direct in-home support services for the family. This may include:
o Homemaker supports
o Basic life skills
o Budgeting
o Behavior modification
o Assistance with primary medical care coordination
• Self-esteem building through activities, teaching self-care, empowering self-
control, assist in acknowledgment of ability to affect and control both
environment and behaviors, and self-awareness building.
• Conflict resolution skill-building
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Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
• Communication skill-building ("I statements", active listening)
• Modeling, coaching, empowerment through the relationship with the
Specialist and Coach team.
• Developing sustainable, natural networks of support for family members
• Supporting healthy living and self-care through positive recreation
opportunities and positive leisure time activities
• Providing short term respite options (provided available capacity) up to 2
overnights per month ideally planned or for de-escalation when needed
(youth must meet criteria)
• Arranging for individual, family and/or group alcohol and drug counseling, if
directed by the service plan, and assistance in developing a rehabilitation
plan that may include:
o Random drug testing
o Drug education
o Relapse prevention planning and activities
o Linkage to relevant community resources
• Support and intervention for families with youth involved in the juvenile
justice system, including support at court hearings and other appointments,
as necessary.
• Parent education, including developmentally appropriate discipline
techniques and child development information.
• Therapeutic services provided in-home, with community referrals for
intensive therapy needs.*
• Advocacy for the family to assist them in "finding their voice."
• Brokering of community services to meet basic needs, connect the family
with long-term support and overcome barriers to services, including flexible
spending funds for concrete supports.
• Family Team Meetings.
*NOTE: In order to reduce the cost burden to local systems, SAFY will also apply for
Medicaid Certification to bill for therapy services. In the interim, SAFY is open to
contracting for direct payment for therapeutic services or can refer to local Medicaid
providers as needed.
Flexible Service Delivery
Services will be provided in the family's natural home environment to assess the
family's strengths and to teach and model skills during the intervention. If safety or
other concerns occur during the provision of services, then services will be provided
at other locations (relative's home, office, etc.) as appropriate.
SAFY has an established and effective on-call process for responding to family and
peer needs 24/7. Staff, including supervisors and director, are available to families
24 hours per day, seven days per week to allow for hours of service according to the
needs of the family. Schedules are driven by client need rather than by worker or
program convenience. Workers are available to clients whenever the families feel
SAFY of America Page 6
Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
their services can be helpful, particularly when they are most likely to experience
stress. This allows the staff to teach alternative methods to handle these stressful
times at the time they typically occur.
Crisis Intervention
Staff are responsible for responding to all calls made by families 24 hours a day, 7
days a week. If the call involves a crisis, the Family Specialist will make an
assessment of the situation to determine which type of intervention would be most
appropriate. Types of intervention to be used for crisis calls may include:
• Phone intervention (de-escalating the problem over the phone)
• Face-to-Face intervention with the family alone or with the support of the
Supervisor/State Director in the family's home when warranted. If risk
factors are present, face-to-face intervention will occur in a safe and neutral
location.
• Consultation with the SAFY Supervisor/State Director as needed
• If necessary, notifying police or hospital (if a serious safety threat exists)
In addition to cell phone coverage, SAFY has a toll free phone number in which
clients can access immediate crisis support. Typically, this phone number would
only be used as a back-up plan to the staff cell phone numbers but can also be used
via public phones when families do not have cell reception or access to cell phones.
Trained workers will respond to the immediate situation and locate the local staff
person or supervisor assigned to the family that is calling.
Respite Services
At-risk families typically have few viable respite options for caretakers to receive
the break that all parents and caregivers need when raising children. Ideally,
planned respite gives all members of the family a time to rejuvenate and rest from
the hard work of change they are engaged in. Crisis respite is occasionally needed to
de-escalate emotionally charged environments and work individually with family
members through a crisis until they can come back at a lower intensity level and
work through the challenges.
Families will be able to access up to 2 nights/3 days of respite per month through
Voluntary Parent Agreements with SAFY who will recruit, screen, train, support and
reimburse respite families. Respite providing families are caring and compassionate
community members who will provide shelter and care to youth in respite and
ideally create an extended family type of natural support. Respite providing families
will gain valuable experience that will be helpful if they choose to move into and
qualify as a Specialized Foster Care role once SAFY obtains a Child Placing Agency
License. This component of the proposed services is not available to youth who are
in the custody of Department of Human Services and must stay in a licensed foster
home. Families who utilize respite services must complete all consent paperwork
and abide by program expectations.
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Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
Concrete Need Funds
The program model proposed by SAFY also integrates the use of"flex funds", which
may be used at the Family Specialist's recommendation with approval from the
supervisor/state director, to enhance the success of the interventions used. These
funds are to be used only for goal-directed activities in the treatment plan and are
not intended to be utilized as a substitute for community-based resources for which
the family may be eligible.
Service Duration/Frequency
We anticipate that the duration of a typical case will be between 3 and 9 months,
depending on the family's needs and progress. The Supervisor/State Director shall
regularly monitor the progress made by families and review the status of the
anticipated termination date for services for the family during weekly individual
consultation meetings with the Specialists.
SAFY's team will meet formally with the referring agency worker in the event that
any family has not achieved a satisfactory level of safety&stability within twelve
weeks for preservation services or fourteen weeks for reunification services. At this
time the case will be reviewed and SAFY may request, if it is in the best interest of
the family, an extension of services.
Intensity of Services:
Multi-Generational Treatment Services (High):
Aimed at serving the identified youth and his/her family (as they define it)
simultaneously to facilitate a safe environment, develop a permanent and
sustainable living arrangement and address trauma among other well-being
needs. Multi-generational, therapeutic services are designed for families
necessitating a high level of involvement to mitigate risks and/or support family
reunification. Specific goals around trauma-informed care, developing safety
plans and increasing healthy communication between family members. Billed at
a monthly rate.
Note: requests for services at a higher intensity than Multi-generational Treatment
Services (High) will be reviewed and rates negotiated on a case-by-case basis.
Multi-Generational Treatment (High)
Average service Include: Family 20-40 hours/month on
hours Specialist, Family average
Coaching 24/7 Crisis
Support, Respite Services
and Family
Support/Education
Groups.
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Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
Multi-generational Treatment Services (Low Intensity):
Aimed at serving the identified youth and his/her family (as they define it)
simultaneously to facilitate a safe environment, develop a permanent and
sustainable living arrangement and address trauma among other well-being
needs. Multi-generational, therapeutic services are designed for families
necessitating a low level of involvement to mitigate risks and/or support family
reunification. Specific goals around trauma-informed care, developing safety
plans and increasing healthy communication between family members. Low
intensity services are ideal for preparing the family prior a youth's transition
home. Billed at a monthly rate.
Multi-Generational Treatment Low Intensity
Average service Includes Family Specialist 10-20 hours/month on
hours and Family Coaching average
Assessment
The assessment process begins with SAFY's first visit to the family's home and will
ideally take 14 days based on the family's availability and participation. SAFY's
comprehensive assessment process consists of:
• Colorado Family Risk Assessment and Reassessment
• Family Assessment Form (FAF) - see below
• Genomap
• Family Interview
• Trauma Assessment
• Child Development Assessment (for families with younger children)
Family Functioning Assessment
All of SAFY's service candidates are assessed initially using the Children Bureau of
Los Angeles' Family Assessment Form (FAF), which encompasses all members of the
immediate family, including kinship in the home. This tool will be administered at
both admission and discharge. Based on the assessment data, areas are identified
and scored in an objective manner using a Likert point scale of one (1) to five (5).
One (1) represents the highest level of functioning and (5) represents the severest
problems. Areas of growth are determined and prioritized using this point scale.
Ratings are based on the following factors:
• Observations
• Reports by client and other caretakers
• Staffs clinical judgment and assessments (i.e., eco mapping, genograms,
behavioral cycle circles, diagnosis assessment, etc.)
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Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
Information gathered during the assessment process are tailored with the Family
Assessment Form and User's Guide. Please note that SAFY has obtained copyright
privileges from the Children's Bureau of Los Angeles to use this material.
Clinical Framework
All families receiving the proposed service will receive individualized services
tailored to their unique strengths and needs. SAFY staff will be guided by an
overarching clinical framework to inform their practice and assist families in
making meaningful change. The tenets of this framework include:
Trauma-Informed Approach
SAFY worked with the Chadwick Center for Children and Families at Rady's
Children's Hospital in San Diego, California to implement"Creating a Trauma
Informed Child Welfare Culture"within SAFY. As part of the Chadwick Trauma
Informed System's Project funded by the Substance Abuse and Mental Health
Services Administration, SAFY received assistance from the Chadwick Center in
completing a Trauma Informed Assessment of the organization, designing training
based on the strengths and weaknesses discovered in the Assessment, and training
all staff and foster parents in the Trauma Informed model.
In addition to our work in developing a Trauma Informed organization, SAFY has
spent many years of research and study on attachment and the many ramifications
of how it plays out in creating a "healing home" and permanency for children and
youth. Research shows us that nothing is more effective or important than creating
relationship with families who are in crisis. SAFY of Colorado staff utilize a Trauma
Systems Theory approach to apply to not only the youth and their caregiver but also
to advocate and educate the systems that interact with the family, including schools,
courts, child welfare, etc.
Family Engagement
SAFY staff are trained in Motivational Interviewing(MI), which is identified by
SAMSHA as an evidence based practice. MI is used as an engagement tool for
individuals and families, including those with mental health and substance abuse
issues. MI offers strategies and techniques to engage families from workers that are
trained and practiced in how to:
• Express empathy through reflective listening
• Help identify inconsistencies between parent goals and values and current
behavior
• Avoid argument and direct confrontation
• Roll with parent resistance rather than opposing it directly
• Support self-efficacy and optimism
In the words of authors Miller and Rollnick: "MI is, first and foremost, a conversation
about change...lt is always a collaborative conversation, never a lecture or
monologue...Its primary purpose is to strengthen motivation for change - the
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Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
person's own motivation. Being motivated is incomplete without commitment."
SAFY staff help move families through the stages of change for lasting change.
SAFY understands that specific engagement methods need to fit both the worker
and the families he or she serves. Knowing that workers may need more than one
engagement tool in their service array, SAFY has planned for ongoing training in this
area as well as other service delivery needs. SAFY has both internal and external
resources to provide a variety of engagement strategy training.
Culturally and Linguistically Responsive
Cultural considerations need to be addressed when sending staff into homes to
work with families on changing the way they parent, cope and/or manage their
household.' Culture influences the way a person parents and interacts with their
child(ren) and parents are more likely to engage with a staff person that
understands the cultural context that shapes their home and community
environment. In addition to ongoing cultural competency training, SAFY makes
every effort to recruit staff that are currently a part of the communities where they
would be receiving referrals. Our intent is to have services delivered by persons
who are representative of the same community and culture as the families we serve.
Parent Education
SAFY will work individually with families to support a healthy parent-child
hierarchy, improve communication and develop effective boundaries utilizing a
SAMSHA evidence-based curriculum model. At this time, SAFY is intending to utilize
Family Wellness, which is deeply rooted in psychosocial theory but is made
accessible for all families through understandable everyday language. Family
Wellness recognizes the value of insight but believes that without behavioral
change, the insight is not enough to sustain change long term. The model assists
families in this change through focuses on the adult relationships in the family, the
adult-child relationships, changes within families and healthy communication
strategies within families. The model is adaptable to all families including a
curriculum uniquely designed for foster and adoptive families.
Service Planning
The comprehensive family assessment helps to identify areas of need for potential
inclusion in the service plan. An individualized service plan will be developed with
each family within the first 30 days of service. The family is encouraged to invite
anyone they see as a support to their success. SAFY will require that they include a
representative from the referring agency. Additional professionals identified by the
family through written consent will be invited to participate or provide input into
the service plan. The collaborative effort is documented via the signature of all team
members on the Family Specialist/Family Coach. The Service Plan will reflect the
least restrictive or intrusive service that also effectively meets the needs of the
' Engagement and Retention in Voluntary New Parent Support Programs: Final Report
http://www.chapinhall.org/sites/default/files/old_repo rts/246.pdf
SAFY of America Page 11
Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
family. The Family Specialist/Family Coach team will illicit child and family
strengths and what the family views as positive aspects of their life. Concerns about
the presenting issues will be discussed as well as areas of change that would make
the family life better and what each individual is willing to do to support a needed
change. Service Planning ultimately involves the development of specific,
measurable, attainable, relevant, and outcomes-driven goals.
Family to Family Support
Many families are isolated from family and friends due to their circumstances, are
embarrassed by being involved with a system or do not feel that others will not
understand their specific challenges. SAFY will provide routine opportunities for
families to engage with one another,within their comfort level, as a means of
building community and fostering organic support networks. Families who are
active with SAFY, families in stepdown services and families who previously utilized
SAFY services will all be invited to participate. Some means of engaging this Family
to Family Support include:
• Support groups for caregivers/parents
• Support groups for youth
• Family Wellness trainings
• Routine gatherings: BBQ, Holiday Celebrations, Family Game Night
• Experiential opportunities: Hikes, rafting trips, day trips to local attractions
• Substance abuse recovery programming
Aftercare
Aftercare planning will be provided to facilitate a smooth transition when the family
is discharged from the program.An aftercare plan will be developed with the family
with the following elements taken into account:
o Planning will begin as a part of the initial service plan
o Identifying any services needed or desired by the family and include specific
plans for obtaining these services (i.e. transportation and other feasibility
issues)
o Describing the nature and frequency of follow up or aftercare services
SAFY will track the family's post-discharge case at 3, 6 and 12 months with attempts
made for a face-to-face visit at 6 months post-services. A reminder system will be
established to prompt staff to contact the client via face to face visit, phone or mail
at the last known residence. If the Family Specialist/Family Coach is unsuccessful in
making contact with the family then SAFY will engage the DHS referring worker for
any known information regarding the family's whereabouts. Inquiries will be made
concerning the stability of the family, the need for any further services (either
provided by SAFY or through referral to a community agency or a more informal
support system).
SAFY of America Page 12
Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
All contacts will be documented in a case note and filed in the case record. A
quarterly report will be generated to compile the number of contacts completed,
whether the placement remains stable, if there has been any recurrence of
symptoms or family crisis, and the legal status of the child. It is recognized there
will be situations where families move or refuse contact, but diligent efforts will be
made to follow-up with the child and/or family and documented through a case note
in the client file.
Staff
SAFY knows through experience and research that a positive relationship between
program staff and client families is a key predictor of both engagement and program
completion.2 Families are simply less likely to be engaged in services if their
provider agency is not committed to the family through consistency in staff, services
and visitation schedules. Therefore, staff retention is a key area of emphasis for
SAFY. In addition, supervisors monitor the consistency in staff service delivery as a
routine component of each staff person's performance evaluation.
Typically, at-risk families have experienced challenges or traumas that have led
them to be system-involved and may have added to the complexity of their trauma
from experiences with systems that left them feeling disempowered, distrustful
and/or disenfranchised. SAFY staff are selected and trained based on their
engagement abilities along with clinical knowledge and experience related to
working with fragile families.
Each family will receive services from a paired team of a Family Specialist and a
Family Coach, with a combined caseload of 8-10 families assigned by the supervisor
according the intensity level of current caseload (i.e. more cases if families are in
step-down and less cases if current families are new or stepping up in service
needs). The team approach allows the staff to work in depth on particular service
goals while also meeting the more day to day tasks and providing teaching to
particular family members one on one. This model of a paired team provide
additional benefits such as consistency of care when staff are on vacation, sick leave
or turnover as well as the advantage of blending competencies and assets for the
benefit of the family.
Initial applicants will be screened for suitability of qualifications by SAFY's HR
Department. SAFY's proposed state director will conduct initial interviews utilizing
role play fictitious referrals and scenarios applicable to family
preservation/reunification, crisis intervention,worker and family safety, and the
intervention process. SAFY's proposed state director has extensive experience
providing, supervising and staffing family preservation services. She also
understands the unique challenges of the providing in-home services and is able to
Girvin,H.,DePanfilis,D.,&Daining, C. (2007).Predicting program completion among families enrolled
in a child neglect preventive intervention.Research on Social Work Practice, 17,674-685.
SAFY of America Page 13
Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
clearly articulate the job expectations associated with the positions. During the
second interview, additional experienced existing staff maybe requested to
participate in the interview process. In addition to providing additional questions
and review, this gives an opportunity for the candidate to ask questions about
current programming to the staff providing the services.
The roles for Family Preservation/Reunification Services are defined as:
Program Supervisor
Once the program reaches three paired teams, a Program Supervisor will be hired to
oversee referrals and case supervision. The Supervisor is responsible for
coordinating the individual training plan for each staff member, including in-service
and external training, including accompanying new staff on home visits during their
first interventions. SAFY's Supervisor is responsible for the overall clinical
oversight of the cases handled by the teams. The Supervisor is required to conduct
a clinical review of all case files at least monthly in regard to child safety and
progress toward service goals. These reviews and consultations will be documented
in the client record as a supervision note.
The Program Supervisor will hold a Master's Level degree in a behavior health
license eligible field and have a minimum of two years' supervisory experience to
oversee all Family Preservation/Reunification services.
Family Specialist
This role is to work directly with family members, particularly, caregivers around
more complex and abstract issues such as parenting skills, boundaries and
communication skills as well as issues related to caregiver functioning such as
mental health, substance abuse, domestic violence. The Family Specialist will
conduct the pre and post family assessment, lead the service planning process and
meet 1-2 times per week with family members to create effective change.
The Family Specialist will hold a Master's Degree in a behavior health license
eligible field or be currently enrolled in such a program along with at least two
years' previous experience working with families.
Family Coach
There are many factors that contribute to family challenges and functioning. The
Family Coach will assist the team with day to day activities that support the
identified goals or to help overcome barriers to success such as:
• Modeling positive discipline
• Reinforcing parenting skills
• Supporting structure and routine within the home that promotes consistency
and predictability
• Providing and connecting the family to experiential education and
recreational opportunities
SAFY of America Page 14
Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
• Increasing the family's support and natural respite options
• Connecting family members to needed community resources
This service is flexible and could include connecting the family to needed resources
in the community, providing respite and experiential education through recreation
and positive leisure activities as well as explaining system requirements and
advocating on the family's behalf. They will meet with assigned family members for
an average of 5 hours per week. Staffing is flexible to allow for evenings and
weekends to meet the family's schedule.
The Family Coach will hold a Bachelor's Degree in a related field or equivalent
professional or life experience.
Key Leadership Staff
Gwen Koenig, LCSW is the State Director of our Colorado operations. Ms. Koenig has
over 20 years experience providing clinical and administrative services to families
through community based services such as intensive family services, treatment
foster care and community mental health services. Along with her extensive
experience working in the child welfare system, she also has experience working in
the juvenile justice, mental health, substance abuse and educational systems. Ms.
Koenig received both her bachelor and master's degree in Social Work from the
University of Cincinnati.
Most notably, for the past five years, Ms. Koenig served as the Associate Director for
The Matthews House in Larimer County, Colorado where she developed and
oversaw the Family Coaching program with referrals from Larimer County
Department of Human Services, Department of Youth Corrections and Senate Bill 94
services. During her tenure, the program grew to include ten full time staff and
currently serves 135 families daily on average with a 90% success rate. Previous to
her work in Colorado, Ms. Koenig developed and managed a similar Intensive In-
Home/Treatment Foster Care continuum in Southwest Ohio and that achieved a
96% success rate as indicated by families remaining intact post discharge.
Throughout all her professional endeavors, Ms. Koenig strives to empower family
members to take ownership of their path in life.
Outcomes
SAFY utilizes the results of the family functioning assessment as a primary
evaluation tool to measure the effectiveness of the services provided to each family
for the following reasons:
o Every family receives a pre/post assessment score that can be uniformly
measured, collected and compared
o It is an evidence based tool specifically designed for intensive family
preservation and in-home services
o The results directly connect back to specific service interventions
SAFY of America Page 15
Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
When reviewing the assessment results of an individual family or of the program as
a whole, it is anticipated that the number of areas initially rated as an area of
concern/need would decrease and the number of areas identified as strength would
increase. A family functioning assessment allows for even further evaluation
because the increase/decrease in progress in each specific area is measured.
Therefore, overall strengths may increase, but a worker can look to see if any
particular area had no change, a decrease or increase. The availability of this
qualitative and quantitative data is extremely helpful in evaluating the effectiveness
of specific interventions and overall program interventions.
Goal#1: Maintain timely intervention with the family and regular timely
communication with the referring worker.
Outputs:
1. Staff is available for consultation to the family 24/7 by phone or in person.
2. Each family will receive visits each week scheduled according to their need and
availability.
3. Reports will be sent to the referring agency as required and upon request.
Indicators:
• 100% of all families that are referred will have a face-to-face contact with the
client within 72 hours of receipt of the referral or will inform the referring
worker if the client does not respond to SAFY's requests to meet.
• 100% of all families accepting services will have flexible visits per week
documented or documentation of the requests to meet and reasons why the
visits were not successful documented in the case file.
• 95% of families will have a written service plan prepared and sent to the
referring worker following the receipt of the referral within 30 days of the initial
visit with the client.
• 95% of all families will have monthly written summary reports prepared and
sent to the referring worker.
Goal #2: Families will achieve improved safety, permanency and well-being.
Outputs:
1. Goal setting and service planning are mutually established with the family and
service team within 30 days of the initial face-to-face intake and a written report
signed by the Direct Worker and the client is submitted to the referring worker.
2. Services will be goal-directed and individualized towards the needs of each
family.
Indicators:
• 90% of the families that were intact prior to the initiation of service will remain
intact throughout the service provision period.
SAFY of America Page 16
Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
• 85% of families will see an increase in family safety, child well-being, parental
capabilities and family interactions as measured on the family functioning
assessment.
• 80% of those families with a successful case closure will not have a further
incident of abuse or neglect within 12 months post discharge.
Goal #3: Referring agency and families will report satisfaction with services.
Outcome Measures:
• Satisfaction will be rated 4 and above on the Service Satisfaction Report.
• 90% of clients who respond to SAFY's Client Survey will rate the services
"satisfactory" or above on a satisfaction survey.
Quality Improvement Process
SAFY's proposed programming requires quarterly and annual outcomes and
evaluation monitoring and reporting. These elements are monitored, reviewed,
aggregated and analyzed by the Quality Improvement Department and are reported
to the contractor and agency personnel. Outcome and evaluation data resides in the
Quality Improvement Department and is documented in the Quality Improvement
Annual Report. Figure 1 represents SAFY's performance improvement activities.
Figure 1 SAFY Improvement Cycle
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SAFY of America Page 17
Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
Customer Satisfaction
An integral component of SAFY's QI system is the solicitation of input from clients,
referral sources and community partners. SAFY is committed to measuring the
satisfaction of our clients. SAFY administers a satisfaction survey to parents
receiving our services at the time of discharge. In addition, SAFY solicits and
evaluates the level of satisfaction of referring agency administrators and referring
social work staff to improve our services based on the changing needs of the
community and the referring agencies. Results from satisfaction surveys are
compiled by the Ql Department and those pertaining to program services will be
compiled and submitted to contracting agencies for review.
Chart 3: SAFY Satisfaction Surveys
TYPE OF SURVEY PURPOSE FREQUENCY DISTRIBUTION
Employee New Hire Feedback on hiring and After 45 days Board, Senior Mgt.,
Survey recruitment process. of employment supervisors, workers
Employee Satisfaction Feedback on worker job Annual Board, Senior Mgt.,
Survey satisfaction. supervisors, workers
Employee Exit Survey Reason for leaving SAFY. At Termination Board, Senior Mgt.,
supervisors, workers
In-Home Intervention Feedback from referring At Discharge Board, Senior Mgt.,
Outcome Survey agencies on in-home supervisors,
(Referring Agency) service satisfaction and workers, referring
outcomes. agencies
In-Home Intervention Feedback from primary At Discharge Board, Senior Mgt.,
Outcome Survey families on in-home supervisors,
(Primary Family) services. workers, referring
agencies
Qualitative Reviews
Qualitative reviews are conducted on client files on a monthly basis in each SAFY
division. The State and Program Directors audit these files using the Quality Review
Checklist. Charts are randomly selected with the expectation that each provide has
a minimum of one file reviewed every quarter. Results of the reviews are shared
with staff, and then forwarded to the Quality Improvement Department where the
information is aggregated and incorporated into the Quality Improvement Quarterly
reports.
Database Software
SAFY uses a clinical database for all client information (assessments, service plans,
case notes, therapy notes, discharge summaries, monthly reports, incident reports,
outcome reports, etc.). The database supports clinical, administrative, and financial
functions for Family Preservation &Stabilization. In addition to the reports that the
SAFY of America Page 18
Family Preservation and Reunification Services Proposal
Weld County Department of Human Services
database produces, SAFY is also able to develop its own data collection forms in the
database system and generate its own internal reports.
The database allows SAFY to pull virtually any data point from the system,
compiling and charting the information to meet its needs. SAFY can create its own
outcomes measures or choose from built-in tools. Below is a summary breakdown
of report types in the database. In addition to these, SAFY has also developed many
automated reports that are accessible on its employee website.
Summary of Benefits
• Family Preservation/Reunification services are suitable for all families
• Services are strengths-based and focused on developing assets
• Services are geared toward sustainability, including Family to Family supports
• Practitioners are trained to provide trauma-informed care
• Practitioners are trained in Motivational Interviewing
• Responsive 24 hour/7 day a week on call services provided for families
• Families are contacted within 24 hours of referral due to high need for
connecting to services
• Family Preservation/Reunification services support families to empower them
but not enable or foster dependence on any system
• Provides culturally and linguistically responsive services to engage effectively
with as well as meet the unique needs of each family
• Mfamilies as well as use agency financial resources prudently. Step down
services are included to transition families out of the intensive levels of service
delivery.
• Provides a highly desired respite component to provide the restorative time that
all caregivers and family members need but is often absent for at risk families
• Identifies sustainable and natural supports for the family to replace system
professionals
• Focuses on behavioral change in addition to clinical insight to support
meaningful change
Cost Proposal
SAFY proposes to provide the services at the following monthly unit rates:
High Intensity: $1,895 per month*
Low Intensity: $1,375 per month*
*services provided 15 days or less will be prorated.
Requests for services that are significantly above the High Intensity program model
will be reviewed and negotiated on a case-by-case basis.
SAFY of America Page 19
GWEN E. KOENIG, LCSW
4222 Idledale Drive
Fort Collins, CO 80526
970.217.7273 (m)
gwenekoenig@gmail.com
EDUCATION
1994 Master of Social Work, University of Cincinnati
1993 Bachelor of Social Work, (Summa Cum Laude) University of Cincinnati
PROFESSIONAL LICENSURE
Licensed Clinical Social Worker, State of Colorado
EMPLOYMENT
2014 - Present, State Director of Colorado SAFY, Specialized Alternatives for
Families and Youth, Northern, CO
Responsible for program implementation of Mult-Generational Services,
Treatment Foster Care and additional community requested services. Manage
clinical and financial oversight as well as contract compliance. Develop
innovative treatment services to meet the needs of families and systems to better
the outcomes of safety, permanency and well-being utilizing a trauma-informed
approach.
2012- 2014, Associate Director/Clinical Director
The Matthews House, Fort Collins, CO
Responsible for overseeing clinical operations involving community based options
designed to keep families intact and youth in permanent settings. Continued
significant growth of Family Coaching program, increasing utilization from 8 hours
of service a week to a staff of 7 FTEs in 4 years. Developed continuum of services
to support families and secured contract funding for all services. Director of
Community Life Center, a family wellness center based on the Settlement House
model.
2009 -2012, Community Based Program Director
The Matthews House, Fort Collins, CO
Responsible for administering and supervising the Community Coaching Program
which matches skilled community members with identified families in need;
oversight of the Family Visitor program which responds to low risk abuse calls for
assessment and support to families in crisis; and responsible for The Matthews
House housing programs including recruitment, training and support of Host
Families and oversight of the Transitional Living Apartment.
2006 -2009, Independent Consultant
Provided non-profit administrative and clinical consulting. Projects included
sustainability planning, marketing development for the Foster Family-based
Treatment Association; strategic planning with Regional Autism Advisory Council
board of trustees; identifying new revenue sources and service lines for private
agencies; developing public relation materials and negotiating service contracts.
2005-2006, Executive Director
Center for Children and Families, an Affiliate of Talbert House, Cincinnati, OH
Responsible for operations of $5.5 million community mental health agency with
services for adults, children, and families. Worked within larger affiliation/shared
back office supports structure while operating as an independent agency,
including oversight by the agency's own Board of Trustees. Services included
case management, outpatient therapy, medication/somatic services and
specializations working with sexual trauma victims, juvenile sexual offenders,
juvenile fire setters, and health center consumers. Skills and abilities included:
Management: Oversaw over 80 FTEs in clinical, management, and support
positions; implemented two major organizational restructures for financial
turnaround; developed new senior management team; participated on
larger Affiliate Executive Team; implemented revised utilization/incentive
expectations; led strategic/turnaround planning with Board planning
committee and implemented initiatives.
Fiduciary: submitted balanced FY07 budget in light of serious financial
challenges by proposing significant change in service delivery model;
secured $422,000 in new, diversified funding for FY07, reduced annual audit
write off from over $200,000 in FY05 to less than $10,000 in FY06, secured line
of credit renewal and oversaw compliance with financial covenants
Development: worked with CCF Board of Trustees and committees to
develop capacity within the board structure; addition of five new Board
members; successful annual event surpassing projected goal including
major sponsorship and gifts; award of grant funding, including $21,000 in
preventive services for school based services; developed strong
relationships with key community stakeholders including those from
Cincinnati Public Schools.
2003-2005, Senior Director of Southwest Ohio Services,
Pressley Ridge, Cincinnati, OH
Responsible for providing Treatment Foster Care services, Intensive In-Home
services and four Supported Transitional Living community group homes, serving
approximately 120 youth and families daily with a projected operating budget of
over $6 million for Fiscal Year 2006. Responsible for implementing agency
strategic plan including expansion into three counties and two states. Skills and
abilities include:
Management: Oversaw over 60 FTEs in clinical, management, and support
positions; utilized "real time" data from web-based information system to
manage utilization and maintain accountability to program budget;
maintained compliance with ODMH, ODJFS, and Council on Accreditation;
submitted requests for proposals appropriate to services.
Clinical Supervision: Responsible for program fidelity to benchmarked
performance indicators (clinical and fiscal); oversaw service delivery and
managed process through re-engineering initiatives; accountable to
program performance improvement as indicated by clinical outcomes,
case file reviews, program metrics, and clinical indicators.
Fiduciary: Responsible for contract compliance with seven county
agencies; responsible for Ohio Medicaid reimbursement for CPST,
Pharmacologic Management, Mental Health Assessment, and Behavioral
Health Counseling and Therapy; responsible for ensuring receivables were
processed in a timely manner.
1997-2003, Program Director of Southwest Ohio Services
The Pressley Ridge Schools, Cincinnati, OH
Managed all services within Hamilton County and expanded services to Butler
County, Ohio (2002) as well as secured contracts for and implemented
programming of Supported Transitional Living Services (2002). Responsible for
Nurturing Families Together partnership with St. Aloysius Orphanage (Therapeutic
Mentoring and Teen Parent Group services). Successfully piloted Total:Record
Information System, a product of Esteam, equipping all staff with necessary
technology and all managers with "real time" data to improve utilization and
provide information for day to day programmatic decision making (completed
web migration in April 2003). Gains through Total:Record implementation led to
reduction of Medicaid reserve from 20% of income to 3% .
1996-1997, Program Supervisor, Treatment Foster Care and Intensive In-Home
Services
The Pressley Ridge Schools, Cincinnati, OH
Provided clinical supervision to all staff and reviewed clinical documentation to
ensure compliance with oversight bodies. Provided individual and family
treatment in office and community-based settings.
1994-1996, Parent Supervisor/Community Liaison, Treatment Foster Care
The Pressley Ridge Schools, Cincinnati, OH
Provided case management for troubled children and adolescents and their
families through Treatment Foster Care.
FIELD PRACTICUMS
1993-1994 MSW Student Intern; Center for Children and Families/Mental Health Services
East; Cincinnati, OH
1992-1993 BSW Student Intern; Hamilton County Department of Human Services;
Cincinnati, OH
PROFESSIONAL PRESENTATIONS
Oct 2013 "Implementation and Successes of a Prevention and Resource Track within a
Differential Response Model"; Annual Differential Response Conference;
Vail, CO
Jul 2005 "Re-engineering the Treatment Parent Licensing Process"; Foster Family Based
Treatment Association Conference; Atlanta, GA
May 2005 "Multi-system Implementation of the Child and Adolescent Needs and
Strengths Tool"; CANS Conference; Chicago, IL
Apr 2005 "Using Continuous Quality Improvement Initiatives to Create an Evidence
Based Treatment Foster Care Model"; National Foster Parent Association
Conference; Los Angeles, CA
Aug 2004 "Getting the Most Out of Your Information System"; American Re-Education
Association Conference; Baltimore, MD
Jul 2001 "Treatment Foster Care" (featured speaker) National Child Care Workers
Conference; Port Elizabeth, South Africa.
COMMITTEE/COMMUNITY INITIATIVE INVOLVEMENT
2010-2013 Northern Colorado Christian Alliance for Orphans ally member
2002-2007 Co-Chair Hamilton County Alliance for Children/Southwest Ohio Children's
Coalition steering team
2005- 2006 Mindpeace School Based Services Committee
2005-2006 Hamilton County, Ohio Coalition of Mental Health providers
2002-2006 Hamilton County, Ohio Community Mental Health Board Children's
Oversight
Committee
2002-2005 National Board Member, Foster Family Based Treatment Association
2005 Editorial Chair, Foster Family Based Treatment Association
2004-2005 Steering Committee, Hamilton County Residential Summit
*Financial (MR/MI) Subgroup
*Integrated Multi-Assessment Tool Subgroup
*Peer Review Team
2003-2005 Steering Committee, Pressley Ridge Treatment Foster Care Service Line
2003-2005 Multi-system CANS Implementation Team
2005 Butler County Ohio Council of Provider Agencies
2000-2004 Chapter Chair, Foster Family Based Treatment Assn. Midwest Chapter
PROFESSIONAL ACHIEVEMENTS
2003 Received Inaugural Pressley Ridge Award for Entrepreneurial Leadership
2001 Chaired and Hosted "Pressley Ridge Rally", a three day conference for over 300
participants at Ohio University, in conjunction with the American Re-Education
Association
REFERENCES
Professional references available upon request
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VERNETSON 2724 Granada I Jiffs Dr. Ft. Collins,CO 80525 (m) 970.219.2199 (c) rvcrnctson(a *,mdil.com
EDUCATION
M.A.Clinical Mental Health Counseling,Adams State University
• Expected graduation May 2015, GPA 3.93/4.0
B.A.Psychology,University of Nebraska-Lincoln
• Graduation May 2011, GPA 3.97/4.0
• Thesis: The Perzeption of Cuteness:Physiognony and Caregiving to Older Adults
PROFESSIONAL CERTIFICATION
Certified A.R.I.S.E. Drug& Alcohol Interventionist • August 2013-present
EXPERIENCE
Family Specialist, Specialized Alternatives for Families and Youth (SAFY), Fort Collins, CO -pity
2014 present
• Provide trauma-focused reunification and family preservation services to multi-generational family
systems throughout Northern Colorado.
• Focused on utilizing evidence based practices to serve families whose children are at a high risk of
placement in residential or correctional settings.
• Serve a wide array of participants including those with severe mental health issues,generational trauma,
extreme poverty,domestic violence, and offense specific individuals.
Family Program Director,The Matthews House, Ft. Collins,CO • 2013 July 2014
• Responsible for oversight of four major family programs representing a spectrum of services including
prevention,intervention,and continuing care.
• Provided clinical supervision for up to 10 FTE staff and a number of part-time and hourly employees
whose caseloads represented approximately 300 individuals (130 families) served per year.
• Oversaw the successful implementation of two new programs in Larimer County to meet community
and family needs,in addition to the previously established services provided by the Family Services
program.
• Facilitated significant programmatic growth,including a 50% referral increase in the period of three
months.
• Established and maintained significant relationships with contractors,ensuring that quality services were
being appropriately rendered;program reputation and marketing resulted in two new funding sources
for the program.
• Carefully managed staff caseloads in order to produce consistent 80%employee utilization,per agency
and programmatic goals.
• Provided supervision from a trauma-informed and culturally-sensitive lens in order to promote holistic
care targeting family permanency, safety,and wellbeing.
• Spearheaded a comprehensive,detailed staff orientation process resulting in better services for youth
and families and increased employee satisfaction.
Family Team Leader,The Matthews House,Ft. Collins,CO • 2012-2013
• Provided weekly consultation to full and part-time staff, focusing on trauma-informed services and skill
building using tenants of evidenced-based models.
• Trained and oriented new staff on all programmatic processes and provided constructive feedback based
on the content of their meetings with clients.
• Reported clinical, community, and staffing trends clearly and promptly to the Family Program Director
to ensure the participant and contractor needs were being met.
• Held a significant caseload consistently mainly of high risk youth and families,including those struggling
with substance abuse,mental health issues, and family preservation challenges.
• Appropriately managed subpoena and testimony related to child-protection issues while preserving the
previously built relationship with clients.
Youth & Family Transition Facilitator,The Matthews House, Ft. Collins, CO • 2011-2012
• Provided intensive case-management services to at-risk youth and families in Larimer County.
• Specialized in work with teen parents,parents working toward reunification,and family preservation.
• Was one of the first full-time staff to offer family services, under the direction of the Community Based
Program Director.
PRACTICUM&INTERNSHIP
Clinical Practicum,The Matthews House,Ft. Collins, CO • 2014-present
• Offer quality,individual counseling services to program participant.
• Developed and currently implementing and facilitating a therapeutic support group targeting community
members opening their homes to The Matthews House participant who lack alternate housing options.
Focused on individual growth, self-care,and group process.
• Developed and currently implementing and facilitating a therapeutic support group targeting individuals
providing mentoring services at The Matthews House.
• Creating a unique,interactive training for staff and supervisors at The Matthews FIouse, focusing on
legal substance abuse (e.g.,alcohol, marijuana,OTC medication) as it relates to development,trauma,
and recovery.
Intern& Coordinator,Teen Parents, Lincoln,NE • 2010-2011
• Case management and mentorship to adolescent, low-income parents including school outreach and
parenting skills.
AWARDS
• 2011 HERO Award • Levine Diversity Enhancement Research Award
• 2009 NCAA Elite 88 Award • 2008-2011 GARC Scholar Student Athlete Award
• 2009 NCAA All-American - 2007-2011 Ruther Leverton Scholarship Recipient
• 2008-2011 Dean's List • 2007-2011 Honors Convocation Student
PRESENTATIONS
2014 The Matthews House Strengthening Family Program
• Program presentation at the request of Latimer County Department of Human Services to Youth and
Family Services in South Dakota, so that YFS South Dakota could gain replicable program ideas for
their community.
2013-2014 The Matthews House Strengthening Family Program
Program presentation including basic social work constructs to Child,Youth, and Family Studies classes
at Colorado State University. The 2013 presentation was rated highly by students and the instructor, so
the presenter was asked to return in 2014.
2010 The Bandwidth of Chromatic Mechanisms is Mediated by Visual Attention
• Research presentation at Colorado State University Psychology Symposium
PUBLICATIONS
Monnier,P., Edler,J.,McGough, R. (2010). Estimating the properties of the chromatic mechanisms
mediating the processing of large color differences.journal of Vision, 10(5).
TECHNICAL SKILLS
Computer. Proficient in Microsoft Office,Word, Publisher, PowerPoint, Lucid Chart, SPSS
Language: Fluent in English, basic conversational Spanish
Professional iefeirnces available upon irquest
PY-14-15-CORE-0234
EXHIBIT C
SCOPE OF SERVICES
1. Contractor will provide Multi-Generational Treatment Services(Family Preservation and Family
Reunification Services)as outlined below.
2. Referred families must meet each of the following criteria:
• The family has at least one child up to 18 years of age who is at risk of out-of-home placement
due to the abuse, neglect, parent-child conflict or family instability;or
• Pre-or post-adoptive families with at least one child up to 18 years of age at risk of disruption;or
• Children placed in foster care, congregate care or juvenile detention with a permanency goal to
return home to parent(s)or kin;and
• Children can be safely maintained in the home with services;and
• Family and/or kin, including children, as age appropriate, are willing to engage and commit to
program participation.
3. Children residing in a placement where sexual or physical abuse could re-occur would exclude families
from services. Contractor review referrals on a case-by-case basis.
4. Contractor utilizes a structured team approach that includes family and kinship as colleagues in
developing their own intervention goals and plans. Each plan will be developed with the unique needs of
the referred family as determined by the referral source and the assessment process.
5. Services under this agreement may include:
• Integrated staffing team consisting of a master's level family specialist and a bachelor level family
coach.
• Evaluation of the safety of the child and ongoing safety planning.
• Assessment for trauma,family needs and service priorities. Assessment will take place within 14
days of receipt of referral so long as referred family is responsive and available. Contractor's
assessment includes:
o Colorado Family Risk Assessment and Reassessment
o Family Assessment Form(FAF)
o Genomap
o Family Interview
o Trauma Assessment
o Child Development Assessment(for families with younger children)
• Coordination of the service planning process that includes the development of an individual
service plan for each family that identifies specific interventions,or skill-based strategies to assist
the family in increasing functioning and attaining the lasting change needed to successfully
maintain or reunify the children in their home.
• Documentation of program process,including keeping the referring agency abreast of changes
that impede a child and family's success.
• Emergency/crisis support services available in-person and via telephone 24 hours a day/7 days a
week.
• 24/7 services include Crisis Intervention when applicable. Contractor will assess the crisis
situation to determine the most appropriate level of intervention. Available interventions
include:
o Phone Intervention (De-escalating the problem over the phone)
o Face-to-Face Intervention (If risk factors are present,face-to-face intervention will occur
in a safe and neutral location.)
o Consultation with the SAFY Supervisor/State Director as needed
o If necessary, notifying police or hospital when a serious safety threat exists.
1
PY-14-15-CORE-0234
Contractor also has a toll free number for immediate crisis support. The toll free number would
be utilized secondary to direct on-call crisis support.
• Flexible staff work schedule in order to meet the needs of each family.
• Communication with school,employer,counselor,and/or any other identified
relationship/provider for which intervention is necessary.
• Attendance at family team meetings and court hearings to provide relevant information.
• Direct in-home support services for the family. This may include:
o Homemaker supports
o Basic life skills
o Budgeting
o Behavior modification
o Assistance with primary medical care coordination
• Self-esteem building through activities,teaching self-care,empowering self-control, assist in
acknowledgement of ability to affect and control both environment and behaviors,and self-
awareness building.
• Conflict resolution skill building.
• Communication skill building.
• Modeling,coaching, empowerment through the relationship with the Specialist and Coach team.
• Developing sustainable,natural networks of support for family members.
• Supporting healthy living and self-care through positive recreation opportunities and positive
leisure time activities.
• Providing short term respite options,if available capacity exists, up to two(2)overnights/3 days
per month ideally planned for de-escalation when needed. Youth who are in the custody of the
Department of Human Services and must stay in a licensed foster home are not eligible for this
service.
• Arranging for individual,family,and/or group alcohol and drug counseling, if directed the service
plan,and assistance in developing a rehabilitation plan that may include:
o Random drug testing
o Drug education
o Relapse prevention planning and activities
o Linkage to relevant community resources
• Support and intervention for families with youth involved in the juvenile justice system,including
support at court hearings and other appointments,as necessary.
• Parent education,including developmentally appropriate discipline techniques and child
development information.
• Therapeutic services provided in-home,with community referrals for intensive therapy needs.
Contractor will bill Medicaid whenever possible for therapeutic services or refer to outside
Medicaid providers if necessary.
• Advocacy for the family to assist them in finding"their voice".
• Brokering of community services to meet basic needs,connect the family with long-term support
and overcome barriers to services,including flexible spending funds for concrete supports.
6. Contractor will provide services at two intensity levels; high and low.
• High Intensity: Includes assigned Family Specialist, Family Coaching, 24/7 Crisis Support, Respite
Services(if eligible),and Family Support/Education Group. Average of 20-24 hours of service per
month. Specifically designed to facilitate a safe environment,develop a permanent and
sustainable living arrangement and address trauma among other well-being needs. This level is
focused on families needing a higher level of involvement to mitigate risks and/or support family
reunification.
• Low Intensity: Includes family Specialist and Family Coaching. Average of 10-20 hours of service
per month. Specifically designed to facilitate a safe environment,develop a permanent and
2
PY-14-15-CORE-0234
sustainable living arrangement and address trauma among other well-being needs. This level is
focused on families needing a lower level of involvement to mitigate risks and/or support family
reunification through increasing healthy communication and developing safety plans. Ideal for
preparing families for a youth who is transitioning home.
7. Contractor will provide services in the family's natural home environment. If that is not possible due to
safety or other concerns,services will be provided outside the home as appropriate,and agreed to by the
Department.
8. Average length of services is between three(3)and nine(9)months, depending on the needs of the
referred family as well as their progress.
9. Contractor will make at least three(3)attempts to contact the client and set up services. The first
attempt will occur within 24 hours of receiving the referral (excluding weekends and holidays).
Contractor will document efforts to engage client in referred services. If after three(3)attempts the
client does not respond the Contractor will notify the caseworker and the Child Welfare Contract and
Services Coordinator immediately.
10. Contractor will identify in detail areas of continued concern and make recommendations to the
Department regarding continuation of services and/or the need for additional services.
11. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom
the Contractor is working with under an active referral. Areas of concern may include,but are not limited
to,any physical,emotional,educational or behavioral issues. Areas of concern should be reported
immediately AND on the required monthly report.
12. Contractor will submit reports on a monthly basis for each active referral for ongoing services. Reports
will be submitted per the online format required by the Department, unless otherwise directed by the
Department.
13. Contractor agrees any change to an existing referral must be pre-approved through the Child Welfare
Contract and Services Coordinator,a Department-facilitated Team Decision Making(TDM)or Family Team
Meeting(FTM), or by court order. A change is defined as anything outside of the approved documented
service on the initial authorized referral form.This may include an increase or decrease in services hours,
change in frequency,change in location of services,transportation needs,or any change to the initial
referral or subsequent authorizations.
14. Contractor understands that the Department will not reimburse Contractor for"no shows"or cancelled
appointments,either on the part of the client or the Contractor.
15. Contractor agrees to attend meetings when available and as requested by the Department. Such
meetings include Court Facilitations,Court Staffings, Family Team Meetings and/or Team Decision Making
meetings.
3
PY-14-15-CORE-0234
EXHIBIT C
PAYMENT SCHEDULE
1. Funding and Method of Payment
The Department agrees to reimburse the Contractor in consideration of the work and services performed
under this Agreement at the rate specified in Paragraph 2, below. The total amount to be paid to the
Contractor during the term of this Agreement shall be reported by the Department in Trails after May 31,
2015.
Expenses incurred by the Contractor prior to the term of this agreement are not eligible Department
expenditures and shall not be reimbursed by the Department.
Payment pursuant to this Agreement,whether in whole or in part, is subject to and contingent upon the
continuing availability of said funds for the purposes hereof. In the event that said funds,or any part
thereof,become unavailable as determined by the Department,the Department may immediately
terminate the Agreement or amend it accordingly.
2. Fees for Services
$1,895.00/Month(High Intensity. Pro-rated for 15 days of service or less.)
$1,375.00/Month(Low Intensity. Pro-rated for 15 days of service or less.)
Contractor may not attempt to collect co-pays and/or fees for services for which a Department client is
responsible, but which a particular client refuses or fails to pay.
Contractor will collect any applicable sliding scale co-pays and credit the Department for any payment
received on the monthly billing.
3. Submittal of Vouchers
Contractor shall prepare and submit monthly an itemized voucher, and signed monthly report if
applicable,certifying that services authorized were provided on the date(s)indicated and the charges
made were pursuant to the terms and conditions of Paragraph 3 and Exhibit A.
Contractor shall submit all monthly billings and applicable reports to the Department by the 7th day of the
month following the month the cost was incurred. Failure to submit by the aforementioned deadline may
result in forfeiture of payment.
a. For ongoing services, proof of services rendered shall be a Client Verification Form signed by
the client and a monthly report submitted in accordance with Paragraph 3(d)of this
Agreement.
b. For one-time services,proof of services rendered shall be receipt of the completed product.
c. For Monitored Sobriety services, proof of services rendered shall be the test result.
1
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