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Home My WebLink About20140586.tiff RESOLUTION RE: APPROVE VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT APPLICATION FOR LAW ENFORCEMENT VICTIM'S SERVICES UNIT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Victim Assistance and Law Enforcement (VALE) Grant Application for the Law Enforcement Victim's Services Unit from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, to the VALE Board, commencing July 1, 2014, and ending June 30, 2015, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Victim's Assistance and Law Enforcement (VALE) Grant Application for the Law Enforcement Victim's Services Unit, from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 3rd day of March, A.D., 2014. BOARD OF COUNTY COMMISSIONERS ELD COUNTY, OLORADO ATTEST: c� , / tart) G: •aC/lo;cA ugla ademac er, Chair Weld County Clerk to the Board as b 'n EXCUSED c arbara Kirkmeyer, Pro-Tem B : De ty Clerk to the B °?lam an P. Conway - 's •an, n APP: z IL3:AS T' ` : ,�� ''� 1 t u.K-G r Mi a Free �2c2u y ttorney William F. Garcia Date of signature: 3- ID-�4 3-5 t,; p�rJue Cc so, k c,r, but. u p by T v.k cpnw � ) ) ) -I 2014-0586 SO0035 BOARD OF COUNTY COMMISSIONERS PASS-AROUND REVIEW/WORK SESSION REQUEST RE: Authorization of submission of 2014/2015 VALE Grant DEPARTMENT: Weld County Law Enforcement Victim Services Unit DATE: 2-20-14 PERSON REQUESTING: Sgt Peter Wagoner, Supervisor of Victim Services Unit Brief description of the problem/issue: The Weld County Law Enforcement Victim Services Unit has applied and received VALE grants for several years. Submitted with this request is the 2014-2015 VALE grant. The VALE grant funds 57% of the salaries for the Victim Advocates, while the County funds 43%. 2014-2015 VALE Grant — application request is for $69,276.00; no matching funds are required. This is an increase of$450 in VALE funds to pay for printing and office supplies. Application is due March 3, 2014. What options exist for the Board? (Include consequences, impacts, costs, etc. of options) Approve or not approve submission of grant applications. Recommendation: Approve Approve Schedule Recommendation Work Session Other/Comments: Douglas Rademacher, Chair Barbara Kirkmeyer Sean P. Conway Mike Freeman William F. Garcia 2014-0586 2014-2015 VALE ASSISTANCE FUNDS 19th Judicial District, Weld County Application SECTION A - AGENCY INFORMATION: VALE USE ONLY 1. APPLICANT AGENCY: Weld County Sheriffs Office Grant#: AmountRequested; Program Name: Weld County Law Enforcement Victim Services Unit Amount Funded: Street Address (if not confidential): 1950 O Street Greeley, CO 80631 Mailing Address (if different): Phone: (970)356-4015 Fax: (970)304-6468 E-Mail: dcalvin@co.weld.co.us 2. CONTACT PERSON: Debbie Calvin Title: Coordinator Phone: (970)356-4015 Fax: (720)652-4217 E-Mail: dcalvin@co.weld.co.us 3. Agency Status (i.e., governmental, private-non-profit, or private-for-profit): Governmental Non-Profit agencies include their TAX ID Number here. NOTE:If you are claiming non-profit status and if you have not previously provided documentation supporting this claim to the VALE Board, then you must provide sufficient documentation concerning your agency's non-profit status with this application. 4. PROJECT TITLE: Victim Services Funding 5. Give a problem statement that is specific to the community the project will serve. Residents of Weld County need assistance and resource information when they are the victim of a crime or are involved in a critical incident The Weld County Victim Services Unit provides immediate crisis counseling and follow up services to all victims of crime and critical incidents for the Sheriff's Office and the nine Police Departments who utilize the unit 6. FUNDS REQUESTED: $69,276.00 ITEMS 1 - 6 MUST REMAIN ON THIS PAGE 1 SECTION B - NARRATIVE SUMMARY 7. Agency description: The Weld County Victim Services Unit is law enforcement based and operates as a unit of the Weld County Sheriff's Office. The Victim Services Unit serves all of unincorporated Weld County and the incorporated communities of Mead, Severance, Keenesburg, Hudson and Garden City. The Victim Services Unit also provides services for nine police departments:Dacono, Erie, Firestone, Fort Lupton, Frederick, Gilcrest, Lochbuie, Nunn, and Platteville. The Victim Services Unit's primary responsibility is to provide 24-hour crisis intervention, resource information and referrals to supporting agencies for Victims'Rights Act related incidents. In addition, the Victim Services Unit provides support to citizens during emotionally traumatic events when requested. 8. Brief Project Description for which the funds are being requested. The primary objective of the Weld County Victim Services Unit is to continue serving the citizens of Weld County by providing immediate crisis intervention and follow up service to all victims of crime and those who are experiencing a critical incident. The Victim Services Unit is dedicated to providing people with the resources and assistance they need to successfully move forward. The Victim Services Unit continues to provide training to all agencies regarding the importance of serving victims. 2 SECTION C - GOALS AND OBJECTIVES: (Goal 1, objectives 1 and 2, are mandatory for all applicants.) 11. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance victims' experience with the criminal justice system. OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime victims during the 12-month grant period. Although a person may be a victim of multiple crimes in one criminal episode,they can be counted only once using the predominant crime. Definitions: Victims: primary and secondary victims Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary victims (who are receiving services)are also considered to be primary victims. Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs resulting from a crime. Unduplicated Count: New and continuing victims served by the project. Continuing victim is a person served in the prior grant year who is continuing to receive services in the new grant year. EST. NO. EST. NO. VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME 50 Child Physical Abuse 10 Adults Molested as Children 150 Child Sexual Abuse 25 Survivors of Homicide 10 DUI/DWI -Victims of vehicular assault or 10 Robbery vehicular homicide, DUI/DWI crashes or careless driving resulting in death. 400 Domestic Violence 150 Assault 20 Adult Sexual Assault 20 Other violent crimes such as hate and bias crime, gang violence (specify). 10 Elder Abuse (including economic 350 Other pleasStspkgfy:IIndecgattecxpraearure exploitation and fraud crimes) • TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 1205 3 OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of unduplicated victims during the 12-month grant period. Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive each type of service during the grant period. A victim may receive the same type of service more than once(i.e. counseling),but the type of service can be counted only once during the grant period. An individual service category cannot exceed the total number of victims listed in table A. EST. NO. EST. NO. VICTIMS SERVICES VICTIMS SERVICES 0 Civil Legal Advocacy/Court 0 Individual Therapy Accompaniment 0 Civil Legal Attorney Assistance 410 Information/ Referral (in person) 5 Criminal Justice Support/ 410 Information/ Referral (by phone) Advocacy/Court Accompaniment 410 Crisis/Counseling Intervention (in person) 10 Language Services (interpretation) 410 Crisis/Counseling Intervention (by phone) 0 Shelter/Safehouse 0 Emergency Financial Assistance 0 Transitional Housing 1240 Follow-up (in person, by phone, or written) 5 Transportation 0 Forensic Exam 1240 Victim Compensation Assistance (required) Group Treatment/Support 25 Victim/Survivor Advocacy Hospital/Clinic Response ID 1240 Victim Rights Act Services 4 PROJECT-SPECIFIC GOALS AND OBJECTIVES: Add at least one more goal with objectives but no more than four additional goals with objectives. Use format provided below. Goals should be clear,concise, broad statements that highlight what the project intends to achieve. They should relate to the Project Description and Budget pages of the Application. Objectives(no more than three per goal)should be specific and measureable-(i.e. a number can be attached) in order to measure changes brought about by the project toward achieving each goal. Objectives state specifically what will be done, by whom, and by when. Objectives should be related to the personal positions requested in the budget. A timetable of projected achievement should be indicated in the Goals and Objectives. Efficiency and Effectiveness are measured in Goals and and reported on in quarterly reports. Objectives P P Efficiency: Were the project's proposed activities accomplished as projected? Effectiveness: How will you determine that your project is effective or has made a difference to the victims served? GOAL 2: The victim advocates and volunteer victim advocates will provide Victims'Rights Act information, resources, referrals, Victims'Compensation information, advocacy, education and crisis support service to all victims of crime. This service will be provided for crimes reported to the Weld County Sheriff's Office, and the Dacono, Erie, Firestone, Fort Lupton, Frederick, Gilcrest, Lochbuie, Nunn and Platteville Police Departments. Objective 1: From July 1, 2014 through June 30, 2015; the Victim Services Unit will provide on scene crisis support and referral information to 300 victims of crime. Objective 2: Each day, advocates will check for any VRA crimes they were not notified of and conduct follow up with the victims. Objective 3: Advocates will make, at a minimum, one follow up contact to ensure victims have received VRA information and to answer any questions the victims may have. The follow up will be conducted within one week of the initial report of the crime. GOAL 3: The Victim Services Unit will conduct training and have regular communication with the Law Enforcement agencies that utilize the unit. Objective 1: On a quarterly basis, each agency will be contacted to maintain an open dialog regarding any problems, concerns or questions. Objective 2: Advocates will offer annual training to each agency regarding VRA and services/ resources available for non-VRA incidents. Objective 3: Advocates will maintain a supply of brochures for each agency. GOAL 4: To recruit, train and maintain volunteer advocates for the Victim Services Unit Objective 1: Coordinate with Greeley Police Department Victim Services to assist with providing a basic advocate training twice per year. Objective 2: Maintain a minimum of seven volunteer advocates 5 GOAL 5: Provide surveys to victims and deputies/officers to allow comment and assessment of the quality of service provided by the advocates. Victim surveys will be in paper form with the option of completing the survey electronically. Officer surveys will be electronic only. Objective 1: As part of the follow up process, a survey will be provided to each victim initially served with an on scene response. Objective 2: On a quarterly basis, surveys will be provided to 25% of the total deputies/officers that were on scene when an advocate responded. Objective 3: Research and implement an electronic version of the victim survey to increase survey return rates which are currently< 1%. 12. Address what problems, if any, you anticipate in implementing your program's goals and objectives. How do you plan to resolve these problems? 6 13a. Services as defined in the VALE. statute, 24-4.2-105 (4) (a—m) C.R.S. Indicate YES for services which are indicated in the Goals and Objectives of this application, and NO for services NOT indicated in the Goals and Objectives of this application. YES NO Services: C.R.S. 24-4.2-105 (4) (a—m) Yes (a) Provision of services for early crisis intervention; No (b) Provision of telephone lines for victims and witnesses assistance; Yes (c) Referral of victims to appropriate social service and victim compensation programs and assistance in filling out forms for compensation; Yes (c.5) Assistance programs for victims and their families; Yes (d) Education of victims and witnesses about the operation of the criminal justice system; Yes (e)Assistance in prompt return of the victims'property; Yes (f)Notification to the victim of the progress of the investigation, the defendant's arrest, subsequent bail determinations, and the status of the case; Yes (g) Intercession with the employers or creditors of victims or witnesses; Yes (h) Assistance to the elderly and to persons with disabilities in arranging transportation to and from court; Yes (i) Provision of translator services; No (j) Coordination of efforts to assure that victims have a secure place to wait before testifying; • No (k) Provision of counseling or assistance during court appearances when appropriate; Yes (I) Protection from threats of harm and other forms of intimidation; No (m) Special advocate services (7)(b) "Special advocate services"means the services offered to aid victims who are children, including,but not limited to, court-appointed special advocate (CASA)programs, sexual assault treatment and prevention programs, community-based youth and family servicing programs,gang alternative programs, school-based intervention and prevention programs,big brother and big sister programs offering aid to children who are victims,restitution programs,partners programs offering aid to children who are victims,and child abuse treatment programs. 7 Only grants submitted by the Court Administrator's Office would check(2.5) (a) (I) below. (2.5) (a) (I) The court administrator of each judicial district may apply for grants of moneys for the purpose of collecting all moneys assessed by the courts, including moneys owed pursuant to this article, and collecting and disbursing restitution owed to victims of crime; Only grants submitted by the local Probation Department would check(2.5) (a) (II) below. (2.5) (a) (I) The local probation department may apply for grants of moneys for the purpose of implementing the right of victims. 13b. For each YES listed in 13 a), reference the Goal and Objective that relates to the service provided with a brief explanation. DO NOT RESTATE THE GOAL OR OBJECTIVE. List letter(a— m) List Goal and Objective(s) pertaining to the service provided in your GOALS and which refers to OBJECTIVES. question 13.a a Goal 1-objective 2 and Goal 2; provide crisis intervention (on the phone or in- person)to an estimated 800 victims and conduct follow up with all victims. C and c.5 Goal 1-objective 2 and Goal 2; provide VRA and Victim's Compensation information as required; provide information and resource referrals when applicable. Goal 1-objective 2 and Goal 2; accompany victims to court, if requested, and d provide education support on the criminal justice process. Goal 1-objective 2 and Goal 2; provide follow up service to assist with property e returns. Goal 1-objective 2 and Goal 2; provide continued follow up service and case f status notifications as the investigation progresses or when changes occur Goal 1-objective 2 and Goal 2; provide victim/survivor advocacy service when the g victim needs such assistance. Goal 1-objective 2 and Goal 2; provide transportation services to assist victims h who do not have transportation available. Goal 1-objective 2 and Goal 2; arrange translation services when needed by the victim. Goal 1-objective 2 and Goal 2; inform victims about safety plans and assist them I with creating a safety plan or finding a safe place. Inform victims to notify law enforcement immediately if they are being harassed, if they are in danger, or if they are being intimidated. 14. Will this project utilize volunteers and or interns? X Yes n No If yes, please answer the following: 1 Number of volunteers/interns which were utilized from July 1, 2013 through December 31, 2013. 95_ Number of volunteer/intern hours from July 1, 2013 through December 31, 2013. 8 SECTION D -SERVICE INFORMATION: 15.What is the population and geographic area targeted for service through this project? The 2010 U.S. Census lists the population of Weld County as 252,825 people. Of that population, an estimated 28% or 70,791 people live in the rural portion of the county. There are approximately 49,000 people living in the incorporated and unincorporated towns serviced by the Victim Services Unit. The estimated total population serviced by the Victim Services Unit is 119,791 people. Bordered on the north by Wyoming and Nebraska and the south by the Denver Metropolitan area, the geographic area served consists of the entire 3,999 square miles of Weld County;an area larger than Rhode Island, Delaware and the District of Columbia combined. a) How many crime victims have you served and will you serve? VICTIMS SERVED VICTIMS SERVED PROJECTED VICTIMS PROJECTION OF 1 YEAR 1 YEAR SERVED VICTIMS TO SERVE July 1, 2011 July 1, 2012 July 1, 2013 July 1, 2014 Through Through Through Through June 30, 2012 June 30, 2013 June 30, 2014 June 30, 2015 1098 1165 1205 1240 b)What is the number of victims served July 1, 2013 through December 31, 2013?_583 c) Are there other community agencies currently providing like services to the targeted population? In the jurisdictions served by the Victim Services Unit there are not any Law Enforcement-based victim services units or community-based agencies that provide immediate crisis intervention or VRA services to crime victims. If yes, explain how this project is not a duplication of services. 16.Document community support, coordination and networking by providing the following information: a) List the top five agencies who your agency works most closely with in coordination and provision of crime victim services and indicate how you work with them. 9 AGENCY HOW YOU COORDINATE 1 — District Attorney's Office The Victim Services Unit collaborates with Victims Assistance and Victims Compensation to ensure victims' rights are protected during the legal process. Victims Assistance and Victims Compensation are also utilized for training of officers and advocates. 2—Greeley Police Department The Coordinators of both units are working together to provide training for volunteer advocates in order to provide consistent services to all the residents of Weld County. In times of personnel shortages, the other agency is available to provide coverage. 3—A Woman's Place Victim Advocates assist victims in contacting the shelter for intake process and providing transportation if needed. 4—Sexual Assault Victim The Victim Services Unit assists victims with contacting the SAVA Advocate Center(SAVA) Center for intake or by providing referral for walk-in assessments. 5—Colorado Legal Services The Victim Services Unit assists victims with contacting CLS for aid. b) Is your agency an active participant in Weld County's Coordinating Committee for Victims of Crime (CCVC)? If"yes," provide the name(s) and position(s) of the CCVC participant(s) and their level of involvement in that group. NAME OF MEMBER HOW THEY PARTICIPATE Debbie Calvin Attends the quarterly meetings and is part of the committee that organizes the Victims'Rights Week luncheon and trainings. c) Briefly describe any other agency actions that demonstrate its high priority for developing community support, coordination, networking, and cooperation. The coordinator of victim services, Debbie Calvin, is involved at many different levels within the 19th judicial, including, but not limited to the following: the chair of the board for A Kids Place, CART(child abduction response team), SART(sexual assault review), MDT(a multidisciplinary team that reviews cases involving crimes against children, and CCVC. In addition, Ms Calvin is a primary contact for the Department of Human Services and has been working with the child protection unit to communicate recent efforts to establish a more effective reporting process for law enforcement on interfamilial child abuse. Ms. Calvin also regularly meets with the chiefs of each department to identify ways Victims services can become more of a presence in each of the smaller towns we serve. Ms. Calvin attends all law enforcement coordinator meetings at the state level. Directors of service providers of non-profit agencies are invited to present on behalf of their agencies to the volunteer responders. In addition, Ms Calvin is coordinating an effort throughout the 19th to offer education on the VINE system to all service providers in the county. Officer VRA and VINE training has been scheduled offering 5 different choices in an effort to educate law enforcement on VRA issues, VINE and justiceXchange. 10 SECTION E -VICTIM COMPENSATION: Provide the following information concerning your agency's involvement with the Crime Victim Compensation Program: Provide the following information concerning your agency's involvement with the Crime Victim Compensation Program: 17. a) Does your agency regularly inform victims about Victim Compensation and help them to apply when appropriate? X Yes n No How? Every eligible victim that is contacted by the Victim Services Unit is provided with information about Victims'Compensation. They are also offered assistance in completing the forms. b) Explain any major issues that hinder your agency in helping crime victims to understand Victim Compensation eligibility requirements and to apply for benefits. No major issues have been observed. c) Does your agency regularly conduct/receive Victim Compensation training for direct services staff and volunteers? X Yes n No Date of the last training: Six advocates on 10/18/13 and one advocate on 07/25/12. Person who conducted the training: Karol Patch _8_Number of Staff and Volunteers in your agency providing services to crime victims. 7 Number of Staff and Volunteers who attended the last Victim Compensation Training. DO NOT INCLUDE VICTIM COMPENSATION BROCHURES WITH YOUR APPLICATION. VALE USE ONLY Reviewed by Victim Compensation Coordinator Comments: • 11 SECTION F - VICTIM RIGHTS ACT: 18. Has your agency taken steps to assure that all staff and volunteers have read and understand the GUIDELINES FOR ASSURING THE RIGHTS OF VICTIMS OF AND WITNESSES TO CRIMES: Rights afforded to crime victims -C.R.S. 24-4.1-302.5; Procedures for assuring rights of victims of crimes; C.R.S. 24-4.1-303; and Child victim or witness—rights and services—C.R.S. 24-4.1-304 X Yes n No a) Briefly describe how your agency assures that all staff and volunteers are trained on VRA. The volunteers are required to attend a basic training and are updated annually. Training is also provided to the officers and deputies on a yearly basis. b) Does your agency have a statutory mandate to notify victims about their rights under VRA? X Yes n No c) VRA Training: CVAA Academy/Dan Griffin Date of the last training: June 2012/August 2012 Person who conducted the training: _13_ Number of Staff and Volunteers in your agency providing services to crime victims. 2_ Number of Staff and Volunteers who attended the VRA Training. d) How does your agency notify victims of their rights under VRA? The advocates ensure that the VRA brochure was provided if the responded to the scene; they also explain the information to the victims. In the event of a phone contact or a refusal of services, the advocate sends out a packet of information which includes the VRA brochure. A follow-up is conducted for each case and the advocates confirm the brochure was received and explain the information, if needed. e) Does your agency have a brochure describing VRA? X Yes n No If"yes", list the languages in which your brochure is available. See SECTION I. ATTACHMENTS The brochure is available in English and Spanish; we also have a jail-specific brochure. f) If you agency does not have a brochure describing VRA, please indicate if your agency utilizes brochures from other agencies. See SECTION I ATTACHMENTS. DO NOT INCLUDE VICTIM COMPENSATION BROCHURES TO YOUR APPLICATION. VRA brochures SHOULD be included in the application (all languages). 12 SECTION G - EVALUATION: How will you evaluate the effectiveness of this project? 19. If this is an application for continuing funding, how successful has this project been in the past in accomplishing its proposed goals and objectives? 1. The victim services project has been successful in accomplishing the goals and objectives. Current practices are that each day the advocates review all calls for service from the previous day to ensure that all victims of VRA crimes have been provided service and information. 2. Surveys regarding quality of service that have been returned are generally positive in nature. 3. The program is consistently evaluated for ways to enhance performance and changes are being made when inefficient practices are discovered. 20. What is the projected cost per client served (cost/benefit ratio)? Funds requested divided by number of victims projected to serve= cost per client SECTION H - BUDGETARY INFORMATION: All Budget pages MUST be completed. All figures should be rounded to the nearest dollar. 21. RESPONSIBLE PARTIES: a) List the two individuals who are responsible for ensuring the grant is administrated as proposed by the organization and approved by the VALE Board. NAME TITLE PHONE EMAIL Debbie Calvin Coordinator (970)356- dcalvin@co.weld.co.us 4015 Alan Caldwell Deputy Bureau (970)356- aaaldwell@co.weld.co.us Chief 4015 b) Who (give name and title) in your agency is responsible for reviewing agency bank statements against agency financial reports for accuracy of financial information? Barbara Connolly- Controller 22. What controls and processes does your agency have in place for writing checks? The answer should include information including: who in the agency is authorized to request a check, who is authorized to write a check, who is authorized to sign a check, whether or not dual signatures are required on any checks, and whether or not a person authorized to write a check could sign a check to themselves. If you were asked to rewrite the answer to this question last year, be sure you are using the updated language in this application. Each department can request a payment(check); the request is made to the finance system with appropriate approval in the department. It then goes to accounting for final review. The Chair of the Board of County Commissioners and the Clerk to the Board are authorized to sign checks. Dual signatures are required on issued checks. A person authorized to write a check cannot sign a check to themselves, because the check has to go through levels of approval before it is issued or signed. 13 23. What process does your agency have in place to reconcile financial information with the quarterly VALE Financial Report? The Auxiliary Services Sergeant compares the advocates'payable time that was approved with a quarterly budget report provided by the Accounting Department. The numbers are then entered into a spreadsheet for tracking and comparison; to reconcile the information. BUDGET INFORMATION TOTAL AGENCY VICTIM SERVICES This page recaps your entire Victim Service Agency Budget. This recap provides an overall picture of your agency's funding sources and percentage of funding being requested in the VALE Application. Please indicate the sources for ALL funding your agency receives for victim services. FUNDING START DATE END DATE AMOUNT Month/Day/Year Month/Day/Year VALE Grant (if applicable) $60,828.00 07 / 01 / 13 06 / 30 / 14 CVS - DCJ Consolidated Funds 0 01 / 01 / 13 12 / 31 /13 (Ex: VOCA, VAWA) Other Victim Services 0 / / / / Grants received from other VALE Judicial Districts Other Grants 0 Other— Weld County $71,295.00 07/ 01 /13 06/30/14 Government, salary and benefits Other— Weld County $11,580.00 07/ 01/13 06 /30/14 Government, operating expenses TOTAL $143,703.00 14 Please specify the source of"Other" funds (other grants, government funds, city funds, donations, fund-raising, etc.) "Other" funds should reflect hard dollars and NOT in-kind contributions (office space, phones, etc) HOW WILL FUTURE FUNDING NEEDS BE MET? Preliminary letters have been sent to the Chiefs of the municipal agencies serviced by the Victim Services Unit. Individual letters, requesting funding assistance, have been hand delivered. These letters cite the total cost of the unit, how much the VALE grant funds and how much the Sheriff's Office funds along with agency specific statistics regarding use of the Victim Services Unit and what each agencies percentage is of the total calls for service. Decisions by each agency are pending on how much, if any,funding is available to assist. Services to victims are required of Law Enforcement under the Victim's Rights Act. The cost of the program is continuing to increase, and funding is more difficult to obtain in the current economic climate. The bid for an OVP grant was denied in 2012; a duplication of funding was cited as the reason since Weld County Government currently funds a portion of the program. Future needs of the unit will be assessed and cutbacks may be necessary to meet budgetary concerns;possibly leaving the duties to fall to one professional advocate, the volunteer advocates, and the deputies or officers on scene with the victims. 15 VALE PROJECT BUDGET INFORMATION PROJECT FUNDS REQUESTED BUDGET: Continuation Applicants fill out Columns 1,2,and 3. ROUND TO NEAREST DOLLAR New Applicants fill out Column 2 only. Continuation Applicants ALL APPLICANTS 0 Continuation (Column 1) (Column 2) Applicants 2013 -2014 2014-2015 (Column 3) Current Grant Award Requested Budget Increase or Decrease PERSONNEL PERSONNEL Job Position Job Position/NAME Victim Specialist 23,799.00 Victim Specialist/Debbie Calvin 23,799.00 0 Victim Specialist 23,503.00 Victim Specialist/Vacant 23,503.00 0 Fringe Benefits 20,724.00 Fringe Benefits 20724.00 0 Subtotal 168,026.00 Subtotal 68,826.00 SUPPLIES AND OPERATING SUPPLIES & OPERATING EXPENSES (+/-) EXPENSES Cell Phones 800.00 Cell Phones 750.00 -50.00 Brochure printing/office supplies 500.00 +500.00 Subtotal 1800.00 Subtotal 11250.00 +450.00 IN-STATE TRAVEL IN-STATE TRAVEL (+/-) Subtotal I Subtotal PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+/-) Subtotal Subtotal TOTAL FUNDS: 68,826.00 TOTAL FUNDS REQUESTED: 69,276.00 +450.00 16 VALE PROJECT BUDGET DETAIL AND JUSTIFICATION A.PERSONNEL: List each job position, include the name of the employee, if available. If two individuals have the same job title, list it twice. Indicate FTE of individual(EX: 1 FTE; .5 FTE; .75 FTE) TOTAL COST- Show the total amount of salary and fringe benefits of the position (SALARY and FRINGE BENEFITS are to be shown separately.) VALE% - Show the VALE percent requested for the total cost of the position VALE Funding- Calculate the VALE funding request based on the TOTAL COST and VALE%. Other Funding Source(s)- Indicate how the position is paid for other than VALE funding. If the position cannot be funded(because 100%VALE Funding) indicate this. Title of Job FTE Total VALE VALE If THIS grant funding will not pay for Position\Name Cost % Funding the entire position,what other SOURCE Requested Request will be used to pay for the rest of the ed position Victim 1 60,045 57% 34,226 Weld County Government, Specialist/Debbie Municipal Government Calvin Victim 1 59,299 57% 33,800 Weld County Government, Specialist/Vacant Municipal Government Narrative Justification: Explain and justify the project's budget and relate the personnel budgeted to project activities and their qualifications. Separate job descriptions are no longer required in the application but indicating a person's qualification in this section is required. 17 Position: Debbie Calvin, Victim Services Specialist/Coordinator VALE Cost: $23,799.00 wages/$10,427 benefits Duties to be performed\project activities: The Specialist is responsible for providing on scene, direct services to victims when called out When a victim is contacted by phone or refuses services, a packet of information about resources and VRA is mailed to them. The Specialist conducts follow up contact with all victims. The Specialist assists with scheduling and training for volunteers and any training for deputies/officers. The Specialist may be tasked by a supervisor with maintaining records or statistics. The Specialist conducts victim oriented outreach programs as authorized by a supervisor. The Specialist ensures each agency is supplied with the necessary brochures and documentation for officers to give to victims. QUALIFICATIONS: The coordinator of victim services,Debbie Calvin, is involved at many different levels within the 19th judicial, including, but not limited to the following: the chair of the board for A Kids Place, CART(child abduction response team),SART(sexual assault review),MDT(a multidisciplinary team that reviews cases involving crimes against children, and CCVC. In addition,Ms Calvin is a primary contact for the Department of Human Services and has been working with the child protection unit to communicate recent efforts to establish a more effective reporting process for law enforcement on interfamilial child abuse. Ms. Calvin also regularly meets with the chiefs of each department to identO,ways Victims services can become more of a presence in each of the smaller towns we serve. Ms. Calvin attends all law enforcement coordinator meetings at the state level. Directors of service providers of non-profit agencies are invited to present on behalf of their agencies to the volunteer responders. In addition,Ms Calvin is coordinating an effort throughout the 19th to offer education on the VINE system to all service providers in the county. Officer VRA and VINE training has been scheduled offering 5 different chokes in an effort to educate law enforcement on VRA issues, VINE and justiceXchange Position: Vacant position, Victim Services Specialist VALE Cost: $23,503.00 wages/$10,297.00 benefits Duties to be performed\project activities: QUALIFICATIONS: Position: VALE Cost: Duties to be performed\project activities: QUALIFICATIONS: Position: VALE Cost: Duties to be performed\project activities: QUALIFICATIONS: 18 Position: VALE Cost: Duties to be performed\project activities: QUALIFICATIONS: B. SUPPLIES AND OPERATING REQUEST: All supplies and operating requests must be specific, itemized costs related to victim services. It is requested that the VALE Board funds the printing of VRA brochures, which are provided to the municipalities serviced by the Weld County Law Enforcement Victim Services Unit.A total of 2500 VRA brochures, English and Spanish versions, are expected to cost$205.00 for printing. The additional$295.00 requested is for incidental office supplies for the Victim Services Unit, to include, but not limited to: copier paper,file folders, labels, etc. It is requested that the VALE Board continue to fund cell phones for the advocates at a cost of$750 per year, which is 50%of the total yearly cost. 19 C. IN-STATE TRAVEL REQUEST: Itemize travel expenses of project personnel by purpose D. PROFESSIONAL SERVICES REQUEST: List consultants or independent contractors who will provide victim services under the grant. E. DIFFERENCES FROM LAST YEAR'S REQUEST(Continuation Applicants only): If this is an application for continuing funding, explain any changes from last year's awarded funding and this proposed funding. 20 VALE Grant Application Signature Page Applicant Agency: Project Title: Grant Period: July I,2014 to June 30,2015 We hereby certify that the information contained herein is true and correct to the best of our knowledge and belief. The following signatories understand and agree that any grant received as a result of this application shall incorporate and be subject to the statements made within the above described VALE Grant Application (The Application). Furthermore,the signatories certify that they have each read The Application and are fully cognizant of their duties and responsibilities for this project. Original signatures of each party to this application (i.e.,Project Director,Financial Officer and Authorized Official) are required. Please use BLUE INK to distinguish the original documents from copies. Refer to Application Instructions for definitions for the signing authorities. Protect Director: Name: Debbie Calvin Position/Title: Victim Services Coordinator Agency(including Division or Unit): Weld County Law Enforcement Victim Services Unit Mailing Address: 1950 O Street Greeley, CO 80631 Phone: (970)35 - 04 Fax: (720)652-4217 E-Mail: dcalvin@co.weld.co.us Signature: Jk Date: 1 a 1 I Financial Officer: Name: Barbara Connolly Position/Title: Controller Agency(including Division or Unit): Weld County Government-Accounting Mailing Address:P.O.Box 578,Greeley,CO 80631 Phone: (970)336-7220 Flax: (970)352-9019 E-Mail:bconnolly@co.weld.co.us Signature: 2J L- c !' ,' Date: MAR 0 3 2014 Authorized Official: Name: Douglas Rademacher Position/Title: Chair of the Board of County Commissioners Agency(including Division or Unit): Weld County Government—Board of County Commissioners Mailing Address: P.O. Box 578, Greeley,CO 80631 Phone: (970)336-7204 Fax: (970)352-0242 E-Mail: drademacher@co.weld.co.us Signatur -� t�1. c){ e'4tW`0A2 Date: MAR 0 12014 In accordance with the Colorado Revised Statutes 24-72-202.6,information supplied in this application is considered a public record. 21 ©/y&S88 Be certain to designate the appropriate persons as signing authorities. • The Project Director: The person who has direct responsibility for the implementation of the project. This person should combine knowledge and experience in the project area with ability to administer the project and supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are within the approved budget. This person will normally devote a major portion of his/her time to the project, and is responsible for meeting all reporting requirements. The Project Director must be a person other than the Authorized Official or the Financial Officer. • Financial Officer: The person who is responsible for all financial matters related to the program and who has responsibility for the accounting, management of funds, verification of expenditures, audit information and financial reports. The person who actually prepares the financial reports maybe under the supervision of the Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director. • Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the corresponding authorized official is as follows: state agency - department or division director; city -mayor or city manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the county commissioners; police department-mayor or city manager; courts - chief judge; district attorney's office - district attorney; institution of higher education- president of the institution or chair/dean of the appropriate department; private non-profit agency-president or chairperson of the board of directors; school district - superintendent/assistant superintendent. The authorized official must be a person other than the project director or the financial officer. NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such as bylaws or resolutions) immediately following the signature page. 22 SECTION I-ATTACHMENTS: ATTACH WITH EACH COPY OF THE APPLICATION GRANT: blank Client Survey A list of ALL of your agency's board members which delineates the Board of Directors, (private non-profit). ATTACH ONLY WITH ORIGINAL APPLICATION: Your agency's VRA brochure OR the VRA brochure your agency utilizes (ALL languages) DO NOT INCLUDE VICTIM COMPENSATION BROCHURES TO YOUR APPLICATION. A signed copy of the attached Grant Applicant Memorandum of Understanding Concerning the Rights Afforded to Crime Victims. Include a copy of agency's most recent audit report or financial review. * If agency is not subject to audit, explain how proper management and disbursement of funds is monitored. (Only one copy of the audit or financial review is required.) 23 ATTACHMENT VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD GRANT APPLICANT MEMORANDUM OF UNDERSTANDING CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS As provided in C.R.S. 24-4.2-105 (4.7), Colorado law requires the following: A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT SUCH AGENCY OR PERSON HAS READ AND UNDERSTANDS THE RIGHTS AFFORDED TO CRIME VICTIMS PURSUANT TO SECTION 24-4.1-302.5 AND THE SERVICES DELINEATED PURSUANT TO SECTION 24-4.1-303 AND 24-4.1-304. SUCH WRITTEN ACKNOWLEDGMENT SHALL BE ATTACHED TO SUCH REQUESTING AGENCY'S OR PERSON'S APPLICATION FOR MONEYS PURSUANT TO THIS SECTION. THE BOARD SHALL NOT ACCEPT FOR EVALUATION ANY APPLICATION FOR A GRANT OF MONEYS PURSUANT TO THIS SECTION UNTIL THE REQUESTING AGENCY OR PERSON PROVIDES THE BOARD WITH SUCH WRITTEN ACKNOWLEDGMENT. The prospective grantee certifies to the VALE Board, by submission of this completed Grant Applicant Memorandum of Understanding Concerning the Rights Afforded to Crime Victims, that the agency orperson des cribed y desc bed herein has read and understands the rights afforded to crime victims as required by C.R.S. 24-4.2-105 (4.7). PROJECT DIRECTOR: Debbie Calvin TITLE: Victim Services Coordinator PROJECT: Weld County Law Enforcement Victim Services Unit AGENCY: Weld County Sheriff's Office ADDRESS: 1950 O Street Greeley, CO 80631 SIGNATURE: DATE: COPIES OF THE STATUTES DESCRIBED WILL BE PROVIDED TO PROSPECTIVE GRANT RECIPIENTS UPON REQUEST. 24 Jennifer Fuller From: Peter Wagoner Sent: Friday, February 21, 2014 3:34 PM To: Jennifer Fuller Cc: Don Warden Subject: Passaround request Attachments: wspassaround for VALE GRANT.doc; 19TH JD VALE Application.doc Jennifer, Here is the passaround request and a copy of the VALE grant. I'm not quite done with the other grant request; I will send that when completed. Thank you and have a great weekend! Sgt. Peter Wagoner Auxiliary Services Unit Weld County Sheriff's Office 1950 O Street Greeley, CO. 80631 970-356-4015 x2838 970-518-6523 cell pwagoner@co.weld.co.us 1 Hello