HomeMy WebLinkAbout20140539.tiff RESOLUTION
RE: APPROVE APPLICATION FOR DOMESTIC VIOLENCE FAST TRACK PROGRAM AND
DOMESTIC VIOLENCE FELONY PROJECT GRANT AND AUTHORIZE ELECTRONIC
SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for the Domestic Violence
Fast Track Program and Domestic Violence Felony Project Grant from the County of Weld,State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
19th Judicial District Attorney's Office, to the Colorado Division of Criminal Justice, commencing
upon full execution, with terms and conditions being as stated in said application, and
WHEREAS,after review,the Board deems it advisable to approve said application,a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the Application for the Domestic Violence Fast Track Program and Domestic
Violence Felony Project Grant from the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's
Office, to the Colorado Division of Criminal Justice be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that JoAnne Holden be, and hereby is,
authorized to electronically submit said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 24th day of February, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
C� WELD COUNTY COLORADO ,
ATTEST: daft, sic ` go:6k /0 1 t/oytu W
Doug es Rademacher, Chair
Weld County Clerk to the Board USED
;1 r� ara Kirkmey Pro-Tem
BY: . 136
Depu Clerk to the Boar �S
STffn P. Conway
APP RM: ��
Mike Free
A orney
I Wi iam . Garcia
Date of signature: t't4 14 ; A e so, b&
3 I Iii 2014-0539
DA0024
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW/WORK SESSION REQUEST
RE: Authorization of submission of 2014-2015 VALE Grant and 2015 VAWA Grant
DEPARTMENT: Victim Witness Unit of the District Attorney's Office DATE: 2-19-14
PERSON REQUESTING: JoAnn Holden, Director of Victim Services
Brief description of the problem/issue:
The District Attorney's Office Victim Witness Unit has applied and received VALE and VAWA grants for a number of
years. Submitted with this form are the 2014-2015 VALE Grant and 2015 VAWA Grant. The DA's Office 2013 Victim
Witness Assistance Unit Budget for personnel was funded :
49%=Weld County Commissioners
19.7%=VALE Grant
8.7%=VAWA Grant
15%=VALE Administration funds
7.6%=COMP Administration funds
2014-2015 VALE Grant—application request is for$125,755. No match is required. This is the same amount applied
for and received for the 2013-2015 VALE Grant. The District Attorney's Office receives more VALE funding than any
other agency. A Woman's Place received the next largest VALE grant of$78,332 in the last grant cycle.
Application due March 3, 2014.
2015 VAWA Grant—These federal grant dollars are administered by the Colorado Division of Criminal Justice, Office of
Victim Programs. This application request is for$58,801 with a required 25%match of$19,600. This grant is funded
for two years and requires a full grant application to be submitted every other year. The second year's funding could
remain the same, increase slightly for cost of living or be reduced depending on funding available. This 2015 grant asks
for an increase of $3,891.54. The VAWA funding granted in both 2013 and 2014 was $54,909.46 with a County match
of$18,303.49. This means that an additional $1,296.51 is being requested from the County in match in the 2015 grant.
Application due 2-26-14.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
Approve or not approve submission of grant applications.
Recommetio S41�-e- V /x����`
Approve Schedule
Recommendation Work Session Other/Comments:
Douglas Rademacher, Chair
Barbara Kirkmeyer
Sean P. Conway
Mike Freeman
William F. Garcia vl
2014-0539
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track& DV Felony Project 2014-VU-14-003282
Applicant Information
Crime Victims Services Grant Program 2014
Project Information
Project Title: 19th JD DV Fast Track & DV Felony Project
Project Number: 2014-VU-14-003282-19
Project Director: JoAnn Holden
Type of Funding for this Project: Continuation
Requested Amount($): $58,801
Project Duration:
From: 01/01/2015
To: 12/31/2015
Applicant Details
Applicant Agency Name: District Attorney's Office, 19th Judicial District
Applicant Legal Name: Weld County
DUNS(+4) Number: 075757955
SAM Expiration Date: 05/24/2014
Tax Identification #: 846000813
Entity Type: Public / Government
Entity Sub-Type: County
Type of Project: Domestic Violence
Is your Agency a culturally specific No
community-based agency?:
Service Area for Project
Statewide: No
U.S. Congressional District: 04
Judicial District: 19
Application Form Page 1 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track& DV Felony Project 2014-VU-14-003282
State Senate District: 23, 13, 01
State House District: 48, 63, 49, 50
Counties: 62-Weld
Cities: Thornton, Mead, Hudson, Ault, Eaton, Berthoud,
Northglenn, Platteville, Lucerne, Pierce, Greeley,
Hereford, Lochbuie, Briggsdale, Roggen,
Dacono, Longmont, Milliken, Gill, Gilcrest,
• Grover, Brighton, Windsor, La Salle, Carr,
Frederick, Galeton, Severance, Keenesburg,
Kersey, Fort Lupton, Nunn, Erie, Evans,
Firestone, Johnstown, Stoneham
Application Form Page 2 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track& DV Felony Project 2014-V1J-14-003282
Contact Information
Contact Type First Name Last Name Phone Email
Project Director JoAnn Holden 970-356- jholden@co.weld.co.us
4010
Financial Officer Barbara Connolly 970-356- bconnolly@co.weld.co.us
4000
Signature Authority Douglas Rademacher 970-336- drademacher@co.weld.co.0
7204 s
Primary Contact JoAnn Holden 970-356- jholden@co.weld.co.us
4010
Application Form Page 3 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track& DV Felony Project 2014-VU-14-003282
Contact Details
Contact Type: Project Director
Salutation: Ms.
First Name: JoAnn
Last Name: Holden
Title: Director of Victim Services
Agency Name: Weld County District Attorney's Office
Address Line 1: PO Box 1167
Address Line 2: 915 Tenth Street
City/Town: Greeley
State: Colorado
Zip Code + 4: 80632-1167
Phone Number: 970-356-4010
Fax: 970-352-8023
Contact Email Address: jholden@co.weld.co.us
Contact Details
Contact Type: Financial Officer
Salutation: Ms.
First Name: Barbara
Last Name: Connolly
Title: Financial Officer
Agency Name: Weld County Government
Address Line 1: PO BOX 758
Address Line 2:
City/Town: Greeley
State: Colorado
Zip Code + 4: 80632-1167
Phone Number: 970-356-4000
Application Form Page 4 02/19/2014
_ ... ._.. ..
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track& DV Felony Project 2014-VU-14-003282
Fax: 970-352-0242
Contact Email Address: bconnolly@co.weld.co.us
Contact Details
Contact Type: Signature Authority
Salutation: Mr.
First Name: Douglas
Last Name: Rademacher
Title: Chair, Board of County Commissioners
Agency Name: Board of County Commissioners, Weld County
Address Line 1: PO Box 758
Address Line 2:
City/Town: Greeley
State: Colorado
Zip Code + 4: 80632-1167
Phone Number: 970-336-7204
Fax: 970-352-0242
Contact Email Address: drademacher@co.weld.co.us
Contact Details
Contact Type: Primary Contact
Salutation: Ms.
First Name: JoAnn
Last Name: Holden
Title: Director of Victim Services
Agency Name: Weld County District Attorney's Office
Address Line 1: PO Box 1167
Address Line 2: 915 Tenth Street
Application Form Page 5 02/19/2014
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track& DV Felony Project 2014-VU-14-003282
City/Town: Greeley
State: Colorado
Zip Code + 4: 80632-1167
Phone Number: 970-356-4010
Fax: 970-352-8023
Contact Email Address: jholden@co.weld.co.us
Application Form Page 6 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Project Summary
Project Summary:
Include a brief description of your project. Include target population, estimated number to be
served annually and services to be provided. See instructions for further information.
Grant dollars are being requested for the District Attorney's Office Victim
Witness Assistance Program to partially fund two Victim Assistants who support
and assist victims of domestic violence throughout the criminal justice system.
Victim Assistants help reduce the overwhelming feelings victims many times
have by emotionally supporting victims, educating victims about the court
system, and providing the many referrals a victim needs when faced with
becoming a victim of domestic violence. Many times the Victim Assistants at
the District Attorney's Office are the first victim assistance contact the victim has
had with a law enforcement agency. Project 845 domestic violence victims to
be served in 2015: 700 misdemenanor and 145 felony.
Agency Description:
Briefly describe the purpose of your agency. See instructions for further information.
The 19th Judicial District Attorney's Office is a government agency statutorily
mandated to prosecute those charged with committing crimes against the State
of Colorado. The Victim Witness Assistance Unit, established in 1980, is a
department in the District Attorney's Office. Twleve staff work in the Unit
providing assistance to victims of felonies, misdemeanors, and traffic cases.
The number of cases filed in 2013 were 12,946: 2121 felony, 810 juvenile,
3198 misdemeanor, and 6817 traffic. VRA victims represent 35% of
p felony
040%
cases, and of misdemeanor cases.
cases, 28/o ofjuvenile
Agency Qualification:
Describe your agency's experience with similar projects and experience the agency has in
managing federal/state funds. See instructions for further information.
The present VW Director of the 19th Judicial District has written federal grants
(VAWA and VOCA) in the 19th JD since 2005 and has written federal grants
(VAWA) since 1997. Weld County Government oversees the financial aspect of
grants which includes the separation of duties and a multiple review process.
Prior CVS Funding for this project: Yes
Year Amount Awarded Grant Number Project Title
2014 $55,964 13-VW-19-19 Domestic Violence:Fast Track and Felony DV
2013 $55,964 12-VW-19-20 Domestic Violence:Fast Track snd Felony DV
2012 $51,598 10-VW-19-39 Domestic Violence:Fast Track and Felony DV
Application Form Page 7 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Purpose Area: Victims Services
Check only those project purpose areas that describe the type of activities and services for
which you are requesting funds. See instructions for further information.
Problem Statement:
Describe the problem the proposed project intends to address. Local and/or state data should be
used to describe the nature of the problem in your community. See instructions for further
information.
Immediate contact with domestic violence victims is crucial to effectively
prosecute the defendants in these cases whose victims may later recant the
seriousness of the violence. The Misdemeanor Domestic Violence Fast Track
Program has a dedicated courtroom, prosecutors and Victim Assistants. The
felony domestic violence cases are handled in four courtrooms with four Victim
Witness Assistants and several prosecutors. Both programs have immediate
contact with domestic violence victims through the Victim Assistants.
Immedicate contact with victims is essential to properly address bond
conditions, mandatory protection orders, explain victim's rights in the criminal
justice system and give referrals for resources.
Project Description:
Describe in a clear and succinct way the project, staff and services you plan to provide with
these grant funds. See instructions for further information.
The funding requsted in this grant will enable the Weld County District
Attorney's Office to continue their proactive, immediate contact with victims of
domestic violence.The MISDEMEANOR DOMESTIC VIOLENCE FAST TRACK
PROGRAM was instituted in 2005 and provides immediate victim assistance
contact (the day after the crime) giving resources and Criminal Justice System
education to those most vulnerable. Victims of FELONY DOMESTIC
VIOLENCE CASES also come to court the day after the crime, but prior to
2008, we had no process in place to know a new felony domestic violence case
was scheduled for an initial court hearing. These victims would sit in crowded
courtrooms with no one to answer their questions unless a Victim Assistant
happened to be in the courtroom for another matter. In 2008, we received a
VOCA Grant to fund part of one Victim Assistant to be assigned to the victims of
felony domestic violence. A process was created to identify all new felony
domestic violence cases on the docket each day to provide immediate contact,
support, and VRA and criminal justice system education.
Application Form Page 8 02/19/2014
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Victims Services
Victims Services Type of Crime:
Provide only the number of victims who will receive services from Crime Victims Services (CVS)
grant funded personnel during the 12-month period. See instructions for further information.
Type of Crimes Est.#of Victims
Child Physical Abuse
Child Sexual Abuse
Children Who Witness Domestic Violence
Domestic Violence 477
Dating Violence
Stalking
Adult Sexual Assault
Adults Molested as Children
Survivors of Homicide Victims
Robbery
Vehicular Assault or Homicide,DUI/DWI Crashes,or Careless Driving Resulting in Death
Assault
Elder Abuse
Other Violent Crimes(See instructions)
UNDUPLICATED TOTAL -.477
Victims Services Type of Services:
No single entry/category in this table can exceed the TOTAL NUMBER OF VICTIMS in the table
above.
Type of Services Est.#of Victims
Crisis Counseling/Crisis Intervention(in person) 29
Follow-up(Includes crisis intervention by phone) 225'
Therapy
Group Treatment/Support
Shelter/Safehouse
Information/Referral(in person) 181
Criminal Justice Support/Advocacy 312
Emergency Financial Assistance
Emergency Legal Advocacy(attorney assistance)
Victim Compensation 477
Personal Advocacy 9
Telephone Contact 443
Civil Legal Advocacy(advocate assistance)
Forensic Exam
Hospital/Clinic/Medical Response
Application Form Page 9 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Language Services 27
Transportation
Transitional Housing
Other
Application Form Page 10 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Underserved Populations
A. Describe the underserved population(s) in the community you serve
(e.g. race/ethnicity of victims served, LGBTQ, deaf, etc.).
Weld County's estimated 2012 population was 263,691, a 43% increase from
2010 to 2012. The Hispanic population of 74,888 is 28.4% of the total
population. Weld County also has a Black\African American population of
1.3%, Asian population of 1.4%.
B. How did you determine the underserved population(s)? Cite your
source(s).
US Census Bureau estimated 2012 figures
C. Is any portion of your project specifically Yes
designed to serve underserved populations?
If you select "Yes" in "C" above:
C1. Which underserved population(s)?
Specify if serving racial and ethnic minority victims.
Based on 2013 statistics keep by the Victim Assistants for grant reports, 43% of
the domestic violence cases filed in Weld County Courts involved Hispanic or
Latino victims and 5.5% of these victims were Spanish-speaking only. Weld
also has a refugee population who speak limited or no English. We
communicate with non-English speaking victims of these populations by use of
interpreters or Language Line.
C2. What percentage of your project will be used to serve underserved
populations?
6% of 2013 victims did not speak English. 5.6% are Spanish speaking only
victims.
C3. What services will be provided?
Victim Witness Assistants in both DV Programs requested in this grant are
Spanish bi-lingual. They will support domestic violence victims by way of VRA,
criminal justice system education, emotional support, court accompainment,
and referrals.
C4. Is the primary focus of your agency to serve the underserved
population(s) you have identified?
NO
Application Form Page 11 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Goals & Objectives
Applicants are limited to three goals with no more than three objectives for each goal. Objectives
must be measurable and related to the personnel/consultants requested in the grant and any
match personnel.
Goal 1: The 19th Judicial District Attorney's Office will
provide effective assistance to victims of
misdemeanor domestic violence through the
Domestic Violence Fast Track Program including
VRA, Victim's Compensation, referrals to
community agencies, criminal justice education,
and court support and advocacy.
Objective/Position Title Intended Outcome/Impact Data Collection Timeframe
Responsible
1.1 The County Court Victim Assistant Victims felt their contact with the Victim Assistant's documenation of During the 12 month grant period
and VW Intern(who is Spanish bi- District Attorney's Office was victim contacts(in person and on
lingual)will provide services to 441 positive under the circumstances the phone) indicates a victim's
new primary victims(GRANT and that they received adequate questions were answered and that
FUNDED PORTION)throughout explanation of what would happen there was notification of the
prosecution of the criminal case. at court hearings,that they were criminal justice process.Client
aware of their victim rights at each Survey using a 5-point scale-"Not
critical stage of the court process at all helpful"to"Extremely helpful"
and supported by a Victim gives the victim opportunity to
Assistant whenever they came to a make additional comments or
court hearing. contact the Project Director by
phone with comments.
1.2 The County Court Victim Assistant Victims felt their contact with the Victim Assistant's documenation of During the 12 month grant period
and VW Intern(who is Spanish bi- District Attorney's Office was victim contacts(in person and on
lingual)will conduct"meaningful positive under the circumstances the phone) indicates a victim's
consultation"with 70%of the and that they received adequate questions were answered and that
primary victims the next working explanation of what would happen there was notification of the
day after the crime. at the first court hearing,that they criminal justice process.Statistical
were aware of their victim rights, information compiled by Victim
and supported by a Victim Assistants indicates the result of
Assistant. the goal of the Domestic Violence
Fast Track Program to have
"meaningful consultation",a VRA
duty,with 70%of the new primary
victims the next working day after
the offense. Client Survey using a
5-point scale-"Not at all helpful"to
"Extremely helpful" gives the
victim opportunity to make
additional comments or contact the
Project Director by phone with
comments.
1.3
Application Form Page 12 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Goal 2 (If needed): The District Court VW Assistant will provide
effective assistance to victims of felony adult
domestic violence including VRA, Victim
Compensation, referrals to community agencies,
criminal justice education, and court support and
advocacy.
Objective/Position Title Intended Outcome/Impact Data Collection Timeframe
Responsible
2.1 The District Court Victim Assistant Victims felt their contact with the Victim Assistant's documenation of During the 12 month grant period
(who is Spanish bilingual)will District Attorney's Office was victim contacts(in person and on
provide services to 36 new primary positive under the circumstances the phone) indicates a victim's
victims(3 of them Spanish and that they received adequate questions were answered and that
speaking only) (GRANT FUNDED explanation of what would happen there was notification of the
PORTION)from filing of charges at court hearings,that they were criminal justice process.Client
throughout the prosecution of the aware of their victim rights at each Survey using a 5-point scale-"Not
criminal case. critical stage of the court process at all helpful"to"Extremely helpful"
and supported by a Victim gives the victim opportunity to
Assistant whenever they came to a make additional comments or
court hearing; contact the Project Director by
phone with comments.
2.2 The District Court Victim Assistant Victims felt their contact with the Victim Assistant's documenation of During the 12 month grant period
(who is Spanish bilingual)will have District Attorney's Office was victim contacts(in person and on
contact with 68%of the new positive under the circumstances the phone) indicates a victim's
primary victims(3 of them Spanish and that they received adequate questions were answered and that
speaking only) prior to the explanation of what would happen there was notification of the
defendant's Advisement Hearing at the Advisement Hearing,that criminal justice process.Statistical
which provides the victim with a they were aware of their victim information compiled by Victim
liaison during the lengthy court rights,and supported by a Victim Assistants indicates the result of
process. Assistant. the goal to have contact 68%of the
new primary victims of felony
cases prior to the defendant's
Advisement Hearing which
provides the victim with a liaison
during the lengthy court process.
Client Survey using a 5-point scale
-"Not at all helpful"to"Extremely
helpful" gives the victim
opportunity to make additional
comments or contact the Project
Director by phone with comments.
2.3
Goal 3 (If needed):
Objective/Position Title Intended Outcome/Impact Data Collection Timeframe
Responsible
3.1 •
3.2
3.3
Quality Assurance Plan:
Describe the approach for evaluating the project in response to the stated objectives, intended
outcomes/impact and data collection. See instructions for further information,
Application Form Page 13 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track& DV Felony Project 2014-VU-14-003282
The 19th Judicial District Attorney's Office will provide effective assistance to
victims of domestic violence by providing Victim's Rights information and
education, Victim Compensation information, referral to community services,
updates on the status of the prosecution and support throughout the court
process. The support and services provided should give these results:
Victims felt their contact with the court system was positive under the
circumstances; victims felt their Victim Assistant was accessible by phone;
victims felt that they received adequate explanation of what would happen at
court hearings; victims were aware of their victim rights at each critical stage of
the court process and supported by a Victim Assistant whenever they came to a
court hearing; victims were given referrals to community agencies, victims were
told about Victim Compensation and were assisted in completing applications
by their Victim Assistant. Victims received Client Survey using a 5-point scale
- "Not at all helpful" to "Extremely helpful" at the conclusion of the case.
Achieve an 80% approval rating on returned victim surveys evaluating client
satisfaction and uncover positive and negative aspects of the programs and
make changes in policies and procedures as necessary. Review this
information with Victim Witness Assistants and Prosecutors on a quarterly
basis.
Application Form Page 14 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track& DV Felony Project 2014-VU-14-003282
Collaboration
List the three agencies with which your project staff will be coordinating with most frequently. If
you have active MOU's relevant to this request, list the agency and a brief description of the
terms of the MOU.
Agency Name , MOU Contact - ` `, , . Phone
A Woman's Place No Karol Patch 970-351-0476
Colorado Legal Se... No Debora Wagner 970-353-7554
Catholic Charities No Brittany Coonrad 970-347-8712
Application Form Page 15 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track& DV Felony Project 2014-VU-14-003282
Collaboration Details
Agency Name: A Woman's Place
Do you have an MOU with this Agency?: No
Contact Name: Karol Patch
Title: Director
Phone: 970-351-0476
E-Mail: director@awpdv.org
Collaboration Details
Agency Name: Colorado Legal Servcies
Do you have an MOU with this Agency?: No
Contact Name: Debora Wagner
Title: Managing Attorney
Phone: 970-353-7554
E-Mail: dwagner@colegalserv.org
Collaboration Details
Agency Name: Catholic Charities
Do you have an MOU with this Agency?: No
Contact Name: Brittany Coonrad
Title: Victim's Assistance Coordinator
Phone: 970-347-8712
E-Mail: bcoonrad@ccdenver.org
•
Application Form Page 16 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track& DV Felony Project 2014-VU-14-003282
Continuation Applicants
Project Changes:
Describe any significant project changes (programmatic or budgetary)from the previously
funded project. See instructions for further information.
The project is the same. The County Court Victim Assistant Intern has not been
requested in the previous grant. She is funded at 20 hours a week through a
local VALE Grant. Although 75%-80% of the County Court Victim Assistant
time is spent on the DV Fast Track Program, the VAWA request continues to
ask for 63% of her salary and benefits. The County Court Victim Assistant Intern
is presently funded at 20 hours a week through a local VALE Grant. This
request asks for 8 additional hours per week for this position which will allow the
County Court Victim Assistant to spend more time with the non-DV victims in
County Court.
Continuation Quality Assurance Plan Progress:
Summarize the extent to which each of the project's goals and/or objectives were met for the
grant period that just ended. See instructions for further information.
•
Application Form Page 17 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Weld County's County Court Domestic Violence Fast Track program makes
initial contact with victims of domestic violence the morning after a domestic
violence arrest. We projected 486 victims during 2013 and actually served 504,
4% over the goal. The initial contact with victims is made by phone, and\or in
person if the victim attends bond hearing. During these initial contacts the
Victim Assistant and Intern discuss safety concerns, resources, discuss crime
dependent sentencing possibilities and plea offers, and collect victim input to
share with the Deputy District Attorney. It is imperative to the program that
police officers collect accurate victim contact information in order for the jail to
provide County Court Victim Assistant and Intern with a way to make initial
contact with victims. Without this, the victim contact rate decreases
dramatically and we are unable to communicate with victims prior to the bond
hearings to collect input and provide important safety interventions. The grant
goal is to have contact with 70% of victims prior to the first court hearing; we
achieved 63%. Some reasons for not being able to contact the victim is
because they do not have a phone, are not at the number when we call, or their
number is not active at the time we call. We have also identified that officers
are writing down the number incorrectly, getting a number from a source other
than the victim which is no longer current, or not getting a number at all. The
County Victim Assistant, during the past three months, has diligently been in
communication with Law Enforcement Advocates to try to get the victim's phone
number which results in the LE Advocate contacting the officer for the
information which then trains the officer on the importance of a correct number.
The efforts have been successful as we achieved a 70% victim contact rate in
January 2014. The DV Fast Track Program emphasizes quick resolution of the
cases to get the defendant into treatment as soon as possible. The grant goal
is to reach a disposition with 25% of the defendants at the first court hearing; we
achieved 16%. The Judge assigned to the DV Courtroom in 2013 began setting
over many domestic violence cases because he felt there was not time in his
docket for prosecutors to speak to defendants. This action meant that in 2013
prosecutors were unable to speak to 26% of the defendants to try to resolve the
case at the first court hearing. A new Judge was assigned to the DV Courtroom
in 2014. During January we have resolved 29% of the cases, 4% over our goal.
Victims of felony domestic violence were projected to be 40 victims with 3
Spanish speaking only. We did serve 40 victims and 7 of them were Spanish
speaking meeting the goal. The grant goal was to have initial contact prior to the
Advisement hearing with 68% of the victims; we achieved 49%. Our analysis of
the low contact rate is a combination of the Advisement Hearing being set very
quickly after the case is filed not allowing the victim and Victim Assistant to have
contact prior to the hearing and that victims who want the case dropped from
the onset do not want to talk to a Victim Assistant. All victims are eventually
contacted as the cases cannot resolve with victim consultation.
The grant goal is to have an 80% approval rate of surveys returned by victims.
Our survey return rate is low, we only received 9, had an overall approval rate
of 80%.
Application Form Page 18 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Budget: Personnel
Each position must be listed separately and be accompanied by a description that provides
justification for the amount requested and details the basis for determining the cost of each
position. For each position, explain how the salary and fringe benefit rates were determined. See
instructions for further information.
PERSONNEL (TOTALS SUMMARY)
Annual Total To Be Paid By
Amount($) Grant Funds($)
Totals :,$144,245 $58,801:
Position Titler - Annual Amount($) Total To Be Paid By
+y�fect,�f t
` �� • Grant Funds
County Court Victim Assistant-Stevie Nixon $57,827 $36,431
District Court Victim Assistant Erma Portillo $65,174 $16,294
Ct Court Victim Assistant Intern Beatrice Guerrero $21,244 $6,076
Application Form Page 19 02/19/2014
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track& DV Felony Project 2014-VU-14-003282
Personnel Details
Position Title and Name: County Court Victim Assistant- Stevie Nixon
Annual %To Be Paid By Total To Be Paid
Amount($) Grant Funds By Grant Funds($)
Salary $41,964 63 00% $26,437
Fringe - $15,863 63 00% ,$9,994'.
TOTALS "EsI $57,827 $36 431
Hours per week position works for agency: 40
Budget Narrative and Justification:
Continued position. Handles the daily duties and support of victims involved in
the DV Fast Track Program Request is for 63% of her 40 hour a week position
although she spends 75%-80% of her time on domestic violence cases.
VAWA provided 63% funding in 2013 & 2014 for this position. Yearly
benefits:FICA $2518;MEDICARE $587; Health 7869; Life $231; Disability $251;
Retirement of$4406
Personnel Details
Position Title and Name: District Court Victim Assistant Erma Portillo
Annual %To Be Paid By Total To Be Paid
Amount($) Grant Funds By Grant Funds($)
Salary $47,296 25 00% $11;824
Fringe $17,878 25 00% $4,470
TOTALS $65174 $16;294
Hours per week position works for agency: 40
Budget Narrative and Justification:
Continued Spanish bi-lingual position providing services to 25% of the felony
domestic violence victims. The person in this position works a total of 40 hours
a week for the agency. This request is for 25% funding of her 40 hour a week
position in salary and benefits. VAWA provided 25% funding in 2013 & 2014
for this position. Yearly benefits: FICA $2838; MEDICARE $622; Health $8908;
Life $260; Disability $284; Retirement of$4966
Application Form Page 20 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Personnel Details
Position Title and Name: Ct Court Victim Assistant Intern Beatrice
Guerrero
Annual %To Be Paid By Total To Be Paid
Amount($) Grant Funds By Grant Funds($)
Salary $10,670 28.60% ` ' $5 626
Fringe $1,574 28.60% $450
TOTALS $21 244 $6,076
Hours per week position works for agency: 28
Budget Narrative and Justification:
Spanish bi-lingual position assists theCounty Court Victim Assistant with the
daily duties and support of the DV Fast Track Program. Position is presently
funded at 20 hours a week paid by a Local VALE Grant. This VAWA request is
to add 8 hours per week to the position. Yearly benefits: FICA $1180;
MEDICARE $275; Life $59; Disability $60; NO Health or Retirement
Application Form Page 21 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Budget: Personnel (Match)
Amount Match($)
Requested($)
Total $58,801 $19,60O
Item Type of Budget Narrative and Justification Total ($)
Match
Stevie Nixon salary and Cash Weld County Government $12,144
benefits
Erma Portlillo salary and Cash Weld County Government $5,431
benefits
Beatrice Guerrero-salary Cash Weld County Government $2,025
and benefits
Application Form Page 22 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track 8( DV Felony Project 2014-VU-14-003282
Personnel Details (Match)
Item: Stevie Nixon salary and benefits
Type of Match: Cash
Budget Narrative and Justification:
Please include in your description the source of match funds (i.e. local VALE, etc.)
Weld County Government
Total($): $12,144
Personnel Details (Match)
Item: Erma Portilllo salary and benefits
Type of Match: Cash
Budget Narrative and Justification:
Please include in your description the source of match funds (i.e. local VALE, etc.)
Weld County Government
Total($): $5,431
Personnel Details (Match)
Item: Beatrice Guerrero - salary and benefits
Type of Match: Cash
Budget Narrative and Justification:
Please include in your description the source of match funds (i.e. local VALE, etc.)
Weld County Government
Total($): $2,025
Application Form Page 23 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Budget: Supplies & Operating
Each item must be listed and be accompanied by a description that provides justification for the
budget items and details the basis for determining the cost of each item. See instructions for
further information.
Totals Summary
Amount
Requested($)
Total $0
Item Budget Narrative and Justification Total ($)
This list contains no items
Application Form Page 24 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Budget: Supplies & Operating (Match)
Totals Summary
Amount Match($)
Requested($)
Total $0 $0
Item Type of Budget Narrative and Justification Total ($)
Match
This list contains no items
Application Form Page 25 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track& DV Felony Project 2014-VU-14-003282
Budget: Travel
Each travel request must be listed and accompanied by a description that provides justification
and details the basis for determining
the items the cost of each item. For each item
requested, explain the relationship of each travel related item to the project. See instructions for
further information.
Totals Summary
Amount
Requested($)
Total $0
Item Budget Narrative and Justification Total ($)
This list contains no items
Application Form Page 26 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Budget: Travel (Match)
Totals Summary
Amount Match($)
Requested($)
Total $0 $0
Item Type of Budget Narrative and Justification Total ($)
Match
This list contains no items
Application Form Page 27 02/19/2014 .
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track &DV Felony Project 2014-VU-14-003282
Budget: Equipment
Each piece of equipment must be listed and be accompanied by a description that provides
justification for the budget items and details the basis for determining the cost of each item. For
each item listed, explain why the proposed equipment is essential to implementing the project.
See instructions for further information,
Totals Summary
Amount
Requested($)
Total $0
Item Budget Narrative and Justification; Total ($)
This list contains no items
Application Form Page 28 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track& DV Felony Project 2014-VU-14-003282
Budget: Equipment (Match)
Totals Summary
Amount Match($)
Requested($)
Total $0 $0,
Item Type of Budget Narrative and Justification Total ($)
Match
This list contains no items
Application Form Page 29 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Budget: Professional Services / Consultants
Each vendor must be listed separately and be accompanied by a description that provides
justification for the budget items and details the basis for determining the cost of each item. For
each consulting organization or individual added, explain how the hourly rate or flat rate was
determined. See instructions for further information.
Totals Summary
Amount
Requested($)
Total $0
Item Budget Narrative and Justification Total ($)
This list contains no items
Application Form Page 30 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Budget: Professional Services / Consultants
(Match)
Totals Summary
Amount Match($)
Requested($)
Total $0 • $0.
Item Type of Budget Narrative and Justification Total ($)
Match
This list contains no items
Application Form Page 31 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track& DV Felony Project 2014-VU-14-003282
Budget Total Requ
est
eSt
Amount Match($) Total
Requested($) Budget($)
PERSONNEL $58,801 $19,600 $78,401
SUPPLIES&OPERATING $0 $0 $0
TRAVEL $0 $0 $0
EQUIPMENT $0 $0 $0
PROFESSIONAL SERVICES!CONTRACT CONSULTANTS $0 $0 $0
GRAND TOTAL $58,80.1 $19,600 $78,401
Calculated Match Percentage (%): 25.00%
Additional Project Funding
Will this project be funded using Yes
ADDITIONAL FUNDS other than those
provided from this grant?
If"Yes", list the type and approximate amount of other funding that will be used to support this
project. Do not include in-kind match.
Description Amount($)
Federal
State
County Government
Municipal Government
Local VALE Partial funding for Nixon(Cty VA)and Guerrero(Cty VA Intern) $26,233
Private
Other(Specify)
ADDITIONAL PROJECT FUNDING TOTAL: $26,233
Please describe all sources of funding that you have solicited or plan to
solicit and indicate if the funds have been approved or are pending:
Application Form Page 32 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track& DV Felony Project 2014-VU-14-003282
The Victim Witness Assistance Program, as a division of a governmental
agency, is limited in the sources and activities it is allowed to use to raise
revenue. While the financial support provided by Weld County has increased,
the VW Unit must compete with other high priority programs for limited county
funding. The Director of Victim Services writes grants for funding when available
and appropriate, but grant funding cannot be relied to always be available.
Additionally, the VALE Administration dollars and COMP Administration dollars
decreased from 2008-2010 so reserve VALE and COMP dollars were used to
make up the difference between grants and county funding. Due to the lack of
dollars, the VW Unit downsized by one VW Assistant starting April 1, 2012. The
DA's Office Victim Witness Assistance Unit budget was funded in 2013:
49% = Weld County Commissioners
15% = VALE Administration funds
7.6% = COMP Administration funds
8.7% = VAWA Grant
19.7% = VALE Grant
Application Form Page 33 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Financial Management Questions
1. What accounting system does your organization use?
List the name and a brief description of the system.
BANNER. This is an ORACLE Accounting Systems used by governments and
educational institutions.
2. This grant will be on a cost reimbursement basis. What will be your
organization's source of cash and how will your organization manage its
cash flow between the time costs are incurred and reimbursed?
County has adequate cash flow to handle expensives until remimbursement is
received.
3. Which of the following applies to your Agency has expended over $500,000 in federal
agency: funding in the last calendar year from all
combined sources.
Please submit the most recent A-133 audit to DCJ.
3a. Date of most recent A-133 Audit, Financial 12/31/2012
Audit or Financial Review:
3b. Date sent to DCJ: 10/24/2013
3c. Were there any findings, questioned costs Yes
or unallocated costs?
Please submit audit resolutions and/or corrective action plans to DCJ.
4. Does your accounting system separate all Yes
revenues and expenditures by funding
source?
5. Does your accounting system track Yes
revenues and expenditures for each grant
award separately through a sub-ledger
system?
6. Does your accounting system allow Yes
expenditures to be classified by the broad
budget categories listed in the approved
budget in your grant, i.e. Personnel, Supplies
and Operating, Travel, Equipment and
Professional Services?
Application Form Page 34 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
7. Does your organization have written Yes
financial policies and procedures (specific to
grants) in place that describe items such as:
meeting all grant requirements, the
preparation of grant financial reports and
statements, the disclosure of financial
documents, the ability for staff to prevent and
detect misstatements in financial reporting, a
method to trace funds, and a process to
maintain and safeguard all cash, real and
personal property, and other assets?
8. Is this grant request for less than Yes
$100,000?
9. Is this grant request for a new project? No
10. Has your organization been in existence Yes
for three (3) years or more?
11. Does the staff assigned to this project No
have two (2) or more year's prior experience
with projects with the same or similar
requirements?
12. Does your organization have internal Yes
controls in place, such as: a review process
to determine reasonableness, allowability and
allocability of costs, separation of duties,
dual signatures on certain checks,
reconciliations or other fiduciary oversight?
13. Does your organization reconcile sub- Yes
ledgers to your general ledger at least
monthly?
14. Are accounting records supported by Yes
source documentation such as invoices,
receipts, timesheets, etc.?
15. Does your organization routinely record Yes
the grant number or other unique identifier on
all source documents such as invoices,
receipts, time records, deposit records, etc.?
16. Does your organization maintain time Yes
sheets approved by the employee, supervisor
and project director for each employee paid
by these grant funds?
17. Will this grant funded project generate No
program income?
18. If your agency is a non-profit, do the Not Applicable
Board bylaws and policies describe the
involvement of the Board in the financial
oversight and direction of your agency?
Application Form Page 35 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track &DV Felony Project 2014-VU-14-003282
19. Does your accounting system have the Yes
ability to track in-kind and/or cash match
funds?
20. Are you able to ensure that you will not be Yes
using these grant funds to provide services
that will be paid by Victim Compensation?
Application Form Page 36 02/19/2014
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: 19th JD DV Fast Track & DV Felony Project 2014-VU-14-003282
Certification
1. I certify that I am authorized to submit this
application on behalf of the agency.
2. I certify all information contained in the
application is accurate.
3. I acknowledge that any resulting contract
and grant award will include significant state
and federal requirements that will have to be
adhered to during the grant period. A sample
of these requirements is included on the OVP
website at http://dcj.state.co.us/ovp.
Application Form Page 37 02/19/2014
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