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Home My WebLink About20143973 RESOLUTION RE: APPROVE REVISIONS TO WELD COUNTY REGIONAL COMMUNICATIONS ADVISORY BOARD BY-LAWS WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, by Resolution dated May 2, 1977, the Board ratified the Bylaws for the Weld County Regional Communications Advisory Board, and WHEREAS, the Board has been presented with Revisions to the Weld County Regional Communications Advisory Board By-Laws, for the Department of Public Safety and Communications, and WHEREAS, after review, the Board deems it advisable to approve said revisions, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, on behalf of the Department of Public Safety and Communications, that the Revisions to the Weld County Regional Communications Advisory Board By-Laws, for the Department of Weld County Regional Communications Advisory Board By-Laws, be, and hereby are, approved. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 29th day of December, A.D., 2014. BOARD OF COUNTY COMMISSIONERS WE 9 COUNTY, COLORADO ATTEST: ,i ` . �� we bre� Douglas Rademacher air Weld County Clerk to th= ' �_ �� arbaraKirkmeyer, o-Tem BY _ _ • Deputy CI k to the Board Sean P. Conway APPROVED AS TO FORM: Mike Freem County Attorney s. 1 William F. araia Date of signature: DEC 2 9 2014 2014-3973 CM0024 WELD COUNTY REGIONAL COMMUNICATIONS ADVISORY BOARD BY-LAWS A. NAME AND PURPOSE 1. The Weld County Regional Communications Advisory Board (Advisory Board) is hereby created to advise in the development and maintenance of a county-wide emergency radio network, and, in connection therewith, to make recommendations in the development and implementation of rules, procedures, and guidelines for use of such network, channels, and the regional communications center. The overall objective is to ensure effective management of emergency response efforts by local governmental agencies in support of the on scene incident commander. The rules, procedures and guidelines for the use of the network and communications center shall be developed and implemented in a manner that takes into consideration the authority of each political subdivision to establish response policy/ies and manage the deployment of their emergency response resources. B. MEMBERSHIP 1. The Advisory Board shall consist of seventeen (17) voting members. In order to ensure countywide representation, the membership should be representative of each user of the system. Only one representative per first responder agency may serve on the Advisory Board at any given time. a. The county is divided into north and south zones; with (2) two police chiefs to be selected from existing Police Departments from each zone. In addition (1) one police chief will be selected from existing Police Departments to serve as an at-large member and will be designated as the liaison to the Weld County Police Chiefs Association. (Appendix A- Zone Map) b. The county is divided into north and south zones; with (2) two fire chiefs to be selected from existing Fire Departments from each zone. In addition (1) one fire chief will be selected from existing Fire Departments to serve as an at-large member and will be designated as the liaison to the Weld County Fire Chiefs Association. (Appendix A- Zone Map) c. The Sheriff or designee will represent the Weld County Sheriffs Office as a standing representative. d. A representative from Banner Health is a standing representative. 2014-3973 g. The Weld County Director of Public Works or designee is a standing representative. h. The Weld County Director of the Office of Emergency Management is a standing representative. i. A County Commissioner will be the Chairperson of the Advisory Board and will represent all other County agencies. j. The Chief of the Greeley Police Department or designee will represent that Department as a standing representative. k. The Chief of the Greeley Fire Department or designee will represent that Department as a standing representative. 1. The Director of Public Safety Communications will be a non-voting, standing member of the Advisory Board. C. TERMS OF APPOINTMENTS 1. Non-standing voting membership on the Advisory Board shall be for a term of three years and in compliance with provision of the Weld County Home Rule Charter Sec. 16-8(2). 2. All appointments for standing and non-standing voting memberships will be made by the Board of County Commissioners and all Advisory Board members shall continue in their office until their successor is appointed. 3. Whenever a vacancy, other than routine expiration of appointment arises on the Advisory Board due to resignation, death, or for any other reason, the secretary will notify in writing the Board of County Commissioners and request that another member be appointed to serve out the remainder of the unexpired term. E. OFFICERS 1. The Chairperson will be the County Commissioner. 2. In the absence of the Chairperson or their designee, a temporary Chairperson will be selected by the Advisory Board. 3. The Director of the Weld County Department of Public Safety Communications will assign an employee of that department to serve as secretary. 2 F. MEETINGS 1. Regular meetings of the Advisory Board shall be monthly, or as called by the Chairperson. 2. Written notice of all regular meetings will be e-mailed so as to be received by members at least one week prior to the meeting date if possible and shall be posted at the location designated by the Board of County Commissioners for posting of such notices at least 24 hours prior to such regular meetings. 3. Special meetings may be called by the Chairperson or upon request of three members of the Advisory Board. Notice of Special meetings is to be by personal telephone confirmation or personally acknowledged by radio or teletype contact or by e-mail, provided notice is given 24 hours prior to the meeting date. Such notice shall be posted at the location designated by the Board of County Commissioners for posting of such notices at least 24 hours prior to such special meetings. 4. Emergency meetings may be called when deemed necessary by the Chairperson. 5. A quorum shall consist of a simple majority from the voting members of the Board. A quorum will be necessary at any meeting where the agenda includes: a. Changes in by-laws. b. Recommended changes in policy and/or procedures c. Special meetings. 6. The concurring vote of a majority of those present and voting shall be required to report favorably any reports or recommendations to the Board of County Commissioners. Votes to abstain shall neither be considered a "yes" nor a "no" vote. 7. A tied vote of the Advisory Board shall automatically defeat the issue voted upon. 8. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific provisions of these by-laws. H. DUTIES OF CHAIRPERSON 1. It shall be the responsibility of the Chairperson or designee to call all regular meetings, set the agenda for the meetings, preside at all meetings, appoint 3 committees, when and as required, and carry out general Chairperson responsibilities. DUTIES OF SECRETARY 1. It shall be the responsibility of the secretary to send notices to members of all meetings, keep minutes of all such meetings, and send copies of the minutes to the following: a. One copy to each member of the Advisory Board b. One copy to the Clerk to the Board of County Commissioners c. Anyone else designated by the Advisory Board J. COMMITTEE MEMBERSHIP 1. The Chairperson of the Advisory Board may appoint members of the Advisory Board to committees for special projects or studies. Committees are authorized to appoint professional or technical personnel to their committees as advisors as required. These professional and/or technical personnel need not be members of the Advisory Board. 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