HomeMy WebLinkAbout20142010.tiff RESOLUTION
RE: APPROVE WORK ORDER FORM (FLOOD REPAIRS - EM-BR9.5-24.5A) PURSUANT
TO AGREEMENT FOR DESIGN SERVICES FOR PERMANENT BRIDGE AND DROP
STRUCTURE REPAIR AND AUTHORIZE CHAIR TO SIGN - ICON ENGINEERING,
INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Work Order Form (Flood Repairs -
EM-BR9.5-24.5A) Pursuant to Agreement for Design Services for Permanent Bridge and Drop
Structure Repair between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Public Works, and Icon
Engineering, Inc., commencing January 13, 2014, with a completion date of December 31, 2014,
and with further terms and conditions being as stated in said work order form, and
WHEREAS, after review, the Board deems it advisable to approve said work order form, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Work Order Form (Flood Repairs - EM-BR9.5-24.5A) Pursuant to
Agreement for Design Services for Permanent Bridge and Drop Structure Repair between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Public Works, and Icon Engineering, Inc., be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said work order form.
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OEM, aft LE(8) PW(ER,ek+,Sn,.) 2014-2010
$- La-zoi.1 EG0070
BC0045
WORK ORDER FORM (FLOOD REPAIRS - EM-BR9.5-24.5A) PURSUANT TO AGREEMENT
FOR DESIGN SERVICES FOR PERMANENT BRIDGE AND DROP STRUCTURE REPAIR -
ICON ENGINEERING, INC.
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 7th day of July, A.D., 2014, nunc pro tunc January 13, 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:L ,�` , CL „•/ L �j
C/.�W/ G •�C.l� K gl �ademacher, Chair
Weld County Clerk to the Board •
E L arbara Kirkmeyer, Pro-Tem /
B ' ► /_.t��. i/ J .�i � . ♦ 6
�.pfy Clerk to the Bo�•
� an P. Conway.
APP D RM:
ike Fr an
•
y Attorney
Willis F. Garcia
Date of signature 7-17
2014-2010
EG0070
BC0045
�86 MEMORANDUM
TO: Esther Gesick, Clerk to the Board DATE: July 2, 2014
FROM: Clay Kimmi, P.E., CFM, Public Works
couNTYS
SUBJECT: Design of Permanent Repairs for EM-BR9.5-24.5A
Please place the attached agreement on the BOCC Agenda. Please return a copy of the agreement to
me for my records.
BR 9.5-24.5A and the drop structure downstream of the bridge had some flood damages n the
September 2013 floods. This work order is for the design of permanent repairs to the bridge and the drop
structure east of the bridge. Repairs will include replacement of riprap and cutoff walls on the south
bridge abutment, repair of the collapsed drop structure which protects the footings of the three bridges
directly upstream, and the repair to the damaged river bank on the south side of the St. Vrain River. The
design engineer estimates that the design will cost approximately $115,598. The design fee includes all
environmental permitting that FEMA is requiring, all construction inspection, all geotechnical testing, and
all easement acquisition.
Weld County will be responsible for 12.5% of the design cost($14,450) and the State and FEMA will be
responsible for 87.5% of the design cost. This work order was included in the spreadsheet that was
presented to the Board on Wednesday, June 25.
I will plan on attending the BOCC hearing to answer any questions that the Board may have regarding
this agreement.
RECEIVED
JUL 02 2014
WELD COUNTY
COMMISSIONERS
2014-2010
Pagel of l
M:AWeld County Flood 2013 Version 2\Site Specific ProjectsVBridge Projects V95-24.iA\Phase 2 Work\Work Orders\EM-BR9S44 SA ICON Work Order Memo cc
BOCCdocx
WORK ORDER FORM(FLOOD REPAIRS)
PURSUANT TO AN AGREEMENT BETWEEN
WELD COUNTY
AND
ICON ENGINEERING,INC.
DATED: June 26.2014
Work Order Number: ICON- 10
Project Title: EM-BR9.5-24.5 Design Services for Bridge and Droo Structure(Permanent Reoairl
Commencement Date: January 13,2014
Completion Date:December 31,2014
Limitations on compensation: Not to exceed$115,598
Professional agrees to perform the services The attached forms are hereby accepted and
identified above and on the attached forms in incorporated herein: Exhibit A — Scope of
accordance with the terms and conditions Work, Exhibit B — Cost/Fee Breakdown,
contained herein and in the Professional Exhibit C—Proposed Schedule.
Services Agreement between the parties, dated
January 13, 2014. In the event of a conflict
between or ambiguity in the terms of the Weld County Public Works Department
Professional Services Agreement and this work1
order (including the attached forms) the By: I
Professional Services Agreement shall control. Project Manager
Byer T
By: /
ICON Engineering,Inc. Count
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Date: rerodcp By: V (hi
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Title: f//4C/ / Directo of lic Wo
Date:
Date: 6-26-Al
By: o c9 ceC i ry t"J�r
Douglas Radezhacher,BOCC Chair JUL 0 7 2014
ATTEST: s L a
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Weld County Clerk toiBoa% Ito1 t �SZ
By
Deputy Clerk to th-
][ CON
ENGINEERING, INC.
EXHIBIT A—SCOPE OF SERVICES
Weld County 2013 Flood Recovery
Phase 2 Repairs at CR 9.5
Completed Phase 1 Repairs: The grouted boulder drop structure on the St. Vrain River downstream of
CR 9.5 was temporarily repaired prior to the 2014 spring runoff. Repairs included extending the existing
sheet pile cutoff wall approximately 61-ft to the north. Riprap was placed under the portion of the grouted
boulders that were undercut to fill the void. In addition, 80-ft of grouted riprap was placed on the
upstream side of the sheet pile wall on the north side of the drop structure to provide a seal and ensure
that water will flow over the top of the wall. 8,600-cy of fill was replaced on the north side of the drop
structure to bring grades up to pre-flood conditions, and temporary riprap was placed along the newly
constructed north embankment.
The north abutment of the bridge at CR 9.5 was also repaired by pouring a grout curtain wall along the
abutment. The curtain was tied to the existing abutment with reinforcing steel and also used to fill the
voids under the abutment. Type H riprap was then placed along the grout curtain wall to protect the
abutment and river bank under the bridge.
Phase 2 Repairs: The Phase 2 repair work will include removal and replacement of the southern portion
of the grouted drop structure that is failing as a result of the flood. In addition the existing damaged trail
along the southern bank will be removed and replaced. The corrugated metal pipe that conveys the
irrigation return ditch to the drop structure will also need to be removed, salvaged, and replaced to allow
return flows to reach the drop structure. In addition, approximately 310-ft of eroded bank on the south
side of the river will be repaired by grading the bank back to pre-flood conditions and protecting the bank
with soil riprap.
The phase 2 repairs will also include installing protection for the bridge along CR 9.5. Protection will
include the southern abutment of the bridge over CR 9.5 using methods similar to how the north
abutment was repaired and investigating the extent of scour at the bridge piers. If necessary,scour at the
bridge piers will be repaired.
Right Of Way Needs: It is our understanding that the County controls access to most of the adjacent
downstream property on the south side of the river and that additional ROW will not be required for any
construction. The temporary construction easement used for the phase 1 repairs on the north side of the
river will be utilized again for access to the phase 2 repairs.
Detailed Scope of Work: We envision our work to follow the general outline presented on the
following page.
Phase 2 Improvements at CR-9.5 Page 1 of 4
][ C N
ENGINEERING, INC.
I. Pre Design and Ongoing Tasks
A. Project Kick-Off Meeting-We are assuming that we hold a single kick-off meeting for this
project and for the design of the roadway improvements on CR 34.
B. Progress Meetings(Two) -We have included two progress meeting for this project and we have
included two progress meetings for the separate project for the improvements on CR-34.
Therefore,there are a total of 4 progress meetings between the two projects at which both
projects can be coordinated.
C. Site Visit- Like the kickoff meeting we will combine the site visit for this project and for the
roadway improvements on CR 34.
D. Utility Investigations including coordination with Utility Companies-We have already completed
the utility investigations for this site but our proposal includes time to coordinate the Phase 2
improvements with affected utility companies.
E. Field Surveying:This task includes surveying to locate existing features;verifying the property/
right-of-way drawing;and updating the base mapping. ICON will utilize the base mapping to
prepare utility drawings, right-of-way drawings and other base maps for use during the design.
F. Scour Measurements and Evaluation—For this project Engineering Infrastructure, Inc. will map
the extents of the scour at each of the piers on the CR 9.5 Bridge. Using this information we will
evaluate the need for protection at the piers.
G. Environmental Clearances and Permits— We understand that the County has obtained 404
permits(nationwide 45 and 3)that will cover construction of the improvements on the South
side of the river. Further we understand that FEMA has cleared the project with the State
Historical Preservation Office. However, a 404 permit will be required for this project and
documentation of FEMA's clearance will most likely be requested from the Army Corp of
Engineers. ERO's proposal does not include time to clear cultural resources.
ERO will perform fieldwork and research and will document findings for each of several
impact topics such as wetlands, threatened and endangered species, and migratory birds.
The findings will be used by the County to meet necessary permitting requirements.
The field studies and documentation will be at the appropriate level of detail to document
existing conditions. Based on current knowledge of the study area, ERO believes that there
are no significant resources present in the project area, although Preble's meadow jumping
mouse (Preble's), bald eagle, and raptors are known to be present in the vicinity of the
project area, but would not be affected by the project. ERO's scope assumes that They will
provide an assessment of the presence of, and regulatory requirements associated with
wetlands and waters of the U.5, threatened and endangered species, and migratory birds. It
is ERO understanding that FEMA has previously determined that the proposed work will
have no effect on historic properties. If requested by the Corps, ERO assumes the County
will provide documentation of the "no effect" determination.
This scope of services also includes obtaining Clean Water Act Section 404 authorization for
the project. Based on ERO's current understanding of the proposed work, we believe the
project would be authorized under one or more Nationwide Permits. If the Corps
determines that an Individual Permit would be necessary, ERO will provide a scope and
estimate for the additional effort necessary
Phase 2 Improvements at CR-9.5 Page 2 of 4
I( CON
ENGINEERING, INC.
H. A Geotechnical Report will not be required for Phase 2 improvements at this site.
I. Coordinate with ICON Team—ICON will coordinate the project with all of our sub-consultants.
All of our sub-consultant's work will be reviewed prior to submittal to the County.
II. Design
A. Design Drawings
1. Title Sheet
2. General Information Sheet- Including general notes.
3. Survey Control Sheet-We will work with King Surveying to gather the information
required for this drawing which will display the required survey control information for
the project.
4. Improvement Geometry—We have assumed that these drawings will not be required as
we will be providing CADD drawings to the contractor's surveyor so that the
improvements can be laid out in the field.
5. Demolitions Plans—These drawings will present all of the removals and adjustment
required to complete the project.
6. Improvement Grading Plans—This task includes preparing and modifying a grading plan
that presents the south bank improvements,the trail improvements,and the drop
structure improvements.
7. Drop Structure Plan and Profile—This drawing will present the drop structure removal
and replacement. Since the limits of the repair are only approximate, additional repairs
may be required during construction based on observations of the drop once the
Contractor's water control has been set up.
8. Drop Structure Cross-Sections—We will provide 3 to 5 cross-sections at critical locations
along the drop structure to guide the Contractor in the repair work.
9. Embankment Improvements Plan and Profile -This drawing will present the bank repair
including grading and limits of riprap.
10. Embankment Cross-Sections-Cross-sections will be provided every 50-ft and at critical
grading changes along the River bank to assist the Contractor in repairing the bank.
11. Trail Plan and Profile—The trail plan and profile will present the replacement of the trail
from the eastern portion of the damaged trail to the west side of the I-25 Bridge in the
event that the County decides to replace the entire trail that was washed out. If the
County decides to only replace the trail to the west side of CR 9.5,this drawing will be
modified accordingly.
12. CR 9.5 South Abutment Protection Plan and Details—We intend to use the same detail
that were utilized for the northern abutment repair but a new profile will be prepared.
We expect that the grout curtain on the south side of the bridge will be 2 to 3-ft
shallower than what was required on the northern side of the bridge.
13. Pier Scour Repair and Protection Drawings—If the extents of the scour at the piers
warrants repair and protection,we will utilize this task to prepare details for the repair
and protection of the piers.
14. Civil Details—We anticipate that details will include grouted boulders, riprap, a detailed
trail cross-section, scour protection details, and abutment protection details at a
minimum.
15. Staging Area/Access Plan—We are assuming that construction access to the project
will be through the drop structure repair portion of the temporary construction
easement obtained on the north side of the channel from the St. Vrain Metropolitan
Phase 2 Improvements at CR-9.5 Page 3 of 4
I( CON
ENGINEERING, INC.
District No. 1.The access to the south side of the project will be through the County's
Hokestra gravel pit. A separate drawing will be prepared to present this access and
project special provisions will be included in the event that the contractor wants
additional access on the south side or the river.
16. Erosion and Sediment Control Drawings—will include a general notes sheet, plan sheets
and standard details. We do not anticipate preparing a report.
B. Opinion of Probable Cost
C. Proposed Conditions Hydraulic Analysis—This analysis will be prepared to compare the
proposed conditions floodplain to both the existing conditions floodplain and the currently
FEMA regulated floodplain. We have not included fees to prepare a LOMR or CLOMR if
required.
D. Contract Documents—We will prepare a new set of contract documents that will include the
County's Boiler Plate information,Technical Specifications, Measurement and Payment, a bid
Schedule, and required Project Special Conditions.
E. Initial Submittal
F. Review and Revisions
G. Final Submittal
III. Bid Phase
A. Pre-Bid Conference- ICON will attend the Pre-bid conference to describe the project to bidding
Contractors and answer Contractor's questions.
B. Respond to Contractor Questions During Bidding- During the time when contractors are
preparing their bids, ICON will prepare written responses to contractor's questions.
C. Assistance with Bid Addendum - ICON will prepare a bid addendum for review and modification
by Weld County. We assume that Weld County will issue the bid addendum to bidding
Contractors.
D. Review of Bids—We will review the bids and make recommendations regarding the low bidder
and other bids.
IV. Construction Phase
A. Preconstruction Meeting—We will attend a preconstruction meeting and provide minutes for
the meeting.
B. Periodic Site Visits—We have included 120 hours of field representative time to observe the
construction for this project.
C. Coordination with Quality Assurance Tester—we will coordinate material testing With Kumar
and Associates and the Contractor. Copies of all materials tests will be provided to the County
as soon as they are available.
D. Submittal Review—All submittals will be reviewed. We will maintain a submittal log and
coordinate submittals with the County and the Contractor until all submittals are approved.
Phase 2 Improvements at CR-9.5 Page 4 of 4
ERO RESOURCES CORPORATION
ENVIRONMENTAL SERVICES FOR
WELD COUNTY FLOOD REPAIRS PHASE II
COUNTY ROAD BRIDGE 9.5
JUNE 16,2014
ERO Resources Corporation (ERO) has prepared the following scope of services to perform the
environmental services discussed below for ICON Engineering (Client) for flood damage repairs
at the I-25 Frontage Road bridge over Saint Vrain Creek(CR 9.5 bridge)(project) being
undertaken by Weld County(County). The County needs the tasks completed to meet
environmental compliance requirements necessary to obtain environmental clearances for the
project.
ERO's work will generally consist of providing information for environmental compliance
requirements for resources in the project area that could potentially be affected during project
construction.
ERO will perform fieldwork and research and will document findings for each of several
impact topics such as wetlands,threatened and endangered species, and migratory birds. The
findings will be used by the County to meet necessary permitting requirements.
The field studies and documentation will be at the appropriate level of detail to document
existing conditions. Based on current knowledge of the study area, ERO believes that there are
no significant resources present in the project area, although Preble's meadow jumping mouse
(Preble's), bald eagle, and raptors are known to be present in the vicinity of the project area, but
would not be affected by the project. This scope assumes that ERO will provide an assessment
of the presence of, and regulatory requirements associated with wetlands and waters of the U.S,
threatened and endangered species, and migratory birds. It is ERO understanding that FEMA
has previously determined that the proposed work will have no effect on historic properties. If
requested by the Corps, ERO assumes the County will provide documentation of the "no effect"
determination.
This scope of services also includes obtaining Clean Water Act Section 404 authorization for the
project. Based on ERO's current understanding of the proposed work, we believe the project
would be authorized under one or more Nationwide Permits. If the Corps determines that an
Individual Permit would be necessary, ERO will provide a scope and estimate for the additional
effort necessary.
Task 1. Wetland Determination
ERO will delineate all wetlands and waters within the proposed project area. ERO will
preliminarily identify all wetlands or waters that may be subject to the Corps'jurisdiction under
ERO
Resources
Corporatior
Section 404 of the Clean Water Act. Wetlands will be delineated following the methods for
routine, small areas in the 1987 Corps of Engineers Wetlands Delineation Manual and
appropriate regional supplement. Open water and channels will be determined based on the
presence of an ordinary high water mark as defined in 33 CFR Part 328. The boundaries of
wetlands, open water, and streambeds will be mapped to submeter accuracy by ERO, using a
Global Positioning System (GPS) or, when appropriate, boundaries will be mapped onto an
aerial photograph. ERO will provide the Client with a digital file of wetland boundaries for
incorporation onto base mapping.
ERO will document the findings of the wetland determination in a Wetland Determination
Report.
Products:
• Map with wetlands, open water, and streambed boundaries
• Routine wetland determination forms
• Draft and final Wetland Determination Report delivered via email to Client and
County.
Task 2. Threatened, Endangered, and Sensitive Species Assessment
ERO will assess the project area for the potential of threatened, endangered, or sensitive (TES)
species to be present. Species of particular interest will be migratory birds, including raptors and
bald eagle. The findings of the assessment will be documented in a letter submitted to the U.S.
Fish and Wildlife Service requesting the Service's concurrence with ERO's effects
determination.
ERO assumes that no habitat for threatened or endangered species, including Preble's, will be
affected by the project and that a biological assessment and consultation with U.S. Fish and
Wildlife Service will not be required.
Products:
• Field maps and notes
• Letter to Fish and Wildlife Service
Task 3. Prepare Request for Nationwide Permit Authorization
ERO will prepare a pre-construction notification as part of the request for authorization under
one or more Nationwide Permits. The request will include a summary of the wetland
delineation, threatened and endangered species information, and information on grading and
structures. ERO will coordinate with the design team on what other information ERO requires
for the request. Typical information includes plans views, cross sections, and background
information on other approval requirements (e.g., those of FEMA). This task also includes
coordinating with the design team to develop a conceptual wetland mitigation plan if necessary.
ERO assumes that others on the design team will be responsible for the CAD drawings and will
prepare construction documents and specifications, and that ERO will provide input for wetland
mitigation and revegetation to be included on the construction drawings.
ERO
Resources
Corporatior
Products:
• Draft and Final Pre-Construction Notification to Client, County, and Corps via email
Task 5. Coordination
As needed during the project, ERO will coordinate via telephone and email with the project team
and key agency contacts to discuss the proposed project and agency concerns and
recommendations. ERO anticipates coordinating with the U.S. Fish and Wildlife Service, Corp,
and OHAP. This task includes attending one project progress meeting with the Client. ERO will
coordinate with the Client on schedule, design, and other project related matters via the
telephone and email.
Products:
• Meeting minutes and phone notes
Cost
ERO will perform this scope of services on a time and materials basis for an estimated cost of
$3,669.45 as itemized on the attached spreadsheet.
Assumptions
This Scope of Work assumes the following:
• Changes to the boundaries of the project area will require additional effort and ERO
will coordinate with the Client to determine if changes in the scope or budget are
necessary.
• The Client will provide all base maps and aerial photographs required by ERO for
mapping and field surveys.
• The Client will arrange access to the property.
• The project will be authorized under a Nationwide Permit.
• ERO will attend the one project meeting described under Task 4. No additional
meetings with the Client will be required to complete the environmental studies
discussed in this Scope of Work.
• This Scope of Work does not include additional work required in the event any
significant resource is located in the project area.
• ERO will revise the draft reports once, based on comments from the Client and
County. Additional revisions would be considered an additional service.
• Presence/absence surveys for T&E species are not required.
ERO
Resources
Corporatior
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May 19, 2014
ICON Engineering, Inc.
Attn: Matt Ursetta
8100 S. Akron Street, Suite 300
Centennial, CO 80112
Re: Weld County Bridge Surveys, Phase 2
Dear Matt:
Below is a breakdown of the various scopes and related fees.
CR-9.5 - 1-25 and St. Vrain:
Topographic Survey: $4,928 (25 hrs crew time at$139/hr, 8 hrs Senior Cad Tech at$79/hr 10 hrs PLS at$96/hr)
Project Management: $96
Do to anticipated high run off this year it may not be safe to obtain shots in the river beyond the edge of water.
Grand Total: $5,024
The above fees include tying the projects to the CHARN and an NGS Bench Mark NAVD 1988. All of the surveys
will be delivered in AutoCAD Civil 3d and will be on Stateplane coordinates. A minimum of three control points will
be set at all of the sites for future construction. Utility locating will be coordinated by the client and King Surveyors
will survey in any markings on site and add them to the Base Map. Platted and deeded property lines will be shown
on the Base Mapping, however any right of way created by separate documents will not be shown on the survey
unless the documentation is provided by the client. Title searches are not included in our fees nor is there any time
included to review title commitments provided by the client.
If you have any questions regarding this proposal, please feel free to contact me at my office at(970) 686-5011.
Sincerely,
Larry Pepek
650 EAST GARDEN DRIVE I WINDSOR, COLORADO 80550 I P.970.686.5011 I F. 970.686.5821
W W W.KINGSUR V EYORS.COM
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140
INFRASTRUCTURE
E N G 1 N E E R S . INC.
EM-BR9.5-25A—CR 9.5 Bridge over St.Vrain River:
• Measurements of scour depths at piers under water.
• Evaluate condition of the streambed around the pier for washout or infilling.
Hours Hourly Overhead Loaded Mob. Field Rpt. Total Cost(Hrs)
Rate Rate Rate Hours Hours Hours
Engineer/Diver(1) $42.85 1.6769 $114.71 1.5 3.5 4 9 $ 1,032.35
Engineer(1) $58.15 1.6769 $155.66 1.5 3.5 5 $ 778.31
Tender/Diver(1) $25.37 1.6769 $67.91 1.5 3.5 5 $ 339.56
Cad Technician $23.40 1.6769 $62.64 0 0 5 5 $ 313.20
Clerical . $19.85 1.6769 $53.14 0 0 2 2 $ 106.27
$ 2,569.69
Number of Number Equipment Daily Rate Qty. Cost(Equip)
p)Days of
Dive Gear $ 40.00 1 3 N/A $ 120.00
Dive Truck Package $ 100.00 1 N/A 1 $ 100.00
Fathometer(diver handheld) $ 75.00 1 N/A 1 $ 75.00
Ultrasonics Instrument $ 120.00 1 N/A 1 $ 120.00
$ 415.00
Grand Total: $ 2,984.69
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